S02 36C26326Q0402 RFQ.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

3. AWARD/EFFECTIVE DATE

36C26326Q0402 03-02-2026

Michael Wicht 4029963630 03-12-2026

11:00 CST

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

111 SOUTH 18TH PLAZA, SUITE C125

Omaha NE 68102

X 100

X

561710

$17.5 Million

N/A

VA Sioux Falls Health Care Center

2501 W. 22nd Street

Sioux Falls SD 57105

36C263

NETWORK CONTRACTING OFFICE 23

111 SOUTH 18TH PLAZA, SUITE C125

OMAHA NE 68102

Tungsten Electronic Invoicing

VA Tungsten Number: AAA544240062 va.registration@tungsten-network.com

Refer to VAAR 852.232-72

See CONTINUATION Page

Perform Integrated Pest Management Services for the VA Sioux

Falls Health Care System per the Schedule and Statement of

Work Below.

Email ALL required and completed documents to:

Michael Wicht at michael.wicht@va.gov

Please submit all questions via email by 3/09/2026 at 11:00

AM Central Standard Time

Response to questions will be posted as an amendment.

Provide with your quote the completed Certification section of VAAR Provision 852.219-75 VA Notice of Limitations on

Subcontracting – Certification of Compliance for Services and Construction.

Review and follow INSTRUCTIONS TO OFFERORS in Clause 52.212-1 Addendum.

See CONTINUATION Page

X X

X 01

Traci Johannes VA-VHA-RPOC-2025-0004

Contracting Officer

36C26326Q0402

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 24

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.9 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 41

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

P07 Wage Determination No 2015-5369

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.7 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

NETWORK CONTRACTING OFFICE 23

111 SOUTH 18TH PLAZA, SUITE C125

Omaha NE 68102

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices may be submitted Monthly or on a mutually agreed upon frequency during the annual period of performance, in arrears. Invoices shall be based on the applicable fixed rates for services provided to VA in accordance with the contract terms and conditions.

The VA Technical Representative or Contracting Officer Representative will review all invoices submitted. The VA Technical Representative or Contracting Officer Representative is responsible for certifying invoices for payment for only those services received and deemed acceptable by VA.

4. Billing/Accounting/Invoices

4.1 Payments shall be made monthly in arrears upon receipt of a properly prepared invoice.

IAW FAR 52.212-4 (g), FAR 52.232-33, and VAAR 852.232-72.

4.2 In order to comply with the Improper Payment Elimination and Recovery Act of 2010

(IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial

Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e-Invoicing network for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@tungsten-network.com or calling 1-877-752-0900 option 2 for Enrollment.

4.3 Invoices will be electronically submitted to the Tungsten website at Tungsten direct vendor support number is 877-489-6135 for VA contracts. The VA-FSC pays all associated transaction fees for VA orders. During Implementation (technical set-up) Tungsten will confirm your Tax

Payer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment.

To successfully submit an invoice to VA-FSC please review “How to Create an Invoice” within the how to guides. All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required. Clarification of additional requirements should be confirmed with your Certifying Official (your CO or buyer). The VA-FSC requires specific information in compliance with the Prompt Pay Act and Business

Requirements. For additional information, please contact:

Tungsten Support

Phone: 1-877-489-6135

Website: https://www.tungsten-network.com/us/support/

Department of Veterans Affairs Financial Service Center

Phone: 1-877-353-9791 Email: vafscched@va.gov

4.4 Reduction in Services: This is a fixed quantity contract for a specified number of hours. If, at the end of the period of performance, the government has not utilized the total number of hours required under this contract because of a change in its requirements, the parties agree that they will attempt to negotiate in good faith a contract modification reducing the scope of the contract with a corresponding adjustment in the total contract price.

4.5 In no event will VA pay for hours worked that exceed the total number of hours specified in the contract for the period of performance.

4.6 Payments in full/no billing VA beneficiaries: The Contractor shall accept payment for services rendered under this contract as payment in full. VA beneficiaries shall not under any circumstances be charged nor their insurance companies charged for services rendered by the

Contractor, even if VA does not pay for those services. This provision shall survive the termination or ending of the contract.

4.7 To the extent that the Veteran desires services which are not a VA benefit or covered under the terms of this contract, the Contractor must notify the Veteran that there will be a charge for such service and that the VA will not be responsible for payment.

4.8 The Contractor shall not bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against, any person or entity other than VA for services provided pursuant to this contract. It shall be considered fraudulent for the

Contractor to bill other third-party insurance sources (including Medicare) for services rendered to Veteran enrollees under this contract. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial mailto:VA.Registration@tungsten-network.com https://www.tungsten-network.com/us/support/ mailto:vafscched@va.gov

Services Center (VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

4.9 For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-

353-9791 or email vafsccshd@va.gov.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

INTEGRATED PEST CONTROL - BASE YEAR

Contract Period: Base POP Begin: 04-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

INTEGRATED PEST CONTROL OY 01

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

INTEGRATED PEST CONTROL OY 02

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services https://portal.tungsten-network.com/Login.aspx https://portal.tungsten-network.com/Login.aspx mailto:vafsccshd@va.gov

INTEGRATED PEST CONTROL OY 03

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

INTEGRATED PEST CONTROL OY 04

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

INTEGRATED PEST MANAGEMENT

SIOUX FALLS VA HEALTH CARE SYSTEM

A. GENERAL:

1. Description of Program. This specification is part of a comprehensive Integrated Pest Management

(IPM) Program for the premises listed herein. IPM is a process for achieving long term, environmentally sound pest suppression by using of a wide variety of technological and management practices. Control strategies in an IPM Program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests. The IPM program’s goal is to ensure a “pest-free environment” that will focus on significantly minimizing pest sightings and eliminating pest infestations within the confines of each building on the Sioux Falls VA Health Care System’s campus located at 2501 W. 22nd St., Sioux Falls, SD 57105 (herein referred to as SFVAHCS), and the Wagner CBOC clinic located at 400 West Hwy 46, Wagner, SD 57380. Infestations that occur must be addressed immediately and persistently until such pests are eliminated.

2. The Integrated Pest Management (IPM) plan is a comprehensive document describing the facilities pest problems, programs and systems required to deliver economical and effective control of pests in accordance with VHA Environmental Program Service guide 1850.2 Integrated Pest Management and the VHA Bed Bug Management Guide. The plan proposed by the Contractor must also comply with VHA guidelines, SFVAHCS Center Circular 137-04 Integrated Pest Control, and approved industry standards.

3. The Contractor shall complete a thorough, initial inspection of each building or site at least five working days prior to the starting date of the contract. The purpose of the initial inspection(s) is for the contractor to evaluate the pest control needs of all premises and to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations.

Access to building space shall be coordinated with the Contracting Officer’s Representative (COR).

4. The contractor shall develop a complete IPM plan for approval by the Contracting Officer’s

Representative (COR). The contractor’s written IPM plan will be provided to the COR within 10 days of contract award. The plan will be presented at a meeting consisting of the Contractor’s Pest Control Operator (PCO), the COR, delegated Environmental Management Services (EMS) representatives and the EMS Chief. Any changes needed to the plan shall be agreed upon prior to the commencement of services. Thereafter, quarterly meetings shall be held to review the plan, plan specifications, quality assurance, treatments, pest control methods, improvement opportunities, issues, review of pest control activities presented by contractor, corrective actions, etc.

5. The Contractor shall provide all licenses, supervision, supplies, laboratory testing tools, transportation, labor, and equipment necessary to accomplish the surveillance, trapping, pesticide application, and pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention at SFVAHCS.

6. The Contractor shall provide a Pest Sighting Log Book to list items serviced on each date of service.

The log book will be kept in Environmental Management Services (EMS) offices, and maintained by EMS staff.

7. The health care setting demands a high level of sensitivity when addressing pest management concerns. The SFVAHCS is not only a health care setting, but one that is housed in older buildings that necessitates a greater importance in the routine/preventative maintenance of an Integrated Pest Management (IPM) program. An IPM program focuses on non-chemical methods of controlling pests and is most conducive to a healthcare setting. Chemical applications are regarded as a secondary method and are avoided whenever possible.

8. All services provided onsite will be performed by a licensed/certified Pest Control Operator (PCO) with experience at a Health Care setting. The PCO will be onsite and allow sufficient time to complete all routine inspections, routine maintenance, treatment, and other services covered in this statement of work. The qualifications, credentials, and licenses of the PCO assigned to the SFVAHCS must be provided to the CO and COR for review and approval.

9. The SFVAHCS includes 567,135 gross square feet of facilities space contained within approximately

22 buildings covering a range of purpose and use to include medical, health care, operating rooms, full service kitchens, restaurants, administrative office spaces, facilities management spaces, mechanical shops, underground utility tunnels, interconnecting facilities, regulated medical waste processing and waste management, linen and laundry distribution, recreational, storage and warehouse, research, government vehicles on premise, portable storage units, etc. The Wagner CBOC clinic includes 3,072 square feet and is contained within 1 building. The total combined gross square footage is 567,135.

B. IPM REQUIREMENTS:

1. Integrated Pest Management Services (IPM) required of the Contractor as follows and will be included in the regular contract pricing:

a) Inspection to determine which pest management measures are appropriate and required.

b) Recommending environmental sanitation practices that restrict or eliminate food, water or harborage for pests.

c) Selection and utilization of non-chemical control methods which eliminate, exclude or repel pests

(i.e. inspect electrocution devices, traps, caulking, air, screens, etc.).

d) Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

e) Control of general anthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.)

f) Control of flying insect pests (i.e., house fly, stable fly, blow flies, etc.).

g) Control of predatory pests (i.e. lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.).

h) Control of stored products (i.e., saw tooth grain beetle, red/confused flour beetles, Trogoderma beetles, grain moths, etc). Consists of all required control methods except fumigation.

i) Control of mice and rats (i.e., house mouse, field mouse, roof fat, Norway rat, etc.) with a snap and trap control system.

i. Indoor Trapping. As a general rule, rodent control inside occupied buildings shall be accomplished with trapping devices only. Trapping devices shall be checked on a schedule approved by the COR. The Contractor shall be responsible for disposing of all trapped rodents and all rodent carcasses off-site, in an appropriate manner.

ii. Use of Rodenticides. In exceptional circumstances, when rodenticides are deemed essential for adequate rodent control inside occupied buildings, the contractor shall obtain approval of the COR prior to making any interior rodenticide treatment. All rodenticides, regardless of packaging, shall be placed either in locations not accessible to children, pets, wildlife, and domestic animals, or in EPA approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of rodent burrows wherever feasible.

iii. Use of Bait Boxes. Frequency of bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following five points:

• All bait boxes shall be placed out of general view, in locations where they will not be disturbed by routine operations.

• The lids of all bait boxes shall be securely attached or anchored to the floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.

• Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

• All bait boxes shall be labeled on the inside with the Contractor’s business name and address. The contractor’s technician must also record the date on the inside of the bait box at the time of installation and for each servicing.

• Contractor shall maintain a log of all bait stations/traps in an electronic (preferred) or paper system indicating the location, placement dates, and activities of traps. SFVAHCS will have access to this system upon request. This could be in the form of an excel spreadsheet for example.

j) Control of pest birds (i.e., pigeon, sparrows, blackbirds, etc.).

k) Control of other vertebrate pests (i.e., dogs, cats, bats, squirrels, raccoons, gophers, moles, skunks, snakes, rabbits, etc.). Bat control consists of all required methods including mist machines, which are to be provided as part of the contract cost.

l) Evaluation of control measures through follow-up inspections.

m) Maintenance of all insect trap lights, and sticky traps will be performed by the Contractor.

Contractor will also be required to provide insect trap lights and sticky traps.

n) Drains are to be treated with liquid bacteria and enzymes for digesting organic matter build up.

o) Exterior treatment of all buildings 3 times per year with pesticide application 3 feet up and 3 feet out from base of buildings.

2. The IPM plan includes compliance with Federal Law, EPA, OSHA, CDC Regulation and guidelines, Local VHA program guide, station standard procedures and guidelines, State of South Dakota Laws, State of South Dakota Department of Agriculture, City of Sioux Falls ordinance, Minnehaha County Laws and various laws, regulation, instructions and guideline.

3. The IPM approach should use targeted, effective, and environmentally sound methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides.

4. IPM Plan Maintenance - The contractor will receive an annual call letter or notice email from the COR within 10 days of the end of each contract year. The call letter/notice will include EMS leadership and Executive leadership to discuss the IPM and an appropriate critique will become part of the IPM plan.

Necessary changes will be incorporated in the plan.

5. A summary list of scheduled treatments by location must be kept current and provided separately to the COR for distribution within the VA.

6. The Contractor must be able to provide same day emergency pest control services within four (4) hours of notification by telephone or email. Notification will be given during normal business hours 7:00am – 4:30pm. The contractor shall have the capacity to eradicate bed bug infestation as required by methods approved by the COR and listed in the IPM. The Contractor must be able to provide same day treatment with four (4) hours of notification of positive bed bug sighting and be able to treat a minimum of 2,000 sq. feet at a time at no additional cost to the SFVAHCS.

7. Contractor will provide all insect lamps necessary and will provide service maintenance on all lamps.

Contractor will also provide service maintenance on any existing insect lamps that may currently be on campus. Contractor will provide a list of Insect lamps necessary and share the locations of the insect lamps with the COR.

C. HOURS OF OPERATION:

1. Normal Work Hours: 7:00am – 4:30pm, Monday through Friday, excluding federal holidays.

The following Holidays are observed by the Department of Veteran Affairs:

• New Year’s Day

• Martin Luther King’s Birthday

• President’s Day

• Memorial Day

• Juneteenth Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving

• Christmas

• Any day specifically declared by the President of the United States to be a national holiday.

2. Some contract tasks may require work to be performed after normal business hours. In the event of an emergency, some contract tasks may need to be performed on Federal Holidays at no additional charge to the VA.

D. CALL BACK REQUIREMENTS

1. EMERGENCY CALL BACK: The Contractor shall respond to emergencies within ONE (1) hour after notification by the COR or his/her designee 24/7/365. The Contractor shall report to perform necessary services no more than TWO (2) hours after notification or within mutually agreed upon time between the Contractor and the COR or his/her designee. This call back service shall be accomplished at no additional charge to the government.

2. NON-EMERGENT CALLS: Contractor shall report within the mutually agreed upon time with COR for non-scheduled, non-emergent services with no additional charge to the government.

E. CONTRACTOR PERSONNEL

1. Throughout the term of this contract, all Contractor personnel providing on-site pesticide application must maintain certification as Commercial Pesticide Applicators in the category of Industrial, Institutional, Structural, and Health Related Pest Control. Uncertified individuals working under the supervision of a Certified Applicator will not be permitted to apply pesticides under this contract.

2. No Employee status: The Contractor shall be responsible for protecting Contractor employees furnishing services. To carry out this responsibility, the Contractor shall provide or certify that the following is provided for all their staff providing services under the resultant contract:

a) Workers’ Compensation

b) Professional liability insurance

c) Health examinations

d) Income tax withholding, and

e) Social security payments

F. SCHEDULE OF IPM

1. Installation Services include set up of Insect Light Traps (ILT), catch all stations, pigeon traps and perimeter residual application to all buildings listed in Attachment A. Site Maps are available upon request.

2. Routine Services for the Sioux Falls VAHCS include minimum of three service days a week to the patient care buildings, surgical suite, ICU’s, pharmacy, respirator care, sterile storage and sterile processing areas including SPS, ENT, GU and ASU. These buildings must have all ILT, catch all traps and kitchens serviced during these three days of service. In addition, all documented pest issues in the Pest Log Book will be treated on these three treatment days, which includes all buildings listed on Attachment A.

3. Routine Services for the Sioux Falls VAHCS include minimum of weekly service to soiled linen rooms, Sanipak area, grease storage areas, custodial closets, employee lounges, dumpster’s areas, restrooms, basement areas, kitchens, dining rooms, food storage, warehouse, and villas.

4. Routine Services for the Wagner CBOC Clinic include a minimum of weekly service to the facility.

5. On Demand Services will be requested by COR or delegate during normal business hours. On demand services are estimated to be between 15 and 25 work order requests submitted each month. On demand services will be accomplished at no additional charge to the Government.

6. Occupied buildings shall include minimum of weekly service. The vacant buildings and grounds shall be inspected at least quarterly. Treatment to the vacant buildings and grounds will be limited to only pests which pose potential threat to the safety and health of remaining VA staff or to the neighboring community. An example of this potential threat could be dogs, raccoons, etc. residing on the property with ability to exit VA grounds.

G. SAFETY FACTORS:

All treatments must be approved by the COR and shall be placed only at times and in the areas approved by the COR. No pest control material or trap shall be placed where it can be recovered by patients, nor shall any such material be allowed to contact food or cooking utensils. A Safety Data Sheet (SDS) for any chemical treatment must be provided to the COR before initial application.

If chemical treatment is used, the following will be documented:

a. The name of the PCO who applied the chemical treatment.

b. The location, by building and room number where each application occurred.

c. The pest(s) against which the chemical treatment is intended to control.

d. The date and time of treatment.

e. The trade name and/or brand name of the chemical applied.

f. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide, and

g. The rate of application or amount of the pesticide applied, and the total area treated.

H. STORAGE OF PEST CONTROL MATERIALS:

Storage of pest control materials or equipment at the SFVAHCS is prohibited without the written approval of the COR.

I. REQUIRED CONTRACTOR REPORTING:

1. The Contractor is responsible for completing and submitting all reports required or requested by Federal, State, and/or local ordinances, which pertain to any duties contained in the contract.

2. The Contractor is responsible for all reports mentioned throughout this statement of work.

3. The Contractor will provide to the COR, prior to initial application, the trade names (if any) and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Safety Data Sheet (SDS). Contractor will furnish the same information each time he changes the chemicals or products used in the performance of this contract. This information is required by the Medical Service for emergency treatment in the event of ingestion of and/or contact with the material by humans.

4. After each inspection (scheduled or non-scheduled) contractor personnel will submit documentation including but not limited to:

a. Areas inspected.

b. Location of traps or devices.

c. Observations.

d. Recommendations.

5. Summary Monthly Report

a. Number of Inspections performed.

b. Pests observed by location.

c. Control measures taken by location.

J. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The Contractor shall provide the COR with a list of all contractor personnel expected to be on VA premises to provide the services of this contract. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. A door badge will be given to all contractor personnel before the services of this contract will begin. The contractor personnel must safeguard the door badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their door badge. Door badges must be worn at or above the waist (facing forward). The contractor personnel must return the door badge to the COR when the personnel will no longer provide the services.

3. The Contractor shall be required to comply with all security policies/requirements of

SFVAHCS. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Contractor personnel that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the Contractor to park in the appropriate designated parking areas.

Parking information shall be coordinated with each facility COR.

5. SFVAHCS does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

6. Speed limit is a maximum of 15mph on the road and 10mph in the parking lots on the VA campus.

7. SFVAHCS is a non-smoking facility and smoking is not permitted on campus.

K. INTERFERENCE TO NORMAL FUNCTION:

The Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

1. In the event of an emergency, these contracted services may be stopped and rescheduled at no additional cost to the government.

2. The Contractor shall inform the COR of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

L. DISPOSAL OF HAZARDOUS WASTES

1. The Contractor shall not dispose of any excess pesticide containers, or any materials contaminated by pesticides at any location on the medical facility premises except as specified by the COR.

M. STRUCTURAL MODIFICATIONS AND RECOMMENDATIONS

1. Throughout the term of this contract, the Contractor shall be responsible for advising the COR about any structural, sanitary, or procedural modifications that would reduce pest food, water, harborage, or access. The Contractor shall be responsible for adequately suppressing all pests included in this contract regardless of whether the suggested modifications are implemented.

The Contractor will not be held responsible for carrying out structural modifications as part of the pest control effort. However, minor applications of caulk and sealing materials by the Contractor to eliminate pest harborage or access may be approved by the COR on a case-by-case basis.

The Contractor shall obtain the approval of the COR prior to any application of sealing.

N. SPECIAL PROVISIONS

1. The following provisions shall be adhered to by the Contract Personnel in performing pesticide applications of the areas specified below:

• Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served and not occupied by facility employees. The Contractor personnel shall at no time enter the facility elevators which are occupied by food serve equipment while in the possession of pesticides or application equipment.

• Patient Occupied Areas: Contractor personnel shall utilize pesticides with as low volatility and odor free as possible in order to keep odor levels from affecting patients in these areas.

• Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the COR prior to any application. The planned use of pesticides in these areas required recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. No substitution can be made at any time without approval from the COR.

• When space treatment is required in these areas the Ultra-Low volume (ULV) method of pesticide application shall be utilized with approved equipment cable of delivering a particle size range of .5 to .15 microns.

• Critical Areas (as determined by local medical facility)

a) Pharmacy

b) Research Facilities

c) Operating Rooms

d) Intensive Care Areas

e) Respiratory Care Areas

f) SPS

O. PROGRAM EVALUATION

1. The COR will continually evaluate the progress of this contract in terms of effectiveness and safety and will require such changes as are necessary. The Contractor shall take prompt action to correct all identified deficiencies.

P. QUALITY CONTROL PROGRAM

1. The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within 5 working days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the CO. The program shall include at least the following items:

a) Inspection System. The Contractor’s quality control inspection system shall cover all the services stated in this contract. The purpose of the system is to detect and correct deficiencies in the quality of services before the level or performance becomes unacceptable and/or the COR identified the deficiencies.

b) Checklist. A quality control checklist shall be used in evaluating contract performance during regularly scheduled and unscheduled inspections. The checklist shall include every building or site serviced by the Contractor, as well as every task required to be performed.

c) File. A quality control file shall contain a record of all inspections conducted by the Contractor and any corrective actions taken. The file shall be maintained throughout the term of the contract and made available to the COR upon request.

d) Inspector(s). The Contractor shall state the name(s) of the individual(s) responsible for performing the quality control inspections.

Q. BILLS OR INVOICES

1. Bills or invoices are to be submitted monthly.

2. All services for the SFVAHCS/Wagner CBOC are to be on one invoice for the entire month, each type of service may be listed on the invoice for the month by line items. At no time shall the contractor invoice separate invoice in a month for other services such as (Bed Bug treatment, Bed Bug Sniffing Dog, Heat treatment, etc.). It must all be contained in the monthly invoice.

3. Vendor Electronic Invoice Submission Methods:

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

• VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Payment Remittance: Monthly billings will be submitted into the Tungsten Network web link. A completed and accurate invoice and supporting documentation must be uploaded into the Tungsten Network. Once uploaded into the Online Certification System for processing and payment.

Email – VA.Registration@tungsten-network.com to register for electronic invoicing. Call 1-877-489-6135 for support.

Department of Veterans Affairs Financial Services Center PO Box 149971

Austin, TX 78714-8971 vafsccshd@va.gov The Contractor shall establish electronic billing in Tungsten Network which is a method of submitting electronic invoices to the VA Financial Services Center (FSC).

Attachment A NOTE: All Square footage is an approximation. It will be up to the Contractor to validate square footage.

Building 1 - Admin Net Square Feet Gross Square Feet mailto:VA.Registration@tungsten-network.com mailto:vafsccshd@va.gov

Basement 14,180 17,323

1st Floor 16,051 19,294

2nd Floor 11,559 14,151

3rd Floor 9,512 11,586

4th Floor 1,514 1,901

Building 1 Total 52,816 64,255

Building 5 – Main Hospital Net Square Feet Gross Square Feet

Pipe Basement 0 0

Ground Floor 130,031 147,226

1st Floor 64,811 79,405

2nd Floor 51,170 60,745

3rd Floor 34,544 41,994

4th Floor 23,952 28,907

5th Floor 19,804 26,408

6th Floor 6,298 6,880

7th Floor 0 0

8th Floor 0 0

Building 5 Total 330,610 391,565

Building 7 – Engineering Shops Net Square Feet Gross Square Feet

1st Floor 3,780 3,780

Building 8 - Laundry Net Square Feet Gross Square Feet

Basement 1,296 1,296

1st Floor 5,812 5,812

Building 8 Total 7,108 7,108

Building 9 – Garage Net Square Feet Gross Square Feet

1st Floor 4,148 4,148

Building 11 – Boiler Plant Net Square Feet Gross Square Feet

1st Floor 6,662 6,662

Building 16 – Legal/HBPC Net Square Feet Gross Square Feet

Basement 2,074 2,365

1st Floor 2,012 2,381

2nd Floor 1,956 2,365

Building 16 Total 6,104 7,111

Building 17 – Engineering Net Square Feet Gross Square Feet

1st Floor 2,014 2,379

2nd Floor 2,080 2,376

Building 17 Total 4,094 4,755

Building 19 – Gas Meter House Net Square Feet Gross Square Feet

1st Floor 120 152

Building 22 – Recreation Shelter Net Square Feet Gross Square Feet

1st Floor 695 768

Building 24 – Aux. Power Unit Net Square Feet Gross Square Feet

1st Floor 226 253

Building 27 – Elec. Switchgear Net Square Feet Gross Square Feet

1st Floor 1,198 1,374

Building 28 – Research Net Square Feet Gross Square Feet

1st Floor 6,642 6,642

Building 28 – Regional Office Net Square Feet Gross Square Feet

1st Floor 24,395 26,168

Building 50 – Generator Building Net Square Feet Gross Square Feet

1st Floor 1,662 1,778

Building 51 – Emergency Mgmt Net Square Feet Gross Square Feet

1st Floor 1,662 1,778

Building 52 – Integrated health Net Square Feet Gross Square Feet

1st Floor 2,897 3,321

Building 53- Outpatient MH Net Square Feet Gross Square Feet

1st Floor 15,918

Mezzanine 1,552

MH Building Total 17,470

Building 54- Hospice Cottage Net Square Feet Gross Square Feet

1st Floor 11115

Building T11 – Storage Net Square Feet Gross Square Feet

1st Floor 904 960

Building T12 – Storage Net Square Feet Gross Square Feet

1st Floor 1,979 2,073

Building T13 – Storage Net Square Feet Gross Square Feet

1st Floor 1,357 1,426

Building T15 – Vacant Net Square Feet Gross Square Feet

1st Floor 3,035 3,280

Wagner CBOC Clinic Net Square Feet Gross Square Feet

1st Floor 3,072

Total Gross Square Feet 567,942

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2)…