36C26326Q0162.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-26-1-5058-0029

36C26326Q0162 12-02-2025

Jim Miller james.miller4@va.gov 12-10-2025 10:00 am CST

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

X 100

X

811310

$12.5 Million

N/A

36C636

DEPARTMENT OF VETERANS AFFAIRS

Nebraska Western Iowa Healthcare System Omaha VA Medical Center 4101 Woolworth Ave

OMAHA NE 68105

36C263

DEPARTMENT OF VETERANS AFFAIRS

RPO CENTRAL

NETWORK CONTRACTING OFFICE 23

DEPARTMENT OF VETERANS AFFAIRS

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

PO BOX 149971

AUSTIN TX 78714-9971

See CONTINUATION Page

Firm Fixed Price Contract to provide UPS Maintenance Services to support Omaha VA Healthcare System.

This is a base contract with four option years.

BASE: 01/1/2026 – 12/31/2026

Option Year 1: 01/1/2027 – 12/31/2027 Option Year 2: 01/1/2028 – 12/31/2028

Option Year 3: 01/1/2029 – 12/31/2029 Option Year 4: 01/1/2030 – 12/31/2030

Review the Statement of Work for additional Information.

Wage Determination 2015-4953 applies.

See CONTINUATION Page

636-3660162-5058-854100-2543-010055592 636 26 1 5058 0029 636-26-1-5058-0029

X 1

John Milroy

VA-VHA-RPOC-2023-0067

36C26326Q0162

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 22

C.4 52.219-27 NOTICE OF SET-ASIDE FOR, OR SOLE-SOURCE AWARD TO,

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) CONCERNS

ELIGIBLE UNDER THE SDVOSB PROGRAM (FEB 2024)

C.6 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.7 VAAR 852.211-76 LIQUIDATED DAMAGES - REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 40

C.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.4 VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

LANGUAGE

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon receipt and acceptance of services.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Description of Services This contract is to provide necessary testing and maintenance to the Uninterruptible Power Supplies (UPS). This contract scope is to provide preventive maintenance coverage with potential battery replacement coverage, or corrections of maintenance items discovered.

LOCATION OF SERVICES:

a. VA Nebraska‐Western Iowa Health Care System Omaha Division 4101 Woolworth Avenue Omaha, Nebraska 68105

b. VA Nebraska‐Western Iowa Health Care System Grand Island Division 2201 North Broadwell Avenue Grand Island, Nebraska 68803

c. North Platte VA Clinic 600 E. Francis St. Ste. 3 North Platte, NE 69101

d. Shenandoah VA Clinic 2043 A Avenue Shenandoah, IA 51601

e. Norfolk VA Clinic 3204 Raasch Dr.

Norfolk, NE 68101

f. Lincoln VA Clinic 420 Victory Park Drive Lincoln, NE 68510

g. Bellevue VA Clinic 2206 Longo Drive, Suite 102 Bellevue, NE 68005

h. Holdrege VA Clinic 1118 Burlington Street Holdrege, NE 68949

I. Sarpy County Clinic 1330 Jersey St Papillion, NE 68046

PERIOD OF PERFORMANCE AND SCHEDULE:

Base +4 option years

BASE: 01/1/2026 – 12/31/2026

Option Year 1: 01/1/2027 – 12/31/2027 Option Year 2: 01/1/2028 – 12/31/2028 Option Year 3: 01/1/2029 – 12/31/2029 Option Year 4: 01/1/2030 – 12/31/2030

Qualifications: The contractor will be a certified dealer with qualified personnel to service UPSs and rectifiers. The contractor will be an experienced organization that has had ample experience in performing checks and maintenance on the mentioned systems per the manufacturers’ recommendation. Contractors shall be knowledgeable in NFPA 70B, NETA MTS, and NECA 411 with evidence of at least 5 years of experience working similar size/scope of this PWS.

Scheduled Work: Scheduled maintenance shall be performed in accordance with the manufacturer's recommended intervals and should be scheduled and completed during normal business hours. A schedule will be presented to the COR for approval. In those cases when the Engineering office is closed, contractor personnel will log in and out via Engineering AC Plant.

Any after-hours service shall be prearranged with the COR and will require the approval of the contracting officer if the after-hours services do not fall under the details of the contract.

Unscheduled Work: Services and repairs shall be performed during these normal hours of coverage (0730-1600) unless one of the following conditions exist: The contractor wishes to perform such maintenance at a time that is outside of the normal hours of coverage, at no additional cost to the Government, and the contractor submits a request to the COR prior to the proposed start of the maintenance and the request is approved by the COR before work begins.

The COR directs that the scheduled maintenance be performed at a time that is outside the normal hours of coverage, and the additional cost is recommended by the COR and authorized by the CO. The equipment covered under Full Service is non-operational and needs to be repaired immediately. Changes in this periodicity will occur only when approval is granted by the COR. Scheduling for unscheduled maintenance requirements outside of normal hours shall be coordinated with and require the approval of the COR. Service requests will be presented in the following order, Contracting Officer Representative (COR). The following are contact information for these personnel with associated locations. The technician is to report to the engineering office (B618) at the start of each day for work at the Omaha campus, for the Grand Island campus staff shall report to building 7. Contractor shall provide advance notice to VA contacts for maintenance at CBOCs so this information can be relayed to local VA points of contact.

VA Contacts:

Paul Karnish Contracting Officer Representative Email: Paul.Karnish@va.gov Direct: 402-995-5868 Cell Phone: 402-201-3756

Griffin Walsh M&O Supervisor Email: Griffin.Walsh@va.gov Direct: 402-995-3741

Scope of Work: The contractor shall provide all tools, parts, transportation, and labor to complete the following semiannual preventative maintenance services and checks for both VA campuses. Semiannual preventative maintenance will be performed during the months of June and October. A pre-determined schedule will be setup prior to the start of the base and any following options years for the duration of this contract. This schedule will be agreed upon by both the COR and the contractor. The details of the schedule shall be comprehensive such that there is no ambiguity as to when the contractor will be expected to perform preventive maintenance throughout the duration of the contract. Vendor will perform the Preventive Maintenance at a mutually accepted dates throughout the year.

Electronics Preventive Maintenance: Preventative maintenance on the equipment included in this contract will be done according to the manufacturers’ recommendations for the respective equipment. A detailed list of the required and recommended maintenance checks as per the manufactures will be provided to the COR prior to the start of the contracting period. This list will provide verification that the contractor’s recommended maintenance items or service checks are in accordance with the manufacturer’s recommendations. Contractor shall provide list of spare parts to be at the site to allow for rapid response of critical systems to ensure continuity to the maximum extent possible.

Visual Inspection:

1) Inspect all circuit board connections for cleanliness, swab contacts if necessary

2) Inspect all power connections for signs of overheating

3) Inspect all subassemblies, bridges, and legs for signs of component defects or stress

4) Inspect all DC capacitors for signs of leakage

5) Inspect all AC capacitors for signs of leakage

6) Inspect and inventory all customer-owned spare parts

7) Inspect for, and perform as required, any open engineering changes

Internal Operating Parameters:

1) DC Ground Detection Offset (if applicable)

2) Inverter leg current average balance (if applicable)

3) Output filter current average phase balance

4) Rectifier bridge current average leg balance

5) AC Protection settings are checked

6) DC Protection settings are checked

7) Input and Output Frequency and Voltage Bandwidth settings are checked

8) Verify DC filter capacitance

9) Verify AC tank and trap filter capacitance

10) Power Supply voltages and waveforms

External Operating Parameters:

1) System Input Voltages (all phases)

2) System Input Currents (all phases)

3) DC Charging Voltages (float and equalize), record settings, adjust to nominal

4) Rectifier phase on and walk up

5) Inverter phase on and walk up

6) Adjust all panel meters to measured values

7) System Bypass Voltages (all phases)

8) Manual and UV Transfer Testing, verify uninterrupted transfer waveform (if applicable)

9) Outage simulation and battery capability testing, verify charger current limit

10) Generator operation and interface verification (if applicable)

Environmental Parameters

1) UPS area ambient temperature and condition of ventilating equipment

2) General Cleanliness of UPS Power Module

3) General Cleanliness of UPS area

4) Replace all air filters

5) Clean control panel/CRT screen

Battery Cabinet Checks

1) General appearance of Battery System (all types)

2) General cleanliness of Batter System area (all types)

3) Inspect all Cells and DC connections for abnormalities

4) Battery System area ambient temperature and condition of ventilating equipment

For internal batteries only (measure and record)

1) Overall battery float voltage.

2) Charger output current and voltage.

3) Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier.

Monitoring System Parameters

1) Alarm archive review and printing

2) Alarm lamp test-local and remote (if applicable)

3) Replace all open monitor bulbs

4) Review Battery Test in history (if applicable)

General

1) Customer Consultation

2) Verbal Recommendations

3) General Observations

4) Following the Preventive Maintenance inspection, a written report will be provided detailing the results of the inspection and making specific recommendations toward future remedial action.

Battery Replacement Provide all parts, tools, labor, and transportation to replace all batteries with equal or better batteries once during the duration of the agreement. Preferred year of replacement is listed in para. 2.1. under BR Year the VA reserves the right to request earlier replacement if the need is identified. Every battery shall be replaced every 4 years. It is the responsibility of the vendor to arrange delivery of the new batteries to coincide with the mutually agreed upon scheduled replacement date. Batteries shall not arrive any earlier than 2 business days before replacement. It is also the vendor's responsibility to arrange for pick-up and proper disposal of all used/old batteries within 2 business days of the replacement. All 3 NWIHCS locations have dock access to the facility, but do not have fork-lifts available. Rectifier battery replacement shall be done after 1800 hours on weekdays or on the weekend unless the contractor can provide a system to keep the PBX/telephone system operational when they replace the batteries.

Systems shall meet all current Institute of Electrical and Electronics Engineers (IEEE).

Provide all tools, parts, transportation, and labor to provide Full-Service Repair coverage as follows:

1) 4-Hour Response

2) Unlimited Service Calls

3) Free 24-Hour Tech Support

4) 24 x 7 Contracted Service Coverage (Including Holidays) 5) Provide unlimited continuous service response within the contracted period, provide parts, and fund all travel and labor costs.

Equipment List:

Omaha Equipment List:

Building Location Manufacturer Model Serial

ACC 1011

Tripp-lite Power Distribution Unit PDUMH30HV

2950BV0PD88750027

ACC 1433

APC SMART-

UPS 208V

SUA5000R5TXFM

R AS1625153788

ACC G011

Xtreme Power Conversion

Battery Back Up P91-5K P950190400010

ACC G433

Xtreme Power Conversion

Battery Back Up P91-5K P950200500007

ACC 2011

Xtreme Power Conversion

Battery Back Up P91-5K P950190400006

ACC 2433

Xtreme Power Conversion

Battery Back Up P91-5K P950190400004

8 - Mental Health 104

SMARTUPS

UPS APC SUA2200 JS0634001771

Building D 109

SMARTUPS

UPS APC SUA2200 JS0634001884

9 - Dialysis B12

SMARTUPS

UPS APC SUA2200 JS0703008698

6 - Dental 102

SMART UPS

2200VA APC A1637490 JS1005034575

15 - Research R220 APC SUA5000RMT5U AS1621154940

Fisher House Ground

Floor Closet APC 1500VA SAS1032140783 1 - Main *B024C APC SUA2200 JS0537019506 1 - Main *B024C APC SMT2200 AS1548214605 1 - Main *B024C APC SMT2200 AS1548214606

1 - Main *B024C APC SUA2200 JS0703008695 1 - Main *B024C APC SUA2200 JS0533024604 1 - Main *B024C APC SUA5000RMT5U AS1621255090 1 - Main *B024C APC SMT750RM2U AS1109320343 1 - Main *B024C APC SMT750RM2U AS1109211330 1 - Main *B610 APC SUA5000RMT5U AS1625153771 1 - Main *B610 APC AP9626 751612L00064 1 - Main *B808 APC SUA5000RMT5U AS1621154923 1 - Main *2448 APC SUA5000RMT5U AS1621154941 1 - Main 2506 APC SUA5000RMT5U AS1624150625 1 - Main 4380 APC SUA5000RMT5U AS1621154981 1 - Main 4380 APC AP9626 751612L00003 1 - Main

*9414A-1 APC

SUA5000R5TXFM

R AS1621154937

1 - Main *9414A-1 APC AP9626 7S1612L00002 1 - Main

*11414A-1 APC

SUA5000R5TXFM

R AS1621154932

1 - Main *11414A-1 APC AP9626 7S1612L00060 1 - Main

*10414A-1 APC

SUA5000R5TXFM

R AS1621255089

1 - Main *10414A-1 APC AP9626 7S1612L00061 1 - Main *5414 APC smartups 5000 AS1624150634 1 - Main *6414 APC smartups 5000 AS1625153775 1 - Main *7414 APC smartups 5000 AS1625153790 1 - Main *8414 APC smartups 5000 AS1621154927 1 - Main *3254C APC smartups 5000 AS1624150642 1 - Main *1206A APC smartups 5000 AS1624150630 1 - Main *1658 APC smartups 5000 AS1621154924 1 - Main *1510 APC smartups 5000 AS1621154922 1 - Main *1616 APC smartups 2200 JS1005034576 1 - Main *B723 Chloride EE2966120 Sb261289 1 - Main 5603 Powerware-

Eaton

EB453CBA06

Hruska

SPCCTW-

Hruska-OM APC Smartups 2200 JS632025004

Hruska

SPCCTE-

Hruska-OM APC Smartups 2200 JS1005034615

Hruska

SPCCTN-

Hruska-OM APC Smartups 2200 AS1704133177 Hruska no label APC Smartups 2200 SJ0930016526

Hruska

SP4008-

Hruska-OM APC Smartups 2000 AS1819163171 Community Resource &

RC SP201-VAC APC smartups 2200 AS154A214604 Foxley

Warehouse 102-WHS APC CP1000AVRLCD CPMBV2010357 Foxley

Warehouse 102-WHS APC CP1000AVRLCD CPMBV2006737

Center Mall

SP21520-

CNTR APC Symmetra RM QD1711210157 Center Mall SP104- APC SMART-UPS 3000 YS0344110615

CNTR

Center Mall

SP50920A-

CNTR APC SMART-UPS 2200 JS0703008666

Grand Island Equipment List:

1 C01 (server room)

Vertiv NX b 20 - 20kva

3phase 2101200221215602000

3 IT closet Basement APC SRT3000RMXLA AS1910197098

4 IT closet Basement APC SRT3000RMXLA AS1910197097

5 B5-005 APC SRT3000RMXLA AS1910197103

6 IT closet Basement APC SRT3000RMXLA AS1910196546

7 IT closet Basement APC SRT3000RMXLA AS1910197101

8 IT closet Basement APC SRT3000RMXLA AS1910197094

MRI Shop 17 (MRI shop) APC SUA2200 JS0634001558

1 C01 Liebert APM M15HAA0003 1 Holdrege CBOC APC SRT-5000 AS1936371944

CBOC Equipment List:

North Platte Electrical Closet APC SUA2200 JS0634001879

Holdrege Electrical Closet APC SRT-5000 AS1936371944

Norfolk 121 APC Smart-UPS SRT

5000 AS1901170291

Shenandoah 123-L5-OM APC 2200 JS0703008697 Bellevue 142-BELV-OM APC SMART-UPS 2200 JS1005034566

Lincoln 1905 - South Wall APC Smart-UPS SRT

5000 AS2041370341

Lincoln 1905 - North Wall APC Smart-UPS SRT

5000 AS2041370279

Lincoln 1314B APC Smart-UPS SRT

5000 AS2041370275

Lincoln 2501B APC Smart-UPS SRT

5000 AS2041370342

Lincoln 2324B APC Smart-UPS SRT

5000 AS2041370340

*Rooms are where new UPS has been installed in 2025 (Maintenance and testing is not necessary the first 2 years)

Conformance Standards:

Contract service shall ensure that the equipment/system functions in conformance with the latest published edition of NFPA-99, OSHA, manufacturer's Network Equipment/System upgrades/updates shall be installed in strict accordance with manufacturer's specifications and must operate within manufacturer's specifications and must operate within manufacturer's specified parameters. The C&A requirements do not apply, and a Security Accreditation Package is not required. Contractor will be escorted by IT personnel while in the server room.

Future UPS systems should meet the electrical design manual as well as the Office of Information & Technology Infrastructure manual.

Central battery inverter system, control power battery system, and UPS service and maintenance to be performed in accordance with NFPA 70B, NETA MTS, NECA 411, and manufacturer instructions.

Hours of Coverage:

The contractor will respond by phone at no additional charge, 24 hours / 7 days a week / 365 days a year. All scheduled and service/repairs shall be performed during these normal hours of coverage unless one of the following conditions exist:

1) The contractor wishes to perform such maintenance at a time that is outside of the normal hours of coverage, at no additional cost to the Government, and the contractor submits a request to the COR prior to the proposed start of the maintenance and the request is approved by the COR before work is begun.

2) The COR directs that the scheduled maintenance be performed at a time that is outside the normal hours of coverage and the additional cost is recommended by the COR and authorized by the CO.

3) The equipment covered under Full Service is non-operational and needs to be repaired immediately.

4) Scheduled maintenance shall be performed in accordance with the manufacturer's recommendations.

5) Intervals and should be scheduled/completed during the month the VA requests. Changes in this periodicity will occur only when approval is granted by the COR.

6) Scheduling for unscheduled maintenance requirements outside of normal hours shall be coordinated with and require the approval of the COR.

Service Manuals:

VA will not provide service manuals of service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation, (such as: operational and service manuals, schematics, and parts list), which are necessary the meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the Contracting Officer upon request.

Documentation/Reports:

Documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices required to maintain the equipment in accordance with performance requirements. Any additional charges claimed will be approved by the CO via the COR before service is completed. Documentation of service performed on each semiannual visit will be sent to the VA contacts in a digital format to ensure a comprehensive and detail account of items performed by the contractor is filed.

Contractor shall include expected run times based on calculated loads for spaces deemed critical by the VA POC. These spaces shall include but are not limited to the C01 (Grand Island), B024C (Omaha), B723 (Omaha).

Reporting Requirements:

Upon arrival at VA Omaha the contractor shall be required to log in with Engineering in room B618 in Omaha, room C09 in Grand Island or room 0073 in Lincoln. This log in is mandatory as well as wearing the contractor badge issued upon log in. When service is completed, the FSE shall document services rendered on a legible ESR(s) and submit to the COR who set-up the service. The ESR can be submitted when logging out with Biomed, via an internet web site or e-mail. ESRs should be submitted not later than 5 business days after service is complete. In those cases when the Engineering office is closed, contractor personnel will log in and/or out via the VA police and after-hours service shall be prearranged with the Engineering.

Services Beyond the Contract Scope:

Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR, (in writing), of the existence of the development of any defects in, or repairs required to, the scheduled equipment which the contractor considers he/she is not responsible for under the terms of the contract. Contactor shall furnish the COR with a written estimate of the cost to make necessary repairs.

Condition of Equipment:

The contractor accepts responsibility for the equipment described in "as is" condition. The equipment will be operational. Failure to inspect the equipment prior to contract award shall not relieve the contractor from performance of the requirements of this contract.

Test Equipment:

Test equipment calibration shall be traceable to National Institutes of Standard Technology standards.

Identification, Parking, Smoking, and VA Regulations:

Contractor's FSE(s) shall always wear visible identification while on the premises of the VA.

Identification shall include, as a minimum, the employee's name, position, and the contractor's trade name. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from VA Police Service. VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside all VA buildings. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. The vendor will be required to be escorted by VA employees while completing them work for information/network security reasons. Coordination for vendor visits must be made at least 2 weeks in advanced and must be mutually agreed upon.

Technical Factors:

To be considered Technically Acceptable the Contractor must meet the below criteria: 1.

Contractor must have full time staff that is "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup for the equipment identified in this solicitation. 2. "Fully qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the equipment identified in this solicitation as required by the manufacturer. 3.Contractor must provide, upon request, evidence of appropriate training of any FSE(s) providing services under terms of the contract. VA263-17-C-0005

Service Manuals:

VA will not provide service manuals of service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSEs all operational and technical documentation, (such as: operational and service manuals, schematics, and parts list), which are necessary the meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the Contracting Officer upon request.

Site Investigation:

All interested contractors are encouraged to contact Paul Karnish or Griffin Walsh, VA Engineering, for a pre-bid site visit to access the work area. No technical questions will be answered during the site visits. All questions must be officially submitted as an RFI through the Contracting Office. No comments, actions, or discussion (verbal or otherwise) are to be considered direction or answers to any questions, nor will they be considered accurate or binding unless submitted and answered in writing through the Contracting Office as an official

RFI.

General Requirements:

Employees of the contractor and sub-contractors shall always conduct themselves in a professional manner while on medical center property. The contractor shall ensure all personnel working on this contract are aware of Medical Center rules pertaining to employee behavior and conduct. Employee clothing and shoes shall be cleaned of all dirt and debris before entering the medical center, and before leaving the work site. Employees shall wear closed toed shoes, long pants, and shirts that always cover the shoulders and upper arms while in the medical center.

Physical or verbal misconduct may be grounds for removing employees from Medical Center property, or grounds for arrest by the VA Police. Employees may be banned from Medical Center property because of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government because of employee misconduct. Tobacco Use is 100% prohibited on all VA property.

Safety:

Assigned technicians shall have OSHA 30-hour construction safety training with at least a 10-hour refresher course in the past 5 years.

Security:

Contractor(s) shall obtain badges prior to work and must always be worn while on VA premises.

It is the General Contractor’s responsibility to obtain security badges from the COR for all employees, sub-contractors and visitors that will be on site. It is the General Contractor’s responsibility to account for and return all badges that have been issued. Any lost/misplaced/unreturned badges may result in a lost badge charge.

Recycling Requirement:

The Government requires all recyclable material be removed and recycled. The contractor is responsible for minimizing landfill waste. The contractor will provide a list to include weight of each type of material that is recycled.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Maintenance and Testing for UPS Backup batteries according to SOW.

Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Base Year - Up to 20% battery replacement per year.

Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Option Year 1 - Maintenance and Testing for UPS Backup batteries according to SOW.

Contract Period: Option 1 POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Option Year 1 Up to 20% battery replacement per year.

Contract Period: Option 1 POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Option Year 2 - Maintenance and Testing for UPS Backup batteries according to SOW.

Contract Period: Option 2 POP Begin: 01-01-2028 POP End: 12-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Option Year 2 Up to 20% battery replacement per year.

Contract Period: Option 2 POP Begin: 01-01-2028 POP End: 12-31-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Option Year 3 - Maintenance and Testing for UPS Backup batteries according to SOW.

Contract Period: Option 3 POP Begin: 01-01-2029

POP End: 12-31-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Option Year 3 Up to 20% battery replacement per year.

Contract Period: Option 3 POP Begin: 01-01-2029 POP End: 12-31-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Option Year 4 - Maintenance and Testing for UPS Backup batteries according to SOW.

Contract Period: Option 4 POP Begin: 01-01-2030 POP End: 12-31-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Option Year 4 Up to 20% battery replacement per year.

Contract Period: Option 4 POP Begin: 01-01-2030 POP End: 12-31-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.219-27 NOTICE OF SET-ASIDE FOR, OR SOLE-SOURCE AWARD

TO, SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB)

CONCERNS ELIGIBLE UNDER THE SDVOSB PROGRAM (FEB 2024)

(a) Definition. Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1)(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled…