36C26326Q0076_1.docx

SUBJECT*

Heart-Lung Machine Maintenance Minneapolis VAMC

GENERAL INFORMATION

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

POINT OF CONTACT*

Contract Specialist Robert Bennett robert.bennett8@va.gov 319-339-7079

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Notice of Intent published in accordance with Federal Acquisition Regulation (FAR) 5.101(a)(1) requiring the dissemination of information regarding proposed contract actions. This Notice of Intent is for a proposed award of a sole source, firm-fixed price contract under the authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 13.106-1(b) - Only One Responsible Source and No Other Supplies or Service Will Satisfy Agency Requirements. It is not a request for competitive quotes.

The Department of Veterans Affairs, Network Contracting Office 23, intends to award a sole source, firm-fixed price contract to TERUMO CARDIOVASCULAR SYSTEMS CORPORATION with 41 U.S.C. 3304(a)(1), as implemented by FAR 13.106-1(b) - Only One Responsible Source and No Other Supplies or Service Will Satisfy Agency Requirements because this equipment is provided by the Original Equipment Manufacturer who provides approved parts, software and maintenance that are proprietary in nature. No other third-party vendor is authorized to install or service this equipment. The North American Industry Classification System (NAICS) code for this requirement is 811210 and the product service code is J065.

Special Notice Special Notice While this synopsis does not constitute a solicitation, interested vendors may identify their interest and capability to satisfy the requirement. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The Government understands that the equipment TERUMO CARDIOVASCULAR SYSTEMS CORPORATION provides is proprietary. However, vendors that believe they can provide the capabilities required to fully meet the Government's requirement may submit information in writing to Robert.bennett8@va.gov within seven calendar days after publication of this notice. Such documentation will be reviewed solely for the purpose of determining whether to conduct the procurement on a competitive basis. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.

Special Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C263-26-AP-0663

1. Contracting Activity: Department of Veterans Affairs, VISN 23, Network Contracting Office 23, 1303 5th St, Ste 300, Coralville IA 52241

2237: 618-26-1-4008-0007

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Minneapolis VA Health Care System (MVAHCS) requires base plus one option year full-service maintenance on the four Terumo System 1 Heart-Lung Bypass Machines.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Terumo Cardiovascular Systems Corporation (Terumo) is the Original Equipment Manufacturer (OEM) of Heart-Lung machines serving the MVAHCS. The four Heart-Lung Bypass machines are in place at the VA. Terumo is the only vendor identified who can provide the required parts and perform the required maintenance on this equipment. This system is highly proprietary and requires service from the OEM. Terumo is the only vendor that is authorized to perform maintenance on this equipment.

4. Description of market research conducted and results or statement why it was not conducted:

Limited market research was conducted for this procurement. Although a search of the SBA Small Business database under NAICS 811210 was conducted resulting in 108 SDVOSB vendors and 124 VOSB vendors, none of these vendors can fulfill the requirement. The items required for this service procurement are proprietary to Terumo. The vendor has provided sole source documentation to indicate that all service and parts related to their machines are proprietary. Neither the VA Rule of Two nor the SBA rule of two can be met. A sole source contract to Terumo will be awarded to meet the needs of this requirement.

Revision: 01 Effective Date: 11/15/2024 Page 4 of 4 Acquisition ID# 36C263-26-AP-0663