36C26325Q1019 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0001 07-28-2025

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

36C26325Q1019

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-31-2025 10:00am CDT

See CONTINUATION Page

X 1

The purpose of this Amendment is to:

1. Extend the due date for quotes to 10:00am CST on Thursday, 7/31/2025.

2. Update the SOW to state that the Contractor is to provide and install OEM recommended parts.

3. Publish Contractor Questions and Answers, as well as site photos.

John Milroy

VA-VHA-RPOC-2023-0067

Solicitation 36C26325Q1019 – Questions and Answers

1. Contractor Question: We respectfully request an extension to the proposal due date for

Solicitation.

Government Answer: An extension will be provided. All quotes will be due by Thursday, 7/31/2025 at 10:00am

2. Contractor Question: We would appreciate the opportunity to either schedule a site visit or obtain recent site photos of the CRAC Units and the mechanical space.

Government Answer: A site visit is not available for this solicitation. Site photos are attached to this Question and Answer document.

3. Contractor Question: Can we organize a site visit?

Government Answer: A site visit is not available for this solicitation.

4. Contractor Question: Can we get pictures of the current situation if no site visit is available?

Government Answer: Site photos are attached to this Question and Answer document.

5. Contractor Question: When you mean equivalent can we use other parts that are not

OEM?

Government Answer: The Statement of Work has been revised, stating that the Contractor is to provide and install OEM recommended parts.

CRAC Unit #1, indoor-evap.

Liebert DA080DP1AD896S N17BCE0043 MX 2231973

The outdoor condensing unit has the failed pump.

CRAC Unit #2 - Image 1

CRAC Unit #2 - Image 2

CRAC Unit #2 - Image 3

CRAC Unit #1, indoor-evap.

Liebert PRO85AA6DD-0000 N17BCA0011 MX 2231975

The inside compressor section has the failed EEV. The Contractor will not be responsible for purchasing this part. The VA will provide the necessary part.

CRAC Unit #2 – Image 1

CRAC Unit #2 – Image 2

STATEMENT OF WORK

1. TITLE: Liebert Computer Room Air Conditioning (CRAC) Unit Repair

2. OVERVIEW: Replace refrigerant pump and install electronic expansion valve

3. DEFINITIONS:

a. CO – Contracting Officer

b. VA – Department of Veterans Affairs

c. VAHCS – St. Cloud VA Health Care System

d. VATR – Veterans Affairs Technical Representative

e. Contractor Employee – means all Contractor staff, technicians, personnel, subcontractors, or persons working on behalf of the Contractor.

f. MUI – Metasys User Interface.

4. PLACE OF PERFORMANCE:

St. Cloud VA Health Care System, 4801 Veterans Drive, St. St Cloud, MN 56303

5. SUPPLIES / PARTS:

• Contractor responsible to purchase refrigerant pump for the condensing unit that serves CRAC Unit #2

• Refrigerant Pump MTH 1.6HP PRE Unit

• Contractor is to provide and install OEM recommended parts.

6. SCOPE OF WORK:

• Contractor shall provide all transportation, labor, personnel, equipment, tools, materials, and any resources necessary to provide and meet these specifications.

• Contractor to replace electronic expansion valve, EEV2, indoor CRAC Unit #1.

(Contractor is not required to purchase. This part will be provided by VA)

• Contractor to purchase refrigerant pump for the condensing unit that serves

CRAC Unit #2

• Contractor responsible for all materials, cabling, programing, refrigerant, tools and man hours for the replacement/repair of these items.

• Contractor to place unit back into normal operation.

• Contractor to verify there are no active alarms on the unit. If necessary, command unit as the primary to enable operation for verification of operation and alarm state.

• Contractor required to verify proper operation of cooling unit(s) after installation/repair with VATR.

All work shall be performed in accordance with OEM recommendations.

7. Existing Units:

Unit(s) Make Model Number Serial Number Maximo ID Number CRAC Unit #1, indoor-evap. Liebert PRO85AA6DD-0000 N17BCA0011 MX 2231975

CRAC Unit #2, outdoor-cond. Liebert DA080DP1AD896S N17BCE0043 MX 2231973

8. VA TECHNICAL REPRESENTATIVES:

Primary: AC Mechanic Lead Alternate: AC Equipment Mechanic, Shop Supervisor

9. SCHEDULE:

Contractor shall perform on-site during normal business hours, 8:00 am to 4:30 pm, Monday through Friday, excluding Federal Holidays, unless otherwise coordinated with the

VATR.

The Contractor shall provide a minimum of 24-hour notice of any schedule changes.

10. GRAY MARKET PREVENTION:

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a services contract for maintenance of equipment for VA Health Care Systems. No remanufactures or gray market items will be acceptable.

The delivery of gray market items to the VA in the fulfillment of an order/award/contract constitutes a breach of contract. Accordingly, VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at VA’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA Health Care System upon discovery of such items.

Used parts are NOT permitted to be used to repair or replace equipment.

The Contractor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter from the OEM, or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM.

11. SAFETY REQUIREMENTS AND REPORTING:

The Contractor is solely responsible for compliance with all federal, state, and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable and shall perform all work in a safe manner as required by these standards.

The Contractor shall implement an Occupational Safety and Health Plan to ensure the safety of their personnel, as well as the protection of Government personnel and property.

Additionally, the Contractor is responsible for the safety and health of all sub-Contractor employees.

The Contractor shall provide a verbal report to the CO within 24 hours of an accident resulting in injury, death, occupational disease, or adverse environmental impact.

12. SECURITY REQUIREMENTS:

BADGES:

Contractor and/or all sub-contracted personal are required to always wear and have visible a Contractor Badge.

Badges are issued by Facilities Management (FM), B-3, second floor. FM Office hours are Monday – Friday, 8:00 am – 4:30 pm.

The Contractor shall be required to obtain and display identification badges for all employees requiring access to the St Cloud VA Facility.

These badges will be Government furnished and issued to Contractor employees upon initial entry, under contract.

Identification shall be always worn on the outer clothing between the neck and waist on the front of the body and visible with the Contractor’s name plainly displayed.

Loss of a contractor badge shall be reported to the VATR no later than the following workday.

All contract personal shall be checked in by Facilities Management (FM) located in building 3, second floor.

13. DAMAGE TO GOVERNMENT EQUIPMENT AND PROPERTY:

The Contractor shall take all necessary precautions to prevent damage to Government equipment and property.

The Contractor shall report damage of Government property or equipment to the Contracting Officer and/or VATR within 24 hours of the incident.