P03. FAR 13 Sole Source Justification-signed.pdf
PDF 243 KB Posted
- Attached to
- J066--Zeiss Microscope Maintenance
- Solicitation number
- 36C26325Q0049
About this file
This is a Single Source Justification document under FAR 13.106-1 for maintenance services on a Zeiss Confocal Microscope at the Iowa City VA Health Care System Research and Development facility. The document justifies a sole-source award to Carl Zeiss Microscopy, LLC.
The contract value is $83,995.09 for maintenance agreement services starting 12/1/24 with two one-year option periods. The justification explains that only Carl Zeiss can provide authorized parts, maintenance, and software upgrades for their precision microscopes. Market research included posting Intent to Sole Source Notice 36C26325Q0049 on SAM.gov from 10/08/2024 to 10/15/2024, searching VetCert (316 SDVOSB results under NAICS 811210) and SBA's DSBS database. While one response was received to the notice, they could not provide the required OEM authorization letter. The document was signed by Contracting Officer John Milroy on 11/13/2024, certifying the sole-source justification based on only one source being reasonably available due to urgency.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C26325P0170_1.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
VHAPM Part 813.106 Page 1 of 1 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For Ziess Microscope Maintenance
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID: 36C263-24-AP-4646
1. Contracting Activity:
Department of Veterans Affairs, VISN 23, Iowa City VAHCS Research and Development 601 Highway 6 West Iowa City, IA 52246
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
Maintenance agreement on Zeiss Confocal Microscope last covered on contract 36C26320P0005.
Agreement to start on 12/1/24 and have two (2) one year option periods. Contract Value of $83,995.09.
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
Carl Zeiss Microscopes are precision scientific instruments that must have regular maintenance and calibration to ensure accuracy. Carl Zeiss Microscopes are manufactured by Carl Zeiss Microscopy, LLC. Maintenance and authorized parts for Carl Zeiss Microscopes can only be obtained from Carl Zeiss Microscopy, LLC. In addition, only the manufacturer will be able to supply the software upgrades as they become available. These software upgrades are included in the cost of the maintenance agreement and are provided at no additional cost.
4. Description of market research conducted and results or statement why it was not conducted:
Zeiss representative was able to supply an OEM letter as reference to the proprietary nature of this service. No other vendors are able to provide the service, parts and software upgrades. A search on VetCert using NAICS code 811210 yielded 316 results of SDVOSB, however this is utilizing NAICS code only and does not reflect the required letter of authorization from the OEM. A search on SBA’s DSBS using NAICS code 811219 and a keyword of “Carl Zeiss” yielded one result of small businesses.
An Intent to Sole Source Notice 36C26325Q0049 was posted to Sam.gov on 10/08/2024. At the closing of the Sole Source Period on 10/15/2024 one response was received, but unable to fulfill the request of a letter of authorization to perform maintenance from the OEM.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b)(i). The contracting officer has determined that the circumstances of the contract action deem only one source reasonably available due to urgency. I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
John Milroy Date Contract Officer
11/13/2024 https://www.acquisition.gov/?q=/browse/far/13
| 2024-11-13T11:13:49-0600 | |
| JOHN MILROY |
File details come from the government source that posted it. Updated .