NOTICE OF INTENT BD CareFusion Alaris System Maintenance.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* NOTICE OF INTENT: BD/CareFusion Alaris System Maintenance

GENERAL INFORMATION

56303

SOLICITATION NUMBER* NA

RESPONSE DATE/TIME/ZONE 05-30-2025 14 CENTRAL TIME, CHICAGO, USA

ARCHIVE 14 DAYS AFTER THE RESPONSE DATE

SET-ASIDE

PRODUCT SERVICE CODE* J065

NAICS CODE* 541519

PLACE OF PERFORMANCE VISN 23 Healthcare

2805 Dodd Road, Suite 250 Eagan Minnesota

POSTAL CODE 55121

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Contract Officer 4801 Veterans Drive St. Cloud MN 56303

POINT OF CONTACT* Contracting Officer Traci Johannes traci.johannes@va.gov

ADDITIONAL INFORMATION

URL DESCRIPTION

traci.johannes@va.gov EMAIL DESCRIPTION Contracting Officer's Email Address

DESCRIPTION

This Notice of Intent is provided to advise that the Government intends to award a sole source modification to add 4 Option Years with only one source, BD/CareFusion to provide BD Alaris System Maintenance for the Veterans Integrated Service Network 23.

This notice of intent to award a sole source contract is not a request for competitive proposals. However, in accordance with FAR 5.207 (c) (16) (ii), all responsible sources t a capability statement which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties bona-fide capabilities for fulfilling the requirement and include: the Unique Entity Identification Number (UEI), and the Taxpayer Identification Number (TIN), along with documentation that the vendor is an authorized distributor/reseller. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information will be retained as Market Research.

All responses must be received by 16:30 PM CST on Monday, June 2nd, 2025.

Responses shall be submitted electronically to Traci Johannes via email at traci.johannes@va.gov. Fax responses and Telephone inquiries will not be accepted.

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C263-25-AP-2773

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23

(NCO23), 4801 Veterans Drive, Saint Cloud, MN 56303

Requiring Activity: VISN 23 Midwest Health Care Network, 2805 Dodd Road, Eagan, MN 55121

2237: 499-25-4-6765-0109

2. Nature and/or Description of the Action Being Processed: VISN 23 will require the continued provision of services under the BD Alaris System Maintenance Contract # 36C26324P1080 after the Contract expires on August 31, 2025. The Contract is being revised to add four one-year option periods so that BD can continue to support the VISN 23

3. : The current BD Alaris System maintenance contract provides comprehensive Software Management Services (SMS) for the VISN 23 legacy Alaris System Infusion Pumps currently under FDA recall. The services include licensing, software and server hardware support, technical

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 3 of 6

REVISION: 01

Acquisition ID#: 36C263-25-AP-2773 support (both remote and on-site), training, and system enhancements, all aimed at ensuring VA facilities maintain the most current and secure infusion pump software to support veteran healthcare.

VISN 23 has legacy BD Alaris System Pumps inventory that will require maintenance services beyond the expiration date of the current contract which is August 31, 2025. In addition, VISN 23 expects to obtain additional BD Alaris Systems, which will replace some of of Alaris System Infusion Pump inventory, it is proposed that this contract be modified to include four one-year option periods.

VISN 23: VA Midwest Healthcare Network Sites Fargo VA Healthcare System Iowa City VA Healthcare System Minneapolis VA Healthcare System Omaha VA Medical Center VA Nebraska-Western Iowa HCS Grand Island VA Medical Center VA Nebraska-Western Iowa HCS Lincoln Clinic VA Nebraska-Western Iowa HCS Sioux Falls VA Healthcare System St. Cloud VA Healthcare System VA Black Hills Health Care System Hot Springs Campus VA Black Hills Health Care System Fort Meade Campus VA Central Iowa Health Care System

Period of Performance:

Option Year 1 (09/01/2025 - 08/31/2026) $314,832.90 Option Year 2 (09/01/2026 - 08/31/2027) $314,832.90 Option Year 3 (09/01/2027 - 08/31/2028) $314,832.90 Option Year 4 (09/01/2028 - 08/31/2029) $314,832.90

The estimated value of this modification is $1,259,331.60. Total contract value would be approximately $1,574,164.50

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or

Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5.

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Effective Date: 11/15/24 Page 4 of 6

Acquisition ID#: 36C263-25-AP-2773

The contractor must provide the software support and services needed to appropriately maintain the VISN 23 Alaris System Infusion Pumps. CareFusion Solutions, LLC, a wholly owned subsidiary of Becton Dickinson and Company (BD), is the exclusive manufacturer and distributor/servicer of Alaris® products and software including Guardrails® Point-of- Care Software, Alaris® Pump Module, Alaris® Syringe Module, Alaris® PCA Module and Next Generation Alaris® PC Unit.

This contract with Becton Dickinson (BD)/CAREFUSION SOLUTIONS, LLC (CareFusion) provides comprehensive Software Management Services for the legacy VISN 23 Alaris System Infusion Pumps. The services include licensing, software and server hardware support, technical support (both remote and on-site), training, and system enhancements, all aimed at ensuring VA facilities maintain the most current and secure infusion pump software to support veteran healthcare.

Software updates and patches cannot be obtained without a service contract. Receiving and implementing these updates ensures the latest versions are installed timely to maintain security and operations.

The Alaris System manager software is an essential software proposed to prevent deviations in the infusion programming and warn the users by maintaining drug library standards. A drug library contains drug parameters, dosing limits (minimum and maximum dose), duration rate, and available concentrations.

Use of Alaris system manager results in less medication administration errors decreasing the potential costs associated with medication administration errors. It has been found that IV administration adverse drug events (ADEs) may result in $6647 greater costs and 4.8-day longer stays per patient in the inpatient setting. This software is used to ensure that Veterans being treated for acute medical conditions and cancer receive safe and therapeutic doses of vital medications that can result in catastrophic harm when administered inappropriately.

Becton Dickinson(BD)/CareFusion Solutions, LLC is the manufacturer of the legacy Alaris System Infusion Pumps and has not authorized any other company to provide Alaris SMS at this time. Any maintenance performed by a third party vendor, other than BD/Carefusion (and the subcontractors that it directly utilitizes) would render null and void any existing warranty and be unsupported by BD/Carefusion. In addition, no third party parts are permissible for use in maintenance activities. BD/Carefusion remains the only source

Alaris System Infusion Pumps.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: At this time, BD/Carefusion has not authorized any other company to provide Alaris products or services at this time. Any maintenance performed by a third party vendor, other than aField Service Technician Affiliates that BD/CareFusion directly utilizes, would render null and void any existing warranty and be unsupported by BD/CareFusion. In addition, no third party parts are permissible for use in maintenance activities.

In the future, when the sites competitively replace their current infusion systems, we will consider multiple infusion pump system vendors and their software support maintenance programs if applicable. In addition, to the extent that the current infusion systems are replaced by a different vendor, services will accordingly be descoped from this contract.

Effective Date: 11/15/24 Page 5 of 6

Acquisition ID#: 36C263-25-AP-2773

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The current purchase order with BD/CareFusion is awarded in the amount of $314,832.90. At the time of the purchase order was awarded, the price was determined to be fair and reasonable. The pricing for the 4 one-year Option Periods remain the same amount annually. As such, the price offered for the 4 one-year Option Periods is fair and reasonable. The price is anticipated to be fair and reasonable based on comparison to the IGCE, FPDS previous purchases, and any discounts potentially provided to the Government.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted: At this time, BD/CareFusion Solutions, LLC has not authorized any other company to provide Alaris products or services at this time. Any maintenance performed by a third party vendor, other than our Field Service Technician Affiliates, would render null and void any existing warranty and be unsupported by BD/CareFusion. In addition, no third party parts are permissible for use in maintenance activities.

In the future, when the sites competitively replace their current infusion systems, we will consider multiple infusion pump system vendors and their software support maintenance programs if applicable. . In addition, to the extent that the current infusion systems are replaced by a different vendor, services will accordingly be descoped from this contract.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NA

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: NA

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Market research will be conducted for future requirements to determine if any other authorized distributors become available for providing the required maintenance services, thereby warranting competition. In addition, in the future, when sites competitively replace their current infusion systems, we will consider multiple infusion pump system vendors and their software support maintenance programs.

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Wendy Reyes Date Biomedical Engineer Minneapolis VA Health Care System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. : I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Effective Date: 11/15/24 Page 6 of 6

Acquisition ID#: 36C263-25-AP-2773

Traci Johannes Date Contracting Officer Network Contracting Office 23

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Michael Casper Date Branch Chief

Network Contracting Officer 23