36C26323Q0714 2nd Amendment.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26323Q0714 06-22-2023

Jesse Sweesy 605-347-2511 x16724 07-28-2023

10:00 CDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK 23 CONTRACTING OFFICE

2101 North Elm Street Building 30 (04-S)

FARGO ND 58102

X 100

X

238220

$19 Million

N/A

NWI VAHCS

Omaha VA Health Care System 4101 Woolworth Ave

Omaha NE 68105

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK 23 CONTRACTING OFFICE

2101 North Elm Street Building 30 (04-S)

FARGO ND 58102

DEPARTMENT OF VETERANS AFFAIRS

FINANCIAL SERVICES CENTER

FMS-VA-2 (101)

P.O. BOX 149971

AUSTIN TX 78714-9971

877-353-9791 512-460-5540

Contractor to provide all materials, labor and transportation to complete the Fire Inspection System as described in the attached Statement of Work.

Contract covers 2 separate locations: Omaha and Grand Island NE.

Base PoP: 8/1/2023 - 4/14/2024 Option Year 1 PoP 4/15/2024 - 4/14/2025 Option Year 2 PoP 4/15/2025 - 4/14/2026 Option Year 3 PoP 4/15/2026 - 4/14/2027 Option Year 4 PoP 4/15/2027 - 4/14/2028

X 1

Jesse Sweesy

36C26323Q0714

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...31

C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..38

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK 23 CONTRACTING OFFICE

2101 North Elm Street

Building 30 (04-S)

FARGO ND 58102

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK

Title: Fire Systems Testing and Inspection Services to support the Nebraska – Western Iowa VA Health Care System, Omaha, and Grand Island.

General Overview: Scope: This statement of work (SOW) describes the contractor required services necessary to perform testing, inspection, maintenance, and repair for all fire protection systems as defined below and in accordance with the National Fire Protection Association (NFPA), OSHA, NEC, local codes, The Joint Commission, and manufacturer recommended procedures. The contractor shall provide all transportation, shipping, labor, tools, equipment, and materials to accomplish the work outlined in the

SOW.

Definitions or Acronyms:

a. CO: Contracting Officer

b. COTR: Contracting Officer Technical Representative

c. VAHCS: Nebraska – Western Iowa VA Health Care System

d. VATR: VA Technical Representative

e. CFS: Contractor Field Supervisor

Site Visits Grand Island 7/17/2023 Contact VA POC Anthony Stopkotte, anthony.stoppkotte@va.gov (402) 995-3741

Omaha 7/18/2023 Jeffrey Fryman, Jeffrey.fryman@va.gov 402- 346-8800 x3410

Questions and answers resulting from the site visit and any emailed communications will be posted NLT 7/20/2023 as a solicitation amendment on SAM.gov.

Omaha Normal work hours 06:00–17:00:

a. Primary – Jeff Fryman, ph. 402-995-3410 / 402-515-8804 – email:

jeffrey.fryman@va.gov

b. Secondary – Griffin Walsh, ph. 402-995-3741 / 402-232-9231 – email:

Griffin.Walsh@va.gov

Reports Provided to:

a. Jeff Chandler – Jeffrey.chandler@va.gov

b. Andrew Englund – Andrew.englund@va.gov

c. Seth Burmeister – seth.burmeister@va.gov mailto:anthony.stoppkotte@va.gov mailto:Jeffrey.fryman@va.gov mailto:Griffin.Walsh@va.gov

d. Roy Hurd – roy.hurd@va.gov

e. Mike Freeman – Michael.freeman@va.gov

f. Joshua Douglas – Joshua.douglas@va.gov

g. Steve Miller – carroll.miller@va.gov

h. Jay Hamernick – jay.hammernick@va.gov

i. Jahn Waiters – jahn.waiters@va.gov

After-hours work 17:00–06:00:

a. Primary – AC Plant Operators, 402-995-3280

b. Secondary – Jeff Fryman – 402-515-8804

Grand Island Normal work hours 06:00–17:00:

a. Primary – Jeff Fryman, ph. 402-995-3410 / 402-515-8804 – email:

jeffrey.fryman@va.gov

b. Secondary – Josiah Curley, ph. 402-995-5545 / 918-581-4171

c. Alternate – Anthony Stoppkotte, ph. 402-995-3741

Reports Provided to:

a. Josiah Curley – Josiah.curley@va.gov

b. Dan Brosman – Daniel.brosman@va.gov

c. Anthony Stoppkotte – Anthony.stoppkotte@va.gov

d. Griffin Walsh – griffin.walsh@va.gov

e. Seth Burmeister - seth.burmeister@va.gov

f. Steve Kostman – steven.kostman@va.gov

g. Keith Cain – keith.cain@va.gov

After-hours work 17:00–06:00:

a. Primary – AC Plant Operators, 402-995-3280

b. Secondary – Jeff Fryman – 402-515-8804 or Josiah Curley - 918-581-4171

Period of Performance: There will be one (1) base year and up to four (4) option years for this contract: Exercise of option years will be made at Government’s discretion based on continued need for services, Contractor performance, and availability of funds in a given fiscal year.

Determination of fair and reasonable prices, a bilateral modification will be required prior to the services commencing

Base Year TBD – 4/14/2024 Option Year I 4/15/2024 – 4/14/2025 Option Year 2 4/15/2025 – 4/14/2026 Option Year 3 4/15/2026 – 4/14/2027 Option Year 4 4/15/2026 – 4/14/2027

Exercise of option years will be made at Government’s discretion based on continued need for services, Contractor performance, and availability of funds in a given fiscal year.

Scope of Work:

Portable Fire Extinguishers: The contractor shall provide all transportation, shipping, labor, tools, equipment, and materials to perform the visual monthly inspections and mailto:jay.hammernick@va.gov annual maintenance of portable fire extinguishers in accordance with the most recent edition of NFPA 10. Contractor is responsible to replace any missing, deficient extinguishers under the scope of this contract (10 spares shall be provided/replenished at each contract year for the Omaha and Grand Island campus).

Monthly Inspections: The monthly inspections will be completed and documented at a minimum of one time every calendar month.

Annual Maintenance: Annual maintenance will occur in April (+ / - 30 days per Appendix B of prior year) of each year. The contractor will change all portable fire extinguisher tags and tamper seals, conduct maintenance, and provide the Contracting Officer’s Representative (COTR) a listing of all fire extinguishers requiring repair and/or replacement.

Additional Maintenance: All fire extinguishers six years or older shall be replaced or be hydrostatic tested.

Fire Sprinkler Systems: The contractor shall provide all transportation, shipping, labor, tools, equipment, and materials to perform the testing, inspection, and maintenance of the fire sprinkler systems in accordance with the most recent edition of NFPA 25. All testing shall be conducted in a manner that minimizes safety and health hazards. A summary of requirements is identified in NFPA 25 under Table 5.1.1.2. The Appendix B frequency for TJC compliance shall trump any deviations from NFPA.

Annual Testing: Annual testing and maintenance shall be completed for the following fire sprinkler systems.

Heat Flame, Optical, Speakers CO2 Smoke Detection Shut Down Devices HVAC Tested, Sliding and Rolling Doors Tested for Proper Closure and Operation, Quarterly Testing: Quarterly testing and maintenance shall be completed for the following fire sprinkler systems.

Kitchen Hoods Quarterly Cleaning.

Monthly Testing: Monthly testing and maintenance shall be completed for the following fire sprinkler systems.

Inspection of Elevator Emergency Operation.

Fire Alarm Systems: The contractor shall provide all transportation, shipping, labor, tools, equipment, and materials to perform the testing, inspection, and maintenance of the fire alarm systems in accordance with the most recent edition of NFPA 72 and The Joint Commission standards. All testing shall be conducted in a manner that minimizes safety and health hazards.

Other Requirements Hydrants: The contractor shall perform annual testing and maintenance of all fire hydrants located on the Omaha, and Grand Island facility grounds in accordance with NFPA 25. The contractor shall provide all the tools and labor necessary to perform the work.

Dampers: The contractor shall perform six-year fire damper testing and inspection for all dampers located at the Grand Island facility. The contractor will also perform four-year fire damper testing and inspection at the Omaha facility. Fire damper testing and inspections shall be conducted in accordance with NFPA 80 and 105. Refer to Section

6.0 of this document for testing schedule. Contractor shall add exterior sticker to the ceiling (suspended: on ceiling track, hard: on access panel for servicing) identifying whether the equipment is a fire or smoke damper. Refer to NFPA 90A, Section 4.3.5.2 regarding proper identification and sizing.

Kitchen Hood Fire Suppression System: The contractor shall perform semi-annual testing, inspection, and maintenance of all kitchen hood suppression systems in accordance with NFPA 96.

Kitchen Hood Cleaning: Provide all tools and equipment necessary to perform hood cleaning & clean-up semi-annually.

Sensitivity Testing: The contractor shall perform sensitivity testing on all smoke detectors at each location during the base year of the contract, Option Year II, and Option Year IV.

Exclusions: Obstruction testing every five years shall not be conducted as part of this contract.

Fire Panel Monitoring: The contractor shall provide monitoring service on the fire panels located at the Omaha, and Grand Island locations. Panels shall be monitored for supervisory, trouble signals, and notification to responding emergency services for alarms. Panel monitoring shall be conducted twenty-four hours a day, seven days a week. In the event, the fire panel is required to be bypassed, the contractor PM shall notify the VA POCs and is required to have personnel physically monitoring the FCU and any additional trouble/supervisory.

Background: The facilities in Omaha and Grand Island have a Simplex Fire Alarm System. Personnel performing testing, inspection, maintenance, and repair under this SOW shall have the appropriate training to perform programing and work on these systems.

Omaha VA Health Care System 4101 Woolworth Ave Omaha, Nebraska 68105

Building # Functional Title Yr. Built # of Floors Total GSF 1 Main Hospital 1950 15 420,442 2 Boiler Plan 1950 1 8,697

101 ACC 2020 3 150,000

Fisher House

Family Member Accommodations

2020 2 12,000

6 Dental 1951 2 8,380 8 Day Hospital 1951 2 3,670 9 Dialysis 1951 2 21,729 15 Research 1975 5 48,380

17 A/C Plant 1973 2 9,553 19 Welding Shop 1975 1 934 24 Electrical Switch

Gear 1990 1 1,277

25 Outpatient Clinic 1987 3 100,314 Unknown Physical Therapy 2023 1 28,608

Grand Island Community Based Outpatient Clinic 2201 North Broadwell Avenue Grand Island, NE 68803

Building # Functional Title Yr. Built # of Floors Total GSF 1 Main Hospital 1950 9 211,238 2 Director’s Quarters 1950 2 2,883

3 HBPC 1950 2 3,981

4 Pulmonary 1950 2 3,982 5 VISN/TI House 1950 2 6,654 6 Engineering 1950 2 4,614 7 Boiler Plant 1950 2 9,353 8 Maintenance Garage 1950 1 8,405 17 Main Generator 1987 1 1,850 18 Boiler Plant

Generator 1987 1 398

Reports and Documentation:

Daily Summary: A summary shall be provided to the COTR at the end of each day that work was performed. The summary shall include a listing of work performed, equipment serviced and/or inspected, and a listing of any deficiencies or repairs needed, NFPA standards referenced for the activity and the name/contact information of the individual performing the inspection. If any deficiencies are found, the contractor shall check in with the VA prior to work commencing for the day to inform status in person.

Final Report: A final report shall be provided to the POC’s listed above within 7 calendar days of work being performed. All reports shall be presented in a format acceptable to the Joint Commission and include the following:

An individual listing of all devices/system inspected and tested. This listing should also include the location.

Verification of compliance with all applicable NFPA standards Result of any testing performed (i.e., Pass/Fail) Listing of all deficiencies or repairs needed Cross reference to The Joint Commission requirements

Maintenance and Repair: Any necessary non-routine maintenance and/or deficiency repairs to the fire protection systems covered under the SOW shall be communicated to the onsite POC’s listed above. Any additional maintenance and repairs must be listed on a modification issued by the Contracting Officer. A final report for the repairs shall be provided within 7 calendar days and include a reference to the Corresponding inspection final report where the deficiency was noted.

The non-routine maintenance and repair services will be accomplished via a modification to the task order. The contractor shall provide VA with a quote for the services necessary. After review and a determination of fair and reasonable prices, a bilateral modification will be required prior to the services commencing.

This contract will also cover emergency repair/maintenance within a 24hr period. Contractor shall furnish service as specified for one base year with four (4) option year pickup. Contractor will provide all parts, tools, test equipment, labor, travel, and equipment necessary to provide repairs to our fire suppression systems per the SOW. Nebraska Western Iowa Health Care System (NWIHCS), which includes campuses in Omaha, and Grand Island, Nebraska.

Compliance Requirements: Regulations and Statutes: All testing, inspection, maintenance, and repair will be performed in accordance with the most recent edition of NFPA 1, 10, 12, 17, 17A, 13, 14, 16, 25, 70, 72, 75, 96, 99, 101, 170, 232 as applicable.

All reports shall be presented in a format acceptable to the Joint Commission.

The contractor shall be licensed by the State of Nebraska, trained and competent to perform all work cover in this SOW on fire protection systems, and have factory authorized training to perform testing, programming, maintenance, and repair on the Simplex and Johnson Controls systems.

Kickoff Meeting: Within 5 business days of award date, the contractor shall attend a virtual kickoff meeting. During this meeting the following will be provided by the contractor

a. Schedule of inspection services (dates) per NWI site-See Appendix A

b. Contractor points of contact for both the general as well as subcontractor for both fire suppression and sprinkler systems. The single point of contact will be consistently on site as the project manager and shall have a cell phone as well as email for communications with the COTR.

c. Contractor’s sample electronic inspection deliverable documentation for daily and completed inspections.

Existing Deficiencies: An onsite visit will be provided to identify any existing deficiencies; attendance will be expected. All contractors will be held to any quotes submitted regardless of attending the site visit or not.

Past Inspection Dates:

a. 1st Quarter Inspection - 2/24/2022

b. 2nd Quarter Inspection – 6/22/2022

c. 3rd Quarter Inspection – 8/17/2022

d. 4th Quarter Inspection – 11/8/2022

e. Annual Fire Alarm Inspection - 4/11/2022

Items to be included in the deficiency: backflow prevention devices, control valves, main drain, auxiliary drain, fire department connection, waterflow alarm, tamper switch, fire pump, fire extinguishers, duct, heat and smoke detectors, vertical, horizontal rollers, smoke detection shutdown devices, kitchen suppression equipment, notification devices (audible/visual).

As built: If the contractor adds or alters the existing system documentation shall be provided per NFPA 72,

a. Updated Points list (hardcopy and digital)

b. Written narrative providing intent and system description

c. Riser diagram

d. Floor plan layout showing locations of all devices, control equipment, and supervising station and shared

e. Building features that will affect the placement of initiating devices and notification

f. Building appliances instructions on how to obtain the means of system and software access (password)

g. Record (as-built) drawings

h. Records, record retention, and record maintenance in accordance with

Section 7.7 (NFPA 72)

i. Completed record of inspection and testing in accordance with 7.6.6 (NFPA

72)

Regulation References

1. NFPA Standards (latest edition):

a. NFPA-1, Fire Code

b. NFPA-10 Standard for Portable Fire Extinguishers

c. NFPA-17, Standard for Dry Chemical Extinguishing Systems

d. NFPA-17A, Standard for Wet Chemical Extinguishing Systems

e. NFPA-13, Standard on the Installation of Sprinkler Systems

f. NFPA-14, Standard for the Installation of Standpipes and Hose Systems

g. NFPA-25, Standard for the Inspection, Testing, and Maintenance of

Water-Based Fire Protection Systems

h. NFPA-70, National Electrical Code®

i. NFPA-72, National Fire Alarm Code®

j. NFPA-75, Standard for the Protection of Information Technology

Equipment

k. NFPA-96, Standard for Ventilation Control and Fire Protection of

Commercial Cooking Operations

l. NFPA-99, Standard for Health Care Facilities

m. NFPA-101, Life Safety Code

n. NFPA-170, Standard for Fire Safety and Emergency Symbols

o. NFPA-232, Standard for the Protection of Records

Schedule: Contractor shall notify the VA (contact list below) at least 30 days prior to any regular quarterly, semi-annual or annual inspection to ensure proper arrangements are made. No schedule changes will be made without written approval from the VA

COTR.

Upon conclusion of inspection at the end of each day the contractor shall report directly to the VA COTR or designee. The contractor shall immediately notify the plumbing shop (sprinkler system) or electrical shop (alarm system) or any deficiencies to attempt to troubleshoot and repair that day. In the event the contractor is unable to provide a fully operational system and a device is down, the contractor shall provide the VA ILSM team (POC’s listed below) with a description of the device, impacted areas, recommended actions, estimated completion date (include lead times) through Appendix C. It is unacceptable for the contractor to leave the site without an ILSM within the allotted timeframe stated here if fire alarm service is out of service for more than 4 hours in a 24-hr. period or if the sprinkler system is out of service for more than 10 hours in a 24-hour period.

Qualifications: Contractor shall show certification to perform Overhead Hood Cleaning Services and have valid/current International Kitchen Exhaust Cleaning Association.

Contractor shall provide evidence of past services of similar size and scope for the past 5 years. Technicians performing work shall be fire detection and alarm inspection certified.

Training: Once annually, the contractor shall perform training on the fire control panel operation at 30 minutes per site. The contractor shall have competent staff available to field questions as it relates to regional bypasses (east/west), disabling points, high mortality components, troubleshooting and basic operation.

Deliverables: Within 7 days of the date of inspection contractor shall provide documentation that specifies on cover letter the campus, EPs 1-20, 25 and 27 and includes: activity name; date; inventory of devices, equipment, or other items;

frequency; contact info for person performing activity, qualifications showing comp;

NFPA standard; activity testing methods, activity results. The file shall be named “Campus, EP#, Date of Inspection”.

Contractor is responsible for providing a virtual meeting quarterly to discuss inspection findings, any deficiencies, active/resolved ILSMs, quotes for repairs, status of repairs and contractor performance.

It is unacceptable for the contractor to not test devices, list them as inaccessible without prior approval or consent from the VA COTRs.

Contract Performance Monitoring: Monitoring of the contractor’s performance shall be done by the VA COTR through the performance metrics below. Incidents of contractor noncompliance as evidenced by the monitoring procedures shall be first discussed with the contractor and if no resolution can be found, then forwarded to the Contracting Officer for final resolution. Upon award, a Quality Assurance Surveillance Plan (QASP) will be signed by the Contractor Program Manager and COTR, outlining the evaluation criteria to ensure the contractor is aware of the management and quality criteria required to meet the terms of the contract. Frequency of Performance Assessment Meetings: The COTR shall assess the contractors at two different periods of time: (1) Middle of Contract period and (2) End of Contract Period; to assess performance and provide a written assessment. This written assessment will be forwarded to the Contracting Officer as documentation of contractor’s performance and/or for a request to exercise option period, renewal of a contract or termination of a contract.

Contract Performance Metrics:

Task Indicator Pass/Fail

1 Contractor Performed Inspections per Appendix A and B

2 Contractor provided deliverables within 7 days of inspection

Contractor deliverables included pertinent information as stated in

SOW

4 Contractor out briefed VA upon conclusion of work each day

5 Contractor provided ILSM immediately per Appendix C

6 Contractor updated as-builts and device inventory

Emergency/Nonroutine Repair: The contractor shall provide 24/7 day a week service for callback response.

Continuity of Services: The contractor shall ensure that qualified backup employees are available to provide coverage during scheduled and unscheduled absences of primary contract staff. Contractor will ensure that all backup employees are certified per the contract.

Background Check:

a. Contractor and Subcontractor personnel working on VANWIHS facilities must consent to Background Checks or shall be denied access to the VANWIHS facilities. Information required to conduct a Background Check includes full name, driver’s license number and/or social security number, date of birth, and completion of a background check questionnaire.

b. Contractors shall ensure their employees and those of their Subcontractors have the proper credentials allowing them to work in the United States. The Contractor shall not be entitled to any compensation for delay or expenses associated with this requirement and are not excused from proceeding with the Contract.

c. Department of Veterans Affairs regulations requires Contractor employees to have a VANWIHS issued Identification Badge and always wear it while at VANWIHS facilities. ID badges shall be issued by the VANWIHS security office under its rules for issuance. Contractor personnel shall present a neat appearance and be easily recognized as a Contractor employee by wearing distinctive clothing bearing the name of the company and a VANWIHS issued ID badge. When an employee leaves the Contractor’s employment, or the Contract is terminated, the employee’s badge shall be returned to COTR within 3 working days.

Spare Parts:

a) Adequate supply of new spare parts shall be maintained by the Contractor to ensure prompt preventive maintenance and repair services.

b) Parts and materials shall be of the original manufacturer’s design or equal.

PERSONNEL CONTACT INFORMATION:

The contractor shall provide to the contracting officer (CO) and the technical representative (VATR) active mobile numbers, email addresses, and/or SMS texting numbers which can always be used to alert the contractor, including weekdays, weeknights, weekends, and holidays. The VATR is the primary contact who should be the first VA individual contacted.

Include the VATR on all Correspondence.

REPORTING:

Contractor personnel shall report to the VA site representative to sign in and acquire a badge when arriving at VA property. (Omaha Building 1 room B618).

Contractor personnel shall report to the VA site representative to sign out and return the badge before departing the VA facility at the end of each week (Omaha Building 1 room B618).

Contractor personnel shall wear an identification badge provided by VA when working on VA property.

a. Interference with Hospital Functions: Contractor personnel are required to interrupt their work at any time so as not to interfere with hospital functions. This includes but not limited to, utility service, fire protection systems, and the passage of facility patients, personnel, equipment, and carts.

b. Identification of Workers: Uniforms or work attire are to be cleaned and maintained in good condition and will be work as designated by the manufacturer. In the absence of the CFS a temporary acting supervisor will be identified, and he/she will assume full responsibility for the work site until relieved from his/her responsibilities.

c. Damages: Any wall surface, glass, floor tile, engineered controls, sensors, turning vanes, window or other material broken or damaged by contractor personnel during the performance of this project shall be Corrected/repaired to the previous existing condition or better at no additional cost to the government.

d. Disposal of Waste: The Contactor will not dispose of any excess paint, paint containers, or any other material containers at any location of the medical facility premises. All waste and rubbish materials are to be disposed of Medical Facility premises by the Contractor, and disposal shall be in accordance with Federal and Local Regulatory guidance and laws.

e. Safety: While in the performance of work, the Contractors personnel shall abide by the safety requirements of the Medical Center. The Contractor shall exercise extreme care in always making the work area safe. The number one priority is to protect patients and hospital staff from any possible injury resulting from the equipment or materials. The Contractor is responsible for security of equipment each day. There is no storage area available on site. The hallways nor Corridors shall not be used to store, pile or place construction materials or supplies. In the event of a situation requiring use of the Corridor for such purposed, approval of the VA Medical Center Safety Manager/Officer shall be obtained previously. No painting materials or supplies shall be placed where patients may recover them. Any safety violations or emergency situations should be reported to a hospital official immediately. Contractor shall conform to all Federal, State, and local regulations governing painting chemicals and equipment which may be in effect. All equipment used to perform the work will conform to OSHA regulations.

PHASING:

a. Phasing needs to be coordinated with the COTR as various shutdowns may be required to complete the job. Work shall be done according to the Phasing plan.

b. At the termination of work the COTR shall assess the area before acceptance, activation.

SUBMITTAL:

a. All documents will be submitted through the CO to the COTR, unless otherwise directed by the CO.

Appendix A:

Appendix B:

Appendix C:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0.00 JB ________________

This contract covers the inspection and maintenance of the fire suppression system for Omaha and Grand Island.

CLIN 0001AA - 0001AE are for Omaha Base + 4 Options.

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

0001AA

1.00 JB ________________

This contract covers the inspection and maintenance of the fire suppression system for Omaha.

Base Period of Performance: 7/14/2023 - 4/14/2024 Contract Period: Base POP Begin: 07-14-2023 POP End: 04-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0001AB

This contract covers the inspection and maintenance of the fire suppression system for Omaha.

Option Year 1 Period of Performance: 4/15/2024 - 4/14/2025 Contract Period: Option 1 POP Begin: 04-15-2024 POP End: 04-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0001AC

This contract covers the inspection and maintenance of the fire suppression system for Omaha.

Option Year 2 Period of Performance: 4/15/2025 - 4/14/2026 Contract Period: Option 2 POP Begin: 04-15-2025 POP End: 04-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0001AD

This contract covers the inspection and maintenance of the fire suppression system for Omaha.

Option Year 3 Period of Performance: 4/15/2026 - 4/14/2027 Contract Period: Option 3 POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0001AE

This contract covers the inspection and maintenance of the fire suppression system for Omaha.

Option Year 4 Period of Performance: 4/15/2027 - 4/14/2028 Contract Period: Option 4 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

This contract covers the inspection and maintenance of the fire suppression system for Grand Island.

CLIN 0002AA - 0002AE are for Grand Island Base + 4 Options.

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0002AA

This contract covers the inspection and maintenance of the fire suppression system for Grand Island.

Base Period of Performance: 7/14/2023 - 4/14/2024

Contract Period: Base POP Begin: 07-14-2023 POP End: 04-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0002AB

This contract covers the inspection and maintenance of the fire suppression system for Grand Island.

Option Year 1 Period of Performance: 4/15/2024 - 4/14/2025

Contract Period: Option 1 POP Begin: 04-15-2024 POP End: 04-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0002AC

This contract covers the inspection and maintenance of the fire suppression system for Grand Island.

Option Year 2 Period of Performance: 4/15/2025 - 4/14/2026

Contract Period: Option 2 POP Begin: 04-15-2025 POP End: 04-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0002AD

This contract covers the inspection and maintenance of the fire suppression system for Grand Island.

Option Year 3 Period of Performance: 4/15/2026 - 4/14/2027

Contract Period: Option 3 POP Begin: 04-15-2026 POP End: 04-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

0002AE

This contract covers the inspection and maintenance of the fire suppression system for Grand Island.

Option Year 4 Period of Performance: 4/15/2027 - 4/14/2028

Contract Period: Option 4 POP Begin: 04-15-2027 POP End: 04-14-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

GRAND TOTAL ________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard…