Solicitation 36C26321Q0229 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

618-21-2-8424-0129

None

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26321Q0229

01-07-2021

X

618-360/10160-8424-820100-2580 010020199

618-21-2-8424-0129

X None

The Department of Veterans Affairs, VISN 23: VA Midwest Health Care Network is solicitating for one fixed price contract for a warehousing climate-controlled storage for medical supplies for VISN 23 Health Care System.

The purpose of this amendment is to answer technical questions.

Add SCHEDULE A - LIST OF CURRENT SUPPLIES AND UNITS TO BE RELOCATED

Travis Johnson

Contracting Officer

NCO2315L2-5351

Additional Technical Questions to Solicitation 36C26321Q0229 (01/07/2021)

1. PWS Item 2.15. Contractor shall provide complete warehouse management services for an average of 250 pallets, with expansion capabilities up to a maximum of 500 pallets. A standard pallet is 40x48 inches, with a maximum height of 7 feet

(approximately 86.5 cubic feet per pallet). See Attachment A for the list of current supplies and units to be relocated and stored at contractor facility.

a. The list of current supplies and units to be relocated and stored at contractor facility.

SCHEDULE A - LIST OF CURRENT SUPPLIES AND UNITS TO BE

RELOCATED

ITEM DESCRIPTION PALLETS/EACH LOCATION

1 Nitrile Gloves 7M 116 * Brooklyn Park

2 Disinfectant Wipes (Purple Tops) 16 BLDG 222

3 Chemo Gowns 1 BLDG 222

4 3M PAPR Hoods 5 BLDG 222

5 3M PAPR Hoses 1 BLDG 222

6 Boufant Caps 3 BLDG 222

7 Shoe Covers 3 BLDG 222

8 Covidien Gravity Feeding Bags 2 BLDG 222

9 Iso Gowns 2 BLDG 222

10 Reusable Isolation Gowns 5 BLDG 222

11 Surgical Gowns (Texas Medical) 12 BLDG 222

12 Level 2 Medical Mask 50 BLDG 222

13 3M N95 9205+ 15 BLDG 222

14 3M N95 8000/8200/8110 9 BLDG 222

15 Alpha Pro Tech N95 11 BLDG 222

16 Admin Mask 1 BLDG 222

17 Eyewear Protection 2 BLDG 222

18 Face Shields 10 BLDG 222

19 Quarantined N95 29 BLDG 222

20 Hill-Rom MED/SUR Beds 40 BLDG 222/224

* Is an estimated number. These items are on order and should arrive prior to contract award.

2. Is the contractor only required to deal with pallets of equipment and the storage of said pallets?

a. Yes, this procurement is for warehousing palletized items unless the item, such as Beds, that do not fit on a pallet. The contractor will receive palletized items, store and track palletized items, and load palletized items onto trucks.

3. When the VA says they need something do we just then provide the pallet that is already complete (from when it was received)?

a. All items will be sent by the VA on Pallets unless it does not fit on a pallet.

When the item is request, the entire pallet will be requested.

4. When pallets are received is there an expectation that they are broken down by item and stored on shelves? When a pallet is prepared for shipping, do we "pull stock" from shelving to then be put together on a pallet (with various items from multiple shipped items) when the VA needs them essentially making us a packaging center?

a. The expectation is that the pallet will not be broken down. The entire pallet will be stored and tracked. The only time a pallet will be broken down is if the items need to be transferred to another pallet. For example, the pallet is broken, the shrink wrap is damaged, or the pallet needs to be restacked.

5. If we are to be a full packaging center, will items arrive in sufficient packages to be re-shipped in? The concern is that there is no way to know how many "boxes" we might need to "repackage" equipment on a daily or weekly basis. Could the

Government provide any estimate on this?

a. The Department of Veteran Affairs is not requesting a packing operation.

This procurement is for warehouse operations.

6. Section 2.3 Climate Control (page 5): Would a monitoring system and log that shows compliance with the requirements in section 2.6 (page 5) of this Scope of Work be acceptable to meet this requirement?

a. This is something that be reviewed during a Department of Veteran Affairs

Site Visit during the Solicitation Evaluation.

7. Section 2.7 Delivery/Pick-Up (page 5): Will all pallets be prepared for transport or will they need to be prepared prior to transport?

a. Most pallets will be prepared for transportation. An occasionally pallet may need to be adjusted because of broken pallet or shrink wrap is torn.

8. Section 2.7 Delivery/Pick-Up (page 5): Will VA personnel load the pallets for transport or would loading be included in the scope of this contract?

a. Department of Veteran Affairs personnel will assist with loading coordination. The contractor is responsible for loading and unloading pallets.

9. Section 2.9 Will Call (page 5): What is the estimate for after hour pick-ups per month?

a. It is anticipated that most pick-up and delivery will occur during normal Department of

Veteran Affairs hours of operations, 7 AM to 5 PM Central Time Monday through

Friday. After normal operation hour pickup and weekend picks are anticipated to be done only if COVID needed increases or another natural disaster occurs.

10. Section 2.13 Individual Keyed Entry (page 6): What is the required response time to allow an employee to meet VA personnel to support keyed emergency access?

a. The Department of Veteran Affairs is expected that the Warehouse is manned and in operations during normal operating hours. During non-operating hours the

Department of Veteran Affairs expect that the Warehouse be secured with an entry control system, alarm system, etc. to ensure that all Department of Veteran Affairs property is secure and accountable.

11. Section 6.1.2.1 Receipt (page 8): How does this section align with Section 2.2 (page 4/5) which states all supplies will be received by VA, inspected, and then moved to contractor warehouse?

a. All Department of Veteran Affairs property will be received by the Veteran Affairs

Personnel at a Department of Veteran Affairs Location when ordered from a supplier.

It will be inspected and received at the Department of Veteran Affairs Location. It will then be transported to the contracted Warehouse Operations for storage.

12. Will the USG consider an extension of the RFP due date to 15 Jan 2021 or 18 Jan 2021?

a. No, Since this procurement is critical to the VISN 23 COVID 19 Operations it is critical that this warehouse operations be up and running as soon as possible.

13. Does the USG have an ideal number of personnel they would expect to work on this contract?

a. The Department of Veteran Affairs is not in going to dictate to a contractor how to manage their operations.

14. On Page 4, B.2 PRICE/COST SCHEDULE ITEM INFORMATION, Item Number

0001, Delivery/Pick-Up Fee Of Existing Inventory, can the USG provide the following information:

a. How much material by pallet size does the VA currently have?

i. This information is available in Schedule A and on Page 7 Item 2.15

b. Is there a specific timeline the material needs to be out of the current VA warehouse?

i. It is anticipated that all Department of Veteran Affairs property be transferred to the contractor warehouse within 30 days.

c. Is this a one time move, i.e., will we be asked to move additional material 6 months into the contract?

i. Yes, this is a one-time move at the start of period of performance.

15. On page 8, Paragraph 7. MANAGEMENT PLAN, SAFETY PLAN, AND COVID-19

BREAKOUT PLAN, Subparagraph 7.1., the USG states, "The Contractor's General

Management Plan, Warehouse COVID-19 Safety Plan, and COVID-19 Warehouse Breakout

Safety Response, as presented in its proposal, will be incorporated as part of the contract award and implemented upon award."

a. Will the USG provide additional information as to what they expect in the General

Management Plan other than the technical solution for this effort?

i. The Department of Veteran Affairs is anticipating normal warehouse operations procedures and controls.

b. Will the USG provide additional information as to what they expect in the Warehouse

COVID-19 Safety Plan?

i. The Department of Veteran Affairs is anticipating a procedure on the COVID prevention procedure.

c. Will the USG provide additional information as to what they expect in the COVID-19

Warehouse Breakout Safety Response Plan?

i. The Department of Veteran Affairs is anticipating a procedure on how an

COVID positive be handled. Will items be disinfected? How is it disinfected?

Etc.

16. On page 8, Paragraph 9. SCHEDULE FOR DELIVERABLES, the USG provides separate tasks and deliverables for a series of reports.

a. Will the USG allow for combining reports which are on the same frequency? For example, can the Daily Inbound/Outbound Report (Task #6.1, Task #001) be combined in the same report with the Discrepancy/Damaged Goods Report (Task

#6.1, Task #006)?

i. All reports will be coordinated with Department of Veteran Personnel. The reports will be

17. On page 7, Paragraph 3. PERFORMANCE PERIOD, it states, "Base period: February 1, 2021 to December 31, 2021..." and "...Option Period 1: February 1, 2022 to December 31, 2022." However, on page 1 (SF1449) in box 20, it states "... Base period of performance:

02/01/2021 thru 01/31/2022, Option Period 1: 02/01/2022 thru 01/31/2023..." and on page

4, B.2 PRICE/COST SCHEDULE, in Item Numbers 002 and 003, it states, "POP Begin: 02-

01-2021 POP End: 01-31-2022..." and "...POP Begin: 02-01-2022 POP End: 01-31-

2023." Can the USG provide the correct BY and OY dates?

a. Period of Performance is 02/01/2021 to 01/31/2022 for the base period of performance.

18. On page 36, SECTION E - SOLICITATION PROVISIONS, Paragraph E.1 52.212-1

INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020), Subparagraph (c)

Period for acceptance of offers, the USG states, '...The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. On page 41, ADDENDUM to

FAR 52.212-1 INSTRUCTIONS TO OFFERORS— COMMERCIAL ITEMS,

Paragraph Volume 2 (Pricing), the USG states, "...The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers." Will the USG identify whether the price must be held for 30 or 90 days, or another time period?

a. All prices must be held for 30 Days from close of solicitation period.

19. Who is liable for the VA product / material while it is stored at the contractor's warehouse? VA or Contractor? If it is the contractor then the USG will need to provide the value of the product / material for insurance purposes.

a. The liability for the Department of Veteran Affairs property located at the warehouse is the responsibility of contracted vendor. The estimated value of the Department of Veteran Affairs property is $6 Million.