36C26320Q0037-0002000.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 1

0002 01-23-2020

N/A

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26320Q0037

01-10-2020

X

X X

JANUARY 24, 2020, 11:59PM EST

X one (1)

The purpose of this Solicitation Amendment is to revise the Statement of Work (SOW) to remove the following requirement:

Section B.2, Statement of Work, Paragraph 4, Technical Guidance, Item C, "Inspect and Test all currently installed dampers in accordance with all applicable codes, standards and regulations" is removed from the Statement of Work.

The Offer Due Date is NOT extended and remains JANUARY 24, 2020, 11:59 EST.

Offerors shall acknowledge receipt of the Amendment by submitting one copy with their offer.

John Becker

Contracting Officer

VA-VHA-2019-95FFC7A6

?.## STATEMENT OF WORK

FIRE ALARM INSPECTION, TESTING, AND REPORTING SERVICE

1. BACKGROUND. The VA Central Iowa Health Care System has a need for fire alarm inspection, testing and reporting services in accordance with National Fire Protection Association (NFPA 72) to ensure all applicable codes, regulations and standards are being met. Inspections, testing and reporting will be conducted semi-annually on designated Simplex Fire alarm systems. The services are required for a base year period and four (4) one-year option periods.

2. APPLICABLE CODES, STANDARDS AND REGULATIONS:

• NFPA 101 Life Safety Code – Most Recent Edition

• NFPA 72 National Fire Alarm and Signaling Code – Most Recent Edition

• NFPA 80 - Standard for Fire Doors and Other Opening Protective - Most Recent Edition

• NFPA 105 – Standard for Smoke Door Assemblies and Other Opening Protective - Most Recent Edition

• VA Fire Protection Design Manual – Most Recent Edition

• Simplex Manufacturer’s maintenance manuals.

• Simplex Manufacturer’s scheduled maintenance recommendation.

3. CONTRACTOR RESPONSIBILITES. The Contractor shall furnish all labor, materials, tools, equipment, transportation, and certified personal to perform fire alarm testing and inspection services in accordance with the technical guidance listed below. Contractor will be responsible for all transportation cost at no cost to the government. Services will be provided at structures on the VA- CIHCS main campus at 3600 NW 30th Street, Des Moines, IA 50310.

4. TECHNICAL GUIDANCE.

a. Technicians performing work shall be NICET Level 2 Certified.

b. The contractor shall always maintain a safe work area. This includes checking in with Safety

Office (Life Safety Manger) to get contractor badges, properly barricading the work area from access by un-authorized personnel and the use of proper personal protective equipment by inspection technicians.

c. REMOVED

d. Test off-site notification system to ensure compliance within 90 seconds per NFPA requirements.

e. A complete report of all alarms will be provided to the Life Safety Manager. The report provided by the contractor must be The Joint Commission (TJC) approved/accepted. The report must identify what edition the inspection was conducted under. The VA Technical Representative must agree with the current edition.

f. A summary report of the inspection/test (Joint Commission Standard EC.02.03.05 SG-INSP-

102) will be provided to the Life Safety Manager. The Fire Alarm and Detection System Inspection Report will include, as a minimum, the following information:

i. Deficiency Report. Discrepancies to be grouped by device type for each area and location and device type.

ii. Proposed Recommendations Report. Recommendations for each testing/inspection section, grouped by device type.

iii. Comments Report. Comments for each testing/inspection section, grouped by device type.

iv. Inspection Summary. Listed by Inspection item, total inspected, passed, failed, not inspected, and passed after repair.

v. Quarterly and Semi-Annual Fire Alarm System Report of Inspection for all testable items.

vi. Duct Detector Inspection Results

vii. Heat Detector Inspection Results

viii. Smoke Detector Inspection Results

ix. Pull Station Inspection Results

x. Alarm Notification Device Inspection Results

xi. Electromechanical Releasing Devices

xii. Air Handler, Fan, and Fan Shutdown Device Inspection Results

xiii. Remote Power Supply Inspection Results

xiv. Sensitivity Testing Detail Test Results

g. The operational test of the alarms shall verify that the alarm operates properly and that no components are damaged, rusted/corroded, misaligned or misadjusted.

h. Repair work:

i. If additional repairs are required to make an alarm operational, provide the nature of the repair and a budgetary cost estimate needed in the inspection summary report.

ii. Any additional charges claimed must be approved by the Contracting officer before service commences. Any additional work performed by the contractor without the prior written approval of the CO will be performed by the contractor at no additional cost to the government.

i. Panel Listing

Building Number Panel Type

1/1W 4100ES

2 4100ES

3 4010

4 4010

5 4010

6M 4100U

7M 4100ES

9 4010

10 4020

11 4010ES & 4100U (main control Panel)

12 4100U

21/24 4010

j. Future panel updates

• Build 4 panel updated from a 4010 to a 4100ES.

• Updating fire alarm panels in the following buildings:

o Building 3 o Building 5 (patient building) o Building 9 o Building 10 o Building 23/24

5. SECURITY, SAFETY, AND HEALTH REQUIREMENTS. The Security and Safety Requirements pertains to station policy for projects performed at the Central Iowa Health Care Center. Safety and health concerns are taken seriously at this facility. All employees of the Contractor are expected to strictly adhere to these regulations and requirements. This is exceedingly important, since we must be primarily concerned for the safety and health of our patients. In this regard, OSHA Standards may protect worker safety and health, but they have minimal benefit for protecting the safety and health of our patients, due primarily to their differing medical conditions. Review this information as orientation with your personnel performing work on site. Where the requirements as outlined in this or other regulations are differing, the more stringent shall apply.

a. Security Plan:

i. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

ii. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

b. Security Procedures:

i. Secure all construction areas, especially mechanical and electrical rooms against entry of unauthorized individuals including patients.

ii. Unless specified, working hours other than regular working hours will require authorization by the contracting officer. Regular work hours for the medical center are Monday–Friday, 8:00 a.m. to 4:30 p.m.

iii. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

iv. For working outside the “regular hours” as defined in the contract, The General Contractor shall give three (3) working days’ notice to the Contracting Officer and/or VA Technical Representative so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

v. No photography of VA premises is allowed without written permission of the Contracting Officer and/or VA Technical Representative.

vi. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer and/or VA Technical Representative.

c. Key Control:

i. The general contractor's superintendent and/or primary representative will be issued necessary keys daily for those areas outside the construction barriers that require their access (i.e. utility closets, electrical closets, mechanical spaces, etc.)

and return these keys at the end of each business day. No more than two keys/day will be issued. The Engineering Office will maintain a logbook to account for these keys. Contractors that fail to return these keys will be assessed a $25.00 charge.

d. All publications listed below shall be followed and adhered to while conducting repairs, testing, maintenance and inspections.

• National Fire Protection Association Standards. (NFPA) (most recent edition)

• National Electrical Code. (NEC) (most recent edition)

• Joint Commission (TJC) requirements.

• VA Fire Protection Design Manual. (most recent edition)

6. FACILITY HOURS OF OPERATION

a. Normal hours of operation are Monday through Friday from 8:00 AM to 4:30 PM Central

Time, excluding federal holidays. All work shall be performed during normal hours of operation unless prior approval from the VA Technical Representative is received.

b. Contractor may be authorized to provide services after hours and on weekends. Contractor must obtain prior approval from VA Technical Representative before working after hours.

No additional fees shall be authorized for after hour service.

c. No service shall be performed before 7:00 AM or after 9:00 PM unless prior authorization is received from the VA Technical Representative.

d. Federal holidays observed include:

i. New Year's Day (January 1)

ii. Birthday of Martin Luther King, Jr. (Third Monday in January)

iii. Washington's Birthday (Third Monday in February)

iv. Memorial Day (Last Monday in May)

v. Independence Day (July 4)

vi. Labor Day (First Monday in September)

vii. Columbus Day (Second Monday in October)

viii. Veterans Day (November 11)

ix. Thanksgiving Day (Fourth Thursday in November)

x. Christmas Day (December 25)

xi. Also included would be any other day specifically declared by the President of the

United States to be a federal holiday.

7. FACILITY-SPECIFIC GUIDANCE

a. Department of Veterans Affairs facilities are smoke-free. No smoking on the grounds and/or property of the Des Moines VAHCS. Smoking inside of vehicles is also not allowed.

b. Government Parking. Contract employees shall park in designated parking locations. The location will be provided by the Des Moines VA Technical Representative.

c. Possession of weapons on Government property is prohibited. Enclosed containers, including tool kits, shall be subject to search at any time.

d. Contractor Employee Conduct and Behavior. Contractor employees shall be professional at all time, not use profanity, or make/use derogatory comments while on Government property.

e. No alcoholic beverages or drugs are allowed on the installation.

f. Any violation on Federal Property may result in a citation answerable in the United States

(Federal) District Court, not a local district, state or municipal court. This includes traffic citations on Federal property.