36C26319R0135-000.docx

36C26319R0135 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE

(MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 R VISN 23 Project Mgmt Support Services (Engineering) 57741 36C26319R0135 08-16-2019 N 561320 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 Don Gilbert VISN 23 Medical Centers Donald.Gilbert@va.gov Contracting Officer The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veteran Integrated Service Network 23 (VISN23), Network Contracting Office 23 (NCO23) has a requirement to procure Staffing Services to provide personnel to perform Construction Management (CM)/Project Management (PM) tasks at eight (8) VA Health Care System Medical Centers located within VISN23.

The contract will require contractor personnel to work full-time, on-site in the Facilities Engineering Departments of VA Medical Centers throughout VISN 23.

The VISN 23 medical center locations are: Omaha, NE; Minneapolis, MN; St. Cloud, MN; Des Moines, IA; Iowa City, IA; Fort Meade, SD; Hot Springs, SD; Fargo, ND; and Sioux Falls, SD.

PAGE

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4.

ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL

BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR

FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b.

SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE

NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: RE

F. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE

OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C26319R0135 08-01-2019 Don Gilbert 605-347-7030 08-16-2019 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 X X 561320 $27.5 Million N/A X Department of Veterans Affairs VA Black Hills HCS Fort Meade Campus 113 Comanche Rd.

Fort Meade SD 57741 Department of Veterans Affairs Network 23 Contracting Office

(NCO 23)

113 Comanche Rd.

Fort Meade SD 57741

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page See Schedule and Statement of Work below See CONTINUATION Page X X X Donald R.

Gilbert Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263 Department of Veterans Affairs Network 23 Contracting Office (NCO 23)

113 Comanche Rd.

Fort Meade SD 57741

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide Personnel to support Project Management Tasks in accordance with the Statement of Work for VISN 23 Medical Centers. Task Orders will be issued on an as needed basis.

Contract Period: Base POP Begin: 09-01-2019 POP End: 08-31-2020

Provide Personnel to support Project Management Tasks in accordance with the Statement of Work for VISN 23 Medical Centers. Task Orders will be issued on an as needed basis.

Contract Period: Option 1 POP Begin: 09-01-2020 POP End: 08-31-2021

Provide Personnel to support Project Management Tasks in accordance with the Statement of Work for VISN 23 Medical Centers. Task Orders will be issued on an as needed basis.

Contract Period: Option 2 POP Begin: 09-01-2021 POP End: 08-31-2022

Provide Personnel to support Project Management Tasks in accordance with the Statement of Work for VISN 23 Medical Centers. Task Orders will be issued on an as needed basis.

Contract Period: Option 3 POP Begin: 09-01-2022 POP End: 08-31-2023

CONTRACT CEILING PRICE $6,900,000.00

Rate Table

Interior Designer

Drafter

Construction Inspection

Subtotal

Planner

Drafter

Construction Inspection

Industrial/Systems Engineer

Subtotal

Senior Project Manager

Interior Designer

Planner

Senior Engineering Technician

Industrial/Systems Engineer

Subtotal

Senior Project Manager

Interior Designer

Planner

Senior Engineering Technician

Industrial/Systems Engineer

Subtotal

Est. Total

* This estimate is based on the current level of support required in VISN23. The number of positions and full/part time status may change as workload requirements and availability of funding changes.

36C26319R0135

Page 1 of Page 1 of Page 1 of Page 1 of B.3 Statement of Work

1. Purpose

a. The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veteran Integrated Service Network 23 (VISN23), Network Contracting Office 23 (NCO23)) has a requirement to procure Staffing Services to provide personnel to perform Construction Management (CM)/Project Management (PM) tasks at eight (8) VA Health Care System Medical Centers located within VISN23.

b. This Statement of Work (SOW) is to describe the requirements of the solicitation and resulting contract for architecture, engineering, construction project management, and related professional services. Services to be provided are multi-disciplinary in nature and primarily focused on Construction, Architectural, Structural, Civil, Landscaping, Mechanical, Electrical, and Plumbing (MEP) within healthcare settings.

c. The contract will require project managers to work full-time, on-site in the Facilities Engineering Departments of VA Medical Centers throughout VISN 23. Project managers may be required to travel to community-based outpatient clinics (CBOC’s) and other leased sites associated with the parent medical center.

d. The medical centers are located in Omaha, NE; Minneapolis, MN; St. Cloud, MN; Des Moines, IA; Iowa City, IA; Fort Meade, SD; Hot Springs, SD; Fargo, ND; and Sioux Falls, SD.

2. Background

a. Services performed under this contract will be for the Department of Veterans Affairs VISN 23 Region. VISN 23 includes medical centers, outpatient clinics, administrative leases, and historical buildings throughout Minnesota, North Dakota, South Dakota, Iowa, Nebraska, Illinois, Wyoming, and Wisconsin. Services shall also support work required for all outlying VA facilities.

b. VISN23 has a continuing program that involves a wide variety of design and construction projects. This program involves both new construction projects and renovations of existing buildings. Some of the existing buildings are historic properties. The building types include federal office buildings, federal hospitals, clinics, laboratories, warehouses, and other types of real property. Project sizes range from small remodeling or repair projects to multi-million-dollar new buildings or renovations of major existing buildings. At any given time, the projects are in various stages of development from pre-planning through design, construction procurement, construction, and post-construction. A Contractor CM/PM staffing firm is required to support VISN23 in the management of these projects.

c. Projects are typically design-bid-build with contracted architecture/engineering and construction firms, design-build, or small in-house designs with contracted construction.

d. To provide the required support for the VA Health Care Systems located within VISN23, VISN23 plans to procure and award a contract for CM/PM staffing services. Firm Fixed price task orders will then be issued as CM/PM support services are required. Contractor team members may be added or removed after award upon approval of the Contracting Officer.

e. The task orders to be issued will be based on this SOW defining specific requirements. The task order will include unit labor rates for various project/construction management related disciplines.

3. Objectives

a. Contractor shall provide CM/PM personnel (CM/PM) to perform a variety of construction or project management services. Such services can include, but are not limited to, pre-planning, programming, design management, design review, procurement support, construction management, commissioning, and post-construction support. Professional design services are not part of the CM/PM services.

b. VISN23’s goals for the CM/PM contract(s) include:

i. To obtain qualified professional and technical expertise required to support VISN23 projects for VA Healthcare Systems located within VISN23.

ii. To allow CM/PM staffing to be procured as needed on a project-by-project basis.

iii. To provide VISN23 personnel with the flexibility to obtain management support services that meet the needs of individual projects.

4. Scope

a. Contractor shall provide personnel to perform project management, architectural, engineering, and construction management services to support VISN 23 Capital Asset Management, Planning, and Facilities Engineering. Services shall include management of design and construction projects from cradle to grave. This requires space planning, scope development, design support, third-party reviews, submittal reviews, construction administration, field verification of as-built drawings, and creation and updates of as-built drawings. The services shall also include technical consulting in areas such as civil, structural, acoustical, information technology, life safety code, legionella prevention, and other specialized design areas as required.

b. The contractor shall provide project managers to work full-time on site alongside each Medical Center’s Facilities Engineering Staff. Typical assignments for project management staff will include 4-6 projects at various stages of design and construction. The project managers will also work closely with medical center staff.

c. The CM/PM shall provide VISN23 with sound management advice for each project, the goal shall be to achieve the best value in the work being performed by controlling schedule and budget. The CM/PM shall also be proactive in helping to resolve problems and minimize claims taking all reasonable measures to anticipate problems and delays and to minimize or eliminate their adverse impact on project completion. Throughout performance, the CM/PM must take the initiative and act to mitigate circumstances that could lead to claims, resolve conflicts promptly, and keep the Government advised of any potential disputes. The Contractor shall exercise all due diligence, utilizing competent personnel within authorized limitations, to make certain that work is performed in conformity with applicable requirements (codes, regulations, standards, construction contract plans and specifications).

d. The CM/PM will not be held responsible for design defects and does not assume any of the contractual responsibilities or duties of the architect-engineers. The AE’s are solely responsible for the project designs and shall perform all design related services in accordance with their contracts with the Government. The CM/PM also does not assume any of the contractual responsibilities or duties of the construction contractors. The construction contractors are solely responsible for construction means, methods, sequences and procedures used in the construction of the projects, and for related performance in accordance with their contracts with the Government.

e. The CM/PM shall advise the CO/COR/PM immediately of any potential delays in completion of work associated with task orders and any problems that are outside the responsibilities of the CM/PM per the contract and/or task orders issued.

f. The CM/PM shall be responsible for the security of all project documents provided to them for work under task orders in accordance with the provisions of the local as-built management guides as applicable. Specifically, the order sets forth VA’s policy on establishing adequate user access rights to prevent data loss or damage during file exchange, maintenance, and archiving.

g. The CM/PM shall be responsible for obtaining all information required to successfully carry out the work authorized under each task order. In cases where the CM/PM believes that available information is not adequate, or of such poor quality as to be unusable, the CM/PM shall immediately notify the CO/COR/PM and propose alternative data collection methods.

h. The CM/PM shall take the initiative establishing and maintaining proper business relations with representatives of the construction contractor(s), with the VA Buildings Manager(s) and through the COR, with VA Health Care Systems at the work site.

i. Where differences of opinion exist between CM/PM and Government personnel, the differences shall not be discussed in the presence of prime contractors or their subcontractors.

j. The CM/PM shall not disseminate any information concerning the project or any information that might be confidential, inflammatory, or derogatory. All requests for information must immediately be forwarded to the COR before being acted upon.

k. The CM/PM shall establish all necessary liaisons, coordination, and support with any project and representatives at the Federal, State, Regional, and Local levels as appropriate for each task order. The CM/PM shall also coordinate work with the VA Health Care System clients, A/E’s, and construction contractors involved with work under each task order.

l. CM/PM shall not settle disputes or differences of opinion between prime contractors and their subcontractors, or between subcontractors.

m. The CM/PM shall not issue oral instructions to, or make any agreements with, prime contractors or their representatives which affect the work in material ways, or which may result in disputes and claims.

n. Specific Services: Services shall include all professional and technical services related to the VA design and construction delivery process. The services are to be performed in cooperation with VISN23 (as the owner), building occupants, architect-engineers (VA hired designers), and construction contractors (VA hired constructors). Services include, but are not necessarily limited to, the following:

i. General

· Manage all facets of construction and leasing project management (budget, schedule, procurement, quality, and risk) for the project including planning, design, construction, occupancy, and closeout.

· The CM/PM shall endeavor to develop and maintain good working relationships with VISN23 personnel, health care system personnel, AE personnel, and construction contractors involved with all work performed.

· Perform project scheduling, including developing and maintaining work breakdown structure, critical paths, earned value management, and/or related schedules and tools. Continuously review schedules and adjust based on the progress of work and make specific recommendations for prioritizing and accelerating critical path items.

· Manage and document all project meetings.

· Document management and control including all construction and construction administration documents, correspondence, and as-builts, regardless of format (paper or electronic).

· Reviewing, reconciling, and validating payment applications and invoices from third-party construction contractors, architects, and engineers. Document and coordinate the payment requests and make recommendations to VA to approve/deny payment request after review.

· Attend regular meetings with VA Engineering staff, their contractors, and various hospital staff.

· Overall project management, including facilitating all phases of projects concurrently, from predesign through construction completion and activation.

· Collecting and organizing contracts, reports, logs, and other supporting documentation necessary for project files.

· Ensure the project success in terms of timeline, budget, patient safety, regulatory compliance, and operational readiness.

· Leads project delivery resources/team providing project guidance and direction to achieve project goals.

· Implements communication plan for meetings and written reports/meeting minutes to keep stakeholders and project resources informed. Facilitates project meetings.

· Tracks progress of each project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Creates action plans to meet objectives, budget and schedule.

· Demonstrates ability to identify complex project risks, lead constructability reviews, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.

· Represent VA in a professional manner while performing job duties when interacting with Regulatory Agencies such as building officials, Veterans groups, compliance officials, and Joint Commission and other authorities having jurisdiction.

· Perform Post Occupancy Evaluations (POE’s).

· Assist VA in the formulation of lessons learned.

· Provide occupancy planning including development of move schedules, cost estimates, and inventory lists.

· Provide move coordination, relocation assistance, and/or furniture coordination.

· Provide telecommunication and computer coordination.

· Provide project and operations management for leased sites. day to day operations, repairs, work order. Tracking, managing, and working with lessor.

ii. Project Development/Preplanning

· Interface directly with stakeholders to define project requirements. Prepares, manages and monitors scope of work, project delivery, resource requirements, cost estimate and budget, cash flow, work plan schedule and milestones, quality control, and risk identification.

· Develop layouts, schematic design, and space plans with service lines the healthcare system.

· Use AutoCAD and/or Revit to develop project programming documents.

· Participate in project development Integrated Process Teams. Facilitate development of technical documents needed for procurement packages.

· Provide technical and engineering design services to develop business case documents for submission during the Strategic Capital Investment Planning process. Business case documents include descriptions of work, Cost Effectiveness Analysis (CEA), cost estimates, and analysis of supported strategic initiatives.

· Develop space planning documents, layouts, equipment lists, and cost estimates for projects.

· Develop Scope of Work and Request for Proposal documents in accordance with VA templates and requirements.

· Inspect existing buildings and systems to assure that the requested projects can be developed or to determine the scope and detail requirements for the drawings. Assess and coordinate affected building systems, utilities, etc.

· Provide project management for third party historical site assessments and assist with submission of 106 undertaking descriptions/applications to State Historic Preservation Office.

· Cost-estimating individual projects and advising VA on matters pertaining to the overall project budget.

· Assist VA staff with the preparation and on-going maintenance of the project management plan, including the construction management plan and risk management plan.

· Provide “mini” master planning services for specific functional areas, clinical service lines, or campus buildings.

· Identify detailed programming requirements.

iii. Design Development

· Provide technical and engineering design services to develop small project construction documents and specifications utilizing VA master specifications, design guides, and design manuals for all projects. These products are located at http://www.cfm.va.gov/til/ and shall be used as the first points of reference for the design.

· Manage third-party architectural and engineering contracts entered into by VA and meet with design professionals.

· Assist in the preparation of contract documents, including review of drawings and specifications.

· Provide life safety and fire protection engineering reviews of design documents prior to solicitation, typically using a VA- contracted 3rd party fire protection engineer. Provide report of findings and summary of recommendations. Track findings and recommendations to confirm appropriate corrections were made.

· Manage design projects, including; conducting team meetings, pulling as-built files, completing design reviews, field verification, and coordinating user requirements.

· Coordinate and document communications with and among design team, construction team, VA staff, and other stakeholders.

· Perform constructability and technical review of design documents. Solicit design review comments from medical center stakeholders, including the multi-disciplinary team. Consolidate comments into a trackable format for the AE, perform back-check on AE responses to comments.

· Providing recommendations on construction feasibility, availability of materials and labor, time requirements for installation and construction, and factors related to cost.

· Coordinate design reviews with the multi-disciplinary construction team and obtain sign-offs from team members at project milestones as required by local engineering policy.

· Work with interior design and medical equipment planner to incorporate furniture and equipment requirements into design and ensure alignment of procurement timelines.

iv. Construction Management

· Provide value engineering assistance and best construction practices recommendations.

· The official dealings of the CM/PM shall be with prime contractors, but not with subcontractors.

· Maintain organized construction files.

· Schedule and conduct pre-construction meetings.

· Monitor the submittal review process including maintenance of submittal logs.

· Review and monitoring of project schedules for construction progress with emphasis on milestone completion dates, phasing requirements, work flow, material deliveries, test dates, assisting in problem resolution and handling of disputed issues (including development of Government position, drafting final decision letter).

· Maintaining marked up sets of project plans and specifications for future as-built drawings.

· Perform routine inspections of construction as work proceeds, taking action to identify work to the CO/COR that does not conform to the contract requirements, and notifying the CO/COR when work is thought to require correction.

· Compiling, through site inspections, lists of defects and omissions related to the work performed and providing these lists to the CO/COR for determination of the need for correction.

· Monitoring project financial data and budgetary cost accounting (maintain spreadsheets indicating project fund allowances, obligations, payments, balances, planned expenditures).

· Administer construction contract change orders (preparing cost estimates, reviewing cost proposals at the request of the CO, assisting VA in negotiations, preparing change order packages for processing).

· Scheduling, conducting, and documenting regular progress meetings with all interested parties to review project status, discuss problems, and resolve issues;

· Monitor construction contractor’s compliance with contract labor standards (including performing site labor interviews, collecting, reviewing, and maintaining weekly payrolls for all project contractors and subcontractors, reporting potential wage violations to VA personnel).

· Monitor the design and construction clarification process and, when appropriate, reminding the A/E and other parties involved of the need for timely actions and notifying the CO of potential delays.

· Participates in all “Partnering” activities during construction (workshops, meetings).

· Perform site surveys using a registered surveyor (establish building lines, elevations, approaches, utility locations).

· Provide assistance in obtaining permits

· Perform hazardous material assessments and monitoring of hazardous material abatement work

· Handling/preparing project correspondence to respond to the parties involved with each project, confirm verbal discussions/directives, document actions taken and decisions made.

· The CM/PM shall not assume the responsibilities of the construction contractor(s), particularly in areas of coordination of work to be performed by subcontractors.

· Conduct site visits to on-going projects to inspect safety, adherence to construction documents, adherence to life safety and other codes, quality, and progress. Monitor construction contractor compliance with established safety standards (note and report unsafe working conditions, failures to adhere to safety plan required by construction contract).

· Perform construction quality control monitoring, testing, and inspection. Schedule, track, and facilitate inspections by hospital operations and maintenance staff, clinical staff, and subject matter experts as needed.

· Develop Interim Life Safety Assessments (ILSM) and Infection Control Risk Assessments (ICRA) for assigned projects and ensure compliance with these documents through daily inspections.

· Complete daily logs as requested and serve as the VA Project Manager/COR.

· Facilitate project commissioning through development of commissioning specifications and coordinating with a 3rd party Commissioning agents.

· Assist with the preparation, estimating, and execution of change order requests.

· Review submittals on on-going construction projects to determine if they meet specification and ensure suitability for application. Route to subject matter experts as needed to ensure thorough reviews prior to approval.

· Provide digital photo or video log of the construction team progress at each stage as requested. Provide progress and/or final photographs of project work.

· Document and coordinate any construction team request for information (RFI), and the response from the design team and VA.

· Document and coordinate any construction team request for changes to project, response from design team and VA, and all approved/denied requests for changes.

· Identification of long-lead items to facilitate the earliest feasible date for project completion.

· Ensuring compliance with prevailing wage and hour requirements.

· Close-out document review, including punch-list documentation.

· Oversees performance of all trade contractors and reviews architectural and engineering drawings to make sure that all specifications and regulations are being followed.

· Serve as liaison between construction team and medical center staff. Keep impacted staff informed of construction progress and disruptions caused by the construction. Work closely with impacted staff and multi-disciplinary team members to schedule utilities shutdowns. Plan work carefully to avoid impacts to patient care.

· Lead project activation teams through end user occupancy. Assist in coordination of training, move-in, equipment purchases, and turn-over of maintenance documentation.

· Ensure as-built drawings are updated at the close of the construction project. This may require performing the actual updates in CAD or Revit based on contractor redlines or facilitating the AE’s update of as-built drawings.

· Update VA databases at project close-out. This includes updates to space file, capital asset inventory drawings and/or spreadsheets, and facility condition assessment data.

v. Contract Management and Project Procurement

· The CM/PM shall work to develop a good understanding of the principles of Federal Contracting and VA contract administrative processes.

· Provide assistance to the Contracting Officer in contract procurement.

· Provide technical expertise for the Government to prepare answers to bid/RFP questions

· Attend and participate in site visits and pre-bid conferences;

· Provide assistance with the preparation of solicitation amendments.

· Perform cost/bid/proposal analysis.

· Assist with source selection boards for design, construction, and design-build firms as a non-voting consultant.

· Prepares price negotiation memorandums based on independent cost estimate and assists VA staff in negotiations with construction contractors and A/E firms.

· Review questions received from potential contractors during the bidding process.

· Identifies project delivery resources from pre-qualified lists or through individual project qualification process; conducts standard to complex request for proposals; completes bid analysis; leads evaluation interviews.

· Implements change management routines to assess change requests, make recommendations, secure client approvals, and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk.

· Develop supporting documents for design and construction procurement packages. These include VA-specific memos and approval documents.

· Document contractor performance problems and report concerns in writing to the contracting officer for appropriate action.

5. Qualifications- General:

a. Ability to communicate orally and in writing.

i. Experience in preparing correspondence, written reports, and maintaining official project records.

ii. Experience in conducting meetings, and briefing clients and management personnel.

b. Knowledge of construction practices and techniques, e.g., proper applications of construction materials and methods of installation in the Architect's or Engineer's area of expertise.

c. Knowledge and experience with construction in a healthcare setting.

d. Ability to inspect materials, workmanship, and construction and installation of various systems in the Architect's or Engineer's area of expertise.

e. Knowledge of safety practices in the construction industry, including specifically, a background that indicates familiarity with Occupational Safety and Health Administration (OSHA) safety requirements on construction projects.

f. Knowledge of applicable codes related to their disciplines.

g. Ability to evaluate proper systems to meet scope requirements.

h. Ability to verify the adequacy of building systems related to their respective disciplines.

i. Ability to interpret/coordinate Architectural/Engineering plans and specifications.

j. Familiarity with modern construction products (i.e., quality, uses, and applications).

k. Maintain a comprehensive understanding of building code and Joint Commission requirements for healthcare facilities and is able to work with permitting agencies.

l. Experience in developing and maintaining complex, long term/multiyear project management activities, including but not limited to:

i. Developing and controlling budgets and funding strategies.

ii. Scheduling and coordination of project interactions among existing and newly occupied facilities.

m. Ability to manage interdisciplinary teams of professionals and supporting labor categories.

n. Ability to integrate competing and/or conflicting elements into the planning and execution processes so that project requirements flow smoothly.

o. Experience and familiarity with Federal and local government building projects, and with procedural, review, and approval requirements.

p. Indepth experience in interpreting construction drawings and specifications on construction projects.

q. Ability to accurately calculate construction costs for changes. Experience in making materials takeoffs for construction work, pricing the value of needed work, and negotiating equitable contract adjustments.

r. Ability and experience in the inspection of materials, workmanship, and construction and installation of various systems (such as fire alarm systems) within the inspector's area of expertise.

s. Familiarity with related engineering fields, including civil, mechanical, and electrical disciplines.

t. Familiarity with International Building Code, NFPA (including NFPA 101 Life Safety Code), OSHA requirements, and general healthcare design.

u. Ability to use and access VA Master Specifications, Design Guides, and Design Manuals.

v. Ability to use AutoCAD and Revit for basic tasks.

w. Full knowledge of engineering and architectural concepts, principles, and practices for the design, layout, and construction of medical facilities, associated buildings, parking, roadways, and site utilities.

x. Experience with ADA compliant construction, remodeling, and renovations

y. Able to read, understand and apply standard to complex documents affecting construction project, including but not limited to: agreements/contracts, work letters, project charters, surveys and drawings.

z. Experience with healthcare-specific construction project management, both renovations and new construction.

aa. Ability to obtain VA computer access by successfully passing a security screening, which may include fingerprinting, financial, and criminal background checks.

ab. Level of Expertise. The level of expertise required for construction inspection (architect, engineer, technician, licensed inspector) and all other services to be provided shall be identified by the CM/PM in the proposals submitted in response to Government proposal requests and their associated scopes of work for planned task orders. The CM/PM shall use the proper level of expertise required for all contract services. All levels of expertise included in task order proposals are subject to approval by the TO CO/TO COR as part of finalizing the respective task order.

ac. CMAA Certification. Although not a CONTRACT requirement, it is desirable that, wherever possible, the CM/PM provide personnel who have been certified as construction managers through the Construction Management Certification Institute sponsored by the Construction Management Association of America (CMAA) or Project Management Institute (PMI) as Project Management Professionals (PMP) with 10 years construction management experience on construction projects valued $10 million or greater. Ordering Agency Contracting Officers, at the task order level, will determine certification and experience requirements for specific projects.

ad. The proposer should have the organizational, human, and technical resources to perform the tasks listed above in an expeditious and economical manner consistent with the interests of VISN 23 Capital Program.

6. Qualifications- Specific Positions

a. Senior Project Management Staff. Senior architects, engineers, and construction management professionals (including other professional staff designated as “Senior”) shall have at least fifteen (15) years specialized experience in the work they are to perform under this CONTRACT, and possess the following minimum knowledge, skills and abilities:

i. Graduate of an Architectural, Engineering or Construction Management college curriculum four (4) year degree minimum.

ii. Project managers lacking a college curriculum, may substitute the education requirement with an additional 8 years of relevant project management experience.

iii. Advanced knowledge of construction practices and techniques, e.g., proper applications of construction materials and methods of installation in the Architect's or Engineer's area of expertise.

iv. Experience in developing and maintaining complex, long term/multiyear project management activities, including but not limited to:

· Developing and controlling budgets and funding strategies.

· Scheduling and coordination of project interactions among existing and newly occupied facilities.

· Ability to manage interdisciplinary teams of professionals and supporting labor categories.

· Ability to integrate competing and/or conflicting elements into the planning and execution processes so that project requirements flow smoothly.

b. Project Manager. Architects, engineers, and construction management professionals shall have at least seven years specialized experience in the work they are to perform under this CONTRACT, and possess the following minimum knowledge, skills and abilities:

i. Graduate of an Architectural, Engineering or Construction Management college curriculum four (4) year degree minimum.

ii. Project managers lacking a college curriculum, may substitute the education requirement with an additional 5 years of relevant project management experience.

iii. Mid-career level of knowledge of construction practices and techniques, e.g., proper applications of construction materials and methods of installation in the Architect's or Engineer's area of expertise.

iv. Experience in developing and maintaining complex, long term/multiyear project management activities, including but not limited to:

· Developing and controlling budgets and funding strategies.

· Scheduling and coordination of project interactions among existing and newly occupied facilities.

· Ability to manage interdisciplinary teams of professionals and supporting labor categories.

· Ability to integrate competing and/or conflicting elements into the planning and execution processes so that project requirements flow smoothly.

c. Junior Project Manager. Architects, engineers, and construction management professionals shall have the following minimum knowledge, skills and abilities:

i. Graduate of an Architectural, Engineering or Construction Management college curriculum four (4) year degree minimum.

ii. Project managers lacking a college curriculum, may substitute the education requirement with an additional 3 years of relevant project management experience.

iii. Entry level of knowledge of construction practices and techniques, e.g., proper applications of construction materials and methods of installation in the Architect's or Engineer's area of expertise.

d. Interior Designer

i. Graduate of a four-year college degree program in interior design or related field.

ii. Minimum of three years of interior design experience. The experience shall be in the design or construction industry or as a facility-based interior designer.

iii. Project managers lacking a college curriculum, may substitute the education requirement with an additional four years of relevant design experience.

e. Planner

i. Graduate of an Architectural, Engineering or Construction Management college curriculum four (4) year degree minimum.

ii. At least five years of experience in healthcare planning.

iii. Project managers lacking a college curriculum, may substitute the education requirement with an additional six years of relevant design experience.

f. Drafter

i. At least five years of experience performing drafting for design and construction projects.

ii. Proficiency in AutoDesk systems including AutoCAD and Revit.

g. Senior Engineering Technician

i. At least 15 years of specialized construction experience with a focus on field-based construction management. At least 5 of those years must be in healthcare construction.

ii. Experience in developing and maintaining complex, long term/multiyear project management activities, including but not limited to:

· Developing and controlling budgets and funding strategies.

· Scheduling and coordination of project interactions among existing and newly occupied facilities.

· Ability to manage interdisciplinary teams of professionals and supporting labor categories.

· Ability to integrate competing and/or conflicting elements into the planning and execution processes so that project requirements flow smoothly.

h. Engineering Technician

i. At least 5 years of specialized construction experience with a focus on field-based construction management.

ii. Experience in developing and maintaining complex, long term/multiyear project management activities, including but not limited to:

· Developing and controlling budgets and funding strategies.

· Scheduling and coordination of project interactions among existing and newly occupied facilities.

· Ability to manage interdisciplinary teams of professionals and supporting labor categories.

· Ability to integrate competing and/or conflicting elements into the planning and execution processes so that project requirements flow smoothly.

i. Construction Inspection (Technician Level).

i. At least 5 years of specialized experience related to construction inspections in a healthcare setting.

ii. Formal training in construction inspection to demonstrate that a foundational level of knowledge has been developed.

j. Industrial/Systems Engineer

i. Graduate of an Engineering or other systems engineering related college curriculum four (4) year degree minimum.

ii. Systems Engineers lacking a college curriculum, may substitute the education requirement with an additional six years of relevant experience.

iii. Lean Six Sigma Certification of Green Belt or higher.

iv. Minimum of three years of experience performing Lean-based process improvements in a healthcare, construction, or related field.

7. Government Furnished Property and Services

a. Cubicle workstation with basic office furniture set-up: desk, chair, file cabinet, and book storage.

b. Basic office supplies: pens, pencils, notebooks, file folders, tape, scissors, etc.

c. Access to a printer and scanner connected to the VA Network.

d. Computer workstation with connection to the VA Network.

e. Hard hat, safety vest, safety glasses, and hearing protection. Foot protection shall be provided by the contractor.

f. The VA retains ownership of all Government furnished facilities, equipment, materials, and/or services furnished under this contract.

g. VA will be available to participate in the required technical meetings, to discuss user and technical issues, as VA schedules permit.

h. VA will provide the contractor with original and/or electronic copies of VA authored materials as needed to accomplish the work.

i. VA Will Issue individual task orders specifying the scope of the professional/technical services required for the various projects.

j. Furnish to the CM/PM, as required, copies of applicable VA Manuals, design data, and other pertinent reference material.

k. Provide the CM/PM with complete information on projects when related task orders are issued including drawings, specifications, and other available project documents.

l. Arrange authorization to allow CM/PM personnel to enter required work sites upon favorable completion of Homeland Security Presidential Directive 12 (HSPD-12) and the Federal Information Processing Standards Publication (FIPS PUB 201-1) Personal Identity Verification (PIV) of Federal Employees and Contractors. HSPD-12 directs the implementation of a new standardized badging process, which is designed to enhance security, reduce identity fraud, and protect the personal privacy of those (federal employees and contractors) issued government identification.

m. Advise the CM/PM of all formal meetings, presentations, at which their attendance is required, providing at least 3 calendar days notice whenever possible.

n. Provide the CM/PM with necessary direction, including any required approvals, in a timely manner to facilitate resolution of contract or project specific problems. Timely resolution of project specific problems is essential to complete the respective projects within their established schedule and budget.

o. Provide the CM/PM with timely payment for services rendered upon submission of acceptable invoices.

8. Contract Management

a. The contractor shall provide a Point of Contact (POC) that shall be responsible for the performance of the work. The POC may be an individual providing service in accordance with the Scope of Work. The contractor shall designate this individual, in writing, to the Contracting Officer (CO) before the start of performance. An alternate POC may be designated, but the contractor shall identify those times when the alternate shall be the primary POC.

b. The VA Contracting Officer Representative (COR) will be delegated by the CO to work with the contractor POC on overarching contract management. Each site will have a VA Facilities Engineering POC assigned to oversee the day to day performance of the on-site project management staff. This person will review and approve work completed by the project managers, set due dates, respond to questions, and assign work tasks on a day to day basis.

c. Specific project assignments for contract project management staff will be made at the facility level by the designated facility representative, with the contractor’s POC and VA COR receiving notification of assignments.

d. Overtime pay shall be authorized if pre-approved by the COR. Overtime rates for each position will be set in advance.

e. Travel pay shall be authorized if pre-approved by the COR. Travel rates for each position will be set in advance.

f. Project managers will work an eight-hour day (excluding lunch)…