36C26319Q0821-0001000.docx

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 To all Offerors/Bidders

36C26319Q0821 09-19-2019

X X X

See CONTINUATION Page 618-3690160-6065-825500 BIOMEDICAL ENGIN-2520 Repair of Furniture and E-CS01U00A1 X The purpose of this amendment is to provide questions and answers presented in response to the solicitation, and to provide a revised pricing / date schedule.

Please see the continuation page for the complete list of questions in black and their corresponding answers in red.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Migration of 280,000 for VISN PACS.

Contract Period: Base POP Begin: 09-30-2019 POP End: 03-29-2020

Migration of 280,000 for VISN PACS.

Contract Period: Option 1 POP Begin: 03-30-2020 POP End: 09-29-2020

Migration of 280,000 for VISN PACS.

Contract Period: Option 2 POP Begin: 09-30-2020 POP End: 03-29-2021

Migration of 280,000 for VISN PACS.

Contract Period: Option 3 POP Begin: 09-30-2021 POP End: 03-29-2022

Migration of 280,000 for VISN PACS.

Contract Period: Option 4 POP Begin: 03-30-2022 POP End: 09-29-2022

Questions and Answers for solicitation 36C26319Q0821 - PACS Image Migration

0. Can we have a few examples of studies which couldn´t be migrated?

They are all DICOM images from various modalities.

0. Can we get the DICOM conformance statement of the source and the target PACS?

We’re not able to find this in our archive for Hyland VNA or BRIT PACS, and likely will not have a response from those entities in time to award this year.

0. Are the studies that didn’t migrate DICOM compliant?

The reason for studies that didn’t migrate in entirety is unknown but it is doubtful that this is the reason. For example, many studies come from a particular site, modality, and system. Some of those studies migrated in entirety; a few did not. This is true of multiple site, modality, and system combinations.

0. What is the total data size, in TB or GB, of the 1,400,000 studies? An approximate amount is Ok.

This information is not available. Per the SOW, the vendor will need to identify the studies needing migration and the size can be determined at that time.

0. Will the segments of 280,000 imaging exams be completed within 6 or 12 months? The Scope of Work states 6 months but the Price/Cost Schedule indicates 12 months. If it is 6 months, then what is the total length of the contract – 2.5 or 5 years?

VISN 23 wants option periods of 6 months during which 280,000 studies will be migrated. Five option periods of six months, or 2.5 years is anticipated to complete the project.

0. 1,400,000 studies were found to have missing images. During the initial migration how many studies total were migrated?

Unknown

0. Are the 1,400,000 identified studies in question isolated by themselves or are they stored with a larger number of other studies?

The studies missing images are not isolated and per the SOW, the vendor will need to identify the studies needing migration.

0. Does the Vendor need to provide any hardware or software?

If the vendor requires hardware or software to complete the work, then that hardware/software should be included in the bid.

0. What operating system do all of the servers use?

BRIT uses AIX/LINUX, Acuo VNA uses Windows Server 2012 SP4

0. What is the internet speed and the upload/download speed of the BRIT servers?

1 GB speed

0. Do the BRIT servers have any bandwidth restrictions?

No restrictions

0. Is the Vendor allowed to install their own software onto the BRIT servers?

Because VISN 23 has already had an unsuccessful migration, we must protect our original repository, BRIT. Therefore, no.

0. What type of Vendor access will be allowed to the BRIT servers? Will it be exclusively remote access? Or will in-person access be allowed or required too?

The vendor may access the servers remotely or on site. The necessary security clearance will be required for access.

0. Within the 2-week period the COR reviews the migrated studies how will the COR validate a successful migration?

A random sample will be taken from the 280,000 exams migrated and the size of a given study in the sample will be compared in the BRIT and Hyland/Acuo systems.