SOURCES SOUGHT ANNOUNCEMENT.pdf

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Loma Linda VA Health Care System (LLVAHCS) located at: 11201 Benton St. Loma Linda, CA 92357 is seeking a potential qualified contractor to establish full maintenance service for the equipment and systems listed below.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561210 Facilities Support Services – $47 Million.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the U.S. Small Business Administration located at https://veterans.certify.sba.gov All interested Offerors should submit information by e-mail to william.cornick@va.gov. All information submissions to be marked Attn: William Cornick, Contract Specialist and should be received no later than 4:30 pm PST on March 26, 2025.

I. TITLE:

VA Loma Linda Healthcare System’s (VALLHCS) Parking, Gym, and Kitchen Security Camera Connection.

II. BACKGROUND INFORMATION:

VA LOMA LINDA HEALTHCARE Center seeks a contractor to integrate gym and parking lot security cameras into the existing hospital security network server. This project will enhance the safety and security of patients, staff, and visitors by providing centralized monitoring of these areas. The integration must comply with All VA federal policies for IT and physical security.

III. PARTS and EQUIPMENT LIST:

PARTS QUANTITY

Network Video Recorder 2 Camera licenses 18

IV. OBJECTIVES:

The objective of this contract is to provide a code compliant connection of the (18) cameras to VALLHCS secured server, to improve security surveillance in high traffic areas to include the gym, parking, and the Kitchen area. To enable a seamless integration of the (18) gym and parking and Kitchen cameras to provide centralized monitoring, enhance safety and provide system reliability. The contractor shall provide all necessary labor, material, equipment, tools, and supervision to complete the following task.

V. SCOPE:

• The contractor shall conduct a site assessment with Project Engineer to evaluate current infrastructure and requirements for integration prior to start of work.

• The contractor shall provide, install, and program (2) Network video recorder.

• The contractor shall program, aim, focus, test, and license (18) existing camera installed by others.

• The contractor shall install all necessary hardware, software, and connectivity to integrate gym and parking cameras with hospital central security network server.

• The contractor shall configure and test the system to ensure seamless operation with existing hospital security network.

VI. PERIOD OF PERFORMANCE:

90 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.

• Daytime hours: 6 am to 4 pm

• Evening hours: 4 pm to 4 am

Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VII. PLACE OF PERFORMANCE:

VA Loma Linda Main Hospital

11201 Benton St.

Loma Linda, CA 92357

VIII. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. C-28 Lock and Security Equipment

c. C-7 Low voltage System contractor

IX. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contractor shall conduct a site assessment with Project Engineer to evaluate current infrastructure and requirements for integration prior to start of work.

c. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

d. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with

VALLHCS Project Engineer before starting work. When work is complete, Contractor shall notify the VALLHCS Project Engineer that energy sources will be restored and require verification.

e. Contractor’s supervisor or lead technician are to check in with VALLHCS Project Engineer, or in their absence, with Graphics Control prior to work each day.

f. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

i. OSHA 29CFR Regulations, www.osha.gov

ii. NFPA 99, www.nfpa.org

iii. 282300 Video Surveillance. MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1)

- Office of Construction & Facilities Management

X. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO.

All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

http://www.osha.gov/ http://www.nfpa.org/ https://www.cfm.va.gov/til/spec.asp#28 https://www.cfm.va.gov/til/spec.asp#28

XI. DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

XII. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED

INFORMATION (GFI):

No Government equipment will be used by the Vendor.

XIII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S.

Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

XIV. CONTRACTOR EMPLOYEES AND BADGES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.

All contractor personnel shall be required to wear VA always provided identification (I.D.) badges above the waist while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

XV. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the

Contractor. Possession of weapons are prohibited.

New Year’s Day: January 1 Martin Luther King ‘s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Juneteenth Independence Day: June 19 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25

XVI. SMOKING and VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XVII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas.

Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

XVIII. COMPLAINTS:

Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

XIX. Point of Contact

Steven Kasalirwe FMS Healthcare Engineer (909)822-7084 ext:4596