36C26222Q0321.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

605-22-2-6076-0017

36C26222Q0321 01-24-2022

Choo, Sam 02-01-2022

10:00 am PST

36C262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

X 100

Y

238220

$16.5 Million

N/A

X

36C262

Department of Veterans Affairs

VA Loma Linda Healthcare System

11201 Benton Street

Loma Linda CA 92357

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Financial Services Center

See CONTINUATION Page

This solicitation is issued to obtain annual preventive services for HVAC and other related equipment

Project Title: Preventive Service

Applicable NAICS: 238220

Small Business Size Standard: $16.5 MM

Station POC: Kenneth Marshall, 909-825-7084 x 2018

Email: kenneth.marshall2@va.gov

Contracting POC: Sam Choo

Email: sam.choo@va.gov

Submit any questions regarding this procurement via email to sam.choo@va.gov no later than 10:00 AM, Wednesday January 26

2022.

This solicitation is 100% set aside for Veteran Owned Small Businesses.

Submit written offers via email no later than 10 AM, Tuesday

February 1, 2022 to Sam.choo@va.gov.

Complete and submit enclosure 3 (852-219-77)

See CONTINUATION Page

X

X 1

N/A

Peter Kim

Contracting Office

36C26222Q0321

Table of Contents

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCOPE OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...24

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

E.9 852.219-11DEV VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS

SET-ASIDE (JUL 2019) (NOV 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Completion, Annually

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Financial Services Center

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SCOPE OF WORK

1.Scope: The Department of Veterans Affairs Loma Linda Healthcare System has a for preventive maintenance of HVAC, exhaust fans, chillers, cooling towers, The Automated system

(DDC controls), and variable speed drives. Contractor shall provide following:

• Routine Preventive Maintenance Inspection and service.

• Furnish all labor, material, supplies, tools, and equipment and qualified personnel to perform the

Preventive Maintenance.

• Comply with Lockout tagout procedure to done according to (OSHA Standard29 CFR 1910.147.)

1.A. Specific Requirements.

1.A.1. List of Equipment covered and required service frequency:

1.A.1.A. Preventive Maintenance (Quarterly)

1.A.1.B. DDC Controls Service (Preventive maintenance service) (Weekly)

1.A.1.C. Exhaust Fans preventive maintenance (Quarterly)

1.A.1.D. Chiller Annuals (Water Cooled and Air Cooled) (Annually)

1.A.1.E. Variable Speed Drive Inspections (Annually)

1.A.1.F. Air Handler Inspection (Annually)

1.A.1.G. Priority Service (Year Round)

1.A.1.H. Chillers, 10 (Ten) Air cooled and Water cooled.

1.A.1.I. Fifty-one (51) Air Handler

1.A.1.J. Seventy (70) Variable speed Drives

1.A.1.K. (Schneider Electric) Andover Terminals and (Schneider Electric) Andover Control System

1.A.1.L. Seventy (70) Rooftop Exhaust Fans

1.A.2. Schedule:

1.A.2.A. Air Handlers: Contractor will provide monthly preventive maintenance with 16 air handlers inspected each month to ensure that each air handler preventive maintenance is completed every 90 days.

1.A.2.B. Variable Speed Drives: Contractor will provide monthly visits with 8 variable speed drives inspected each month to insure that each variable speed drive receives preventive maintenance within 365 days.

1.A.2.C. Exhaust Fans: Contractor will provide monthly visits to ensure that each exhaust fan preventive maintenance is perform once per quarter. Up to One (1) belt replacement per fan per year is included.

1.A.2.D. DDC Controls: Contractor will provide one (1) 8hour weekly visit for the preventive maintenance of the (Schneider Electric) Andover control system.

1.A.2.E. Chillers: Contractor will provide three (3) quarterly preventive maintenance per year and one (1) annual preventive maintenance each year.

1.A.2.F. Contractor and its Employees will check in & out with graphic controls operators for each inspection.

1.A.3. Inspection - Contractor will visit VA Loma Linda Healthcare System on a routine schedule to perform preventive maintenance tasks on the HVAC system that include the following as applicable:

Coils, Compressor operations, Motor operations, Voltage and amperes and record, Refrigerant charge, Condensate drain

Oil levels, Water levels, Electrical/Relays and Contactors at Equipment, Heat exchangers, Refrigerant piping, Bearings, Belts and Pulleys, Blowers, Fans/Blades, Reversing valves, Cabinets and ductwork, and

Operating/Safety Controls.

1.A.3.A. Exhaust Fans:

1.A.3.A.1. Shall Inspect belts and adjust as required.

1.A.3.A.2. Shall Replace belts as required. (One change of belts per fan per year)

1.A.3.A.3. Shall Lubricate motor and bearings as required on each Preventive Maintenance.

1.A.3.A.4. Shall Inspect and clean the starters, disconnect and contacts on each Equipment.

1.A.3.A.5. Shall Record amps and voltage readings on each equipment.

1.A.3.B. Central Fan Systems – Air Handlers:

1.A.3.B.1. Shall Check and clean fan assembly.

1.A.3.B.2. Shall Lubricate fan bearings per manufacturer’s recommendation.

1.A.3.B.3. Lubricate motor bearings per manufacturer’s recommendation.

1.A.3.B.4. Shall Check belts and replace as needed, check sheaves.

1.A.3.B.5. Replacement of belts as required. (One change of belts per fan per year)

1.A.3.B.6. Tighten all nuts and bolts.

1.A.3.B.7. Shall Check motor mounts and vibration pads.

1.A.3.B.8. Shall Check motor operating conditions.

1.A.3.B.9. Shall Inspect electrical connections and contactors.

1.A.3.B.10. Shall Record amps and voltage readings.

1.A.3.B.11. Shall Check fan operation.

1.A.3.B.12. Shall Check drains and drain pans and clean

1.A.3.B.13. Check strainers. Clean as required

1.A.3.B.14. Inspect filters and report conditions.

1.A.3.B.15. Check heating and cooling coils and clean.

1.A.3.B.16. Shall Inspect humidifier operation and clean.

1.A.3.C. Variable Frequency Drives:

1.A.3.C.1. Inspect and tighten all nuts, bolts, and retaining devices on mechanical assemblies and mounting brackets.

1.A.3.C.2. Verify all electrical connections are at proper torque settings.

1.A.3.C.3. Clean/Change all cooling filters and grills if applicable.

1.A.3.C.4. Remove all dirt and dust that has penetrated the unit interior or accumulated on the processor boards using high-pressure nitrogen.

3.A.3.C.5. Verify and record all inverter settings.

3.A.3.C.6. Verify and all internal power supplies, and logic outputs. Record as applicable.

3.A.3.C.7. Check proper operation of DC buss capacitors.

3.A.3.C.8. Provide any recommendations for repair, parameter changes, etc. in written form.

3.A.3.D. Cooling Towers:

3.A.3.D.1. Shall Check fan belt tension and inspect condition and make adjustments as required.

3.A.3.D.2. Shall replace belts as required. (One set of belts per year for each fan)

3.A.3.D.3. Inspect fans and motors.

3.A.3.D.4. Lubricate fans and motors as needed.

3.A.3.D.5. Clean float valve assembly and check for proper operation.

3.A.3.D.6. Inspect operation of motor, starters and wiring and clean.

3.A.3.D.7. Check and document amperage and voltage to motors as needed.

3.A.3.D.8. Check motorized valve operation.

3.A.3.D.9. Exercise valve operation by switching cooling towers.

3.A.3.D.10. Check cooling towers’ pump operation.

3.A.3.D.11. Remove debris from within and around the units and flush as required.

3.A.3.D.12. Check and clean strainers, bleed overflow and drain.

3.A.3.D.13. Meg motors and report on condition.

3.A.3.D.14. Shall Inspect spray heads and fill. Report on condition.

3A.3.E. Air Cooled Chiller

3A.3.E.1. Operational Inspection: Shall Check and calibrate control switches pressure and temperature.

3A.3.E.1.1. Pressure: High pressure, Oil pressure, and Minimum oil pressure

3A.3.E.1.2. Temperature: Refrigerant low temperature cut out, Chilled water load recycles, and Oil heater temperature thermostat

3A.3.E.1.3 Check all gauges and thermometers.

3A.3.E.1.3.1. Gauges: Cooler, condenser and oil pressure

3A.3.E.1.3.2. Thermometers: Chilled water inlet and outlet and Condenser water inlet and outlet

3A.3.E.2. Services

3A.3.E.2.1. Shall Inspect and tighten all electrical connections on the following: Compressor motor magnetic starter, Oil pump motor magnetic starter, Chilled water pump motor magnetic starter(s), and

Chiller control panel.

3A.3.E.2.2. Shall Check and record voltage and amperage on all motors in above listed items and record.

3A.3.E.2.3. Inspect oil cooler solenoid strainer and temperature-controlled water regulating valve.

3A.3.E.2.3. Set temperature-controlled water regulator to control oil temperature when compressor is in operation.

3A.3.E.2.4. Check operation of chiller and operating controls (pneumatic and electric).

3A.3.E.2.5. Check operation of control module: Chilled water set point, Full load amperage calibrations, and Demand limit set point.

3A.3.E.2.6. Provide written service report and log to building maintenance-engineering department.

3A.3.F. Water Cooled Centrifugal Chiller

3A.3.F.1. Operational Inspection: Contractor shall perform the following inspections and preventive maintenance three times per year.

3.A.3.F.1.1 Chiller

3.A.3.F.1.1.1. Check chilled water supply and return temperature.

3.A.3.F.1.1.2. Check condenser water supply and return temperature.

3.A.3.F.1.1.3. Check pressure drop on evaporator and condenser.

3.A.3.F.1.1.4. Check refrigerant and condenser temperatures.

3.A.3.F.1.1.5. Verify refrigerant level by determining approach temperature.

3.A.3.F.1.2. Compressor Motor: Check voltage, check amperage, and check demand limiter and load limit relay; adjust if needed.

3.A.3.F.1.3. Oil Sump: Check compressor oil level.

3.A.3.F.1.4. Purge Unit

3.A.3.F.1.4.1. Check purge drum; drain off moisture if necessary.

3.A.3.F.1.4.2. Check operation of solenoid valve.

3.A.3.F.1.5. Control Panel: Inspect low temperature control, high pressure control, motor control, oil pressure control, and oil temperature control.

3.A.3.F.1.6. Controls and Interlock Circuit

3.A.3.F.1.6.1. Check temperature control; adjust if required.

3.A.3.F.1.6.2. Check interlock circuit for proper operation.

3.A.3.F.1.7. Operating Log and Report

3.A.3.F.1.7.1. Log unit operation; forward copy to customer.

3.A.3.F.1.7.2. Advise if additional maintenance service is required and/or if deficiencies exist.

3.A.4. Maintenance Actions - During scheduled inspection visits, Contractor will provide pro-active hands-on maintenance services designed to improve equipment operations, increase efficiency, minimize breakdowns to prolong equipment life. These services are also defined in Maintenance Tasking and Shall include as applicable: Bearing lubrications, Motor lubrications, Belt adjustments or replacement, Fan blade/Blower cleaning, Condensate drain cleaning, Refrigerant charge adjustments, Coil cleaning, Safety control adjustments, Operating control adjustments, Calibrations, Oil analysis, and Equipment cleaning.

3.A.5 Make/Model/Serial Number:

EQUIPMENT

CATEGORY

LOCATION MODEL MANUFACTURER

CHILLER 19EA8583DP CARRIER AIR COND GROUP

CHILLER 19EA0983DP CARRIER AIR COND GROUP

CHILLER 1D16 YKKPK4H9 YORK INTERNATIONAL

CHILLER YKM2MRH9-CWGS YORK INTERNATIONAL

CHILLER 4E+03 T252P-5 GENERAL

ELECTRIC/MEDICAL SYS

CHILLER 1D16 YKMZMRH9-CWGS YORK INTERNATIONAL

CHILLER 1D16 YKZMRH9-CWGS YORK INTERNATIONAL

CHILLER 1D16 YKKPK4H9-CXG YORK INTERNATIONAL

CHILLER BLDG 31 AGZ080DHHNN-ER10 DAIKIN

CHILLER OP PHARMACY 5X10-1XXL-XX TRANE

AIR HANDLER PP109 NC-1

AIR HANDLER RDLNDS/WHS 2 OA2000V

AIR HANDLER RDLNDS/WHS 2 OA2000V

AIR HANDLER SB1/B WF-DHRE36

AIR HANDLER SB7/1 WF-DHRE40

AIR HANDLER SB2/2 WF-DHRE45

AIR HANDLER C101 WF-DHRE45

AIR HANDLER SB2/3 WF-DHRE45

AIR HANDLER SB4/3 WF-DHRE45

AIR HANDLER 4SB4 WF-DHRE49

AIR HANDLER MD01 WF-DHRE14

AIR HANDLER SB8/B WF-DHRE28

AIR HANDLER SB1/1 WF-DHRE42

AIR HANDLER SB6/1 WF-DHRE32

AIR HANDLER SB8/1 WF-DHRE45

AIR HANDLER SB1/1 WF-DHRE37

AIR HANDLER C101 WF-DHRE45

AIR HANDLER C101 WF-DHRE42

AIR HANDLER SB8/3 WF-DHRE42

AIR HANDLER SB6/4 WF-DHRE42

AIR HANDLER 4SB8 WF-DHRE42

AIR HANDLER SB1/1 WF-DHRE48

AIR HANDLER SB5/3 WF-DHRE49

AIR HANDLER SB2/B ITF-DH30

AIR HANDLER SB2/1 ITF-DH61

AIR HANDLER SB7/2 WF-DHRE44

AIR HANDLER 3B809-100 WF-DHRE24

AIR HANDLER SB1/1 WF-DHRE32

AIR HANDLER SB3/3 WF-DHRE37

AIR HANDLER 4SB7 WF-DHRE44

AIR HANDLER 109 WF-DHRE26

AIR HANDLER 1E+85 WF-DHRE29

AIR HANDLER SB6/1 WF-DHRE53

AIR HANDLER SB1/2 WF-DHRE52

AIR HANDLER SB7/3 WF-DH50

AIR HANDLER SB3/1 WF-DHRE44

AIR HANDLER SB6/3 WF-DH50

AIR HANDLER SB5/4 WF-DHRE50

AIR HANDLER SB3/4 WF-DHRE53

AIR HANDLER SB1/4 WF-DH49

AIR HANDLER SB2/4 WF-DHRE56

AIR HANDLER SB1/B WF-DH16

AIR HANDLER FMS OUTSIDE

STORAGE

ITF-RDHRE30

BCHC090G1FOA1M05E

BCHC072G1F0A1M03D

BCHC036G1F0A2M02G

BCHC090G1F0A2M04E

AIR HANDLER 1G131-1 ITF-1-DHRE27

AIR HANDLER 1G241-51 WAH-160P

AIR HANDLER BLDG 32 CAH18000D

AIR HANDLER 1D01 0A2000V

AIR HANDLER BLDG 31 N

AIR HANDLER BLDG 31 n

AIR HANDLER 3F27 ILLUVIA MD

AIR HANDLER 3F33B-1 ILLUVIA MD

AIR HANDLER 3E+30 ILLUVIA MD

AIR HANDLER 3F45 ILLUVIA MD

AIR HANDLER SB8/1 16488

AIR HANDLER 16488

AIR HANDLER 3F42 ILLUVIA MD

3.A.5.A. IMG# 2737, 2738, and 2739 are AHU-9 Air Handler Model Numbers photos. Most Air

Handlers are (TEMTROLS) designed the same as AHU-9 except for CLC-2, Cancer Center, Valor Bldg.

3.A.5.B. IMG# 2730 and 2731 are the Cancer Center Air Handler Model Numbers photos. There are (2) two Air Handlers at the Cancer Center.

3.A.5.C. IMG# 2734 and 2736 are the CLC-2 Air Handler Model Number photos.

3.A.5.D. IMG#2733 is the photo of the CLC-2 Chiller Model Number. This Chiller is in the Valor Bldg.

Air Handler Model Number is CA18000D TEAM AIR.

3.A.5.E. All other Air Handlers are (TEMTROLS). Like AHU-9, some are 100% outside air, and some have return air.

Figure 1 #2736

Figure 3 #2733

Figure 2 #2734

Figure 4 #2731

Figure 5 #2730

Figure 6 #2739

Figure 7 #2738

Figure 8 #2737

3.B. Licensing and Other Requirements:

3.B.1. Offeror must be certified and possess a current certification by CSLB California State License and any other national recognized accrediting entity License Such as C-38, C-20, C-10.

3.B.2. Offeror must possess a 30hour Occupational Safety and Health Administration (OSHA) safety card. (Must be a vendor in our system and System for Award Management (SAM)

3.B.3. Schneider Electric Andover Terminals and (Schneider Electric) Andover Control System must be worked and maintained with a Schneider Electric (Andover) authorized representative.

3.C. Additional Requirements.

3.C.1. Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence.

3.C.2. The Contractor must comply with all applicable Federal, State and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and

State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926. The Contractor is solely responsible for determining the legal requirements that apply to activities and must ensure safe and healthful working conditions for its employees.

3.C.3. Contractor shall be responsible for any damages to existing infrastructure and/or healthcare system property/spaces (e.g., surfaces, stairwells, corridors, panels, walls, elevators, service areas, floors, carpet, road, pavement, etc.), including but not limited to, duct work, door frames, doors, electrical work, conduit, low voltage conductors, piping, CAT V cable, drywall, flooring, ceiling, plumbing work, lighting, and/or blocking ingress/egress routes.

3.D. Changes. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

3.E. Parking. It is the responsibility of Contractor personnel to park only in designated parking areas.

Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

3.F. Identification Badges: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to

Government property.

3.G. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated

March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.

3.H. Insurance Coverage.

3.H.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers

Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of

California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

3.H.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

3.I. Work Schedule and Period of Performance.

3.I.1. Work must be completed within 1(one) year of the contract being awarded. This includes completing the -Weekly, Quarterly, (Yearly) Annually service as described above sections.

3.I.2. Contractor must schedule with Contracting Officer Representative (COR) or Designee One (1) business days advance prior to start of work.

3.I.2. Work may be scheduled during recommended business hours (6:00am – 9:00 pm), Monday –

Friday, Pacific Standard Time, excluding Federal Holidays.

3.I.3. Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

3.I.4. If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United

States of America to be a National Holiday. Government Holidays observed include:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

3.J. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for

Federal Contractors

3.J.1. Contractor employees who work in or travel to VHA locations must comply with the following:

3.J.1.a. Documentation requirements:

3.J.1.a.1. If fully vaccinated, shall show proof of vaccination

3.J.1.a.1.i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-

319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

3.J.1.a.2. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the

Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3.J.1.a.3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

3.J.1.a.4. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3.J.2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

3.J.2.a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate

COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3.J.3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Preventive Maintenance Contract Period: Base POP Begin: 03-13-2022 POP End: 03-12-2023

Preventive maintenance Contract Period: Option 1 POP Begin: 03-13-2023 POP End: 03-12-2024

Contract Period: Option 2 POP Begin: 03-13-2024 POP End: 03-12-2025

Contract Period: Option 3 POP Begin: 03-13-2025 POP End: 03-12-2026

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[X] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—

MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor…