36C26220Q0627-002.docx

Salient Characteristics

Environmental Management Services (EMS) Software system shall:

a. Control EMS operational data.

i. Allow for documenting operations at the business units level.

ii. Track Loads, tonnage, usage, deficiencies, labor, types and costs.

iii. Track projects, tasks, milestones, schedules,

iv. Track employees, staff, contractors, hours, work performed, efficiency, work schedule, time and activity.

v. Track assets, locations, part number, model number, manufacturers, types and asset numbers,

vi. Track costs for labor, utilities, contractors and other expenses

vii. Track budgets and spending

viii. Have the ability to include photos and attachments strategically.

ix. Reports (Local, Regional, National)

1. Capability to configure standard audit reports generated from operational data.

2. Generate user defined ad-hoc reports from operations.

3. Capability to generate Dashboard for Performance Measure.

b. Provide EMS Administration Functions.

i. Provide multiple levels of access to support all organizational levels (administrator, national, regional, local, Chiefs, etc.)

ii. Maintain historical data.

iii. Auto-generate analytics and trending to provide continuous operational overview.

iv. Store electronic forms and unit data from operations.

c. Access EMS operational data

i. Local (VA Medical Center or equivalent)

ii. Notify appropriate users via on-screen alerts when action needed.

iii. Allow facility level (local) to use for internal inspections without higher level (regional or national) approval.

iv. Regional (Veterans Integrated Service Network (VISN) or equivalent)

1. Ability to give users access to appropriate personnel at the regional level.

2. Allow for report generation and viewing.

3. Allow for a standardized data aggregation and flow of data

v. National

1. Ability to give users access to appropriate personnel at the national level.

2. Allow for report generation and viewing.

3. Allow for a standardized data aggregation and flow of data

d. Host and Maintain EMS records, forms, documents in electronic format for all units.

i. Be directly tied to supervisory administrative inspections.

ii. Update and validate operational processes and inputs.

iii. Incorporate government defined reports.

e. Provide configurability

i. Government defined focus areas inspection criteria and data management.

ii. Create custom data forms and inspection checklists or guides

iii. Track multiple types of data management forms and inspections/audits simultaneously.

TECHNOLOGY REQUIREMENTS

The Environmental Management Services (EMS) Software System shall:

a. Meet NIST 800-53 Rev.3 requirements for Certification and Accreditation.

b. Hosted using secure Federal Risk and Authorization Management Program approved infrastructure Be as web-based application that shall be fully accessible via standard web browsers with no third-party software requirements thus maintaining no administrative client setup.

c. Utilize a data security interconnection infrastructure that shall address storage, generating, transmitting, and exchanging data.

d. Interfacing with common leading software platforms and operating systems.

e. Have the ability to run on virtual server hosted on government network