36C26126Q0817_1.docx

36C26126Q0817

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

640-26-3-5053-0110

36C261-26-AP-3946

36C26126Q0817 07-10-2026 Wayne Geschwindt 906-774-3300 x33581 07-24-2026 10:00

PDT

612MPC

Department of Veterans Affairs Network Contracting Office (NCO) 21

X X 541690 $19 Million N/A X Reference Statement of Work

Department of Veterans Affairs Network Contracting Office (NCO) 21

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Develop Lock Out / Tag Out procedures for approx. 900 pieces of equipment in the VA Palo Alto Health Care System per PWS.

All questions due by 07-2 -2026.

Period of Performance: 9/1/26 - 8/31/30 Base Year 9/1/26 - 8/31/27 Option Year 1 9/1/27 - 8/31/28 Option Year 2 9/1/28 - 8/31/29 Option Year 3 9/1/28 - 8/31/30 Wage Determination #s: 2015-5623 rev 29, 2015-5637 rev 32, and 2015-5641 rev 30 This is 100% SDVOSB set-aside. Offerors must be verified at time of quote and continue to be registered until award, during performance, and final payment of any contract from this RFQ. Failure to submit SDVOSB certs and VAAR clause 852.219-75 will result in exclusions from evaluations and ineligibility for award.

See CONTINUATION Page X Jill Williams Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

36C26126Q0817

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B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoicing shall be in accordance with the requirements of The Department of Veterans Affairs Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the period of performance of this acquisition. Current invoicing information is located at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

LOTO Procedures Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

LOTO Management System Setup

POP Begin: 09-01-2026 POP End: 08-31-2027

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

LOTO Site Training

POP Begin: 09-01-2026 POP End: 08-31-2027

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 1 Site LOTO Yearly Site Program Review Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 1 LOTO Changes and new procedure

POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 1 LOTO Site Training

POP Begin: 09-01-2027 POP End: 08-31-2028

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 2 LOTO Yearly Site Program Review Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 2 LOTO Changes and new procedures

POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 2 LOTO Site Training

POP Begin: 09-01-2028 POP End: 08-31-2029

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 3 LOTO Yearly Site Program Review Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 3 LOTO Changes and new procedures

POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Option year 3 LOTO Site Training

POP Begin: 09-01-2029 POP End: 08-31-2030

PRODUCT/SERVICE CODE: N042 - Installation of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

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B.3 PERFORMANCE WORK STATEMENT (PWS)

VA Palo Alto Health Care System Generate Lockout Tagout Procedures and Program

1) BACKGROUND: The Department of Veterans Affairs (VA) has adopted the National Fire Protection Association (NFPA) codes and standards including the National Electrical Code (NFPA 70), Recommended Practice for Electrical Equipment Maintenance (NFPA 708), Standard for Electrical Safety in the Workplace (NFPA 70E), Health Care Facilities Code (NFPA 99), Life Safety Code (NFPA 101) and Standard for Emergency and Standby Power Systems (NFPA 110) as the basis for the requirements of the design, installation, operation, testing, and maintenance of the Electrical Power System at VA medical facilities and affiliate sites. Additionally, in order to ensure personnel safety, the VA must comply with the Occupational Safety and Health Requirements (OSHA, Title 29 Code of Federal Regulations (CFR) Part 1910 Subpart J, The Control of Hazardous Energy (lockout/tagout) (1910.147); Part 1910 Subpart S, Electrical (1910.301-1910.399); and Safety and Health Regulations for Construction Part 1926 Subpart K, Electrical (1926.400-1926.449). As a requirement of VHA Directive 1028, Facility Electrical Power Systems and OSHA 1910 Subpart J, The Control of Hazardous Energy, the VA Palo Alto Health Care System (VAPAHCS) must have written procedures to protect employees from the unexpected energization or startup of machines or equipment or release of energy. Each procedure shall be specific to the individual piece of equipment and the energy source that must be isolated and secured for safe equipment operation and maintenance.

2) SCOPE OF WORK: In order to meet both VHA Directive and governing NFPA codes and OSHA standards, LOTO procedures and program must be generated for all equipment to control the release of hazardous energy.

a) The Contractor shall provide all labor, materials, equipment, supervision, administrative support required for the development of LOTO procedures for all equipment requiring LOTO procedures. The equipment requiring procedures includes but is not limited to:

i) Air Handling Units (AHUs)

ii) Steam and Hot Water Boilers

iii) Water-Cooled and Air-Cooled Chillers

iv) Cooling Towers

v) Medical Air System

vi) Medical Vacuum System

vii) Air Compressors and compressed air systems

viii) Dental Vacuum System

ix) Sump Pumps and Lift Stations

x) Electrical and Lighting Systems

xi) Photovoltaic Systems

xii) Steam Distribution Systems

xiii) Condensate Distribution Systems

xiv) Heating and Hot Water Systems

b) The contractor shall develop LOTO procedures for all equipment required by OSHA 1910.147 to have documented LOTO procedures.

c) It is estimated that at least 900 LOTO procedures need to be developed.

d) The contractor shall propose on 900 Type 1 procedures, or equivalent. The LOTO procedures shall meet the requirements of OSHA 29CFR1910.147. A list of equipment LOTO shall be generated for will be supplied to the vendor prior to the post award meeting.

i) Type 1 Visual Lockout Procedures: Equipment or machines with up to 6 energy sources.

ii) Type 2 Visual Lockout Procedures: Equipment or machines with 7 to 13 energy sources.

iii) Type 3 Visual Lockout Procedures: Equipment or machines with 14 to 20 energy sources

e) Contractor shall author up to 900 Type 1 (or equivalent) equipment specific Visual Lockout/Tagout (LOTO) procedures. All procedures should identify:

i) Machine or equipment name / description.

ii) Machine or equipment identification number.

iii) Machine or equipment location (i.e. room number, area name or physical description).

iv) Department name / number.

v) All potential energy hazards as defined by Federal OSHA Regulation 1910.147.

vi) Energy Type and Magnitude (e.g. 480 Volts, 100 PSI etc.).

vii) Energy Source Location.

viii) Procedure to isolate energy source.

ix) Procedure to verify energy source isolation.

x) Procedure to state whether location requires confined space entry permit

f) The Contractor shall provide a management system for all staff who use and manage the system to include auditing and quarterly spot check requirements per OSHA standards.

g) Contractor shall submit the authored Visual Lockout Procedures to the COR or designee to be reviewed by VAPAHCS subject matter expert. Any required changes shall be communicated within 30 days, at which point, changes shall be made as required at no additional cost to VAPAHCS prior to release for printing and installation.

i) Contractor shall not publish procedures until they have been reviewed and approved by VAPAHCS SME.

ii) Any changes after 30 days of project closeout will be the sole responsibility of VAPAHCS to update. The contractor shall, once program and procedures are fully developed, train all staff and managers on the contractor LOTO developed processes and system.

h) The contractor shall conduct a post-award meeting to review the scope of work, introduce team members, coordinate schedule and sequencing of work, and review all relevant VA policies and procedures for site access, safety, security and related protocols. The contractor shall provide a written schedule for review and approval by the VA prior to the start of on-site activity.

i) The contractor shall maintain an accurate and up to date inventory of up to 900 "Type 1" equipment (or equivalent) included for LOTO procedure development.

j) The contractor shall use SME that are technically capable and competent staff to identify equipment and generate LOTO procedures.

k) The contractor shall affix energy source tags and labels to equipment at each energy isolation point. The tags shall be of robust material suitable for the environment and application of installation. They shall be mechanically attached to the equipment and not interfere with the normal operation or routine maintenance of the equipment.

l) The contractor shall provide UV-resistant, Inclement weather resistant, 14mil laminated, printed procedures affixed to each equipment or in a binder in the case of outdoor/unprotected equipment. Affixed procedures shall be mechanically attached to the equipment and not interfere with the normal operation or routine maintenance of the equipment. Laminated procedures will also have QR code accessibility and will be affixed to equipment and information mapped to VA network digital storage location.

m) The contractor shall produce a hardcopy binder with the list of equipment included, a recommended lockout device list for the equipment, and the lockout procedures for all equipment under this contract. Binder shall be appropriately tabbed for ease of use.

n) Contractor shall provide Project Desk Binder and digital copies of:

i) Equipment List.

ii) Recommended Lockout Device List.

iii) Inaccessible Tag List.

iv) Non-laminated Visual Lockout Procedures by project location.

o) Contractor shall provide required training sessions at each place of performance to accommodate all LOTO program administrators and general users each year. This training shall comply with VA and OSHA annual training requirements and agenda and syllabuses to be approved by VAPAHCS.

p) Contractor shall visit each site yearly to evaluate programs and determine if changes to previously established procedures are necessary and create new procedures if required.

3) DELIVERABLES

a) Provide up to 900 Authored visual LOTO procedures for inventoried equipment. This contract estimates 900 Type 1 (or equivalent) lockout tagout procedures. The VAPAHCS shall provide a list of inventoried equipment that vendor can use as a template for developing procedures.

b) LOTO procedures submissions shall be provided in a phased submission and review process with no more than 225 per submission until all have been reviewed (up to 900).

c) Provide up to 900 printed, laminated, and installed visual LOTO procedures onto the corresponding equipment (approved procedures).

d) Provide printed, laminated, and installed energy source tags for Visual LOTO procedure steps for all corresponding energy isolation points identified by authored procedures.

e) Provide Project Desk Binder.

f) Provide digital copies of equipment list, recommended lockout device, inaccessible list, visual lockout procedures, with Project Desk Binder.

g) Yearly training sessions at each place of performance to accommodate all LOTO program administrators and general users. This training shall comply with VA and OSHA annual training requirements and agenda and syllabuses to be approved by VAPAHCS.

h) Provide bullet point style list of all OSHA LOTO program requirements and provide how the LOTO program established by this contract will comply with them.

i) Visit each site yearly to evaluate programs and determine if changes to previously produced procedures or program are necessary and create new procedures if required, no more than 25 per year in accordance with this contract requirements.

j) Provide written report following each place of performance yearly evaluations which details program effectiveness relative to VA and OSHA standards and provides areas of improvement.

4) CONTRACTING OFFICER REPRESENTATIVE:

a) A Contracting Officer Representative (COR) may be appointed by the Contracting Officer who will provide technical guidance and clarifications to the Contractor. It shall be noted that interpretation of contractual terms and/or financial matters is the responsibility of the Contracting Officer.

b) The COR will monitor the Contractors performance to assure that services provided and the standards of performance are met in accordance with this Performance Work Statement and the QA/QC Plan. In accordance with FAR 52.212-4 (a) "Inspection/Acceptance" the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of non-conforming supplies or re-work of non conforming services at no additional cost to the Government.

5) VA RESPONSIBILITIES:

a) The VA will partner with the contractor to process access to all equipment and provide a subject matter expert on the equipment to assist in identification of energy isolation points.

b) The VA will review and approve all contractor generated LOTO procedures before they are finalized and affixed to the equipment within 30 days of the project closeout. After 30 days, if no changes are requested, the procedures will be deemed approved, and will be printed and mailed to the VA.

c) The VA will test the equipment to a zero-energy state using the contractor generated procedure to verify procedure accuracy and appropriateness. Procedures found to be deficient or needing revision will be updated by the contractor.

6) GENERAL PERFORMANCE REQUIREMENTS

a) Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the VA. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

b) The contract manager or alternate shall be available during normal working hours to meet with COR to discuss problem areas.

c) Removal of Contractor's Employees. The contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The VA may require that the contractor remove from the Government job any employee that endangers persons, property, environment, EEO policy, Hostile work environment, or federal workplace policy or violates the standards noted in this PWS.

d) Government Furnish Equipment. This PWS does not have any government furnish equipment. Contractor shall not use any government owned equipment, material, supplies, or tools. Contractor shall furnish all requirements.

e) The Contractor shall instruct personnel that work performed under this contract, shall comply with the following procedures:

i) Upon arrival at the station, the Contractor shall check in with COR or designee so that the VAPAHCS will always be aware of the Contractor's presence at the facility.

f) All travel costs associated with the performance of this contract are the responsibility of the Contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as, but are not limited to, time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification.

7) UNIFORMS: The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is always in uniform while working at VAPAHCS. The uniform shall have the Contractor's name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

8) SAFETY

a) In performance of this contract, the Contractor shall take such safety precautions as the Contractor Officer or his/her designee may determine to be reasonably necessary to protect both the lives and health of the occupants of the building and property. The Contractor Officer or his/her designee will notify the Contractor of any non-compliance. The Contractor shall, after receipt of such notice, immediately correct the condition to which attention has been directed.

b) The Contractor shall adhere to all OSHA, NFPA Life Safety Codes, and all other regulatory requirements.

c) In performance of this contract, the Contractor shall follow VAPAHCS safety policy and standard for safe work practices and implement such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

d) VAPAHCS is a non-smoking facility and campus. Contractor shall comply with this requirement.

e) Patient, employee, visitors, and Contractor personnel safety shall always be maintained. The Contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the Safety Data Sheets (SOS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VAPAHCS. SDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all SDS at the chemical storage site in a location accessible to VAPAHCS personnel to assure compliance with all laws and requirements regarding the "Right to Know" law.

f) The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tagout, confined space entry, universal precautions, etc.) required performing the work. Training on required safety programs and the proper use of PPE's shall be provided, and documentation maintained by the Contractor.

g) The Contractor shall be notified of any non-compliance with the previous provisions. The Contractor shall, after receipt of such notice, immediately correct the condition and notify the contracting officer in writing that the condition has been corrected. If, in the opinion of the Safety Officer or designee the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.

h) The Contractor shall provide after award of this contract but before notice to proceed, a detailed listing of the following information:

i) Safety program/procedures are required to be followed by the Contractor's personnel in the performance of their duties and when such procedures are required.

ii) Listing of personal protective equipment(s) required to be utilized by the Contractor's personnel in the performance of their duties. Also, when equipment will be required.

iii) Safety Data Sheet (SDS's) for any chemical(s) utilized by the Contractor in the performance of this contract.

iv) Contractor is responsible for the supervision of all the employees while on government property. It is the Contractor's responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

9) INJURY and ACCIDENT

a) Contractor shall submit to the COR, a written report to the VAPAHCS within five work (5) days of any incident of a major malfunction, accident, or injury. The report shall state the cause, what and when repairs and tests were or are to be made to correct the cause of the incident.

10) QUALITY CONTROL PROGRAM

a) The contractor shall have and maintain an effective quality control program to ensure service is performed in accordance with this PWS. The contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which he/she assures that his/her work complies with the requirements of the contract. The overall goal of the program should be to identify and correct any problems that may exist before they are identified by or reported to the COR. The Government has the right to review and ask for corrections, additional items, and updates during the contract period.

b) The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. At commencement of the contract, shall submit a copy of his program to the COR, for approval. The program shall include, but not be limited to, the following:

i. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who will perform the inspection.

ii. The checklist shall include every area of the Contractor's operation as well as every task required to be performed.

c) The Contractor shall coordinate, report, and ensure the timely completion of the work specified in this PWS. This encompasses the planning, coordination, technical direction, and surveillance of all activities necessary to execute all work.

d) The Contractors QA/QC Plan shall include the following at a minimum:

i. A plan and schedule covering all services required by this contract.

ii. The methods for identifying and/or preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.

iii. Organizational structure and functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total contract performance.

11) QUALITY ASSURANCE SURVEYLANCE PLAN: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan and PWS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. Failure to correct any adverse findings or failure to deliver all services described in this contract may result in non-acceptance of the services by the Government. Failure to meet the standards of this performance work statement my result in a deduction of price equal to the value of the unperformed or poorly performed services. Failure to provide services in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor's ability to be selected for future contracts as documented. Government verification inspections of services shall not constitute acceptance nor replace the contractor inspection or in any way relieve the contractor of any responsibility to take all actions necessary to assure highest quality of service rendered. The Quality Assurance Surveillance Plan (QASP) is included in Attachment 1.

12) EMERGENCY TELEPHONE NUMBERS: The Contractor shall provide to COR cellular numbers, to summon assistance in case an emergency develops. This information shall be provided in writing to the COR, prior to the contract start date.

13) CONDUCT OF CONTRACTOR'S EMPLOYEES

a) Supervision. The contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his designee shall be available at all times, when the contract work is in progress, to receive notices, reports or requires from the Contracting Officer or his representative.

b) Contractor shall require his employees to comply with the instructions pertaining to conduct and other regulations called to the Contractor's attention by the CO/COR, Federal Protective Officers, Inspectors, etc.

c) The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station.

d) The Contractor shall ensure that the areas they perform work are kept clean, safe and all equipment and tools belonging to the Contractor are always kept secure.

e) Contractor, subcontractors, and contractor's personnel must adhere to the contract and shall conduct themselves according to VA conduct standards.

f) Neglect of Duties. Contractor, subcontractors, and personnel neglect of duties shall not be condoned. This shall include but not limited to sleeping on duty, unreasonable delay or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the work site security. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

g) Disorderly Conduct. The use of abusive or offensive language, quarreling, intimidation by works, actions, or fighting shall not be condoned. Also included is participation in disruptive activates which interfere with normal and efficient of government operations. This can result in the termination of the contract or removal of the employee(s), which will be the decision the VA. The CO shall inform the contractor in writing of actions.

h) Driving. Contractor and Contractor's employees shall obey all speed limits and traffic signs. Disobeying traffic regulation could result in court citations, which include monetary fines. Continued violations could result in being restricted from driving on VA facilities.

i) Parking. Contractor vehicles will be parked only in lots or areas designated by the

j) COR, if available. The Government will not be liable for any lost, stolen, or damage vehicles or items. Contractor shall obey all distances from critical areas which are deemed by the VA or code. Continued violations could result in being restricted from driving on VA facilities.

k) Cellular Phone/Radio Use: Cellular phones and two-way radios are not to be used in

l) emergency rooms, surgical and recovery suites, and within six feet of any medical equipment.

m) Smoking. Smoking is prohibited on VA property. Smoking on VA property could result

n) in citations, which include monetary fines. Continued violations could result in removal from VA facilities.

o) Intoxicants. The Contractor shall not allow any employee to possess, sell, consume, or

p) be under the influence of intoxicants, drugs, or substances that produce similar effects. The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

q) Posted Signs: The Contractor shall comply will all posted signs on VA property.

r) Criminal Actions. Contractor, subcontractor, or contractor's employees may be sanction for criminal actions, but not limited to the following:

i. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

ii. Unauthorized use of Government property, theft, vandalism, or immoral conduct.

iii. Unethical or improper use of official authority or credentials.

s) Removal of Personnel. The Government reserves the right to direct the Contractor to remove any employee from the work site for failure to comply with the standards of conduct or for safety/security violations

14) SECURITY and PRIVACY

a) Contractors may not have access to the VA network or any VA sensitive information under this contract.

b) Security Badge: Contractor and contractor's employees shall obtain a flash badge/ temporary badge from dispatch, VA police on arrival to any campus. The VA Issued Security badge shall be worn on the upper torso and be visible at all times.

c) Contractor's Badge: Contractor, Subcontractors, employees, and representatives shall have a company always badge visible. Contractor's badge shall always be visible.

d) Physical Security: The contractor shall be responsible for safeguarding their equipment while on government property government. Additionally, the contractor shall be responsible for any government equipment, information and property provided for contractor use. Contractor will NOT be provided with a staging area for storage of tools, equipment, material, supplies, and other items. The Government will not be responsible for damage or loss of contractor's property. Contractor is responsible for safeguarding its property.

e) Ol&T Security: Office of Information and Technology (Ol&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, Ol&T systems, or the VA Ol&T network.

15) MEDICAL SURVEILLANCE

a) The Contractor shall provide all necessary Personal protective Equipment (PPE) and attire to personnel and require employees to use it during the performance of their duties as necessary. Employees shall be trained on the use and proper maintenance of PPE. The contractor shall conform to all regulations, federal and local OSHA standards.

b) Contractor shall comply with the Federal and State OSHA Blood Borne Pathogens Standard(s) and Airborne Infection Precautions. The Contractor shall ensure:

i) Methods are in place by which all employees are educated as to the risks associated with Blood Borne Pathogens and Infectious Airborne Diseases in Health Care facilities

ii) Have policies and procedures in place which reduce the risk of employee exposure to Blood Borne Pathogens and Infectious Airborne Diseases

iii) Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens and Infectious Airborne Diseases.

iv) Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, and protective eyewear throughout the performance of this contract.

c) For Tuberculosis -Review of all contract worker Tuberculosis (TB) screening requirements and options (reference VHA Directive 7715 Safety and Health during Construction). Contractor is responsible for:

i) Providing written certification to the COR that all contract employees assigned to the worksite have had pre-placement tuberculin screening within 90 days prior to assignment to the worksite and found to have negative Tb screening reactions.

ii) The contractor will be required to show documentation to the COR for additional workers assigned after the 90-day requirement before they will be allowed to work on the work site.

iii) This testing may be two-step skin testing or IGRA such as the Quantiferon Gold Test.

iv) Contract employees manifesting positive screening reactions to the tuberculin must be examined according to current CDC guidelines prior to working on VHA property.

v) If the worker is found without evidence of active pulmonary TB, a statement documenting examination by a physician must be on file with the employer (construction contractor) noting that the employee with a positive tuberculin screen test is without evidence of active TB.

16) CONTRACTOR QUALIFICATIONS:

a) Contractor personnel performing service on this contract shall have all required competencies, training, experience and education to conduct the services required free government assistance.

b) It is the contractor's responsibility to ensure that only properly trained and competent persons perform inspections, evaluations and development of LOTO procedures.

c) The Contractor shall provide all tools and materials necessary to perform the work as specified in this PWS.

17) PLACE OF PERFORMANCE:

a) VAPAHCS Palo Alto Division, 3801 Miranda Ave, Palo Alto CA 94304

b) VAPAHCS Menlo Park Division, 795 Willow Rd, Menlo Park, CA 94025

c) VAPAHCS Livermore Division, 4951 Arroyo Rd, Livermore, CA 94550

18) HOLIDAYS & HOURS OF OPERATION:

a) Legal holidays recognized by the Federal Government in accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 or any other by the President of the United States to be a national holiday, the following national holidays are observed and for the purpose of this contract is defined as "Legal Federal, official holidays" as follows:

i) Recognized Holidays New Year's Day -January 1 Martin Luther King Jr.'s Birthday -3rd Monday in January President's Day - 3rd Monday February Memorial Day - Last Monday in May Juneteenth - June 19 Independence Day - July 4 Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran's Day - November 11 Thanksgiving Day - 4th Thursday in November Christmas Day - December 25

ii) Hours of Operation. The contractor is responsible for conducting services, between the hours of 8:00 am to 4:30 pm from Monday thru Friday except federal holidays or when the Government facility is closed due to local or national emergencies administrative closing. Occasionally access to certain equipment may require the contractor to work beyond or before the normal hours of operation as to not disrupt VA operations. This shall be an no added expense to the government.

19) RECORDS: The contractor shall be responsible for creating, maintaining government-required records that are specifically cited in this PWS or required by the Federal, State, and Local law and authorities. The contractor shall provide the original records or a reproducible copy of any such record upon request from the government at no additional cost.

a) Contractor shall safeguard any and all information. Contractor shall inform CO and COR of any request made, which CO or COR will authorize or disapprove. Additionally, the following standard items relate to records generated in executing the contract:

b) Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

c) Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

d) Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

e) Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act

f) Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

g) The Government Agency owns the rights to all data/records produced as part of this contract.

h) The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

i) Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

j) No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

k) Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

20) WARRANTY

a) Contractor represents and warrants that (i) the services shall be performed with due care, in a prompt, professional, and workmanlike manner, by personnel who are qualified to perform the services; (ii) the services and deliverables shall not violate or infringe upon the proprietary rights of any third party, including to patents, trademarks, or copyrights, (iii) the deliverables shall be unencumbered by ownership claims from any third party; and (iv) Contractor has all rights necessary to transfer and assign ownership rights to the deliverables to VAPAHCS.

b) VAPAHCS is in the best position to know, understand, and control its operations, including its facilities, equipment, processes, procedures, and personnel. VAPAHCS's acceptance of Contractor's completed services is final and conclusive. VAPAHCS assumes responsibility for the suitability and use of the Visual Lockout/Tagout Procedures prepared by Contractor.

B.4 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by…