Solicitation Attachment SOW 612A4-25-003 Correct MCC B98 Split Unit System.pdf

VA Northern California Health Care System

Statement of Work

Correct MCC B98 Split Unit System

Project #612A4-25-003

Remove VRF Fan-Coil Units

General Intention:

A. All work associated with this scope of work shall occur at Building 98 at McClellan Veterans

Affairs (VA) Clinic

B. The contractor shall complete all work within 30 calendar days of notice to proceed.

C. The work site is located at McClellan Va Clinic, 5342 Dudley Blvd, McClellan, CA 95652.

D. All work shall comply with all applicable international building codes, DOT standards, and the Veterans Affairs’ Master Construction Specifications.

E. All on-site visits and work must be coordinated through the Contracting Officer Representative

(COR).

F. Final payment will not be made without the approval of the COR.

G. All reviews, and/or construction conflicts will be resolved by the COR. Any professional inspections and/or testing shall be provided by the contractor and are for information purposes only.

H. Crucial space where individuals are not able to vacate, or material is not ready to be removed will result in work being performed over the weekend or after working hours.

Scope of Work:

A. Remove VRF Fan-coil unit from Room 1A20B: Remove the VRF (variable refrigerant flow) fan-coil unit VRF-3, located in storage Room 1A20B, (photo 1). Remove all fan-coil unit, support branch, electrical, and refrigeration piping utilities from the room, cut and cap utilities at room wall. Remove refrigerant from Fan Coil connection back to the branch connection with the overall VRF piping. Cut and cap branch line. Close any utility wall openings with fire rated sealant. The fan-coil, VRF-3, is part of a VRF system, (see photo 5) connected with other VRF system fan-coils served by roof mounted Carrier Toshiba VRF compressor/condensers, VRFZ-1A & 1B, (photo 2). The Contractor shall remove the room

1A20B fan-coil unit without impacting the other fan-coils on the system and without impacts to the VRF system operation. Follow manufacturer’s recommendations for disconnect of refrigerant piping and removal of the fan coil unit. Contractor shall provide proof of attending Toshiba Carrier installation training class. Patch and paint the room walls after removal the fan-coil unit and its utilities from the storage room. Texture and paint to match existing. Replace any damaged or retrofitted ceiling tiles and/or ceiling grid.

B. Remove the DX (direct-expansion) fan-coil unit EU05 from lactation room 1B04 (photo 3).

Remove all fan-coil unit, support branch, electrical, and refrigeration piping utilities from the room, cut and cap utilities at room wall. Remove all refrigerant from all system piping from roof mounted condenser unit to room fan coil unit. Cut and cap branch lines. Close any utility wall openings with fire rated sealant. Remove roof mounted electrical disconnect DX-1 & DX-

2 and the roof mounted condenser unit (photo 4) serving the fan-coil unit in lactation room

1B04. Follow manufacturer’s recommendations for disconnect of refrigerant piping and removal of the fan coil unit. Patch and paint the room walls after removal the fan-coil unit and its utilities from the lactation room. Texture and paint to match existing. Replace any damaged or retrofitted ceiling tiles and/or ceiling grid.

C. Contractor shall provide identification badges to all employees and subs and ensure they are worn at all times while on campus.

D. Contractor shall work during normal work hours which are Monday through Friday from

7:30 a.m. to 4:00 p.m., unless necessary and approved by the COR. Contractor shall not work during official Federal Holidays.

Post Construction:

A. Contractor shall clean all construction areas and remove all construction debris from site.

B. Contractor shall walk the project with the COR, project is not complete until COR provides final acceptance.

Records Management Obligations:

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle

Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act

(FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with

Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the

Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the

Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY

PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by

Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Project Photos

Photo1: FC Room 1A20B Photo 2: VRFZ 1A &1B

Photo 3: FC Room 1B04

Photo 4: Roof Condenser unit & Disconnects DX1 & DX2

Photo 5: VRF Piping Diagram