36C26125Q0959.docx
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- Solicitation number
- 36C26125Q0959
About this file
This is a Special Notice for a sole source medical coding contract issued by the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21. The VA intends to award a sole source contract to Cooper Thomas, LLC for a one-year period from 10/1/2025 to 9/30/2026, with a potential future competitive solicitation. The contract is for medical coding services, specifically to assign appropriate International Classification of Diseases, Current Procedural Terminology, and Healthcare Common Procedure Coding System Level II codes for electronic health record documentation across VA facilities, including community outpatient clinics.
The procurement is classified under NAICS code 541511 with a small business size standard of $34 Million and PSC code Q601. The contract will be an Open Market Sole Source Firm Fixed award. Interested parties may submit their capabilities via email to Parmpreet.pannu@va.gov by 12:00 PM PST on September 19, 2025. The sole source justification is based on preventing service interruption and allowing time for staff and requirement restructuring, with statutory authority under FAR 13.106-1(b)(1)(i) and FAR 6.302-1.
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| File | Type | Posted |
|---|---|---|
| Sample SoW.docx | DOCX document |
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Text version
Special Notice Special Notice
| SUBJECT* |
| Notice of Intent Sole Source Medical Coding |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 93721 |
| SOLICITATION NUMBER* |
| 36C26125Q0959 |
| RESPONSE DATE/TIME/ZONE |
| 09-19-2025 12:00 PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| Q601 |
| NAICS CODE* |
| 541511 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 21 VA Central California Health Care System 855 M Street, Suite 1020 Fresno CA 93721
POINT OF CONTACT*
Contract Specialist Parmpreet Pannu parmpeet.pannu@va.gov 559-225-6100
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is an intent to sole source notice for commercial items prepared in accordance with FAR Subpart 5.2, Synopses of Proposed Contract Actions. This announcement constitutes the only notice of intent to sole source and synopsis of the proposed action.
Based on Government needs, to include preventing a significant break in service and the allowance of time for the restructuring of staff and requirements, the Department of Veterans Affairs, VHA, Network Contracting Office (NCO) 21 intends to negotiate/award a short-term sole-source contract to Cooper Thomas, LLC. for a period of 10/1/2025 – 9/30/2026. At the conclusion of this period, it is anticipated that this requirement will be solicited on a full and open competitive basis. The statutory authority for this non-competitive acquisition is FAR 13.106- 1(b)(1)(i) as implemented by FAR 6.302-1.
The North American Industrial Classification System (NAICS) code for this procurement is 541511, with a small business size standard of $34 Million, and the FSC/PSC is Q601.
The Department of Veterans Affairs intends to solicit and award an Open Market Sole Source Firm Fixed award to provide services assign the current appropriate International Classification of Diseases; Current Procedural Terminology; and Healthcare Common Procedure Coding System Level II codes based on electronic health record documentation of outpatient, surgical, and inpatient care and services provided at or under the auspices of a Veterans Health Administration facility, to include all community outpatient clinics, when applicable, and to conduct coding audits of inpatient and outpatient episodes as requested by a Veterans Health Administration facility.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS OR QUOTATIONS. A SOLICITATION WILL NOT BE POSTED.
Interested persons may identify their interest and capability to respond to the requirement by 12:00 PM PST on September 19, 2025 via email to Parmpreet.pannu@va.gov. All responses received by the closing date specified herein will be considered by the Government, any response to this notice must show clear and convincing evidence that the responding company can provide the same services by the required date. However, a determination by the Government to not compete is solely within the discretion of the Government.
See attached document: Sample SoW.
| *= Required Field |
| Special Notice |
Special Notice
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