36C26125Q0100 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-21-2024 00261 Department of Veterans Affairs Network Contracting Office 21 VA Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas

NV

89086 00261 Department of Veterans Affairs Network Contracting Office 21 Southern Nevada Healthcare System 6900 N. Pecos Road, Building 6 North Las Vegas

NV

89086 To all Offerors/Bidders

36C26125Q0100

X X X See CONTINUATION Page x The Purpose of this Amendment (0001) is to address the following:

1. Respond to Questions received from Vendors.

No other portion of the RFQ is changed. Offerors are reminded that all Amendments must be acknowledged in their quote submission.

James Postell Contracting Officer

CONTINUATION PAGE

Questions & Answers RFQ 36C26125Q0100- Document Destruction

1. Just to be sure, is this solicitation for 2 separate locations? If so, according to the SOW the FHB location, I am assuming, is the Guam Vet Center, correct? Yes, there are two locations as indicated in the statement of work, the addresses are below.

VA Medical Center Guam Vet Center Guam CBOC 400 Route 8 498 Chalan Palasyo Suite 301 Agana Heights Guam 96910 Maite, Guam 96910

2. Is the location in the middle of an island? Location of the Community Based Outpatient Clinic is central.

3. Approximately how many bins are to be picked up at the end of the month? There are Three Bins being picked up one at Home Bases Primary Care (HBPC) and Two at the Community Based Outpatient Clinic (CBOC).

4. Will we be swapping the bins out or emptying the facility bins into our own bins to take back to shredding facility? Contractor replaces them with empty bins.

5. Since this will be a once-a-month job, per the SOW, will Form 1449 read as follows...

Qty Unit Unit Price Amount 12 12 $10(i.e.) $120(i.e.)

See Section B.3 Price/Cost Schedule is correct as written, changes to this schedule would render your submission as non-conformance and eliminated.

6. Could you please provide details on the estimated volume of shredding required monthly? Average of 170 Lbs.

7. How many containers will need to be serviced as part of this contract? Three

8. Could you confirm whether there are existing containers or if new containers will need to be supplied as part of the contract? Containers are to be supplied by contractor as a part of the contract.

9.Are there any additional specifications or details not outlined in the Performance Work Statement that vendors should be aware of when preparing a proposal? No, nothing that comes to mind.

10. Are you able to provide an approximate of how pounds of paper are expected to be destroyed for the two locations monthly? Average of 170 Lbs.

11. In the PWS it briefly mentions on-site shredding of VA documents; is that a rare occasion or something that often occurs? I have not experienced this happening.

12. For the service day & time, for clarity purposes, is FHB the Guam Vet Center located at 400 Route 8 in Maite, Guam? Yes, that is the location as stated in the PWS. And are any of the locations requiring the bins to be removed from higher floor levels? FHB Maite is on the 3rd floor with elevator access.

13. Is there an incumbent or existing contract in place for this effort and what is the contract # if so No information can be provided on the incumbent without a Freedom of Information Act (FOIA) request.

14. How many bins are we required to furnish for the collection efforts on this project? Three

15. How many lockable containers do you prefer at each location? 3 Bins (2 at the CBOC and 1 at HBPC Maite)

16. I noticed that there are 2 locations for shredding services. The VA medical Center Guam Community Based Outpatient Clinics and Guam Vet Center. Are there multiple clinics within the Guam Community Based Outpatient Clinics and if so, how many? As stated above a total of 3 Bins are required.

17. I noticed under the description it states that “The contractor shall be a full-service shredding contractor who can demonstrate expertise and qualifications in confidential document destruction management." Are we allowed to go through a sub-contractor who is a full-service shredding company?

Yes, subcontracting is allowed.

18. I also noticed under paragraph coordination; shredding services start at the FHB location. Can you please clarify what FHB stands for? First Hawaiian Bank (FHB).

19. Is this a new contract or was there a previous incumbent and can you provide the contract number? The current five-year contract is set to expire soon, this will be a new contract. No information can be provided on the incumbent without a Freedom of Information Act (FOIA) request.

20. Document Volume: Estimated weight or volume of documents to be shredded per service? 170 lbs. per month. Type of material? paper only, folders, binders, mixed media.

21. Collection Bins: Number and size of lockable bins required? 3 Bins (2 at the CBOC and 1 at HBPC Maite) sizes 20in W x 16in D x 36in H. Placement preferences for bins within the facility? The Facility manager will provide further guidance on specific placement within the facility.

22. Services Requirements: Confirmation that on-site shredding is required, or secure transport for off-site destruction is acceptable under certain conditions? On-site shredding is not required, secure transport for off-site destruction is acceptable. Expected duration of the shredding process during each service visit? The duration depends on the experience and efficiency of the respective vendor, to properly perform the required services outline in the performance work statement.

23. Scheduling: Confirmation of the monthly service schedule (e.g., last Monday) and any flexibility for handling overflow or additional requests? Monthly, if bins are full, we will contact the vendor for early pick up.

24. Documentation and Compliance: Any specific requirements for chain-of-custody documentation beyond the Certificate of Destruction? Certificate of destruction and monthly invoices. Submission process or formatting for documents via Tungsten? Instructions for submission through tungsten can be found on the website, www.tungsten.com , this is a third-party site used by the Government for electronic invoicing.

25. Site Access: Any specific access requirements for personnel (e.g. ID badges, escorts, or security protocols)? No, specific access required, vendors will be escorted.