SOW Bulk Salt Delivery Service.docx

I. SCOPE OF WORK.

This requirement is to furnish and deliver bulk rock salt for the Las Vegas VA Medical Centers Industrial Water Softener located at 6900 North Pecos Road, Las Vegas Nevada 89086 in accordance with the AASHTO Specification M143, Sodium Chloride Type 1, Grade 1. Bulk rock salt shall be 95 to 98 percent pure sodium chloride. Maximum moisture content shall be no more than two and a half percent (2.5Yo). Bulk rock salt not meeting the standards listed in these Specifications shall be subject to rejection by the VAMC.

II. SPECIFIC REQUIREMENTS.

Bulk Extra Corse Rock Salt Delivery using truck with Pneumatic air pump.

Contractor will provide the VAMC with NSF Certified Bulk salt for the Industrial water softeners that provide water for the industrial soft water system(s) to include RO system that feeds Dialysis machines that uses the soft water. Contractor is to deliver salt when needed to the medical center under this contract which can vary from time to time depending on water usage. Contractor will communicate all deliveries with the facility before delivery to ensure the proper amount of bulk salt is being delivered. Delivery of salt is highly dependent on the amount of soft water used, any mechanical failures that may occur or regularly scheduled maintenance of the brine system. The brine system is comprised of a brine maker which holds up to 20 tons of salt (max) and the brine day tank which takes suction from the brine maker which then feeds the industrial water softeners that takes suction for regeneration.

III. Site Layout of the VAMC Brine Maker Fill Line: Delivery Instructions and Location for truck delivery

Contractor will need to utilize a pneumatic delivery truck which is able to pump the salt into the brine maker located on the North side of Building 2/Energy Plant. Brine maker fill has a 4-inch pipe which uses a camlock mechanism to hold the hose from the delivery truck. Cam lock or hose will not be supplied by the facility. Below is the map showing the location as well as how the truck will need to be oriented for delivery of the bulk salt.

Truck needs to park here (Yellow Line) while offloading bulk salt. Red dot indicates location of brine maker and yellow dot indicates hose hook up. Yellow arrow indicates how delivery truck should arrive.

Red line indicates no access for any vehicle due to construction work being performed.

DANGER

STATEMENT OF WORK FOR BULK SALT

IV. EQUIPMENT TECHNICAL:

a. Brine maker Model number is C-CFV-10-9463 and has a max capacity of 9,643 U.S. Gallons. Tank design pressure is atmospheric.

b. Brine Fill Line 4-inch stainless steel with cam-lock attachment for easy hose hook up and disconnect.

c. Picture of Brine maker:

d. Picture of cam-lock disconnect:

QUALIFICATIONS:

An authorized company capable of providing the required bulk salt for delivery to the Las Vegas VA Medical Center. A contractor that understands the functions of a hospital that care for patients who rely heavily on treatment via products such as brine for the soft water system throughout the hospital.

Contractor must always have a point of contact that can be reached easily when issues are to the point of needing assistance regarding delivery of salt to the medical center. Contractor must understand that the amount of salt used may vary each month and must communicate with the Utilities Supervisor in making sure the correct amount of product will always be available. Contractor ensures that the driver of the product is certified and can offload the bulk salt without endangering the property, vehicles as well as personnel when doing so. Contractor is also to make sure that the bulk salt that is being delivered is not of poor purity. Bulk salt must be clean of dirt, sand, granules, or any other element that is not salt to ensure the proper operation of the Industrial Softeners. Contractor must also provide a detailed delivery manifest as well as paperwork showing the amount, type, and origination of the bulk salt. Contractor must be able to deliver salt within 48 hours of requested service including weekends and or holidays.

V. CONFIRMATION OF DELIVERY:

All delivery will be confirmed and approved by the Energy Plant supervisor or designee. When delivery is completed, the contractor must indicate on the delivery ticket the date, time, and location of the delivery. Driver must call an hour before showing up to the site by calling 702 791-9000 Ext.16900 or 702 643-0907 and notify personnel that the delivery of bulk salt is occurring.

VI. COMPLIANCE WITH SAFETY AND CONTRACTUAL DUTIES:

The contractor shall be fully responsible for compliance with all VA, local, state, and federal environmental/occupational safety laws, rules, and regulations. The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lock-out/tag-out program or safe handling of hazardous materials.

VII. CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

VIII. ESCORT AND VETERAN’S HOSPITAL SECURITY POLICE CHECK-IN:

All contractor personnel working onsite at the VA facility shall check in and out with VA police dispatch or Energy Plant personnel when at the site. Access to work areas, and performance monitoring, will be provided by VA Energy Plant maintenance personnel. After hours response will be monitored by VA Central Energy Plant operators, 702-791-9000 Ext 16900. In all cases, VA Central Energy Plant operator shall be notified of any changes which may affect the response time of vital equipment.

IX. HOURS OF WORK AND SCHEDULING:

Normal working hours are from 7:30 a.m. to 4 p.m., Monday through Friday, excluding Federal holidays. Work performed outside of normal working hours must be scheduled with the Central Energy Plant operator at (702) 791-9000 ext.16900, located in the Central Energy Plant, building number 2. An operator is on duty 24-hours per day, 7-days per week. Work shall be scheduled with the Energy Plant operators or Energy Plant supervisors.

Place of Performance: Central Energy Plant Bldg.2 6900 North Pecos Road North Las Vegas, NV 89086

X. CONTRACT ADMINISTRATION DATA

1. Federal Legal Holidays

The following Federal legal holidays are observed by this facility:

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on

Sunday will be observed on the following Monday. Contractor’s days to perform are reflected in the Performance Work Statement/Statement of Work.

2. Invoice and Payments:

Invoices shall be itemized to include the information below (a-f). For any missing information, this will render the invoice incomplete, and the invoice shall be returned for immediate correction.

3. VA Policy

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

4. Contracting Officer Representative (COR)

The Contractor shall not accept any instructions issued by any other person(s) other than the contracting officer. The government may appoint a COR, if so, a Delegation of Authority letter shall be forwarded to the using service and the Contractor after contract has been signed, identifying the individual(s) as the COR(s).

5. Hours/Period of Performance

The hours of performance are 7:30 am – 4 pm, Monday through Friday, excluding Federal holidays.

Period of Performance: One (1) Base Year plus Four (4) Option Years

6 Contractor Personnel

The contractor shall assign a point of contact (POC) for the purpose of ensuring compliance with the provisions of the contract. The contractor’s POC shall be available on site and have the ability to address performance issues. All employees should be able to read and speak English.

Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. All contractor personnel assigned to the performance of this contract shall wear a contractor-provided uniform or I. that clearly identifies the individual as a contractor. All contractor personnel are required to wear identification (I.. badges during the entire time they are on the VASNHS grounds. ID badges must have picture identification, name of the individual, and the represented company depicted on it.

Contractor personnel shall not wear sandals, flip-flop style footwear, or open-toe shoes; and shall follow VA dress guidelines. A copy of this will be provided upon request.

The contractor shall ensure that the staff assigned shall be cognizant of the VA’s sexual harassment and drug-free workplace policies. The contractor may obtain a copy of this information from the COR.

7. Contractor Contact Information

Offerors shall provide in the space provided below the name, address and telephone number of the office where calls are to be placed:

Name:

Address:

Telephone:

8. Contractor Personnel Qualifications:

The contractor shall provide a Lead Technician to oversee all contract personnel with documented experience implementing large scale projects equal to or greater than the scope of this project.

9. Safety and Fire Prevention

In the performance of this contact, the contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the contractor, shall be immediately corrected. If the contractor fails or refuses to correct deficiencies promptly, the contracting officer may issue an order stopping all, or any part, of the work.

The contractor shall comply with applicable Federal, Nevada State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. The contractor personnel shall follow applicable facility policies concerning fire and disaster programs. A copy of this may be obtained from the COR.

10. Parking Policy

It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA police. The VA will not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstances.

11. Smoking Policy

Smoking is not permitted within or around the VASNHS facilities, except in designated areas.

12. Contractor Submittals/Insurance Requirements:

The contractor shall be required to comply with Federal and Nevada State workers compensation and liability insurance (reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability).

The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

The Contractor shall be responsible for all damages to property, which may be done by him/her or any employee engaged in the performance of this contract.

The parties agree that the Contractor’s personnel working under a contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor. The contractor shall be responsible for providing:

a. Workers Compensation,

b. Professional liability insurance,

c. Health examinations,

d. Income tax withholding, and

e. Social Security payments.

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