36C26119Q0066-007.docx

FedBizOpps Amendment to a Previous Combined Solicitation

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ADDITIONAL INFORMATION

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* = Required Field FedBizOpps Amendment to a Previous Combined Solicitation Rev. March 2010 J Amendment #2 - Cooling Tower Maintenance VASNHCS - Las Vegas 95652-2609 36C26119Q0066 07-02-2019 N 238220 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609 Larry Facio larry.facio@va.gov VA Southern Nevada Health Care System RFQ Amendment #2.

Amend Statement of Work to remove language pertaining to “Side Louver and Fill Replacement” and adjust the estimated contract Base Year and Option Years.

RFQ package due date are extended to July 02, 2019 at 4:00pm (PST).

All other items remain unchanged.

Statement of Work Cooling Tower Maintenance VA Southern Nevada Health Care System

Section 1: General Information

1.1 General: This is a non-personal services contract to provide annual comprehensive maintenance on four each Evapco and one Marley brand Cooling Towers. The contractor must be qualified to work on Evapco, Marley or similar industrial type cooling towers to meet manufacturer’s recommendation. Contractor shall provide all labor, tools, supervision, materials (to include all fluids and lubrications) and equipment necessary to complete this contract. The associated equipment is located within the Central Energy Plant Building #2 at VA Southern Nevada Healthcare System (VASNHCS).

Option Year #2: July 15, 2021 to July 14,2022 Option Year #3: July 15, 2022 to July 14,2023 Option Year #4: July 15, 2023 to July 14,2024

1.3 Place of Performance: Veterans Southern Nevada Healthcare System 6900 North Pecos Road North Las Vegas, Nevada 89086-4400

1.4 Type of Contract: The government will award a Firm-Fixed Price contract.

1.5 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

Contractor shall submit final invoice after the completion of repairs. Invoice shall include the Contract number, Purchase Order number, Order Date, Performance Period, Description of Services and itemized prices as negotiated.

Section 2: Definitions & Acronyms COR – Contract Officer Representative VA - Department of Veterans Affairs

Section 3: Government Furnished Property, Equipment, and Services None

Section 4: Contractor Furnished Items and Services Per Section 5 Section 5: Specific Tasks Building # 2: The contractor will overhaul each Cooling Tower to include descaling process of components and side screen louvers. Fill materials/filter media will be replaced as needed. Furthermore, the contractor must conduct a system verification/function check for each Cooling Tower to ensure safe and efficient operations. The contractor will provide service ticket on each Cooling Tower to include detailed suggestions and recommendations to the Energy Plant supervisor or designee.

a. Evapco Cooling Towers: (4 ea.)

Model: AT228-0724 (EE#: 44672, 44673, 44675, & 44678)

b. Marley Cooling Tower (1 ea.)

Model: SPX (EE# 0082537-A1). This cooling tower is due for replacement, until de-commissioned servicing per this Statement of Work is required.

5.1 Each unit will be cleaned, sanitized, inspected and tested after annual service under Comprehensive Maintenance Program. No more than one unit is to be taken out of serviced and worked on at one time unless weather or mission permits. Suggested time frame for service work should be during the cooler months in Las Vegas. Additional units can be serviced, subject to approval by the Central Energy Plant Supervisor. Descale cooling tower components; sprayers, nozzles, water valves, and basin. Grease or lubricate all mechanical components as required. Check electrical and electronic components. Check for proper water flow with pumps and valves. Service to include for each unit; leak check, belt replacements, lubrications, strainer cleaning, mechanical and electrical testing and inspecting. Failed equipment that needs to be repaired or replaced must be brought up to plant supervisor’s attention. Remedy or mitigate any hazardous conditions during maintenance process. Contain and dispose of chemicals and residue hazards according to local, state and federal regulations. All work must meet Energy Plant supervisor approval or designee. Three separate maintenance visits needed to perform system operations and the pressure wash integral louver, drift eliminators as well as make-up valves, blowdown piping, sweeper piping basin and sump heater.

Cooling tower has protective sealant applied and must be maintained to prevent future corrosion of metal surfaces. Sealant must withstand corrosion of current water treatment products with no deterioration of the sealant. In addition, surface prep and apply coating in the upper section of the cooling tower, as needed. The metal braces will be sanded and coated to prevent further corrosion of the metal support the fill materials. Site visit allowed for system evaluation.

Side louver and fill replacement is excluded from this service contract.

***Base year service with four option years. ***

5.2 Hours of Work and Scheduling:

Work in Building #2 Central Energy Plant may be accomplished from 0730hrs to 1600hrs, Monday to Friday. Call the Operator on duty at (702) 791-9000 ext. 16900 to access the Central Energy Plant outside normal working hours. Work shall be scheduled with the Energy Plant Operators, HVAC technician and Energy Plant Supervisors.

COMPLETION TIMELINE: Annual overhaul should be accomplished within two months. Invoice payments submitted upon completion of specified work.

5.3 Qualifications

All work for the duration of the contract shall be performed by certified factory-trained personnel to support cooling system equipment and components. Contractor must have knowledge and experience with comprehensive cooling tower preventative maintenance.

5.4 Confirmation of Repair Work

All services will be confirmed and approved by the Energy Plant Supervisor or his/her designee. When service is completed, the certified technician must indicate on the service ticket the equipment serviced, specific action taken and all parts replaced. The equipment serviced must be identified clearly by name, serial number and location.

5.5 Compliance

The contractor shall be fully responsible for compliance with all VA, local, state, and federal environmental/occupational safety laws, rules, and regulations; i.e. hazardous waste disposal and recycling. The contractor shall follow life and safety codes, and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example: lock-out/tag-out program or safe handling of hazardous materials.

5.6 Contractor Employees

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

5.7 Escort and Veterans Hospital Security Police Check-In

All contractor personnel working onsite at the VA facility shall check in and out with VA Police dispatch located in the front entrance of the main hospital building. Access to work areas, and performance monitoring, will be provided by VA Energy Plant maintenance personnel. After-hours response will be monitored by VA Central Energy Plant Operators, 702-791-9000 Ext 16900. In all cases, VA Central Energy Plant Operator shall be notified of any changes which may affect the response time of vital equipment.

5.8 VA Policy

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

5.9 Contractor Personnel

The Contractor shall assign a Point of Contact (POC) for the purpose of ensuring compliance with all provisions of this contract. The Contractor POC shall be available on site and have the ability to address performance issues. All employees should be able to read and speak English.

5.9.1 The parties agree that the Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform or ID that clearly identifies the individual as a Contractor. All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have picture identification, name of the individual and the represented company depicted on it.

5.9.2 Contractor personnel shall not wear sandals, flip-flop style footwear, or open-toe shoes and shall follow VA dress guidelines. A copy of this will be provided upon request.

5.9.3 The Contractor shall ensure that the staff assigned shall be cognizant of the VA’s sexual harassment and drug-free workplace policies. The Contractor may obtain a copy of this information from the COR.

5.10 Contractor Contact Information

Offerors shall provide in the space provided below the name, address and telephone number of the office where calls are to be placed:

Name:

Address:

Telephone:

5.11 Contractor Personnel Qualifications:

The contractor shall provide a Lead Technician to oversee all contract personnel with a minimum of 5 years of documented experience implementing large scale projects equal to or greater than the scope of this project.

5.12 Safety and Fire Prevention

In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all, or any part, of the work.

5.12.1 The Contractor shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

5.12.2 The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs. A copy of this may be obtained from the COR.

5.13 Parking Policy

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

5.14 Smoking Policy

Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

5.15 Contractor Submittals/Insurance Requirements:

The Contractor shall be required to comply with Federal and State Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.

5.15.1 The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

5.15.2 The Contractor shall be responsible for all damages to property, which may be done by him/her or any employee engaged in the performance of this contract.

5.16 Contract Administration

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor acts on any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

5.17 Designation of Contracting Officer Representative (COR)

The COR’s name and contact information will be listed on the award document. The VA representative(s) of the Contracting Officer will be designated to represent the Contracting Officer in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer. A COR delegation letter will be presented at time of award segregating and explaining the both the authority and duties of the COR and Contracting Officer.

Section 6: Applicable Publications

6.1 VA Handbook 6500.6, Contract Security, Appendix C is available at https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=485&FType=2 Attachment #1 Wage Determination Clark County 15-5593 (Rev.-10)