36C26118Q9414-0003001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 15

0003 12-06-2018

654-19-1-5040-0003

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 5342 Dudley Blvd, Bldg 209 McClellan CA 95652-2609

612MCP

Department of Veterans Affairs Department of Veterans Affairs VA Northern California HealthCare System 3230 Peacekeeper Way, Bldg. 209 McClellan CA 95652-1012

To all Offerors/Bidders

36C26118Q9414

09-19-2018

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 12/17/18 4:00pm (Pacific i )

See CONTINUATION Page 654-3690152-5040-842100-2580 010042100

X

The purpose of this amendment is to Extend the RFQ due date to 12/17/18 at 4:00pm (Pacific Time).

Rico L. Johnson Contracting Officer

?.## PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

ARMORED VEHICLE SERVICES FOR CANTEEN/FSO

Contract Period: Base POP Begin: 01-01-2019 POP End: 12-31-2019

Contract Period: Option 1 POP Begin: 01-01-2020 POP End: 12-31-2020

Contract Period: Option 2 POP Begin: 01-01-2021 POP End: 12-31-2021

Contract Period: Option 3 POP Begin: 01-01-2022 POP End: 12-31-2022

Contract Period: Option 4 POP Begin: 01-01-2023 POP End: 12-31-2023

GRAND TOTAL __________________

Statement of Work Armored Vehicle Services

VA Sierra Nevada Health Care System

Section 1: General Information

1.1 General: This is a non-personal services contract to provide all personnel, supervision, professional expertise, travel, vehicles, materials, services, equipment and quality control to ensure the armored transportation and secure cash handling services to and from the Financial Management Office and the Canteen Service located at Veterans Affairs Sierra Nevada Health Care System - Reno.

1.2 Period of Performance: Base Year: January 01, 2019 to December 31,, 2019 Option Year #1: January 01, 2020 to December 31,, 2020

Option Year #2: January 01, 2021 to December 31,, 2021 Option Year #3: January 01, 2022 to December 31,, 2022 Option Year #4: January 01, 2023 to December 31,, 2023

1.3 Place of Performance: Veterans Affairs Sierra Nevada Healthcare System 975 Kirman Avenue Reno, NV, 89502

1.4 Type of Contract: The government will award a Firm Fixed Price contract.

1.5 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

Contractor shall submit final invoice after the completion of repairs. Invoice shall include the Contract number, Purchase Order number, Order Date, Performance Period, Description of Services and itemized prices as negotiated.

Section 2: Definitions & Acronyms

COR – Contract Officer Representative http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.fsc.va.gov/einvoice.asp mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

VA - Department of Veterans Affairs

Section 3: Government Furnished Property, Equipment, and Services

None

Section 4: Contractor Furnished Items and Services Per Section 5.4 Section 5: Specific Tasks The contractor shall provide all personnel, supervision, travel, vehicles, materials, services, equipment and quality control to ensure the armored transportation and secure cash handling services to and from the Financial Management Office and the Canteen Service located at the VA Reno Medical Center. All contractor’s employees will conduct themselves in a professional manner exhibiting expertise and efficiency.

Cash will also be delivered to the Canteen Service, located in the Canteen. The Contractor will be notified by the Canteen of a deposit pick-up requirement to be delivered to Bank of America’s Centralized Vault. The contractor will be contacted by Bank of America when cash is ordered by the Cashier’s office. The Orders may be combined but this is not a requirement. The person(s) delivering and picking up cash are required to carry weapons as long as they are trained and certified according to Nevada State regulations for armed officers.

5.1 Deliveries:

Cash will be picked-up from Bank of America’s Centralized Vault and delivered to the Agent Cashier’s office, 3-4 times per week to be signed for by the Agent Cashier, anticipated to take place every Monday/Wednesday/Friday (excluding holidays). Canteen deliveries will take place Monday through Friday 5 times pickups per week (excluding holidays). Both locations are located at the Medical Center.

5.2 Pick-Ups:

The Contractor will be notified by the Canteen of a deposit pick-up requirement to be delivered to Bank of America’s Centralized Vault, approximately 2-3 pickups per week. The Financial Management Office’s Agent Cashier (for Cashier’s office only) or the Canteen Chief or Canteen Assistant Chief (for Canteen only) will contact the Contractor of a deposit pick up requirement; a list of authorized VASNHCS personnel will be provided upon contract award

a) The Contractor will pick-up the deposit once notified of a deposit pick-up requirement. The contractor will sign the logbook at the Canteen listing the numbers for the sealed deposit bags. The contractors will not pickup from the Canteen between 11:00 am and 1:00 pm.

b) The contractor shall provide a telephone number where they can be reached for deposit notifications.

c) The Contractor shall deliver the deposit to Bank of America Bank within __24__ hours of pick-up. The Bank provides confirmation to Canteen Headquarters.

The Orders may be combined but this is not a requirement. The person(s) delivering and picking up cash are required to carry weapons as long as they are trained and certified according to Nevada State regulations for armed officers.

5.3 Government Responsibilities:

Upon award of the contract, the Government will inform the Contractor prior to commencing the work, of any known issues that would affect either the delivery of or deposit pick-up of the monies.

5.3.1 Notification of Non-Compliance:

The COR will notify the Contractor of any detected non-compliance with the foregoing requirements.

The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, shall be deemed sufficient for the purpose of notification.

If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order ceasing all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such cessation direction shall be made the subject of claim for extension of time for excess costs or damages by the Contractor.

5.4 Contractor Responsibilities:

5.4.1 Safety and Environmental Protections

The Contractor shall be responsible to ensure all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. Furthermore, the Contractor and his/her employees shall have a clear understanding of, and be sensitive to, any environmental issues, and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to- Know laws, EPA guidelines, and regulations.

Matters related to safety, and any actions of the Contractor shall meet all safety requirements, Department of Veterans Affairs, OSHA, and the State, if applicable. It is incumbent upon the Contractor to be familiar with these requirements.

5.4.2 Fire Safety

Means of Egress: Do not block exits for occupied buildings, including paths from exits to roads. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241. Smoking: Smoking is prohibited except in designated smoking rest areas approved by the COR.

5.4.3 Operations

Execute work in such a manner as to interfere as little as possible with work being done by others. To minimize interference with flow of Medical Center traffic, keep walks and entrances to grounds, parking and occupied areas of building clear. The Contractor will be allowed to park the armored vehicle at the Front / Main Entrance of the Hospital for a maximum time limit of 5min and will not interfere with any emergency, ambulance, fire, or police vehicles while doing so. The Contractor will not be allowed to park in the ambulance entrance.

5.4.4 Protection of Existing Structures, Equipment, and Utilities Damage to Government Property: The Contractor (including his/her employees, subcontractors, consultants or the like) shall be responsible for repair or replacement of any contractor damaged Medical Center structure when damaged and/or ruined at the fault of the Contractor. The Contractor shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the immediate attention of the COR prior to repair, replacement, or installation. The Contractor shall immediate notify the COR of any such occurrence and repair any damages to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

Protection of Existing Utilities: Contractor shall be responsible for damages to utilities, above and below ground.

5.4.5 Work Performed by Others On-Site:

The Government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with any other contractors and with Government employees and shall carefully adapt scheduling and performance of work, and needing any direction, it shall be provided by the COR. The Contractor Supervisor shall be responsible for reporting to the COR any problems or questions that may arise with any other personnel on site during the period of performance of this contract. The Contractor Supervisor shall not take it upon him or herself to resolve any problems or issues with other on-site contractors or employees, but rather will leave it to the COR to resolve the issue.

5.4.6 Supervision:

Guard/Driver: A competent and experienced English-speaking Guard shall be provided by the Contractor whenever work is being performed. The Guard/Driver must have not less than one (1) year experience in the armored transportation and secure monies industry. The Guard/Driver shall ensure all specifications are being met, ensure contract work does not conflict with Medical Center activities, and proper conduct is maintained.

5.4.7 Employee Requirements:

The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

a) Labor Force and Equipment: Contractor shall be responsible to provide all labor and equipment as necessary to meet deadlines. The Contractor will provide all necessary resources to complete the efforts assigned under the scope of this contract.

b) Employee Listing: The Contractor shall maintain and provide the COR a current list of all employees who will be providing these services. The list shall include the employee’s name, job title, and driver’s license number.

c) Employee Identification: The Contractor's employees shall wear visible identification at all times while on the premises of the Medical Center. This could be in the form of a company shirt which displays the company name and/or logo or by some other means suitable to this type of work.

The Contractor shall be responsible to ensure that his/her employees (including contractor’s consultants, subcontractors, etc.) are aware of all the terms and conditions regarding their performance and conduct during the performance period of this contract. Possession of weapons is a requirement of this service. The Contractor’s employees must have available, upon request, their certification to carry a fire-arm in accordance with Nevada State law. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation/summons answerable in the United States (Federal) District Court, or other appropriate agency/jurisdiction.

5.4.8 Permits and Licenses:

The Contractor shall be responsible for obtaining all necessary and current licenses, permits, vehicular insurance and registration, Workman’s Compensatory Liability Insurance, property liability insurance etc., prior to the commencement of work. The contractor shall provide the Contracting Officer copies of these required documents with his/her proposal or at other times where the COR deems necessary during the duration of the project.

5.4.9 Contractor Furnished-Items:

The Contractor shall be responsible for supplying all equipment, personnel, tools, supplies and materials necessary to perform the services required by this contract. Contractor-furnished items necessary to perform work as required under this contract shall be furnished, maintained and operated by the contractor and shall be consistent and fully compliant with all applicable OSHA, Federal, State, County, City laws, ordinances and regulations.

The Contractor shall be responsible for the supply, maintenance and repair of all contractor-owned equipment. This includes, minor maintenance/repair and minor operating parts for equipment to keep all equipment in good operational condition throughout the period of performance of this contract.

No contractor equipment maintenance repairs of any kind can be done on Medical Center property without the COR(s) approval.

The Contractor shall be responsible for ensuring that all of his/her motor vehicles and equipment meet Utah State inspection, safety, licensing, registration, and insurance requirements.

Section 6: Applicable Publications

6.1 VA Handbook 6500.6, Contract Security, Appendix C is available at https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=485&FType=2 https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=485&FType=2