RFI 36C26025Q0207.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Water and Sewer Operator Service Contract

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 98661

SOLICITATION NUMBER* 36C26025Q0207

RESPONSE DATE/TIME/ZONE 02-07-2025 4:30 PM PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* H246

NAICS CODE* 221310

CONTRACTING OFFICE ADDRESS NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Quyen Mai Quyen.Mai@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Jonathan M. Wainwright Memorial VA Medical Center

77 Wainwright Dr, Walla Walla, WA 99362

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services:

Proposed NAICS Code 221310 is applicable to determine business size standard. Any questions or concerns may be directed to Quyen Mai via e-mail at quyen.mai@va.gov.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION AND RESPONSES TO

THE FOLLOWING QUESTIONS:

1.) Company name, address, and business size; point of contact name, phone number, and e-mail address;

2.) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program and the anticipated North American Industry Classification System (NAICS) code.

[ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify)

3.) Please provide a brief capabilities statement of your firm's current capabilities as it relates to the draft PWS for services described below

4.) Can you provide personnel for monthly on-site inspection and testing services?

5.) Do you have in-house certified lab testing services or does your firm have a network of third-party testing providers? This includes waste water, legionella, heterotrophic plate count (HPC), endotoxin, and domestic water tests.

6.) Can you provide firm-fixed-pricing for the scope of services and supplies required below? All samples will be collected and mail by VA staff. The Contractors is responsible for scheduling the delivery of sample bottles. VA staff will collect the samples, package and ship to the appropriate lab.

7.) Does your firm have experience providing monthly and annual on site water management inspection, testing, and compliance reporting services to Washington state Department of Health, WA state municipalities, and federal agencies?

8.) Does your firm have employees with active WA state BAT Certifications for Backflow Water Testing, Cross-Control Connection Testing, and water management services?

9.) Does your firm have existing partnerships or capabilities with Federal and WA State Certified Labs for water testing services to include Legionella, water testing, and Sewer Water Testing? Is so, can you provide the types of labs and types of water testing services offered?

Draft Performance Work Statement (PWS):

Water and Sewer Operator services in support of the Walla Walla VA Medical Center at Walla Walla, WA. The Contractor shall provide all labor, transportation, supervision, equipment, and materials to perform water and sewer operator services for the drinking water system, sewer system, and city standard biological testing located at Walla Walla, WA. This is a multi-year requirement.

This requirement is for inspection testing services for the Walla Walla VA Medical Center’s (WWVA) group A small water system, sewer system and any other water testing needed to meet VA requirements.

This requirement includes monthly on-site testing and inspection services, certified lab testing of water samples, monthly reporting, and the order fulfillment of water supplies to support the VHA’s management plan for a group A small water system to meet Washington State Department of Health (WSDH) requirements, and to develop a testing schedule for the sewer system to meet City of Walla Walla (CWW) requirements.

Draft Scope of Services:

1.) The contractor will provide monthly water operator, and cross connection controls services to include monthly inspections and reporting.

2.) The Contractor will provide backflow preventor services to include inspection and reporting.

3.) The contractor will Provie Legionella and Heterotrophic Plate Count (HPC) testing services to be tested by a certified lab and IAW with city, state, and federal relations and guidelines.

4.) The contractor will provide testing services for the Critical Water system within Sterile Processing Services (SPS).

5.) As part of this management plan, the contractor shall periodically assess if the requirements meet all the State and Federal regulations for a Group A small water system.

If any regulations have not been captured, the contractor shall notify the Contracting Officer Representative (COR). The COR and the contractor shall collaborate to find the best path forward to include any uncaptured regulations. This Management Plan must be approved by the COR.

6) The contractor will provide testing and reporting services for the Critical Water system within Sterile Processing Services (SPS) as required.

Draft Performance Work Statement

i) Ensure operation and maintenance activities of the water system are completed in accordance with acceptable public health practices and water industry standards.

ii) Perform water quality monitoring, maintain adequate records, and take follow-up action, if necessary, to comply with state and federal drinking water regulations.

iii) Oversee and implement preventative maintenance programs, inspect treatment and system components for malfunctions, keep accurate records and suggest needed repairs.

iv) Oversee and analyze/review recording instrument readings and laboratory tests;

determine sites and causes of any malfunctions; adjust various treatment processes or other components accordingly and maintain a record of these.

v) Oversee and implement a single year cross-connection control program. This will include periodic monitoring of all facilities.

vi) Oversee and determine remedial actions in an emergency.

Personnel- Water Operator

Maintain certified water operator license to perform water operator responsibilities needed for all tasks of this contract. Provide all equipment, tools, and supplies necessary to complete monthly testing services and reporting. Government furnished equipment will not be provided.

Potential candidates having the capabilities necessary to provide the above stated services are invited to respond to this Sources Sought Notice via e-mail to Quyen Mai at quyen.mai@va.gov no later than 07 February 2025 by 4:30 PM Pacific Time. No telephone inquiries will be accepted.

Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

mailto:quyen.mai@va.gov