36C26025Q0076_1.docx

36C26025Q0076

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

687-25-1-547-0011

11-14-2024 Craig Brown 360-816-2784 11-21-2024 10:00am

PST

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

561210 $47 Million

NET 30

N/A

Department of Veterans Affairs Jonathan M. Wainwright Memorial VAMC 77 Wainwright Drive Walla Walla WA 99362-3975 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page Walla Walla Fire Suppression Systems Inspection, Testing, Certification and Repairs. See SOW.

Period of Performance:

Base: 26 Nov 2024 - 25 Nov 2025 Option Year 1: 26 Nov 2025 - 25 Nov 2026 Option Year 2: 26 Nov 2026 - 25 Nov 2027

IMPORTANT!! Contractors please review section E.2 for quote submission requirements. Parts I-IV are required.

100% SDVOSB set-aside.

See CONTINUATION Page

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungstenautomation.com/products/einvoice-network ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

WWVHA - Fire Suppression Systems Inspection, Testing and Certification. See SOW.

Contract Period: Base POP Begin: 11-26-2024 POP End: 11-25-2025 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control Equipment

Lewiston CBOC - Fire Suppression Systems Inspection, Testing and Certification. See SOW.

Contract Period: Base POP Begin: 11-26-2024 POP End: 11-25-2025

Repairs via Condition Found Report (CFR)

Billable Hourly Direct Labor Rate (Straight Time): $______________ Estimated Quantity: 100 hours Unit of Issue: Hours Extended Price (A): $______________

Billable Hourly Direct Labor Rate (Overtime Time): $______________ Estimated Quantity: 20 hours Unit of Issue: Hours Extended Price (B): $______________

Material & Subcontractor Markup Handling Rate: ______% Estimated Material & Subcontractor Costs: $9,000.00 Estimated Quantity: 9,000 Unit of Issue: Dollars Extended Price (C): $______________

Total Repair Line Item (A+B+C): $___________________ (This total should match 1 EA amount above)

Contractor exceed ceiling price at its own risk.

Contract Period: Base POP Begin: 11-26-2024 POP End: 11-25-2025

WWVHA - Fire Suppression Systems Inspection, Testing and Certification. See SOW.

Contract Period: Option 1 POP Begin: 11-26-2025 POP End: 11-25-2026

Lewiston CBOC - Fire Suppression Systems Inspection, Testing and Certification. See SOW.

Contract Period: Option 1 POP Begin: 11-26-2025 POP End: 11-25-2026

Repairs via Condition Found Report (CFR)

Estimated Quantity: 100 hours Unit of Issue: Hours Extended Price (A): $______________

Billable Hourly Direct Labor Rate (Overtime Time): $______________ Estimated Quantity: 20 hours Unit of Issue: Hours Extended Price (B): $______________

Material & Subcontractor Markup Handling Rate: ______% Estimated Material & Subcontractor Costs: $9,000.00 Estimated Quantity: 9,000 Unit of Issue: Dollars Extended Price (C): $______________

Total Repair Line Item (A+B+C): $___________________ (This total should match 1 EA amount above)

Contractor exceed ceiling price at its own risk.

Contract Period: Option 1 POP Begin: 11-26-2025 POP End: 11-25-2026

WWVHA - Fire Suppression Systems Inspection, Testing and Certification. See SOW.

Contract Period: Option 2 POP Begin: 11-26-2026 POP End: 11-25-2027

Lewiston CBOC - Fire Suppression Systems Inspection, Testing and Certification. See SOW.

Contract Period: Option 2 POP Begin: 11-26-2026 POP End: 11-25-2027

Repairs via Condition Found Report (CFR)

Estimated Quantity: 100 hours Unit of Issue: Hours Extended Price (A): $______________

Billable Hourly Direct Labor Rate (Overtime Time): $______________ Estimated Quantity: 20 hours Unit of Issue: Hours Extended Price (B): $______________

Material & Subcontractor Markup Handling Rate: ______% Estimated Material & Subcontractor Costs: $9,000.00 Estimated Quantity: 9,000 Unit of Issue: Dollars Extended Price (C): $______________

Total Repair Line Item (A+B+C): $___________________(This total should match 1 EA amount above)

Contractor exceed ceiling price at its own risk.

Contract Period: Option 2 POP Begin: 11-26-2026 POP End: 11-25-2027

GRAND TOTAL

Page 1 of Page 1 of

B.3 STATEMENT OF WORK (SOW)

A. Title: Fire Suppression Systems Master Contract for Walla Walla VA Medical Center & Lewiston CBOC

B. Background

1. The Walla Walla Veterans Administration Medical Center (WWVAMC) maintains 25 buildings and a water tower on its campus as well as oversight of 1 leased clinic. This contract seeks to consolidate fire suppression inspection, testing, repair/maintenance, and recordkeeping to maintain compliance with VA directives, National Fire Protection Association (NFPA) codes, State and Federal requirements, and the Joint Commission (TJC) standards. It includes fire sprinkler, fire damper, fire hydrants and fire/smoke door components. The requirement does not include fire alarm.

C. Place of Performance

1. All work under this contract is to be performed at the following locations:

i. Walla Walla VA Medical Center, 77 Wainwright Dr, Walla Walla, WA 99362

ii. Lewiston CBOC 1630 23rd Avenue, Lewiston ID 83501

2. The Lewiston CBOC lease is subject to change, cancellation, and or termination. VA may cancel this location within this contract given 30 days’ notice. Contractor is advised any new VA Community-Based Outpatient Clinics (CBOCs) locations within Walla Walla, WA surrounding areas may be opened throughout the contract lifespan. In the event of a new VA CBOC requiring fire suppression system inspections, testing, etc., a mutually agreed upon modification will be issued to include the new work.

D. Scope

1. The Contractor shall furnish all labor, travel, equipment, supplies and materials required to perform a complete inspection, testing, maintenance and repair service of the systems in accordance with the frequency and procedures outlined in the most current edition of the Applicable publications below:

i. APPLICABLE PUBLICATIONS: The publications listed below form a part of this specification to the extent referenced. The publications are referred to by the basic designation only. The most current edition of these standards shall be applicable.

1. National Fire Protection Association (NFPA):

a. NFPA 13 Installation of Sprinkler Systems

b. NFPA 14 Installation of Standpipe and Hose Systems

c. NFPA 17A Wet Chemical Extinguishing System

d. NFPA 20 Installation of Centrifugal Fire Pumps

e. NFPA 25 Water Based Fire Protection Systems

f. NFPA 70 National Electric Code

g. NFPA 72 National Fire Alarm Code

h. NFPA 80 Fire Doors and Other Opening Protectives (Fire Dampers)

i. NFPA 90A Installation of Air Conditioning and Ventilation Systems

j. NFPA 96 Ventilation Control and Fire Protection of Commercial Cooking Operations

k. NFPA 101 Life Safety Code

l. NFPA 105 Smoke Doors and Other Opening Protectives (Smoke Dampers)

m. NFPA 291 Fire Hydrant Flow Testing and Marking

n. NFPA 2001 Clean Agent Fire Extinguishing Systems

2. Factory Mutual Approved Guide (FM)

3. Underwriters’ Laboratories, Inc. (UL)

4. Fire Protection Equipment Directory

5. The Joint Commission (TJC) Environment of Care Manual

2. Fire Suppression System

This includes fire sprinkler, fire damper, and fire/smoke door components. The last Fire Damper inspection was December 2022 and the last Fire Door Inspection was January 2024.

i. Services to include but are not limited to the performance of inspection and preventive maintenance or repair services.

ii. Preventive maintenance includes but is not limited to: lubricating control valve stems; adjusting packing glands on valves and pumps; bleeding moisture and condensation from air compressors, air lines, and dry pipe system auxiliary drains; and cleaning strainers. Frequency of maintenance is indicated in the appropriate chapter of NFPA 25.

iii. Corrective maintenance includes, but is not limited to replacing corroded, or painted sprinklers; correcting obstructions to sprinkler spray patterns; repairing pipe leaks; replacing missing or loose pipe hangers; cleaning clogged fire pump impellers; and replacing valve seats and gaskets.

iv. Emergency maintenance includes, but is not limited to, repairs due to piping failures caused by freezing or impact damage, and replacement of frozen or fused sprinklers. The contractor shall not be responsible for upgrades that are required by code due to a change in occupancy, relocation of partitions, or types of materials stored by the building occupants.

v. Inspections and reporting; See section F for Periodicity of testing and Attachment 2. Fire Systems Testing All Dates.

1. Notations:

a. Each bldg. has (1) PIV and FDC

b. Each separate system within each bldg. has: water flow alarm, 2-4 tamper switches, 2 pressure gauges

c. All dry systems have low air alarm

vi. Inventory of buildings including square footage and type of Sprinkler System:

WW-148

100,000-gallon water tower

Total All Sites

408,926 SF

3. Public Fire Hydrants Testing and Maintenance

i. There are 16 hydrants across the Walla Walla campus. NFPA 291 requires these to have hydrant flow testing conducted every 5 years. The last testing was conducted in April of 2020. New testing is due in 2025. Annual flushing is conducted by Facilities personnel.

E. Notification/Coordination

1. Upon award the Contracting Officer shall designate a Representative (COR) to supervise the work performed for the duration of this contract. However, in no event, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer, prior to completion of this contract. A copy of this designation shall be furnished to the Contractor.

2. Government will provide inspection and testing due dates at the beginning of the award and subsequent option years. Contractor shall review inspection and testing due dates and provide an estimated yearly schedule to the COR within 10 calendar days after award or within 10 calendar days after each exercised option year. The estimated yearly schedule is subject to COR approval. The Contractor shall provide the COR a finalized schedule for each task 30 days before the intended inspection and testing to confirm the scheduled date is still acceptable.

3. The Contractor and any Subcontractor shall report to the COR when arriving to perform any service under this requirement, including repairs. Check-in/out is mandatory at VA Police to obtain temporary badge. When the service is completed, the Contractor and any Subcontractor shall check out with the COR as well.

4. The Contractor shall coordinate with the Subcontractor directly for any tasks associated with SOW. It is the responsibility of the Contractor to ensure Subcontractor performs all work in accordance with the SOW.

F. Testing Periodicity

1. In December of 2021, a fresh start of periodicity for fire suppression system testing and maintenance was established. Devices were barcoded and input into a database. The resulting master inventory, with device count, is attached for consideration (Attachment 1. Master Inventory). The expectation is that within this new contract, every device requiring annual testing shall have been tested once. Every device requiring semi-annual testing shall have been tested twice; and every device requiring quarterly testing shall have been tested four times. The first quarterly testing is due November 2024. These tests shall meet The Joint Commission requirements of annual tests being conducted plus or minus 30 days from the last annual test; Plus, or minus 20 days for semiannual tests; 10 days plus or minus for quarterly required tests. Contractor shall verify the correct operation and shall make all necessary repairs to the system. All test methods shall follow applicable publications and shall be documented. Exact device count may vary +/- 5%.

G. Deliverables

1. Reports/Binders

i. Final report will be delivered to the COR no more than 30 days after completion of inspection and testing. This will be in electronic format as well as hard copy for insertion to binder for each building. Binder to be created and maintained by Contractor.

ii. Contractor shall complete an inspection form for each service as the inspection and test on each system is completed. A description of the system conditions, description of corrected measures needed and any other special notes (tests conducted and maintenance work that may need to be performed) shall be noted on the form. The form shall be signed by the service technician and submitted to the COR. Contactor shall utilize NFPA Forms 5 and 6 for the Wet and Dry system inspections and testing.

iii. The inspection report shall indicate the probable continuance of the condition of each system until the next test.

iv. All services under this contract shall conform with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications.

v. Report the results of inspections and tests in accordance with applicable local regulations.

vi. Provide 1 copy of report to building owner, for deficiency correction. The building owner located at:

1. Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Drive, Walla Walla, WA 99362

2. POC: To be provided after award

2. Master Device/Equipment Inventory:

i. Contractor will be responsible for the continued maintenance of database tool for tracking of master inventory. Alternate platforms may be used, however, Contractor will be responsible for migration/validation of data from current system to new system. This new system must allow for the VA to access database independently thru designated access. Contractor is responsible for notifying COR of replacement of ay recalled devices.

ii. All devices are bar coded and inventoried in a non-proprietary database. This shall include added or previously overlooked devices not barcoded or added to database. The barcoded inventory of devices becomes the property of the VA and will be delivered in both paper and electronic format upon demand and at the termination of the contract period.

iii. Existing bar code labels may be used when present. All non-barcoded buildings and devices will require barcoding prior to initial testing. The individual device bar code labels shall be scanned when the device is tested and label information included on the test reports.

iv. Any new buildings added during the term of the contract shall require barcoding of all devices and inclusion in the inventory database prior their initial inspection.

v. Any changes, updates, and/or removal of any system/equipment items shall be annotated on the red-line inventory during each incident. A revised inventory report shall be provided with semi-annual updates.

vi. Existing Fire Sprinkler/Standpipe System zone location drawings shall be maintained and updated by the contractor. One of two onsite working copies shall be checked out from the VA engineering office at each site visit. The drawings shall be red lined with noted changes at the time the change occurs. New updated drawings shall be provided to the VA semi-annually.

vii. Current listing of all items and its location shall always be maintained, and revised copies shall be emailed to the designated COR for updating with each binder as required. Each bidder shall be responsible for scheduling a site visit to determine exact locations and quantities of the devices to be maintained. A master inventory is also attached (Attachment 1. Master Inventory).

3. Maintenance Quality Control Audits

i. When required by the Government, the inspector shall perform a maintenance quality control audit. Detail requirements shall be listed in the request for service from the Ordering Official and Authority Having Jurisdiction.

H. Repairs, Unscheduled Work and Parts Rider (Line Item 0003, 1003 and 2003)

1. The requirement includes Time-and-Material (T&M) line item for base and each option year for Repairs, Unscheduled Work and Parts Rider for the fire suppression systems in accordance with NFPA standards. These line items shall not to be used for any regular scheduled inspections, testing, deliverables, other associated tasks or any re-work/corrections due to Contractor’s deficiencies on scheduled items.

2. Upon request and approval of the COR, the Contractor shall perform Repairs and Unscheduled Work for fire systems to NFPA standards. The COR will provide an initial Condition Found Report (CFR) – see Appendix A, with general details for the Contractor to complete.

3. The COR will communicate to the Contractor if normal and/or after hours work hours shall be used for each request. See section K for hours.

i. If normal work hours are requested by the COR, the Contractor shall only invoice for these hours unless the work overlaps into after hours and Contractor receives in advance approval from the COR to continue work at the after hours rate.

ii. If the COR requests repairs during normal work hours and Contractor chooses to begin work before or after hours, only the normal work hour rate shall be invoiced.

iii. If COR has requested normal work hours and Contractor has a logical reason why work should begin after hours (i.e. safety, shutdown coordination), these facts will be communicated to the COR. Contractor must receive advance approval from the COR to use after hours rate.

iv. No travel reimbursement is authorized. Labor hours are based on time of check-in/out at the facility, which is mandatory.

4. The labor rate shall be a flat, hourly rate to cover the entire effort and shall be burdened to include:

i. Direct production labor hour functions only. Direct production labor hours are hours of skilled labor at the journeyman level expended in direct production. Direct production is defined as work performed by a qualified craftsman that is directly related to the alteration, modification, or repair of the item or system identified as needing alteration, modification, or repair. The following functions are identified as direct production: fire sprinkler technicians, fire door technicians, fire damper technicians, hydrant flow technicians, fire pump technicians, plumbers, electricians and/or skilled or general laborers.

ii. Non-production labor hours (whether charged directly or indirectly by contractor's accounting system) shall be for labor in support of production functions. For purposes of this PWS requirement, support functions are defined as functions that do not directly contribute to the alteration, modification, or repair of the item or system identified as needing alteration, modification, or repair. Necessary support functions should be priced into the burdened rate for production labor hours. Examples of support functions include: Testing, Quality Assurance (inspection), Engineering (support), Planning (including involvement of craft foreman/journeyman in planning a task), Estimating (including determination of necessary materials and equipment needed to perform a task), Material Handling, Set-up (moving tools and equipment from shop to ship to perform a task), Fire Watch, General Labor (including general support of journeyman tasks), Cleaning (including debris pickup and removal), Surveying, Security, Transportation, and Supervision.

5. Upon Contractor’s receipt of a CFR, the Contractor shall submit the following information on the CFR to the COR before work is approved to begin:

i. Contractor information, including Contractor POC and contact information.

ii. Location information for deficiency.

iii. Information explaining the deficiency.

iv. Recommendation for either repair, replacement, or no action.

v. Detailed cost breakdown, including:

1. Labor costs; number of direct labor hours, straight time and overtime; broken down by specific direct production labor category.

2. Material costs; broken down by a detailed bill of materials identifying description of materials, quantity of materials, cost of materials, and source of materials.

3. Subcontractor costs; individually broken out and priced along with the actual subcontractor quotes.

4. Lump sums will not be acceptable, including subcontractor lump sums.

vi. Name and signature of contractor employee providing cost estimate to the Government.

vii. CFR information provided directly to the Government from the subcontractor will not be considered and constitutes a contract discrepancy.

6. After request and approval is received by the COR, Contractor shall respond within 48 hours to a report of an emergent fire protection system condition. The VA may request a hard copy of current code publications to be purchased from this parts rider as well.

7. Contractor shall closely monitor actual work performed. If actual work exceeds CFR estimate by more than 5%, the Contractor shall notify and receive approval from the COR to continue. Any major changes and daily status shall also be communicated to the COR as work is performed.

8. Invoicing Procedures for As-Needed Repairs, Unscheduled Work and Parts Rider.

i. Contractor shall at its best control all labor and material costs associated with repairs and unscheduled work.

ii. Contractor shall submit documentation to the COR that shows a completed CFR and complete invoice breakdown of work actually performed.. Documentation shall include the following information in a standardized format: task description, location, day and time of hours worked, number of hours worked, normal work and/or after hours rate, itemized materials used and material markup and subcontractor breakdown and subcontractor markup as applicable. All material pricing must be supported with separate receipt copies, as applicable. Material may include any applicable taxes, shipping, setup fees, etc. but these shall be itemized on the receipt.

iii. Contractor is responsible for tracking and certifying all labor hours are true and correct at submission.

iv. Government has the right to reject any incomplete, inaccurate and lump sum labor and material pricing breakdowns submitted as part of T&M Documentation. Government has the right to audit Contractor’s submission for inaccuracies, abuse and request corrections. Contractor shall provide any necessary corrections within 10 business days and resubmit to the COR. Government may use observation, CCTVs, visitor log-in/out records, etc. to verify labor hours records are true and correct. In the event of lack of consensus on T&M Documentation that cannot be resolved between COR and Contractor, the Contracting Officer shall review all documentation and make final decision.

v. Contractor may not exceed the ceiling price as identified on each line item except at their own risk. Contractor shall monitor T&M line items and report to COR when additional funding may be required for future repairs and unscheduled work. Once additional funding is received, the CO may process a modification, to be mutually agreed upon, to increase the line item.

I. Inspection and Acceptance Criteria

1. The COR is responsible for monitoring and inspecting work performed under this contract is in accordance with the Statement of Work.

2. Maintenance and Repair Inspections. The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained.

3. The Contractor and COR will work together to resolve deficiencies. Work not completed or not acceptable under general industry standards cannot be certified for payment.

J. Standards and Qualifications

1. Sprinkler Testing and Maintenance

i. All Fire Sprinkler Technicians shall have the experience and training to perform the work and hold a current license for installation of the systems involved.

ii. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

iii. Documentation. The Contractor shall provide to the Contracting Officer Representative (COR) or Contracting Officer Designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

2. Public Hydrant Flow Testing and Maintenance

i. All Technicians shall have the experience and training to perform the work and hold a current license for testing of the system involved.

ii. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

iii. Documentation. The Contractor shall provide to the Contracting Officer Representative (COR) or Contracting Officer Designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

3. Electric Fire Pump Testing and Maintenance

i. All Technicians shall have the experience and training to perform the work and hold a current license for testing of the system involved.

ii. Licenses & Permits. Mper (See WAC 212-80-093) Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

iii. Documentation. The Contractor shall provide to the COR or Contracting Officer Designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

K. Work Hours

1. Normal Work Hours are defined as Monday through Friday from 8 a.m. to 4:30 p.m., excluding federal holidays or as otherwise arranged with the COR. The COR will communicate with the Contractor if work, inspection, testing, repair, etc. is able to be scheduled during normal work hours.

2. After Hours. The Contractor shall be required to perform some work, inspection, test, and repair outside the normal working hours of the building occupants or due to emergency conditions. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.) shall be performed after the building occupant's normal working hours. The Contractor shall coordinate with the Safety Office or COR to coordinate after-hours access to the building.

3. The holidays observed by the Federal Government are New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

L. Risk Control

1. The Contractor shall comply with all applicable Federal, State, and local laws and regulations to include responsibility to conform by current Occupational, Safety, Health Administration (OSHA) & Environmental Protection Agency (EPA) regulations while working on this facility. Contractor shall comply with Walla Walla VA safety, security, and screening requirements.

2. Without additional expense to the Government, all Contractors’ shall obtain all licenses, and permits required to perform work under this contract.

3. Contractor is responsible for all reports required or requested by Federal, State and Local ordinances that pertain to any duties contained in the contract.

4. All Contractor employees must wear a reflective vest or suitable substitute.

5. All equipment operators shall yield to all pedestrians and traffic. All carts, ATV’s and low speed vehicles must have Slow Vehicle Signs/symbols prominently displayed on them.

6. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any Contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

7. Asbestos: Fire System maintenance and repair may impact asbestos containing materials (ACM). ACM is often found in sprayed-on fireproofing (on ceiling slabs and support beams); insulation (on pipes, valves, boilers) and within wall materials. The Government shall inform the Contractor of any known ACM in an individual building. If the Contractor must disturb materials, he suspects may contain ACM, the Contractor shall immediately report it to the Contracting Officer Representative (COR) or Contracting Officer Designee, and the Contracting Officer Representative (COR) or Contracting Officer Designee will investigate and instruct the Contractor how to avoid an airborne asbestos exposure.

8. Lead -Based Paint: Fire System maintenance and repair may impact lead-based paint. The Government shall inform the Contractor of any known lead-based paint in an individual building. If the Contractor must disturb materials, he suspects may contain lead-based paint, the Contractor shall immediately report it to the Contracting Officer Representative (COR) or Contracting Officer Designee, and Contracting Officer Representative (COR) or Contracting Officer Designee will investigate and instruct the Contractor how to avoid lead-based paint contamination.

9. Housekeeping. The Contractor shall leave areas where he performs work neat, clean and orderly.

10. Safety Data Sheets. The Contractor shall provide current Safety Data sheets (SDS) for all hazardous materials brought into the building. This information will be provided to the Building Manager

11. All damage done by the Contractor shall become the Contractor’s responsibility and expense.

12. Contractor and/or Sub-contractor shall not have any history of previous safety violations at the Walla Walla VA campus.

M. Security Requirements

1. Following contract award, the Contractor is required to present a list of personnel and their qualifications, to include a contract manager that will supervise the performance of this contract to the Contracting Officer. All supervisory Contractor personnel shall be able to communicate well with the COR or designee. All Contractor employees are subject to current Medical Center Directives applicable to their conduct.

N. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

1. Not applicable

O. Contract Administrator

1. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contract Administrator shall respond to Government requests for contractual actions in a timely fashion and take immediate action to correct any deficiencies found. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. An alternate point of contact may be assigned at the approval of the Contracting Officer. The Contract Administrator shall attend Quarterly Meetings as described below.

2. Contract Administrator shall in-person attend Annual Inspection and supervise any contractor or subcontractor personnel. Contract Administrator shall meet with COR while on-site to discuss any pertinent inspection information, deficiencies, and/or future coordination items.

3. Contract Administrator shall be the main POC for Repairs, Unscheduled Work and Parts Rider work unless an Alternative POC is approved by the COR. The Contract Administrator will respond promptly to CFR requests and coordinate all aspects of the work diligently with any Contractor or Subcontractor personnel while informing the COR daily of status and coordinating further approval as applicable.

4. Contract Administrator shall ensure all submitted invoices are correct and verifiable in accordance with invoices procedures outlined.

5. The Contract Administrator and/or assigned alternate shall be able to communicate well with the COR or designee and respond within one (1) business day to COR and/or CO inquiries.

6. Deliverable: Contractor shall provide Contract Administrator name, email, direct phone information and resume at quote submission and three (3) business days after change of personnel to the Contracting Officer and COR.

P. Meetings

1. Quarterly meeting: A quarterly meeting shall be scheduled by the Contractor to discuss any upcoming schedule, deliverables, quality control, etc. The date and time of the quarterly meeting is at the approval of the COR. Contract Administrator, other Contractor representatives and applicable Subcontractor representatives may attend virtually or in-person. Attendees will include COR, Walla Walla VAMC representative(s), Contracting Specialist and/or Contracting Officer. A separate MS Team (or equivalent) link shall be available for applicable non-present attendees.

Q. Miscellaneous

1. Government does not pay for services not received.

CONDITION FOUND REPORT (CFR)Appendix A

Contractor: _____________________________________ Serial No: CFR-xxx-xx-x-xxx

Contractor POC: _______________________________ Date Submitted: xx/xx/xxxx

Contractor POC e-mail: _________________________ Contract No.: 36C260-25-P-xxxx

Contractor POC telephone: _______________________

To:

Contracting Officer’s Representative: _______________________________

Location Information:

Division: _______________________________

Building: _______________________________

Room: _________________________________

Deficiency Information:

Category: ______________________________

Condition Found / Discrepancy: ___________________________________________________

Contractor’s Recommendation: __________________________________________________

Contractor’s cost estimate in accordance with Additional Government Requirements:

Direct Labor Hours (Straight Time) (provide direct labor production categories): $_________

Direct Labor Hours (Overtime) (provide direct labor production categories): $_________

Materials (provide bill of materials), including markup handling rate: $__________

Subcontracting (provide subcontractor quote), including markup handling rate: $__________

Total cost estimate: $_____________

Name and Signature of Contractor Representative:

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due.