36C26024Q0513 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

06/03/2024

N/A 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661 To all Offerors/Bidders

36C26024Q0513 05-20-2024

X

X

See CONTINUATION Page

The purpose of this amendment of solicitation 36C26024Q0513 if to clarify acceptable contractor and technician qualifications and standards and extend the solicitation.

1. Section B.3 Statement of Work is hereby amended to clarify acceptable contractor and technician qualifications and standards for this requirement.

2.) See section E.7 Basis of Award is hereby amended to clarify acceptable contractor and technician qualifications and standards for this requirement.

3.) The close date of Solicitation 36C26024Q0513 is hereby extended to 06/07/24 at 15:00 PST.

3.) Solicitation 36C26024Q0513 is hereby amended and added as a new attachment "36C26024Q0513_Amended".

See Continuation Pages for amended SOW and E.7 Basis of Award. See new attachment "36C26024Q0513_Amended".

All other terms and conditions remain unchanged and in full effect.

Derek Crockett Contracting Officer

B.3 STATEMENT OF WORK (SOW)

STATEMENT OF WORK

SWITCHGEAR TESTING, INSPECTION, & MAINTENANCE

1. BACKGROUND.

The Puget Sound VA Medical Center- American Lake Campus requires switchgear inspection, maintenance, and testing in accordance with VHA directive 1028. The on-site testing, inspection, and maintenance phase of all equipment listed below and in Attachment B- Master Drawing Index is to be completed on-site at the American Lake Campus within a VHA approved project schedule not to exceed three-weeks.

Weekend and/or evening work will be required by the contractor due to the requirement of electrical shutoffs during the testing, inspection, and maintenance phase, as well as the potential impact to patient care safety. The government estimates two to three workdays regarding the on-site testing, inspection, and maintenance phase will require weekend work due to electrical shutoff’s requirements.

2. PERIOD OF PERFORMANCE: 120 days after Award Date Of Contract

3. PLACE OF WORK PERFORMANCE:

VA Hospital American Lake 9600 Veterans Drive Southwest Tacoma, Washington, 98493-0003

4. SCOPE OF WORK.

Contractors shall be experienced Electrical Contractors, having properly trained and licensed staff required to perform the testing, inspection, and maintenance for the equipment listed in the description below.

1. Contractors and technicians shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organizations such as National Institute for Certification in Engineering Technologies (NICET) that covers testing and certification following ANSI/NETA MTS-2023 Maintenance Testing Specifications for Electrical Power Equipment and Systems.

All testing will be in reference to the ANSI/NETA MTS-2023 Maintenance Testing Specifications for Electrical Power Equipment and Systems. The work includes the following specifications:

7.2.2 - Transformers, Liquid-Filled

7.6.3 - Circuit Breakers, Vacuum, Medium-Voltage 7.9.1-2 - Protective Relays, Electromechanical, Solid-State and Microprocessor-Based 7.11.1-2 - Metering Devices, Electromechanical, Solid-State and Microprocessor-Based

SCHEDULE

Within 14 calendar days after the period of performance start date, the contractor shall submit a project schedule not to exceed a duration of three weeks, detailing the scheduled hours and a listing of all equipment to be tested to the VHA’s Contracting Officer’s Technical Representatives (COTR) for approval. The project schedule will outline all on-site requirements and scheduled dates to complete the inspection, testing, and maintenance services of all equipment listed below.

All electrical shutoff’s and required outages shall be scheduled and approved in writing by the VHA COTRs at least two weeks in advance and detailed on the contractor’s project schedule. Electrical shutoffs and outages will be scheduled only on weekends beginning at 1800 on Friday and ending at 0400 Monday.

REPORTING

The final inspection, testing, and maintenance report is to be compiled and submitted as a deliverable PDF report/document to the government approximately 14 calendar days after the on-site inspection, testing, and maintenance services detailed in the VHA COTR approved project schedule has been completed by the contractor.

The contractor’s PDF report will include conditions and test data, with a summary of recommendations for future maintenance, replacement of components or replacement of apparatus IAW with JAHCO requirements. The report will detail any discrepancies and issues found regarding the equipment below, as well as recommend repairs and cost estimates.

EMERGENT REPLACEMENT OF DEFECTIVE PARTS & EQUIPMENT

This requirement is for the inspection, testing, and maintenance of the equipment listed in Attachment B- Master Drawing Index. In the event any equipment parts listed in Attachment B- Master Drawing Index are found to be inoperable or defective during performance of this requirement and will result in a complete work stoppage directly impacting the facility and VHA patient care, the contractor shall notify the VHA COTRs and the VHA contracting officer immediately by phone and email, identifying the defective item part number and location of the equipment.

The government will procure any inoperable or defective equipment discovered by the contractor during the inspection, testing, and maintenance phase of this requirement and that is considered emergent, requiring immediate replacement. The government will provide the contractor with any new replacement part(s) identified as an emergent within three business days, and the contractor will install the new equipment and continue scheduled work performance at no additional costs to the government.

The contractor will continue performance of this requirement and provide an updated project schedule to the VHA COTRs for approval if work stoppage has occurred as the result of an emergent event and an extension of the contractor’s project schedule is required. The contractor must continue performance within three business days after the replacement of any inoperable or defective equipment and an emergent event. Any extension of the contractor’s project schedule that may occur due to an emergent event as described above will be performed by the contractor at no additional costs to the government.

MAIN EQUIPMENT:

Main Equipment to be Tested/Serviced and Location:

Main Electrical room (E162) QTY (12) VCP-W Medium Voltage Breakers QTY (12) Protective relays QTY (12) Meters associated meters with the Medium Voltage breakers.

Main Switch Yard (E121) QTY (4) Oil filled transformers Main Switch Yard (E121) Clean check the entire sub-station, check for cracks in all glass insulators, and perform thermal inspection of all connections on substation. Check steel structure for structural adequacy and tightness.

EQUIPMENT COMPONENTS SPECIFICATIONS, TESTING, & MAINTENANCE STANDARDS

FS1 - American Lake Switchgear EPM requires Shutdown

Medium Voltage, 1,000-69,000 Volts QTY 1- Switchgear and Switchboard Assemblies (NETA 7.1) QTY 2- Transformers, Liquid-Filled up to 750-2000kVA (NETA 7.2.2) QTY 36- Instrument Transformers, CT's Metalclad (NETA 7.10) QTY 3-Instrument Transformers, PT's Metalclad (NETA 7.10) Non-Voltage Specific

QTY 13 - Protective Relays, Microprocessor-Based (NETA 7.9.2) QTY 21 - Metering Devices, Microprocessor-Based (NETA 7.11.2) FS2 - American Lake Vacuum Circuit Breaker Testing Medium Voltage, 1,000-69,000 Volts QTY 12 - Circuit Breakers, Vacuum, Medium-Voltage (NETA 7.6.3)

INSPECTION, TESTING, AND MAINTENANCE

Medium Voltage Air Switches.

Visual and Mechanical Inspection

· Inspect physical and mechanical condition.

· Verify appropriate anchorage and required area clearances.

· Verify appropriate equipment grounding.

· Verify correct blade alignment, blade penetration, travel stops, and mechanical operation.

· Record fuses sizes and types.

· Verify that expulsion-limiting devices are in place on all holders having expulsion-type elements.

· Verify that each fuse holder has adequate mechanical support.

· Verify tightness of accessible bolted electrical connections by calibrated torque-wrench method.

· Test all interlocking systems for correct operation and sequencing.

· Inspect insulating assemblies for evidence of physical damage or contaminated surfaces.

· Exercise all active components. Clean and lubricate as required.

· Compare switchblade clearances with industry standards.

· Verify all indicating and control devices for correct operation.

· Verify operation of heaters, if applicable.

· Thoroughly clean unit prior to testing unless as-found and as-left tests are required.

Electrical Tests:

· Perform insulation-resistance tests on each pole, phase-to-phase and phase-to-ground with switch closed and across each open pole for one minute.

· Measure contact resistance across each switchblade and fuse holder.

· Measure fuse resistance

· Inspect physical and mechanical condition.

· Verify tightness of accessible bolted electrical connections by calibrated torque-wrench method.

· Verify that positive pressure is maintained on nitrogen-blanketed transformers.

· Verify correct equipment grounding.

· Check all liquid in tanks and bushings for proper level and inspect for oil leaks.

· Liquid filled transformers shall have the cooling liquid checked and replaced when test indicates that it no longer meets manufacturer’s requirements. Analyze oil for PCB contaminants and determine parts per million contents in accordance with either ASTM or EPA procedures.

· Oil from transformers shall be sampled in accordance with ASTM procedures and analyzed by an independent laboratory for:

1. Color

2. Acidity

3. Interfacial tension

4. Dielectric strength

5. Dissolved gas-in-oil

6. Power factor

· Test insulation resistance, power factor, and turns ratio.

· Replace gaskets as needed.

Electrical Tests:

· Perform insulation-resistance tests, winding-to-winding, and each winding-to-ground.

· Calculate polarization index.

· Perform turns-ratio tests at the designated tap position.

· Perform insulation power-factor/dissipation-factor tests on all windings and correct to 20°C in accordance with test equipment manufacturer's published data.

· Perform excitation-current tests in accordance with test equipment manufacturer's published data.

· Remove a sample of insulating liquid in accordance with ASTM D923. Sample shall be tested in accordance with the referenced standard. • Dielectric breakdown voltage: ASTM D877and/or ASTM D1816

· Inspect physical and mechanical condition.

· Inspect anchorage, alignment, and grounding. Inspect arc chutes. Inspect moving and stationary contacts for condition, wear, and alignment.

· Verify that all maintenance devices are available for servicing and operating the breaker.

· Verify tightness of accessible bolted electrical connections by calibrated torque-wrench method.

· Verify cell fit and element alignment.

· Verify racking mechanism.

· Thoroughly clean unit prior to testing unless as-found and as-left tests are required.

Electrical Tests:

· Perform a contact-resistance test.

· Perform an insulation-resistance test at 1000 volts dc from pole-to-pole and from each pole-to-ground with breaker closed and across open contacts of each phase.

· Determine minimum pickup current by primary current injection.

· Determine long-time delay by primary current injection.

· Determine instantaneous pickup value by primary current injection.

· Verify operation of charging mechanism General Housekeeping and Inspections:

Visual inspection and cleaning

· Fully inspect all cabinets for signs of irregularities and/or defects. Take needed actions to correct.

· Check all bolted connections for manufactures recommended torque values. Place torque marks with an acceptable paint pen.

· Thoroughly clean and wipe down all interior spaces within the cabinets per manufacturers recommendations.

· Make sure all indication lights are properly working in all cabinets.

5. TEST REPORT

The test report shall include the following:

· Company’s Name, address, telephone, and fax number.

· Name and signature of contractor who performed the maintenance and testing.

· VA work contract number, name, and number of VA contracting Officer.

· Date and time of work.

· Copies of contractor’s valid licenses, professional and training certificates.

· Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

· Description of work items. Summary of project

· Test results.

· Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

· Remarks on conditions of electrical equipment. List all deficiencies, if any.

· Recommended corrective actions, if any.

6. QUALIFICATIONS OF CONTRACTORS

A. Contractors and technicians shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organizations such as National Institute for Certification in Engineering Technologies (NICET) that covers testing and certification following ANSI/NETA MTS-2023 Maintenance Testing Specifications for Electrical Power Equipment and Systems, and with each technician having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training and completed Occupational Safety & Health Administration (OSHA) construction safety training.

B. Contractors shall have technical training and a history of work experience in maintenance, inspection, and testing of the low and medium voltage Electrical Power Distribution Systems and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

C. Contractors shall have safety trainings – either on-the-job or class-room type – in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications will be required for submission to the VA COTR and contracting officer prior to work and during performance of the scope of work.

D. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8) Contractors shall furnish all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E

7. PERFORMANCE MONITORING

COTR for performance monitoring will be handled by Bryan Taylor and David Pape.

3.6 Final acceptance and completion of this requirement will be determined by the VHA’s COTR, within 14 calendar days after the submission of the final test report submitted by the contractor. If the VHA COTR determines the final report is incomplete or specific equipment listed in the SOW has not been tested and inspected in accordance with the Statement of Work, then the contractor will have seven (7) calendar days to submit missing test data. If the VHA COTR determines that missing or incomplete test data will require further on-site inspection and testing at the VHA campus by the contractor, then the contractor will have no longer than 14 calendar days to schedule and complete the additional on-site testing and inspection, and at no additional costs to the government.

8. SECURITY REQUIREMENTS: The Contractor employees shall not have access to Veteran Affairs sensitive or computer information and will not require routine access to Veteran Affairs Facilities. The Contractor employees shall require intermittent access only and will be escorted by Veteran Affairs employees while at Veteran Affairs Facilities. No background investigation is required.

9. INVOICING: VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012, Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below:

The FSC uses a third-party contractor, Tungsten Network, to transition vendors from paper to electronic invoice submission. For information on Tungsten Network electronic invoicing set-up, vendors should call 1-877-489-6135, or email VA.Registration@Tungsten-Network.com.

Vendors are required to register with Tungsten Network and submit invoices electronically as a condition of acceptance of this contract or order.

For questions, please refer to: http://www.tungsten-network.com/us/en/veterans-affairs/ Submittal of invoices are to be through http://www.tungsten-network.com/us/en/ If the company elects for a Web Form Account:

They do not require a “Registration Key” unless provided to them directly through email.

Their Companies Taxpayer ID Number (TIN) is Required for VA-FSC.

Remittance Address Details are Required to Transact to VA-FSC. Please use:

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

The Department of Veterans Affairs Tungsten Number is: AAA544240062 The current account and transaction fees associated with the Tungsten services are paid by the VA-FSC. Free transaction code (s) are not required.

A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-Invoicing information, please call 1-877-353-9791 or email vafsccshd@va.gov.

FSC and VA’s Office of Acquisition, Logistics and Construction (OALC) will assist existing commercial vendors in migrating to the electronic process. Until the transition to electronic format is complete, FSC will continue to process paper invoices for commercial vendors.

The FSC’s electronic invoicing system provides a variety of flexible solutions for all vendor types, including small businesses, and does not require any vendor transaction fees. More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

E.7 BASIS OF AWARD

BASIS OF AWARD

Award will be made to the contractor who meets the responsibility criteria and quotes the lowest price.

EVALUATION CRITERIA

A. Price: The total evaluated price will be the sum of all quoted Contract Line-Item Numbers (CLINs) listed in the Price Cost Schedule.

B. Responsibility Criteria:

Responsive and Responsible: The general standards of responsibility found at FAR 9.104-1, and FAR 9.104-2 apply to this solicitation and the following special standards of responsibility:

1. Documentation or proof of employees and technicians certified by the International Electrical Testing Association (NETA) or equivalent certifying organizations such as National Institute for Certification in Engineering Technologies (NICET) that covers testing and certification following ANSI/NETA MTS-2023 Maintenance Testing Specifications for Electrical Power Equipment and Systems. Or documentation of proof of the ability to obtain staff with such credentials and certifications.

2. Documentation or proof of a minimum of five (5) continuous years on projects involving the electrical maintenance, inspection, and testing of the low and medium voltage Electrical Power Distribution Systems and its components in healthcare, industrial, educational, or commercial facilities. Or proof of the ability to obtain staff with such credentials and work history.

3. Capabilities statement regarding the ability to provide the electrical maintenance, inspection, and testing of the low and medium voltage Electrical Power Distribution Systems and its components in healthcare, industrial, educational, or commercial facilities. Or documentation or proof of the ability to obtain such services and capabilities.

Responsibility ratings: focus on the acceptability of the offeror’s quote will be assessed at the factor level. Responsibility will be evaluated using the following rating method:

SUBMISSION REQUIREMENTS

** ALL OFFERORS ARE REQUIRED TO SUBMIT PARTS I THROUGH III BELOW TO BE CONSIDERED RESPONSIVE ON THIS SOLICITATION Part I: Firm-Fixed Priced Quote for the entire project IAW the SOW.

Part II: Responsibility: Requires the offeror to provide information and documentation verifying that it has the capability of meeting the requirements of the solicitation. Please provide copies of the following:

1. Documentation or proof of employees and technicians certified by the International Electrical Testing Association (NETA) or equivalent certifying organizations such as National Institute for Certification in Engineering Technologies (NICET) that covers testing and certification following ANSI/NETA MTS-2023 Maintenance Testing Specifications for Electrical Power Equipment and Systems. Or documentation of proof of the ability to obtain staff with such credentials and certifications.

2. Documentation or proof of a minimum of five (5) continuous years on projects involving the electrical maintenance, inspection, and testing of the low and medium voltage Electrical Power Distribution Systems and its components in healthcare, industrial, educational, or commercial facilities. Or proof of the ability to obtain staff with such credentials and work history.

3. Capabilities statement regarding the ability to provide the electrical maintenance, inspection, and testing of the low and medium voltage Electrical Power Distribution Systems and its components in healthcare, industrial, educational, or commercial facilities. Or documentation or proof of the ability to obtain such services and capabilities.

Part III: Completed documentation and responses to the following clauses and provisions:

A.) C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION) B.) C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) C.) E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024) Offers will be received via electronic commerce “email” ONLY in format of Adobe Acrobat “.pdf” file or Microsoft Word “.doc” file to Derek.Crockett@va.gov before the close date of this solicitation. All offers are subject to all terms and conditions of this solicitation.