Q and A RFQ 36C26022Q0494.pdf

• Please confirm due date of RFQ. Page 1 states 5/27/2022 and page 7 states 5/31/2022

The date will be updated via amendment

• Is this a new or existing requirement?

This is a New requirement

• Who is the incumbent or contract number?

None

• Will responses need to be submitted in multiple volumes?

No, all quotes need to be submitted at once

• Is there a page limit to response?

No government just asks that all responses be in PDF

• Is this a FFP contract or T&M?

Firm Fixed price

• should contractor provide quotes for each line item listed on page 4, for just the base year or provide quotes for the base plus 3 option years?

This is a base plus 2 option years Please submit per line item with a total final price for the life of the contract and price per year

• What information will government require for the quote? Total Price per line item and total program price per year?

Please see answer to question above.

• Should the brochure and quotes be submitted as separate documents?

Together in one package

• Are there any specific requirements regarding the format, page counts, or content of the brochures? For example, should the brochures read more like a technical approach or focus more on corporate capabilities?

How they can support the SOW

• Can you please confirm that this a firm fixed price contract and that all line items are firm fixed price? Fluctuating counts can impact labor hours and respondent incentives.

This is a Firm fixed price contract and solicitation

• Is there a template or preferred structure and format for price quotes? For example, should the quote simply provide a fixed price by line item (0001 through 2007) or are there additional details and assumptions that should be submitted?

Please submit via clin numbers

• How often will patient data be provided to Contractor?

The government expects the contractor to provide patient data on a weekly basis.

• Will Contractor need access to VA database to receive patient information?

No, Contractor will not need access to a VA database. Contractor will need access to a compliant and secure method of transferring patient information.

• What is the OMB control number related to this project?

There is no OMB control number related to this project.

• When are “peak periods” to be expected?

January 2023-March 2024

• What is the mechanism to track survey responses? Will VA provide this?

No, the contractor must track survey responses using a method that meets the criteria of reporting laid out in the statement of work.

• The Vendor will conduct a survey with up to 5,400 Veterans completing the survey at two-time points for a total of 1,685 Veterans completing both surveys. Is this over the life of the contract?

or per year?

Over the life of the contract.

• Is the provided sample size (5,400) an annual estimate, or is it spread across the base year and two option years (36 months)?

Spread across the whole contract.

• Is this survey a follow-up to a previous study or otherwise related to any other studies?

This survey is not a follow-up to a previous study.

• Are there any requirements/limitations with respect to the past performance examples that should be submitted?

Any relevant experience should be notated

• Will Contractor need access to VA database to receive patient information?

The vendor must have a system compliant with VA Security requirements

• Would the Government consider extending the submission due date by one week to June 7, 2022 to allow additional time to incorporate feedback from the Q&A?

This will be addressed via amendment

• Page 6 states “experience performing pain management surveys” is a decision factor. Would government consider accepting experience performing surveys for the VA and other customers unrelated to pain management? As it is currently written it limits competition and increases barriers of submission.

Puget Sound VA Health Care system is open to considering experience performing other patient health surveys.