V797P-2065D-077.pdf

VHAPM Part 808.405 6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405 6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405 6

Acquisition Plan Action ID: 36C260 19 AP 2139/648 19 2 9961 0117

1. Contracting Activity: Department of Veterans Affairs, Regional Procurement Office West, Network Contracting Office 20, 8524 N. Wall St., Spokane, WA 99208 on behalf of VISN 20, Station 648, Portland VA Medical Center

2. Description of Action: This acquisition is conducted under the authority of the Multiple Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501). This limited source procurement is for a new requirement, 36 month lease (not including maintenance) for GI endoscopy equipment. This will be a 36 month lease (base year and two one year option periods).

Order against: FSS Contract Number: V797P 2065D Name of Proposed Contractor: Olympus Corporation of the Americas Street Address: 3500 Corporate Parkway City, State, Zip: Center Valley, PA 18034 0610 Phone: (484) 896 5000

3. Description of Supplies or Services:

The estimated value of the proposed action is $1,724,550.00 total for the cost of a lease over a three year term.

The GI endoscopy equipment to be provided are video endoscopes, video processors, etc. Equipment at the start of the lease will be factory new. Years two and three will continue to utilize the equipment provided at the start of the lease. The base period of performance is 7/1/19 – 6/30/20, with two, one year option periods.

Line Item Part Number Description Quantity

1 CV 190 EVIS EXERA III VIDEO PROCESSOR 9

2 CLV 190 EVIS EXERA III LIGHT SOURCE 9

3 OEV 262H HIGH DEFINITION LED LCD MONITO 9

4 UPD 3 KIT WITH COMPONENTS 1

5 GIF HQ190 EVIS EXERA III HDTV DF NBI 13

6 GIF 1TH190 EVIS EXERA III HIG 3

7 GIF XP190N ULTRA SLIM SCOPE 4 WAY NBI 1

8 CF HQ190L EVIS EXERA III HD COLONOSCOPE 13

9 PCF H190DL H190DL W/ SCOPEGUIDE 4

10 TJF Q180V VIDEO DUODENOSCOPE NBI GUIDEW 3

11 GIF 2TH180 THERAPEUTIC 2CHANNEL HDTV GA 1

12 GF UE160 AL5 Radial array EUS scope 3 13 GF UCT180 Curvilinear EUS scope, 3.7 mm 2

14 BF 1TH190 EEIII HD THERAPEUTIC BRONCH W 1

15 BF UC180F ULTRASOUND BRONCHOSCOPE 1

16 MAJ 2056 DETACHABLE CABLE FOR EUS & EBUS S 3

VHAPM Part 808.405 6 Limiting Sources Page 2 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

Fair Market Value (FMV) Purchase Price Per month lease Annual Cost

Total Cost over 3 year contract term

Net Savings over term of contract

4. IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405 6(a)(1)(i)(A), (B), and

(C) or 8.405 6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED

CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

Items peculiar to one manufacturer:

Direct Replacement, Compatibility, and Single Source details:

• The GI endoscopy equipment is mandated by VHA Endoscopes Integrated Procurement Team Standardization of Upper/Lower Gastrointestinal Endoscopes dated November 16, 2010 (See DUSHOM memo in eCMS briefcase).

• The endoscopes required are currently direct replacements for existing equipment. At the start of the lease, factory new models replace existing models of equipment. This ensures that the Portland VA can maintain the highest state of the art operation, functionality and quality of patient care for our veteran patients and ensure that Portland VA patient care stays commensurate with or higher than the surrounding community and current standards of care.

• The equipment must communicate and be directly and seamlessly compatible in form, fit and function with the existing Olympus equipment already owned by the Portland VA. It must connect, interface, and communicate seamlessly with the existing Olympus components without the use of adapters or other interfacing connectors. In order for this to occur, each piece of equipment must be specifically designed for direct connection and operation with Olympus equipment, and this is only possible by using Olympus equipment.

• Selection of Olympus as the sole source of the equipment is required to ensure the highest level of patient safety and to minimize potential use errors and the resulting litigation caused by alternate (non Olympus) equipment as well as potential operational interface errors and patient incident risks caused by the use of after market interfaces.

VHAPM Part 808.405 6 Limiting Sources Page 3 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

5. DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENTWITH FAR 8.404(d) TO

AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE

DETERMINATION:

FSS pricing has already been determined to be fair and reasonable. Discounted pricing off the FSS price will be requested in the RFQ and a comparison of proposed prices to historical prices paid will be performed.

6. DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE

RESULTS OR A STATEMENT OF THE REASONMARKET RESEARCHWAS NOT CONDUCTED:

The station has investigated other vendors in the past. The key competitor that could provide all the required range of endoscopes was Pentax. A trial of Pentax endoscopes was performed, and the clinicians determined that they did not provide the level of operability, resolution, and function needed to perform their clinical duties, ensure quality of care commensurate with the current standard of care, reduce risk of patient incidents, and maintain the same level of patient outcomes as with the Olympus brand endoscopes. Also, all ancillary items utilized with the Olympus scopes would need to be replaced to Pentax at additional cost, which is not in the government best interest.

7. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

If we were purchasing the items, we could obtain them from Olympus’ SDVOSB partner, however only Olympus has the capability to offer leased items.

8. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

Standardized medical equipment is a bona fide clinical need for patient safety. Future changes in available technologies or standards will require review and approval from the facility Clinical Products Review Committee (CPRC). However, market research will continue to be completed for all subsequent acquisitions to ensure to promote competition from authorized sources.

9. REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

Gordon Hosoda, Biomedical Engineer Portland VAMC

10. APPROVALS IN ACCORDANCE WITH THE VHAPM Part 806.3 OFOC SOP:

a. CONTRACTING OFFICER’S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Karen Rhodes, Contracting Officer (J&A Tracker 2019 04 11T10:50:05) Network Contracting Office 20

GORDON P HOSODA

583943

Digitally signed by GORDON P

HOSODA 583943

Date: 2019.05.30 15:04:26 -07'00'

KAREN R. RHODES 333239

Digitally signed by KAREN R. RHODES 333239 Date: 2019.05.31 06:28:25 -07'00'

VHAPM Part 808.405 6 Limiting Sources Page 4 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding$700K):

I certify the justification meets requirements for other than full and open competition.

Jonathan Jewel, Branch Chief Network Contracting Office 20

c. Director of Contracting/Designee (over $700,000): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief and recommend approval.

S. Dale Allen Director of Contracting Network Contracting Office 20

d. VHA RPO HCA REVIEW AND APPROVAL (over $700,000 to $68 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Curtis M. Jordan Executive Director, Regional Procurement Office (RPO) West Head of Contracting Activity (HCA)

Jonathan D. Jewel 198381

Digitally signed by Jonathan D.

Jewel 198381 Date: 2019.05.31 07:27:50 -07'00'

Stephen D. Allen 1565216

Digitally signed by Stephen D. Allen 1565216 Date: 2019.06.07 04:41:20 -07'00'

Curtis Digitally signed by Curtis Date: 2019.06.10 14:59:15 -06'00'