36C26018R0173-002.docx

36C26018R0173

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a

. THIS

CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE.

CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________.

YOUR

OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C26018R0173 03-23-2018 Matthew Wheeler 3605537614 04-13-2018

2:00 PM PST

NCO 20

Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662 X X 238210 $15 Million X N/A X Department of Veterans Affairs Portland VA Medical Center Warehouse 1601 East Fourth Plain Blvd Vancouver WA 98661 Y Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971 Single Award Task Order Contract ID/IQ for Electrical Maintenance Activities for both Seattle VA Medical Centers (Puget Sound and American Lake) For further information please see Statement of Work X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer

NCO 20

Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

I. STATEMENT OF WORK, PERIOD OF PERFORMANCE, AND CONTINUED PERFORMANCE

A. GENERAL DESCRIPTION OF WORK:

One Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC) will be awarded for both Seattle VA Medical Center Facilities (Puget Sound & American Lake). The scope will primarily be electrical nature, with ancillary construction and can include, but is not limited to the following:

· Low, medium and high voltage electrical systems

· Switch gear testing and maintenance

· Transformer Maintenance

· Control wiring

· Apparatus maintenance, testing & troubleshooting

· Substation inspections

The acquisition will be set-aside for competition among Service Disabled Veteran Owned Small Business (SDVOSBs) concerns. The NAICS codes for this procurement will be: 238210, Electrical Contractors and Other Wiring Installation Contractors, and the small business standard is $15 million

During the contract period, the facility staff will identify projects for Task Orders that will be issued by the Contracting Officer. The Contracting Officer has the right to withdraw proposed Task Orders before and after the receipt of the Contractor’s proposal for the requested Task Orders.

The SATOC Contractor will furnish all necessary qualified personnel, supervision, material, equipment and services to perform the tasks in the Statement of Work prepared specifically for each Task Order.

B. PERIOD OF PERFORMANCE AND IDIQ VALUE:

The contract will be awarded as a one 1-year base ID/IQ with two 2-year Options for a total of 5 years. Task Orders shall be based on individual projects. The majority of the Task Orders will be awarded between $15,000 and $75,000 with a Task Order ceiling of approximately $250,000. The contract capacity will not exceed $5,000,000.00 across the life of the contract.

The guaranteed minimum contract value of this contract is $2,000 over the entire life of the contract.

C. MAINTAINING CONTINUED PERFORMANCE

In order to be to be considered eligible for an option year extension, the Contractor must maintain continued satisfactory performance in all categories assessed by the DVA technical personal and/or current Contracting Officer’s Representative (COR) reports. Failure to maintain satisfactory performance will result in a termination of all future option year and Task Order awards.

II. PRICING, COEFFICIENTS, AND NON-PREPRICED ITEMS

A. TASK ORDER PRICING

The Contractor must furnish pricing (proposals) for each individual Task Order on a LINE ITEM BASIS. Each line item price shall consist of Direct Costs only, and shall NOT include (INDIRECT) costs, such as: overhead (OH), general and administrative (G&A) cost, and profit. The contractor’s OH/G&A, and profit are to be included in the coefficient factor.

Direct costs shall be the total cost for each line item using the applicable total column multiplied by the number of units required for the project.

Line item unit costs shall be added together and then multiplied by the coefficient to determine the Task Order firm fixed price.

If a fair and reasonable price is not reached through the Task Order proposal process, the Individual Project will be withdrawn and the issuing Task Order Contract Specialist will use another vehicle to meet the needs of the Government.

B. COEFFICIENT

The only price evaluation factor is the Coefficient Rate. Coefficient is defined as a multiplier which is applied to the total of all unburdened Direct Costs that results in a firm fixed price for that scope of work. Examples of coefficient cost components include, but are not limited to: overhead, profit, insurance, tax, bonding, and administrative costs.

Specifically, the coefficient should only include those items that cannot be identified as a separate cost item. Any cost that cannot be directly accounted for against a specific scope of work shall be included into the coefficient rate.

The coefficient rate shall be applied to the summation of the unburdened Direct Cost to determine the Task Order firm fixed price. The contractors OH/G&A, and profit are to be included in the coefficient factor plus any other multipliers deemed appropriate. Therefore, when Task Order pricing is submitted only one number (the coefficient rate) is to be applied to the summation of all direct costs.

The coefficient rate will be re-evaluated at the time that a Contract Option period is exercised.

C. NON-PREPRICED ITEMS

Non-priced items that are within the scope of work may be negotiated by the Contracting Officer, or his designated representative on an individual basis. An example of a non-priced item would be work that needs to be completed after normal working hours due to extraneous circumstances. Added items of work shall be incorporated into and made a part of the Task Order in accordance with VAAR Clause 852.236-88 Changes, and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each Task Order. Non-prepriced proposals shall be supported with verifiable documentation supporting competitive quotes (minimum of two), catalogue prices, etc. All non-prepriced items shall be proposed in DIRECT COSTS only (material, equipment, and labor) multiplied by the coefficient to arrive at a firm fixed price Task Order value.

D. ID/IQ Response Time Contractor must respond with a quote to all Task Orders within 3 business days of receiving the request for quote. If a quote cannot be submitted within the required time period (3 business days) the Contractor must immediately contact the DVA and provide a schedule for submittal. For emergency situations the vendor should have a response time of within 2 hours of the place of performance.

E. NORMAL WORKING HOURS

Normal working hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. The Contractor shall perform all on site work during normal working hours. In the event that work must be perform outside of normal working hours, the Contractor must request and receive authorization to work on-site during other than normal working hours. Requests to perform work outside of normal working hours shall be submitted to the Contracting Officer no less than 5 calendar days in advance of the planned date and time.

F. ORDER OF PRECEDENCE

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (Contract Form (SF1442), Pricing Schedule, Scope of Work);

(b) Representations and other instructions;

(c) Contract clauses/

(d) Other documents exhibits and attachments;

III. INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A. SCHEDULING OF WORK/COMMUNICATIONS

Before commencement of work under an individual Task Order, the contractor shall confer with the COR, and agree on items including, but not limited to: 1) sequence of procedures; 2) means of access to premises and building; 3) delivery of materials; and 4) storage of materials and equipment.

The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall be completed before work in other sections or divisions is begun. Therefore, the contractor shall provide a schedule of contract milestones that the Government will approve prior to beginning any given project of which will be incorporated into the awarded Task Order.

The contractor shall provide the Contracting Officer and the COR with the name, telephone number, pager number, and/or cell phone number of the person who should be contacted in case of emergencies. This individual shall have the authority to enter into binding agreements with the Government.

All temporary outages of any utility services required for the performance of work shall be scheduled with the COR no less than 5 working days in advance of such outages. If outage is longer than 8-hours, notice in writing, must be 15 working days in advance of proposed interruption. All requests for power outages shall be submitted in writing.

B. PERFORMANCE WORK STATEMENT

The designation of a Performance Work Statement (PWS) will be determined upon issuance of each Task Order if applicable. Each PWS will be tailored to each individual Task Order when deemed appropriate. The government will decide at the time of Task Order issuance if a PWS or a Statement of Work is in the best interest of accomplishing the requirement.

C. SPECIFICATIONS

Appropriate VA Master Specifications will be included in each individual Task Order issued. Work shall be accomplished in accordance with all VA specifications provided to the contractor during Task Order negotiation.

In addition to any VA specifications that may be provided to the contractor, the contractor shall adhere to the requirements of any additional specifications provided at the Task Order level.

D. JOB SITE

This work is being performed in a hospital environment; therefore, the Contractor's performance of this contract shall not interfere with Patient Care or Hospital Operation. If necessary for reasons of patient care/hospital operation, the VA (COTR) may direct the Contractor to stop work or limit the types of work that can be performed. This may occur with little or no advance notice.

The contractor shall have access to the area where work is to be performed. The movement of contractor personnel, equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing hospital operations. Delivery of materials and equipment shall be made with minimum interference to Government operations and personnel. VA personnel shall not assist with contractor shipments or deliveries that are made to the job site.

The contractor shall be responsible for providing all work site protective barriers and site control devices. This includes, but is not limited to protective fences, protective tapes and protective signage. The contractor shall be responsible for providing all necessary traffic control (i.e., street blockages, traffic cones, and flagman) at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR for final approval. No street or access way shall be completely closed to traffic without prior approval from the COR.

The contractor shall take all precautions to ensure that no damage to private or public property will result from their operations. If such damages occur, the contractor shall make all necessary repairs and/or replacements at no cost to the Government.

The Contractor's personnel will be permitted to use toilet facilities on the premises, subject to regulation and control of the COR. In the event none are available, the Contractor shall, at his own expense, provide portable facilities, as required. In addition, toilet facilities desired at the Contractor's management office shall be provided at the expense of the Contractor.

E. SUBCONTRACTING

The contractor shall submit a list of subcontractors to be used on each individual Task Order. The Government may unilaterally reject the use of certain subcontractors if they have been debarred from Federal procurements or if their past performance is not satisfactory. Subcontractors must maintain a satisfactory rating with all DVA technical personal and/or Contracting Officer’s Representatives (COR).

The Contractor shall promptly notify the Contracting Officer upon entering into any subcontract arrangement after NTP has been provided if not identified on the original listing. Subcontracting a Task Order shall not relieve the SATOC Contractor of any responsibility under the award. Standard Form 1413 Statement And Acknowledgment will be required for individual Task Orders.

During performance Task Orders under this contract, the Contractor is solely responsible for work performed by its subcontractors. Work performed by subcontractors is expected to be at the same standard as work performed by the Contractor. In the event that the Contracting Officer deems a subcontractor to be incompetent, careless or otherwise objectionable, written direction may be issued to remove the subcontractor from the job site.

F. DAVIS-BACON WAGE DETERMINATIONS FOR TASK ORDERS

The contractor shall pay wages in accordance with the Davis-Bacon wage determinations at the time of Task Order award, when the work is deemed construction in nature.

G. SERVICE CONTRACT ACT WAGE DETERMINATIONS FOR AWARD AND OPTION PERIODS

The contractor shall pay wages in accordance with the Service Contract Act Wage Determination at the time of Task Order award, when the scope of work is deemed a service in nature. If a Task Order is executed, a new Service Contract Act Wage Determination will accompany the Task Order

H. WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces or other contractors, for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

I. SECURITY

The Contractor shall ensure that its employees and subcontractor’s employees receive background investigations and understand the VA security policies prior to access to the medical center and VA property. To ensure timely and efficient issuance of identification badges, employees shall report for fingerprinting immediately after Task Order award but prior to the notice to proceed. Subject to the approval of the Contracting Officer the Contractor may forgo investigations of Contractor personnel who have proof of a recent security clearance and have a current badge. During the performance of any Task Order badges shall be worn by the contractor employees and displayed at all times unless displaying the badge creates a safety hazard.

J. CONTRACTING OFFICER/CONTRACTING OFFICERS REPRESENTITIVE

The Contracting Officer has the overall responsibility for the administration of this contract. The Contracting Officer alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; issue Task Orders against the contract; make final decisions on disputed deductions from contract payments for nonperformance, or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the Contracting Officer may delegate certain other responsibilities to the COR. All delegated duties will be specified in writing in the COR Appointment and Delegation Notice.

K. LEGAL HOLIDAYS

The Federal Government observes the following days as holidays.

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

L. WRITTEN DELIVERABLES

Written deliverables and copies of all correspondence requiring a signature shall be sent to the COR and the Contracting Officer. Additional reporting requirements are found in the specifications for the individual Task Order.

If awarded a contract, a Safety Plan and an Infection Control Plan may be required at the time that a Task Order is issued depending on the specific nature of the work.

M. GOVERNMENT FURNISHED PROPERTY

Government property to be used for any given project shall be addressed in Task Order request for proposal.

IV. PROPOSAL SUBMISSION FOR SATOC ID/IQ

1. SUBMITTAL

PROPOSAL DELIVERY INSTRUCTIONS

1. Proposals shall reach the designated Government office on the date and by the time specified on the SF 1449 included in the solicitation. It is your responsibility to ensure that your Proposal reaches the designated email in a timely manner.

2. Proposals shall be submitted via email attachment only, to the email box identified below:

NCO20ConstructionMinors.Resource@va.gov

3. Proposals shall be formatted such that no email submission is greater than 5 megabits in size. Multiple emails will be accepted so long as the Subject line clearly identifies the number of emails in the series when more than one email is submitted for this proposal.

4. Determination of a timely proposal will be based on the time and date of receipt of the last email received completing the submittal as shown by the email system. A late Proposal will not be accepted except as set forth at FAR 52.215-1c(3).

5. Correct spelling of the email address is the responsibility of the Contractor. Misspelling of the email address and the subsequent failure of the VA to receive the email submission will not excuse or forgive an untimely / late submission.

6. You are highly encouraged not to wait until the last minute to submit your proposal, as multiple files arriving at one time could jeopardize your submission. It is your responsibility to ensure that your proposal reaches the designated email box electronically before the closing date and time.

PROPOSAL PREPARATION INSTRUCTIONS

A complete proposal shall consist of all the following:

1. FILE NAME: Solicitation Number – Contractor Name - Register of Electronic Submission Provide a listing of the electronic submission like the example provided below.

36C26018R0173 - VA Contractor – Cover Letter 36C26018R0173 – VA Contractor – SF33

36C26018R0173- VENDOR- email 2 of 3

36C26018R0173 – VA Contractor – Part I Technical Proposal file X of Y

36C26018R0173 – VA Contractor – Part III Tiebreaker 36C26018R0173 – VA Contractor – Other file 1 of 1

2. FILE NAME: Solicitation Number – Contractor Name - Cover Letter. Cover letter shall include the following information: solicitation number; company name and address; DUNS number; Tax-Id number; company authorized representative point of contact information (name, telephone number and e-mail address). Company representative shall be an authorized officer authorized to sign contract action documents.

The Cover Letter file can be pdf so long as it is a searchable file.

3. FILE NAME: Solicitation Number – Contractor Name – SF 1449.

An executed SF 1449 requires the offeror to complete blocks 14 (include DUNS number); block 15; block 16 (if different from block 14); and block 19 if applicable. SF 1449 shall be signed by an officer of your company authorized to sign contract actions. If offeror is a Corporation, offer must be signed on behalf of Corporation and by an officer authorized to bind the Corporation. The SF 1449 file can be pdf so long as it is a searchable file.

6. FILE NAME: Solicitation Number – Contractor Name – Part I Technical Proposal file X of Y The Technical Proposal file(s) should be structured to meet the requirements of the RFP. Multiple Technical Proposal files can be included so long as the files in the series are clearly identified in the file title.

Technical Proposal file can be pdf so long as it is a searchable file.

Technical Proposal Format and Page Limitations:

Offerors are herewith cautioned that pages in excess of the maximum page limitations specified will be removed from the proposals prior to evaluation and that information contained in the removed pages will not be evaluated. This may result in your firm receiving an unacceptable evaluation. Incomplete proposals may be a basis for determination of unacceptability and removal from consideration.

A page is defined as one side of a sheet, 8 ½ x 11, with one inch margins on all sides, using not smaller than 12-point type. Title pages and tables of contents are excluded from the page counts.

1. Part I: Technical Proposal Factor 1: Experience Factor 2: Past Performance

10 Pages

Total Pages for Best Value Trade-Off Proposal:

10 Pages

7. FILE NAME: Solicitation Number – Contractor Name – Part II Price Coefficient The Price Coefficient should include the Proposal Coefficient included in the text portion of the solicitation. The Price Coefficient file can be pdf so long as it is a searchable file.

8. FILE NAME: Solicitation Number – Contractor Name – Part III Tiebreaker. The Tiebreaker should include copies of Google Maps and all relevant information as stated in PROPOSAL SECTION 3.

9. FILE NAME: Solicitation Number – Contractor Name – Other Information Files X of Y The Other Information file should be structured to meet the requirements of the RFP, and only contain that information that is not contained in other files where the information more clearly is addressed, such as any of the applicable document: Acknowledgement of Amendments, bid bond/guarantees, reps and certs, list of subcontractors, identification of self-performed work tasks, signed Rules of Behavior etc. Multiple Other Information files can be included so long as the files in the series are clearly identified in the file title. File should also include verification of Vetbiz registration.

Other Information file(s) can be pdf so long as it is a searchable file.

A. PASS/FAIL EVALUATION FACTOR

Business Size Status: This is a Pass/Fail factor. Only proposals submitted by Service-disabled Veteran-owned Small Businesses (SDVOSB) will be considered for an award. See Public Law 109-461 and provision IL-07-08.2 VA Notice of Total Veteran-Owned Small Business Set-Aside. This factor is applicable to the prime contractor, only.

i. A Joint Venture (JV) may be considered if it is:

a. a legally established separate business entity;

b. established in CCR with its own CAGE code and DUNS number;

c. listed at www.vetbiz.gov as a SDVOSB indicating that the JB is 51% owned, controlled and managed by a SDVOSB. See 13 CFR § 125.15(b). Additional information or clarification may be obtained by contacting your local Small Business Administration office.

ii. Determination of SDVOSB status will be by verification of a contractor’s status at www.VetBiz.gov or by including a copy of their certification letter from the VAs Center for Veterans Enterprise (CVE) or other documenting proof of their SDVOSB status. The documenting proof must show that the firm meets all requirements for being 51% owned, managed and the day-to-day operations conducted by the service-disabled veteran and/or qualifying family members.

B. Evaluation Process

This acquisition is utilizing the Trade-off Process under FAR Part 15. As best value trade-off is being applied, the Government will not necessarily award to the offeror with the lowest price or the highest rated technical proposal. Since trade-off between overall proposal assessment and price is possible, the resulting award may not be the lowest price proposal.

Technical Evaluation Factors A and B are of the same importance and of equal weight. When Factors A and B are combined they are of the same importance and equal weight as the Factor C. In the event of a tie, Factor D will serve as the tiebreaker.

C. PROPOSAL SECTION 1 - TECHNICAL PROPOSAL

The Technical Proposal will include the following sections, as noted below. Sections will be separated and identified by tabbed dividers. Tabbed dividers are not considered to be a proposal page.

Technical Proposals must not exceed 10 pages using 12 point font and 1 inch margins on all sides. A page is considered to be one side of an 8-1/2 x 11 inch sheet of paper.

i. Experience: Offerors must provide examples of no more than 5 and no less than 3 relevant examples of performing electrical type work in hospitals, medical facilities or other facilities where infection control is of concern over the past 5 years. The information provided will assist the Government in accurately evaluating an Offeror’s experience. Offerors may submit proposals for only their firm or they may choose to compile a team consisting of the Offeror as the prime and one or more key subcontractors. When developing proposals, the Offeror should keep in mind that the Government will evaluate the experience of the entire team – the Offeror and all proposed subcontractors. The Offeror must provide a list of all proposed subcontractors including relevant and recent work examples. The list of references for subcontractors should contain the same information as the Offeror’s list. The Offeror is reminded that the proposed team evaluated by the Government is the team that is expected to be utilized on the projects performed under the SATOC contracts. An unapproved change in the make-up of the team may be cause for default on the part of the Contractor.

a. Relevant. The VA considers the most relevant experience to be work performed in hospitals, followed by work performed in other medical facilities followed by work performed in other facilities where infection control is a concern. In addition to a list of work examples, experience is demonstrated in the resumes of key personnel, including subcontractors.

b. Recent. The more recent the experience the more relevant it is. The preference is that the experience will be within the past 3 years or so and experience that is more than 5 years old tends to lose its relevance.

a. Name and Address of Company

b. Point of Contact (name, phone number, email address)

c. Contract identification information and period of performance

d. Contract value

e. Complete description of the work performed under the contract. Description shall highlight the type of work performed by the Offeror and whether or not the Offeror was a prime contractor or a subcontractor.

ii. Past Performance: Past Performance verification will be obtained primarily from the Past Performance Information Retrieval System (PPIRS), but may also be obtained from any available sources to include, but not limited to, the Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, DVA staff, and interviews with project points of contact/References identified in the proposal.

The Government reserves the right to obtain past performance information from any available source and may contact sources other than those identified by the contractor when evaluating past performance.

Additionally, the Offeror shall complete the General Contract Reference Form for each sample project that is being submitted. The form is located in Appendix D.

The Government reserves the right to contact any one or all of the firms represented in the Offeror’s sample projects for past performance information. If it is determined that represented firms will be contacted, a standard list of questions will be developed so that all contacted firms are asked for the same information. All other Offerors will be rated in accordance with the responses received from their customers.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror will be determined to have an unknown past performance. In this event, past performance will be rated as “nuetral” (see FAR 15.305 (a)(2)(iv)).

D. PROPOSAL SECTION 2 – PRICE PROPOSAL

The only price evaluation factor is the Coefficient Rate. Coefficient is defined as a multiplier which is applied to the total of all unburdened Direct Costs that results in a firm fixed price for that scope of work. Examples of coefficient cost components include, but are not limited to: overhead, profit, insurance, tax, bonding, and administrative costs.

Specifically, the coefficient should only include those items that cannot be identified as a separate cost item. Any cost that cannot be directly accounted for against a specific scope of work shall be included into the coefficient rate.

The coefficient rate shall be applied to the summation of the unburdened Direct Cost to determine the Task Order firm fixed price. The contractors OH/G&A, and profit are to be included in the coefficient factor plus any other multipliers deemed appropriate. Therefore, when Task Order pricing is submitted only one number (the coefficient rate) is to be applied to the summation of all direct costs.

Working in an occupied hospital shall not be an adjustment factor.

E. EVALUATION FACTOR D - TIEBREAKER

In the event two or more contractors are rated at equal levels, then a tiebreaker will be assessed to determine the outcome. The tiebreaker will be computed as follows:

· The distance from the offerors primary business office to the Puget Sound VA Medical Center.

· The distance of the offerors primary business office to the American Lake VA Medical Center.

These two distances will be combined together to form the overall cumulative distance. The distances will be calculated by using google maps. The offerors primary business address must be the one listed in the System for Award Management. The tie breaker will be the Offeror with the lowest cumulative distance.

36C26018R0173

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from Singed Award through 5 Years After Award Date.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

C.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,000, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $250,000;

(2) Any order for a combination of items in excess of $250.000; or

(3) A series of orders from the same ordering office within 3 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.3 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 5 Years from Date of Award.

(End of Clause)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 (5) years.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause) C.7 VAAR 852.203-71 DISPLAY OF DEPARTMENT OF VETERAN AFFAIRS HOTLINE POSTER (DEC 1992)

(a) Except as provided in paragraph (c) below, the Contractor shall display prominently, in common work areas within business segments performing work under VA contracts, Department of Veterans Affairs Hotline posters prepared by the VA Office of Inspector General.

(b) Department of Veterans Affairs Hotline posters may be obtained from the VA Office of Inspector General (53E), P.O. Box 34647, Washington, DC 20043-4647.

(c) The Contractor need not comply with paragraph (a) above if the Contractor has established a mechanism, such as a hotline, by which employees may report suspected instances of improper conduct, and instructions that encourage employees to make such reports.

(End of Clause) C.8 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.10 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property…