36C26018Q9793-001.docx

36C26018Q9793 The Contracting VA POC is C rystal Parris at X X X 668-3680162-5057-855100-2543 010055590 See CONTINUATION Page crystal.parris@ va.gov.

4th Option Period:

1 September 2022 - 31 August 2023 3rd Option Period: 1 September 2021 - 31 August 2022 2nd Option Period: 1 September 2020 - 31 August 2021 1st Option Period: 1 September 2019 - 31 August 2020 Base Year: Date of Award - 31 August 2019 The Period of Performance is as follows:

instructions on pages 42-47 The Contractor shall thoroughly review the quote preparation in accordance with the attached statement of work.

& Repair Services for the Mann-Grandstaff VA Medical Center The Contractor shall provide Emergency Generator Maintenance See CONTINUATION Page Austin TX 78714-9971 PO Box 149971 Financial Services Center

FMS-VA-2(101)

Department of Veterans Affairs

DuPont WA 98327 1495 Wilmington Drive, Suite 360 Network Contracting Office 20 Department of Veterans Affairs 36C260 DuPont WA 98327 1495 Wilmington Drive, Suite 360 See Section B.3 Delivery Schedule Network Contracting Office 20 Department of Veterans Affairs 36C260 X N/A X Net 30 Days $7.5 Million 811310 X DuPont WA 98327 1495 Wilmington Drive, Suite 360 Network Contracting Office 20 Department of Veterans Affairs 36C260

9:00 AM PDT

09-14-2018 253-888-4923 Crystal Parris 09-11-2018 36C26018Q9793 668-18-4-5057-0166

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

STANDARD FORM 1449

INFORMATION CALL:

7. FOR SOLICITATION

Prescribed by GSA - FAR (48 CFR) 53.212

PREVIOUS EDITION IS NOT USABLE

(REV. 2/2012)

AUTHORIZED FOR LOCAL REPRODUCTION

31c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 30c. DATE SIGNED 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30a. SIGNATURE OF OFFEROR/CONTRACTOR

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

DATED ________________________________. YOUR OFFER ON SOLICITATION

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

ARE NOT ATTACHED

ARE

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE NOT ATTACHED.

ARE

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

25. ACCOUNTING AND APPROPRIATION DATA

(Use Reverse and/or Attach Additional Sheets as Necessary)

AMOUNT

UNIT PRICE

UNIT

QUANTITY

SCHEDULE OF SUPPLIES/SERVICES

ITEM NO.

24.

23.

22.

21.

20.

19.

SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

FAX:

PHONE:

DUNS+4:

DUNS:

TELEPHONE NO.

CODE

18a. PAYMENT WILL BE MADE BY

FACILITY CODE

CODE

17a. CONTRACTOR/OFFEROR

CODE

16. ADMINISTERED BY

CODE

15. DELIVER TO

RFP

IFB

RFQ

14. METHOD OF SOLICITATION

13b. RATING

DPAS (15 CFR 700)

RATED ORDER UNDER

13a. THIS CONTRACT IS A

12. DISCOUNT TERMS

SEE SCHEDULE

MARKED

TION UNLESS BLOCK IS

11. DELIVERY FOR FOB DESTINA-

SIZE STANDARD:

NAICS:

8(A)

EDWOSB

SMALL BUSINESS PROGRAM

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

WOMEN-OWNED SMALL BUSINESS

SMALL BUSINESS

VETERAN-OWNED

SERVICE-DISABLED

BUSINESS

HUBZONE SMALL

SMALL BUSINESS

% FOR:

SET ASIDE:

UNRESTRICTED OR

10. THIS ACQUISITION IS

CODE

9. ISSUED BY

TIME

8. OFFER DUE DATE/LOCAL

b. TELEPHONE NO. (No Collect Calls)

a. NAME

6. SOLICITATION ISSUE DATE

5. SOLICITATION NUMBER

4. ORDER NO.

3. AWARD/EFFECTIVE DATE

2. CONTRACT NO.

1. REQUISITION NO.

PAGE 1 OF

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To be Determined

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Monthly [X]

d. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veteran Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

1. Contract Title: Emergency Generator Maintenance and Repair Services

2. General Information: This is a non-personal services contract to provide Emergency Generator Maintenance and Repair Services for the Mann-Grandstaff Veteran Affairs Medical Center. The Government shall not exercise any supervision or control over the contract service providers performing the service herein. Such contract service providers shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. Description of Services/Scope: The Contractor shall furnish all necessary parts, materials, labor, tools and equipment, and travel as necessary to VAMC Spokane hospital campus (travel to and from VAMC Spokane for all service visits shall be at no additional charge to VAMC Spokane) to provide on-site annual maintenance, three-year maintenance, maintenance repair, emergency repairs, Fuel Polisher and Day Tank maintenance, Switchgear testing along with testing and reporting. All replacement parts are OEM Caterpillar parts and all work is performed by Caterpillar certified technicians.

The repair services are performed at VA Spokane Healthcare System, Spokane Campus.

4. Place of Performance:

Mann-Grandstaff Veteran Affairs Medical Center 4815 N. Assembly Street Spokane, Washington 99205

5. Period of Performance: See Section B.3 Price/Cost Schedule.

6. Specific Tasks:

On-site Annual Generator Maintenance –

6.1 The Contractor shall provide Caterpillar certified technicians skilled personnel with the technical qualifications to perform maintenance, repair services and testing on all VA Spokane generators, Switchgear and associated equipment listed below.

6.2 The Contractor shall ensure service is provided by a Caterpillar Certified Technician. Certified means that they are trained in all aspects of the systems – from electrical specification and performance, to fault-finding and health and safety practices. Certified Technician shall be a certified and approved by the Caterpillar generator manufacturer.

6.3 The Contractor shall perform a load bank test event for each unit for a duration of 1 hour under 100 percent load, to include a 15-minute warm-up period and a 15-minute cool down period. Maintenance shall be performed once a year at internals of approximately twelve (12) months; exact date shall be determined by VAMC Spokane Engineering Service (ES).

6.4 Switchgear Service: The baseline level of maintenance that shall be performed on the three switchgear assemblies and controls shall comply with the 2016 edition of NFPA 70B. VA recognizes that NFPA 70B covers all facets of electrical maintenance for clarification purposes, the contractor is responsible to perform maintenance on the following items within the switchgear and its controls: Circuit breakers and trip units, Busing, Generator and switchgear controls, Enclosure housings, Filters, Current transformers, potential transformers, control power transformers, Protective relays and Lighting internal of the switchgear housing.

6.4.1 Switchgear Service Schweitzer components. Contractor shall be responsible to ensure the proper operation of all switchgear actions necessary to support proper operation of the generators and load bank. The Contractor shall ensure a Schweitzer Factory Authorized representative completes all periodic testing, maintenance, and calibration of Schweitzer components. Bench testing of circuit breakers is not required as part of this service, however, testing of Schweitzer protective relays and trip units is required. Schweitzer components include SEL-351A, SEL-547, SEL-700G, SEL-751A, and these shall be tested, calibrated, and maintained on an annual schedule.

6.5 The VA recognizes that NFPA 70B is a minimum standard developed by NFPA and that in order to support the site’s critical mission the level of maintenance required to support the equipment needs to be increased. The contractor shall conduct the following additional services to provide an increase service level for the generator sets:

6.5.1 The Contractor shall annually demonstrate the switchgears ability to perform all the designed sequences of operation, excluding Programmable Logic Controllers (PLC) failures.

6.5.2 The Contractor shall replace control indicator lights on an as needed basis without need for cost approval from VA.

6.5.3 After completing repair-oriented and repair-preventative services under this contract, the Contractor shall provide a detailed written report containing information on the work performed, parts utilized, suspected causes of component failures, and further recommendations to enhance equipment readiness status to the Facility Manager. The Contractor shall send a copy of this report the facility manager NLT 10 days from repair of system. A report provided by the Schweitzer Factory Authorized representative shall be included as an addendum to this report.

6.6 Work sequencing: The Contractor shall perform generator inspections and or maintenance one generator at time. Two generators shall remain fully functional and capable of operating in case of emergency always.

6.7 Generator Maintenance shall be done during regular working hours of 6:30 am through 4:00pm, Monday – Friday, except weekends and Federal Holidays. All repairs are performed during these hours of coverage unless requested or approved by the VA Point of Contact (POC) designee as outlined in emergency work. Upon notification of work, required Contractor shall respond by 48 hours to perform scheduled annual maintenance or repair equipment, except as noted in the emergency call back.

6.8 Generator Equipment:

6.9 Associated Switchgear:

6.10 Annual Generator Report:

1 Generator breaker closed

2 Control Switch in the auto position

3 Check control panel for active alarms

4 Check battery charger operation

5 Record battery charger float voltage

6 Check fan drive belts

7 Check alternator drive belts

8 Check all belt pulley condition

9 Check all radiator guards

10 Check all fan guards

11 Check all belt guards

12 Check Generator Set mounting bolts and hardware

13 Check adjustment of vibration isolation equipment

14 Visually inspect air intake system

15 Check intake air filters

16 Tighten all intake air hose clamps

17 Visually check exhaust system

18 Check exhaust system for leaks

19 Check exhaust manifold mounting hardware

20 Inspect exhaust rain cap

21 Load test engine starting batteries

22 Clean battery connections

23 Check starter connections

24 Check battery electrolyte level

25 Install battery anti-corrosion protection

Battery Load Test Battery CCA

Cooling System

30 Check engine coolant level

31 Check operation of engine block heater

32 Record block heater temperature

33 Check cooling system freeze point

34 Check cooling system conditioner level

35 Type of coolant in system- standard

36 Check for cooling system contaminants

37 Check for cooling system leaks

38 Check all cooling system hoses

39 Tighten all cooling system hose clamps

40 Visually inspect engine radiator

41 Check for externally plugged radiator

42 Check water pumps for leaks

43 Inspect radiator cap

44 Cooling system due for flush and replacement

45 Cooling system due for LLC extender

Fuel System

46 Fuel system type

Diesel

47 Check fuel levels

48 Visually check fuel system for leaks

49 Check all fuel system hose conditions

50 Check for proper flexible fuel lines to engine

51 Check operation of day tank

52 Drain sediment from day tank

53 Check and advise fuel additive / anti-jell

54 Replace primary and secondary fuel filters

Lube Oil System

55 Check lube oil level

56 Check for engine oil leaks

57 Check condition of exterior oil lines and hoses

58 Pull engine oil sample, analysis and provide report

59 Replace engine oil and filters

Automatic Transfer Switch

60 Check switch for proper rating

61 Visually check all wiring.

62 Check all connections with heat gun

63 Check operation of transfer switch

64 Check exerciser operation

65 Replace 9-volt backup battery

Generator Set Running Checks

66 Check operation of engine starting system

67 Check operation of engine charging alternator

68 Check operation of all meters and gauges

69 Check for proper Generator A/C voltage

70 Check for proper Generator Set Frequency

71 Check for excessive engine noise

72 Check for excessive generator noise

73 Check operation of all safety shutdowns and pre-alarms condition and operations.

74 Check operation of remote enunciators’

75 Check proper operation of louvers

76 Check that all breakers are in the closed position

77 Check Engine room ventilation for proper operation

78 Check all gauges and indicators, calibrate as needed

79 Vibration analysis of the generator bearings during all 100% load bank tests

80 Return generator control switches to the auto position

6.11 Three-Year Maintenance and Inspection Services: The Contractor shall provide skilled personnel with the technical qualifications to perform maintenance, repair services, testing, and inspections on all VA Spokane generators and associated equipment listed below. All replacement parts are OEM Caterpillar parts and all work is performed by Caterpillar certified technicians.

6.11.1 Perform and complete On-site Annual Generator Maintenance (6. Specific Tasks), to include all items described in the VAMC Spokane Annual Generator Requirement checklist.

6.11.2 Generator – Check for moisture, dust, oils, greases, and debris on main stator windings, exciter, and PMG. Clean as needed.

6.11.3 Cooling System - Drain, clean and flush. Replace thermostat(s). Refill with coolant solution and conditioner.

6.11.4 Hoses and Belts – Replace all heater hoses coolant pipe seals and fan and alternator belts

6.11.5 Batteries - Battery replacement, replace the 4 engine starting batteries with Caterpillar maintenance free batteries.

6.11.6 Fuel Sample- Fuel sample, required by health care facilities. Take fuel oil samples and analyze.

6.11.7 Turbocharger - Inspect/Check; Inspect for proper operation. Check the end play and radial clearance on the turbine wheel and shaft. Document readings.

6.11.8 Engine - Perform a complete engine adjustment and tune-up; Refer to the Service Manual.

6.11.9 Generator Bearing Inspect generator bearing and bracket. Lubricate generator bearing; refer to Generator Service Manual.

6.11.10 Load bank test, includes performing a 4-hour load bank test using the hospitals on site load bank and documenting the engine vitals every 15 minutes.

6.11.11 Oil Change, replace the engine lube oil filters, primary and secondary fuel filters, and obtain lube oil sample.

6.12 On-Site Maintenance Repairs:

6.12.1 The Contractor shall respond to an equipment failure within four (4) hours or less of a call by VAMC Spokane for unscheduled or emergency on-site service.

6.12.2 Unscheduled service calls shall be invoiced on hourly basses in accordance with the Quotation Form.

6.12.3 The Contractor acknowledges that failure to respond to an emergency call could affect patient care and hospital operations. The Contractor shall agree to make his best effort to respond to emergency calls for Generator service as quickly as possible.

6.12.4 VAMC Spokane shall be provided with unlimited telephone support, 24 hours a day, 7 days a week, including weekends and holidays.

6.12.5 Any non-consumable or non-warranty parts used during a service visit shall be pre-approved by the VA POC and billed using the Contractor’s current price list at the time of usage.

6.12.6 The cost to the VAMC Spokane of new material shall be that actual charge the Contractor as substantiated by vendor’s invoices plus the percentage bid.

6.12.7 The Contractor shall maintain sufficient parts and supplies to service and repair the VAMC Spokane Generators. Travel to and from VAMC Spokane for all service visits shall be at no additional charge to VAMC Spokane.

6.12.8 Expenses incurred to repair items that have been warn in a manner consistent with their normal usage shall be repaired at no additional charge.

6.12.9 Service reports for each scheduled and un-scheduled site visit shall be prepared by the service engineer and provided to VAMC Spokane on the same day as the service visit. The service report shall describe all work performed during the site visit and any parts used during the preventative and/or emergency maintenance service.

6.12.10 Submit a written report to VAMC, and advice of any further work required.

6.13 Annual Service & Maintenance Simplex Fuel Polisher & Day Tank Maintenance:

6.13.1 The Contractor shall provide all parts and labor to replace the filters on the Generator Fuel Polisher Simplex Smart Filter units once a year. Conduct an operational check after all filters elements are replaced. Before departing ensure fuel polisher system is restored to normal operations run at least 800 gallons through the filter system to ensure operations is 100 percent satisfactory.

OEM Parts required:

1 EA P/N 211338 Filter 1 EA P/N None Pre-Filter RVFS-1 Separator Element 10 micron(SP-15405) 1 EA P/N 27000406 RVFS-1 Separator Element 05 micron 1 EA P/N 27000404 RVFS-1 Coalesce Element 05 micron 1 EA P/N None Final Filter RVFS-1, Separator Element 01 micron (FP-14601)

6.13.2 Day Tanks / Three (3) Total: Drain water and sediment from each tank. Remove and inspect port cover from the Day Tank. Examine the interior of the Day Tank. Using and inspection lamp examine all Day Tank components. With the tank drained test all sending units for proper operation. Install a new inspection port gasket and replace the inspection port cover. Press the test fill push button and observe pump and motor performance. Inspect pump/motor alignment and wear. Inspect pump for leaks. Retighten hose clamps at pump/hose connections. Retighten the pump bracket, motor bracket, and pump/motor coupler hardware. Inspect all plumbing connections for leaks. Test all options and fuel level alarms for proper operation. Retighten all electrical connections.

6.14 Items of Work: For the unit prices bid, the Contractor shall provide all necessary labor, material, and equipment to provide VAMC Spokane with competent service and preventative maintenance program, testing support and consulting services to maintain the Generators.

6.15 Routine Service & Maintenance Annual Site Visits: The Contractor shall provide one (1) visit to each generator to provide yearly service and preventative maintenance, testing support and consulting services to maintain the VAMC Spokane Generators.

6.16 Three (3) Year Service, Maintenance & Inspections: The Contractor shall provide one (1) visit to each generator to provide 3 yearly service and preventative maintenance, testing support and consulting services to maintain the VAMC Spokane Generators.

6.17 Servicing of Corrective Maintenance of Generators: The Contractor shall provide at least one (1) man and one (1) fully equipped vehicle to replace or repair defective components of the Generators.

6.18 Servicing for Emergency Corrective Maintenance of Generators: The Contractor shall provide one (1) man and one (1) fully equipped vehicle to respond to emergency calls from the VAMC Spokane to trouble shoot and/or replace or repair defective components of the Generators. This shall be based upon daily overtime hours and shall be based upon Saturday, Sunday and Holiday overtime working hours.

6.18.1 The Contractor shall provide additional manpower as required to trouble shoot and / or replace or repair defective components of the Generators. In general, this item will be paid for when one (1) man working alone cannot safely or adequately perform the required emergency work. This shall be based upon regular working hours, overtime hours and Saturday, Sunday and Holiday overtime working hours.

6.19 Materials: The Contractor shall provide materials required to replace and / or repair material found to be defective. The cost to VAMC Spokane of new material shall be that actually charged the Contractor as substantiated by vendors’ invoices.

6.20 Non-Consumable Replacement Parts: Non-consumable replacement parts furnished shall be essentially the standard product of the original generator manufacturer. Any substitution for original replacement parts shall be with an equivalent or a better product. The replacement part may be acceptable provided that it meets or exceeds all the requirements of the original part and that such substitute will not materially alter the original basic design.

6.21 Changes in Design and /or Substitution of Replacement Parts: If, during replacement and/or repair of defective parts, it is found expedient by the Contractor to modify or change the design of any part of the generators, including the equipment or any part thereof, completely detailed and checked working drawings showing the proposed changes are to be submitted to the Owner for review and approval. Any permitted modification or change of design as set forth above is to be at the sole discretion of the Owner. Approval of such changes does not release the Contractor from his obligation or guarantees, nor are any of the conditions of the Agreement abrogated thereby. Any additional costs, including redesign costs to this Contract resulting from these changes, are to be borne by the Contractor.

6.22 Replacement Parts Guarantee: All replacement parts, materials, and workmanship furnished shall be guaranteed by the Contractor to perform the services required of them, to the full expectations and/or satisfaction of the Owner in accordance with recommendations from original equipment manufacturer, for a period of one (1) year from the date of installation and acceptance. The Contractor service shall ensure that the equipment functions in conformance with the manufacturer’s specifications. Maintenance and repair procedures shall be in accordance with the manufacturer’s specifications.

7. Service Manuals/Tools/Equipment: The VAMC Spokane shall not provide tools, test equipment, services manuals or service diagnostics software to the Contractor. The Contractor shall obtain, have on file and make available to its service technicians and all operational and technical data such as operational and service manuals, schematics and parts list which are necessary to meet performance requirements of the contract. The location and listing of the service data manuals by name and or the manuals themselves shall be provided to the VA POC upon request.

8. Documentation/Reports - Engineer Service Report (ESR):

8.1 The documentation will include detailed descriptions of repair performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards or the manufacturer’s specification. Such documentation shall meet the guidelines as set forth in the conformance standards. In addition, each equipment service report must, at a minimum, document the following data legibly and in complete detail:

A. Name of Contractor and contract number.

B. Name of Field Service Engineer (FSE) who performed the services.

C. Contractor Equipment Service Report (ESR) number/log number.

D. Date, time (start and ending, equipment downtime and hours on site for service call.

E. Description of problem reported by Contracting Officer’s Representative (COR) user (If applicable).

F. Identification of equipment to be serviced: inventory id number, manufacture name, model number, serial number and any other manufacture’s identification information.

G. Itemized Description of Service performed (including, if applicable, Costs associated with after normal working hour services) including:

a. Labor and travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action.

b. Total Cost to be billed (If Applicable –i.e., part(s) not covered or services rendered after normal hours of coverage).

c. Signatures:

d. Field Service Engineer (FSE) performing services described.

e. VA Employee who witnessed service described.

H. The VA POC OR VA BUDGET TECHNICIAN MUST APPROVE ANY ADDITIONAL CHARGES CLAIMED BEFORE SERVICE IS COMPLETED!

I. The Contractor may design/develop an ESRT report form that incorporates the minimum criteria stated above. The form should be on standard 8 ½ x 11 paper and shall be approved by Point of Contact (VA POC) prior to use and implementation.

8.2 REPORTING REQUIREMENTS: The Contractor upon receiving notification of repairs needed to be done shall respond within 48 hours to site needing the work and have equipment repaired unless a part is need i.e. to be order. The Contractor MUST report to Engineering Service Boiler Plant Bldg. 2 to log in, this check-in is mandatory. When the service is completed, the Field Service Engineer (FSE) shall document services rendered on a legible Equipment Service Report(s) (ESR). The FSE shall be required to log out with Engineering Service Boiler Plant and submit the ESR(s) to the VA POC. All ESRs shall be submitted to the VA POC for an “authorization/acceptance signature.” If the VA POC is unavailable, a signed, authorized copy of the ESR will be sent to the VA POC or VA Budget Technician after the work can be reviewed (if requested or noted on the ESR).

VA Facilities Management Service:

SPOKANE:

509-434-7414 Bldg.2

CONTRACTOR – Provide telephone number(s) to call for Service Department:

Provide name(s) of authorized contact person(s):

9. Performance Monitoring: The Spokane VAMC Maintenance & Operations Electrical Technicians will routinely evaluate inspection and maintenance quality being performed by the Contractor. All three generators and associated switchgear must be fully functional and capable of operating 24 hours per day, seven days per week, to provide standby power. All generator equipment and work spaces must be in a clean state and in a proper working condition. 100% of all instruments returned must be in an acceptable working condition. Any item that is not able to be repaired should have a written statement as to why the repair could not be made and the VA POC should be notified.

10. Inspection & Acceptance Criteria: The VA POC shall inspect all completed work performed by the Contractor. The VA POC shall review annual maintenance report, switchgear report, oil analysis reports, coolant reports, load bank reports for work completeness and accuracy. The Contractor shall be responsible for repair redo, at no additional cost to the Government, for equipment repaired by the Contractor and found inoperable. Repeated failure to meet this requirement can subject the Contractor to penalty or contract termination action.

11. Performance Standards:

Operations Performance Standards -

Method of Surveillance

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Perform Annually

Routine inspection of deliverable products and services. The QAP person will receive complaints from site personnel and pass them to the Service Provider’s Contact Manager for correction.

Maintenance Performance Standards -

Basic Services, PM Program and Operation Procedures.

Plant and equipment operates properly. Systems function efficiently. Customers are satisfied with environmental controls. All records and reports are accurate and current. Reports are submitted on time.

Basic Equipment Services & Preventive Maintenance Generator and ancillary equipment, which includes the entire fuel system, is in proper working order and maintained according to manufacturer recommendations.

Fuel System Releases.

No reportable incidents of fuel spillage.

Maintain Records and Logs on Plant Systems.

All records and reports are accurate and current. Reports are submitted on time.

Technical Reports and Records.

All reports are submitted on time. All reports are accurate and contain all applicable data. Records are accurate and current. Drawings are accurate and current.

Emergency Services.

Services are performed as specified in the task or delivery order.

Corrective Maintenance.

All system components are in good working order. Service calls are handled appropriately and professionally. Customers are satisfied with system operations. Any repairs are made immediately. Contractor makes progressive effort to keep system efficient and technologically current.

12. Delivery Schedule:

Paragraph 6.4.1/6.5.3

Paragraph 6.1/6.2

13. Security Requirements: The Contractor employees shall not have access to Veteran Affairs sensitive or computer information and will not require routine access to Veteran Affairs Facilities. The Contractor employees shall require intermittent access only and will be escorted by Veteran Affairs employees while at Veteran Affairs Facilities. No background investigation is required.

14. Invoicing: VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below:

The FSC uses a third-party Contractor, Tungsten Network, to transition vendors from paper to electronic invoice submission. For information on Tungsten Network electronic invoicing set-up, vendors should call 1-877-489-6135, or email VA.Registration@Tungsten-Network.com.

Vendors are required to register with Tungsten Network and submit invoices electronically as a condition of acceptance of this contract or order.

For questions please refer to: http://www.tungsten-network.com/us/en/veterans-affairs/ Submittal of invoices are to be through http://www.tungsten-network.com/us/en/

If the company elects for a Web Form Account:

Step 1: They do not require a “Registration Key” unless provided to them directly through Email.

Step 5: Their Companies Tax Payer ID Number (TIN) is Required for VA-FSC.

Step 6: Remittance Address Details are Required to Transact to VA-FSC. Please use:

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Step 8: The Department of Veterans Affairs Tungsten Number is: AAA544240062

The current account and transaction fees associated with the Tungsten services are paid by the VA-FSC.

Free transaction code (s) are not required.

2. A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-Invoicing information, please call 1-877-353-9791 or email vafsccshd@va.gov.

FSC and VA’s Office of Acquisition, Logistics and Construction (OALC) will assist existing commercial vendors in migrating to the electronic process. Until the transition to electronic format is complete, FSC will continue to process paper invoices for commercial vendors.

The FSC’s electronic invoicing system provides a variety of flexible solutions for all vendor types, including small businesses, and does not require any vendor transaction fees. More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.

B.3 PRICE/COST SCHEDULE

BASE YEAR: DATE OF AWARD – 31 AUGUST 2019

OPTION PERIOD ONE (1): 1 SEPTEMBER 2019 – 31 AUGUST 2020

OPTION PERIOD TWO (2): 1 SEPTEMBER 2020 – 31 AUGUST 2021

OPTION PERIOD THREE (3): 1 SEPTEMBER 2021 – 31 AUGUST 2022

OPTION PERIOD FOUR (4): 1 SEPTEMBER 2022 – 31 AUGUST 2023

TOTAL CONTRACT PRICE AMOUNT OVER BASE AND ALL OPTION PERIODS:

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SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

(End of Clause)

C.2 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR 52.202-1, Definitions (Nov 2013) FAR 52.229-3, Federal, State, and Local Taxes (Feb 2013) FAR 52.233-1, Disputes Alternate I (May 2014) FAR 52.242-13, Bankruptcy (Jul 1995)

(End of Addendum to 52.212-4)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [X] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[(I$CLS_05FA)] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (JAN 2017) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (NOV 2016) of 52.219-9.

[] (v) Alternate IV (NOV 2016) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C.