36C25925Q0392 UPS Maintenance.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25925Q0392 05-08-2025

Jim Lewis james.lewis114fbb@va.gov 05-28-2025 2:00pm MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

X

811210

$34 Million

Net 30

N/A

X

36C575

Department of Veterans Affairs VA Western Colorado Health Care System Grand Junction VA Medical Center 2121 North Avenue Grand Junction CO 81501

36C259

Department of Veterans Affairs Network Contracting Office

NCO 19

Greenwood Village CO 80111

36C575

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Vendor will provide maintenance services for the Uninterruptible Power Supply (UPS) System at the Grand Junction VA Medical Center IAW the Statement of Work.

Solicitation questions shall be sent via email to:

james.lewis114fbb@va.gov no later than 12:00pm MDT 5/19/2025

All quotes must be sent via email to:

james.lewis114fbb@va.gov no later than 2:00pm MDT 5/28/2025

U.S. Department of Labor Wage Determination No. 2015-5423, revision 27, applies.

See CONTINUATION Page

X X

Heather Chase Contracting Officer

36C25925Q0392

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...31

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.5 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

(a). CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

(1). CONTRACTOR: ________________________

SAM UEI: ________________________

Contact person name: ________________________ Contact person email: ________________________ Contact person telephone: ________________________

(2). GOVERNMENT: DEPT. OF VETERANS AFFAIRS

Veterans’ Health Administration Network Contracting Office (NCO) 19

Greenwood Village, CO 80111

Contracting Officer: Heather Chase heather.chase2@va.gov

Contract Specialist: Jim Lewis james.lewis114fbb@va.gov

(b). CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

(c). INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly, in arrears for services furnished during the previous month.

(d). GOVERNMENT INVOICE ADDRESS:

(1). All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

mailto:heather.chase2@va.gov mailto:james.lewis114fbb@va.gov

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX

(2). The contractor shall submit original invoices in proper electronic format to the

Financial Services Center (FSC) through the Tungsten System. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Proper electronic format means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

(A). VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

(B). Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

(i). Tungsten e-Invoice Setup Information: 1-877-489-6135 (ii). Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com (iii). FSC e-Invoice Contact Information: 1-877-353-9791 (iv). FSC e-invoice email: vafsccshd@va.gov

(e). REFERENCE NUMBERS: Please reference both the Task Order number (to be assigned) and the Obligation Number (to be assigned) on all correspondence and invoices. If contract option years are exercised, new obligation numbers will be issued and identified on the contract modification document.

(f). AUTHORIZATIONS:

(1). The Contracting Officer (CO) named in Section (a) above is responsible for the overall administration of this contract. Only the CO has the authority to make changes which affect:

(A). Contract prices, (B). Quality, (C). Quantities, or (D). Delivery terms and conditions.

(2). Contracting Officer Representatives (COR) and Alternate Contracting Officer’s Representatives (Alt-COR) may be assigned to this contract. The COR and Alt-COR shall be provided specific written delegated authority by the CO, a copy of which will be provided to the Contractor.

http://www.fsc.va.gov/einvoice.asp http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.tungsten-network.com/US/en/veterans-affairs/ mailto:VA.Registration@Tungsten-Network.com http://vafsccshd@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

One Annual (Major) and One Semi-annual (Minor) Preventative

Maintenance Inspection Service per year.

Contract Period: Base POP Begin: 06-18-2025 POP End: 06-17-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

Annual allowance (NTE) for Preventative and Corrective

Maintenance Repair Parts Contract Period: Base POP Begin: 06-18-2025 POP End: 06-17-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

1.00 JB __________________ __________________

Inspection and Diagnostic Service on Toshiba UPS 4200 FA CT, serial #4000914UE09400 Contract Period: Base POP Begin: 06-18-2025 POP End: 06-17-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

1.00 JB __________________ __________________

Allowance (NTE) for Repair Service on Toshiba UPS 4200 FA CT, serial #4000914UE09401 Contract Period: Base POP Begin: 06-18-2025 POP End: 06-17-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Base Year Total: ________________

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

EXTENDED

AMOUNT

Maintenance Inspection Service per year.

Contract Period: Option 1 POP Begin: 06-18-2026 POP End: 06-17-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Maintenance Repair Parts Contract Period: Option 1 POP Begin: 06-18-2026 POP End: 06-17-2027 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Option Year 1 Total: ________________

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

EXTENDED

Maintenance Inspection Service per year.

Contract Period: Option 2 POP Begin: 06-18-2027 POP End: 06-17-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Maintenance Repair Parts

Contract Period: Option 2 POP Begin: 06-18-2027 POP End: 06-17-2028 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Option Year 2 Total: ________________

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

EXTENDED

Maintenance Inspection Service per year.

Contract Period: Option 3 POP Begin: 06-18-2028 POP End: 06-17-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Maintenance Repair Parts Contract Period: Option 3 POP Begin: 06-18-2028 POP End: 06-17-2029 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Option Year 3 Total: ________________

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

EXTENDED

Maintenance Inspection Service per year.

Contract Period: Option 4 POP Begin: 06-18-2029 POP End: 06-17-2030

PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Maintenance Repair Parts Contract Period: Option 4 POP Begin: 06-18-2029 POP End: 06-17-2030 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and

Option Year 4 Total:

Grand Total: ________________

B.3 STATEMENT OF WORK

VA Western Colorado Health Care System (WCHCS) Uninterruptable Power Supply (UPS) System Maintenance

1. Purpose:

The VA Western Colorado Health Care System (WCHCS) has a requirement for providing an uninterrupted supply of electrical energy for the safe and continuous operation of the facility.

2. Objectives:

Contractor shall complete preventative maintenance, corrective maintenance, and inspection services on the Uninterruptable Power Supply (UPS) systems to increase operational reliability and eliminate any unplanned downtime. The contractor shall provide materials, labor, and technical staff. All work shall comply with the latest versions of IEEE 450, VHA Directive 1028, National Fire Protection Agency (NFPA) 111, Occupational Safety and Health Administration (OSHA), and manufacturer’s requirements.

3. Scope of Work:

3.1. The contractor shall provide all necessary knowledge, equipment, materials, components, and labor to complete the inspection, testing and preventative maintenance services on the UPS and battery backup systems as defined in section 4 - Mandatory Tasks on the following equipment:

• APC Symmetra PX 40.0 kVA, serial #EDO437001086.

• APC PSX-Maintenance Bypass 111 AMP, serial #XF0441002477.

• Toshiba 4200 FA CT 20kVA, serial #4000914UE09400.

• Additional units listed in the attached List of UPSs

3.2. The items listed in 4.3.1 and 4.3.2 are a suggested PM list and not intended to be all inclusive. In several cases, the standards and manufacturer’s requirements and recommendations may vary. When a conflict arises concerning maintenance or testing, the most stringent code, standard, specification, or recommendation shall apply unless so directed by this contract or the Contracting Officer.

4. Mandatory Tasks and Deliverables:

4.1. - Contractor shall complete an inspection and diagnosis service for the Toshiba 4200FA CT 20kVA UPS per the manufacturer’s requirements and determine all existing deficiencies.

4.1.1. If for any reason, any deliverable cannot be delivered on-time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal shall include a detailed schedule of when the work shall be completed. The transmittal to the COR shall cite reasons for the delay and the impact on the overall project. The POC will review collaboratively with the program office and issue a response in accordance with the contract terms and conditions.

4.1.2. Within 7 business days after work performance has been completed, contractor shall provide an emailed written field service report to the COR. The report shall include all inspections, tests, results, deficiencies, and all parts cleaned or replaced. The report shall include a maintenance service breakdown for all equipment serviced. The report shall include all values recorded during the service work. All deficiencies identified shall be reported to the COR in writing, on the day the deficiency is discovered.

4.1.3. All deficiencies identified during the field service work shall be included in the service report. A repair estimate and timeline for the deficiencies shall accompany the service report provided to the COR. The VA shall review the estimate and determine how the repairs will be completed. If the VA selects the Contractor to repair the deficiencies, a modification to this contract shall be required.

4.2. - Contractor shall provide a repair service on the Toshiba 4200 FA CT 20kVA UPS to correct the approved deficiencies identified from the equipment diagnosis service. All repair work shall be completed according to OEM manufacturer’s requirements.

Deliverables for CLIN 0002

4.2.1. If for any reason, any deliverable cannot be delivered on-time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal shall include a detailed schedule of when the work shall be completed. The transmittal to the COR shall cite reasons for the delay and the impact on the overall project. The POC will review collaboratively with the program office and issue a response in accordance with the contract terms and conditions.

4.2.2. Within 7 business days after work performance has been completed, contractor shall provide an emailed written field service report to the COR. The report shall include all inspections, tests, results, deficiencies, and all parts cleaned or replaced. The report shall include a maintenance service breakdown for all equipment serviced. The report shall include all values recorded during the service work. All deficiencies identified shall be reported to the COR in writing, on the day the deficiency is discovered.

4.2.3. All components provided shall meet the manufacturer’s requirement as approved replacements. All documentation accompanying the components shall be submitted to the COR.

4.2.4. All components provided shall carry a minimum of one (1) year replacement warranty.

4.3. - Contractor shall provide one (1) Annual Preventative Maintenance Service (Major)and one (1) Semi-Annual Preventative Maintenance Service (Minor) per contract year on the equipment listed in 3.1. Preventative maintenance services shall include, but not limited to the task items below.

4.3.1. Tasks for Semi-Annual Inspection (Minor)

• Review alarm history and operation of the system.

• Perform thermal scan and visual inspection of breakers, power connections, wiring harnesses, contactors, cables, fans, and major components of General cleanliness of Battery system area.

• Clean and replace air filters, as needed.

• Measure and record input, output, battery voltages, currents, and frequency from the display panel.

• Where possible, calibrate the display/meters. Inspect cells for physical abnormalities.

• Calculate and record load percentages.

• Verify proper float and equalize settings for existing batteries.

• Measure and record harmonic trap filter currents, where applicable.

• Verify proper operation of remote status panel and monitoring.

4.3.2. Tasks for Annual Inspection (Major)- Annual inspection shall include the items lists in Semi-annual inspection, plus the following items:

• Per customer approval, perform full system functionality test and confirm proper operation, which includes:

o Bringing generator online.

o Transfer system to bypass and secure critical load.

• Review/implement manufacturer field change notices, as needed.

• Utilize external maintenance bypass system, if equipped.

• Inspect inverter and rectifier snubber circuits, gate drives, and discrete components.

• Inspect all power connections, breakers, contactors, transformers, and subassemblies for discoloration or damage.

• Inspect all AC and DC capacitors for leakage or swelling.

• Record date codes, part numbers, and quantities.

• Inspect all fans and record date code, part numbers, and quantities.

• Inspect all logic boards, assemblies, and connections and clean as necessary.

• Clean and vacuum interior and exterior of systems.

• Measure, record, and calibrate power supplies as necessary.

• Verify and calibrate system alignments to factory specifications, where possible.

Deliverables from Preventative Maintenance Inspections

4.3.3. If for any reason, any deliverable cannot be delivered on-time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal shall include a detailed schedule of when the work shall be completed. The transmittal to the COR shall cite reasons for the delay and the impact on the overall project. The POC will review collaboratively with the program office and issue a response in accordance with the contract terms and conditions.

4.3.4. Within 7 business days after work performance has been completed, contractor shall provide an emailed written service report to the COR. The report shall include all inspections, tests, results, deficiencies, and all parts cleaned or replaced. The report shall include a maintenance service breakdown for all equipment serviced. The report shall include all values recorded during the PM service. All deficiencies identified shall be reported to the COR in writing, on the day the deficiency is discovered.

4.3.5. All deficiencies identified during the service work shall be included in the service report. A repair estimate and timeline for the deficiencies shall accompany the service report provided to the COR. The VA shall review the estimate and determine how the repairs will be completed. If the Contractor determines that additional repairs will be needed beyond replacing UPS batteries, a modification to this contract may be required.

VA to provide confirmation to Contractor from CO or COR. Field response time during the period of M-F 7AM – 5PM within 4 hours. Next-day repair parts.

4.3.6. All parts replaced or repairs made during the service without authorization from the VA, will be at the Contractor’s expense.

4.4. 7x24 Technical Support

4.4.1. Contractor shall provide technical support 24 hours per day / 7 days per week / 365 days per year via telephone or email. Contractor shall return all inquiries within 1 hour of submission. Field response time during the period of M-F 7AM – 5PM within 4 hours. Next-day repair parts.

5. Period Of Performance The period of performance shall be from the date of award for a base year and 4 option years.

The contractor shall coordinate with the COR to schedule the services outlined in Section 4.

Normal hours of operation are Monday through Friday, 8:00am-5:00pm, except Federal holidays. The Contractor shall have the flexibility to schedule work outside the normal hours with prior approval of the COR. Contractor shall notify the COR 10 business days in advance to schedule work outside of normal operating hours. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility.

Period of Performance dates:

Base Year: 06/18/2025 – 06/17/2026 Option Year 1: 06/18/2026 – 06/17/2027 Option Year 1: 06/18/2027 – 06/17/2028 Option Year 1: 06/18/2028 – 06/17/2029 Option Year 1: 06/18/2029 – 06/17/2030

There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the federal government during this contract period shall also be observed.

Under current definitions, five are set by date:

New Year’s Day January 1 Juneteenth June 19 Independence Day July 4 Veteran’s Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King Day Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

6. Place of Performance:

6.1. Grand Junction VA Medical Center-Building 1

2121 North Avenue Grand Junction, CO. 81501

7. Key Personnel

7.1. Certain skilled experience professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key personnel”.

The Contracting Officer may notify the Contractor and request immediate removal of any personnel assigned to the task order by the Contractor that are deemed to have a conflict of interest with the government or if the performance is deemed to be unsatisfactory. The reason for removal will be documented and replacement personnel shall be identified within three business days of the notification. Employment and staffing difficulties shall not be justification for failure to meet established schedules.

7.2. The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor’s management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the statement of work.

7.3. Domain Knowledge

7.3.1. Contractor personnel shall have specific and in-depth knowledge of UPS systems and testing equipment.

7.3.2. Contractor personnel shall have knowledge of and shall complete all work in conformance with the latest versions of VHA Directive 1028, NFPA 111, OSHA, and the manufacturer’s requirements.

7.4. Contractor Qualifications

7.4.1. Key personnel shall have the skills and knowledge related to the construction and operation of the electrical equipment and installations and has received safety training to recognize and avoid the hazards involved.

7.4.2. Key Personnel shall have a minimum of three (3) years of recent experience servicing, troubleshooting, installing, and maintaining UPS systems critical power or similar equipment.

8. Type of Contract Firm Fixed price

9. Changes to the SOW:

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. Contractor and Government Responsibilities

10.1. Contractor Responsibilities

10.1.1. Contractor shall furnish personnel, supervision, knowledge, professional expertise, tools, materials, equipment, and quality control to complete the mandatory tasks and deliverables of this SOW.

10.1.2. The items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the contractor and shall be consistent and fully compliant with all applicable VHA Directives, OSHA, IEEE, NFPA, Federal, State, County, City laws, ordinances, and regulations.

10.1.3. Upon request, Contractor shall provide the COR copies of the key personnel’s valid certifications, training records, and work history prior to the commencement of any work performance.

10.1.4. The Contractor and Key personnel shall be responsible for the cost of repair or replacement of any damage to any VA facility structure and/or equipment caused by the Contractor or Key Personnel.

10.1.5. The contractor shall provide the COR a minimum 10 business days’ notice to schedule any services. The COR shall have 7 business days to review and respond to the notice.

10.1.6. Key personnel shall sign in and out at Building 8 and communicate ongoing changes with the COR while on-station. Contact information for all personnel on site shall be provided to the COR.

10.1.7. Where applicable, Contractor shall request energized work permit prior to conducting hot work. Testing, troubleshooting, and voltage measurement do not require an energized work permit in accordance with NFPA70E. Consult NFPA70E for further information. Energized work permits shall be submitted fourteen (14) days prior the requested work date. The energized work permit shall be posted at the work area and all requirements shall be followed.

10.1.8. Contractor shall retain all inoperable UPS’s and batteries for proper disposal per VHA Directive 1850.06 – Waste Management Program. The Contractor shall place the unusable equipment in the proper disposal container or shall give to the COR for proper disposal, at the end of each service trip.

10.1.9. Contractors shall have access and conform to the latest versions of the following Standards and References:

• NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

• NFPA 70E, Standard for Electrical Safety for the Workplace.

• NFPA 110, Standard for Emergency and Standby Power System.

• NFPA 111, Standard on Stored Electrical Energy Emergency and Standby Power

Systems.

• OSHA Standard 29 CFR 1910, Subparts I & S.

• NFPA 70, National Electrical Code.

• IEEE 450 and IEEE 1106

• International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

• VHA Directive 1028, Electrical Power Distribution System

10.2. Government Furnished Items

The COR shall supply the Contractor an escort to the representative for the service line the equipment to be serviced is located.

11. Formal Acceptance or Rejection of Deliverables If deficiencies were discovered not covered by this service contract, Contractor shall provide a written (email) detailed description of deficiencies discovered and a proposal to correct the deficiency, including a description of the work and cost. The VA shall have 10 business days to review the proposal before accepting or declining the offered correction. Acceptance of the correction will be in the form of a modification to this contract.

12. Quality Standards for Deliverables – Performance Measures

12.1. All equipment and components provided shall be free from defects or damage.

12.2. All equipment and components used shall meet the manufacturer’s requirement for acceptable replacements.

12.3. All service reports are completed, thoroughly documented, and delivered to the COR on time, per the requirements of this SOW.

12.4. All completed work shall comply with the latest version requirements of VHA Directive 1028, NFPA 111, OSHA, and manufacturer’s requirements.

13. Security and Safety Requirements

13.1. The A&A requirements do not apply, and a Security Accreditation Package is not required.

13.2. All Contractor personnel working onsite at the Grand Junction campus shall check in and out at the Engineering Office, located at building 8. Access to work areas and performance monitoring shall be provided by the COR and the Service Line representative.

13.3. The Contractor shall adhere to all the facility safety policies. These policies include:

13.3.1. Contractor shall comply with OSHA standards while on station. Any VA employee can stop work that is not in compliance with OSHA standards. The VA will not provide additional funds for delays caused by failure to comply with OSHA standards.

13.3.2. Contractor’s employees shall wear proper PPE for the task they are assigned.

13.3.3. Smoking is prohibited on all WCHCS property. Smoking is not allowed inside any building or outside.

14. Records Management

14.1. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

14.2. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

14.3. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

14.4. The Government Agency shall own the rights to all data/records produced as part of this contract.

14.5. The Government Agency shall own the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

(End of Addendum to 52.212-4)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB

2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C.

3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5).