Attachment 1 - Statement of Work - Ft Riley UPS Battery Replacement Revised 12-18-2023.docx

Veterans Health Administration – Member Services (VHA-MS) (Revised) Statement of Work Ft. Riley, KS Bldg. 409 UPS Battery Replacement

1. GENERAL: The Veterans Health Administration (VHA) Member Services Call Center (MSCC) has a requirement for replacing UPS Batteries located at the VHA-MSCC, Building 409 Pershing Court, Ft. Riley KS 66442. The requirement involves removing and replacing 64 batteries in the facility 1st Floor UPS in accordance with all federal, local, municipal codes and standards.

1.1 Description of Services: The Contractor shall provide all management, personnel, plant, labor, supplies, tools, equipment, communication devices, transportation, and fuel necessary to remove and dispose of old UPS batteries and install new UPS batteries to the standards defined in this Statement of Work (SOW).

1.2 Background: Building 409 has four stories consisting of open office space (cubicles), private office spaces, public restrooms, breakroom, conference room, and training room. Total square footage of the building is approximately 35,000 square feet.

1.3 Objectives: Obtain a qualified contractor to provide 16 additional UPS batteries and install a total of 64 batteries for our Ft. Riley facility. Forty-eight (48) new batteries provided by the VA (**stored on site at the facility).

1.4 Scope: The Contractor will remove and dispose of 64 old UPS batteries, provide/install sixteen (16) new batteries with (like or similar) and install forty-eight (48) additional batteries (currently stored on site at the facility) for a total of 64 batteries in the 1st floor UPS for Building 409, Ft. Riley, Kansas. The Contractor shall perform all services identified to the standards in this SOW. Item quantities are estimates and it is recommended contractor field verify.

1.5 Period of Performance: The period of performance shall be completed within 60 days from date of award.

1.5.1 Place of Performance: The place of performance for this service is Building 409 Pershing Court Ft. Riley, Kansas, 66442.

1.6. General Information

1.6.1 Federal Observed Holidays and Military Training Holidays: Do not schedule work on Federal holidays or days observed in lieu thereof. The Federal holidays listed below are observed. When a holiday falls on a Sunday, the following Monday will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday. When a service is required fewer than three times per week and the time for that service falls on a holiday the work shall be accomplished on the day following or preceding the holiday.

Juneteenth

1.6.2 Hours of Operation

1.6.2.1 All Buildings: The Contractor shall schedule all normal work requirements to be performed during the hours of 8:00 a.m. to 4:30 p.m., Central Standard Time (CST), Monday through Friday, unless advanced coordination is made and approved between the Contractor and the Contracting Officers Representative (COR). These tasks must not interfere with employees working at any time.

1.6.2.2 Facility Severe Weather Closure: If the VHA facility is closed due to emergencies, administrative closings, or severe weather strikes prior to the workday, Contractor employees shall listen to one of the local radio and television stations for operations announcements regarding Waco closures.

1.6.2.3 Facility Closure: When a facility closure occurs on a regularly scheduled day of work, the Contractor shall, upon direction of the COR:

· Perform the work on the following workday.

· Reschedule the work on any day satisfactory to the COR and the Contractor.

1.6.3 Quality Control: Quality control is the Contractor’s responsibility. Contractor quality controls are how the Contractor assures the custodial services are accomplished in accordance with (IAW) contract documents.

The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed IAW this SOW and associated documents. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies.

1.6.5 VA Quality Assurance: The VHA is responsible for quality assurance and will monitor the Contractor’s performance under this SOW. The COR is the VHA’s Quality Assurance Evaluator.

1.6.6 Security Requirements: The Contractor shall provide the appropriate information to have access to buildings. Contractor personnel and/or sub-contractor personnel will be issued a contractor badge for access into the building.

1.6.6.1 Key Control: All references to keys include key cards. If required, the Contractor shall establish and maintain a key control system to ensure that VHA keys and key cards issued to the Contractor are not lost, stolen, or used by unauthorized persons. The COR and Contractor will conduct an initial inventory on all keys and key cards prior to the start of contract performance. No keys issued to the Contractor by the VHA shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys or key cards to the COR.

1.6.6.1.1 Unauthorized Use of Keys: The Contractor shall prohibit the use of VHA issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas.

1.6.6.2 Lost and Found Property: Turn in all articles of possible personal or monetary value found by the Contractor's employees while performing duties under this contract to the COR. Obtain receipts for articles turned into the COR.

1.6.7 Post-Award Conference and Periodic Progress Meetings: The Contractor agrees to attend any post- award conference and periodic progress meetings convened by the CO or COR IAW with FAR Subpart 42.5, Post-Award Orientation.

1.6.8 Contracting Officer’s Representative (COR): The COR is an authorized representative of a CO within the scope of his or her authority and is not authorized to change any terms and conditions of the resulting contract.

1.6.9 Key Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Contract Manager is absent shall be designated in writing to the CO and presented at the Post Award Conference. The Contract Manager or alternate shall have full legal authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., CST, Monday through Friday except Federal holidays or when the VHA facility is closed.

1.6.10 Identification of Contractor Employees: All Contractor employees shall wear personal identification cards, or badges, while working on the Installation, to avoid creating an impression that they are VHA officials.

1.6.11 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the VHA. The Contractor shall ensure their personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

1.6.19.1 Changes in Work Schedules: If schedule changes are needed, the contractor will notify the COR 14 days prior to the requested schedule change. Schedule change requests will include revised schedule and work required during the revised schedule request.

1.6.20 Accessibility: Contractor shall contact the COR for access to the facility.

2. VHA-FURNISHED PROPERTY AND SERVICES

2.1 Services

2.1.1 Fire Prevention and Protection: The VHA will provide fire prevention and protection service at the facility for the Contractor.

2.2 Utilities: The VHA will furnish, without charge to the Contractor, natural gas, electricity, water, and sewage to support Contractor operations while performing the services specified herein. The Contractor is responsible for operating under conditions that preclude the waste of utilities and shall instruct employees in utilities conservation practices.

3. CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

3.1 General: Contractor shall furnish all materials, tools, equipment, communications devices, transportation, fuel, personnel, and supplies; estimates, plans, schedules, records, reports, licenses, registrations, certifications, permits, and signs required to perform the services of this requirement.

4.4 Tools and Equipment: Contractor shall provide and maintain all tools and equipment necessary to perform the required work.

4.4.1 Equipment

4.4.1.1 All equipment shall be inspected by the contractor prior to use to ensure safe operating conditions. Any equipment found to be a hazard or non-serviceable shall be removed from the facility upon discovery.

5. SPECIFIC TASKS

5.1 STACO UPS (1st Floor)

a. Remove and dispose of sixty-four (64) Deka HR5500 12V Batteries from the STACO Energy Product system on the 1st floor. Replace a total of sixty-four (64) batteries, with sixteen (16) new batteries provided by contractor and forty-eight (48) new batteries provided by the VA (**stored on site at the facility), that meet or exceed the following specifications:

Nominal voltage: 12V, 550 WPC for 15 minutes to 1.67 VPC at 15 degrees Celsius: 381 short circuit current (A): 4,225, Max Discharge Current: 670, Internal resistance (mO): 3, Dimensions (inches) 11.8 x 6.8 x 8.4, Weight 80lbs.

**Batteries provided by the VA are stored in the basement with elevator access from the basement to the 1st floor.

5.2 Workmanship: The performance of work shall conform to the standards specified. While performing services in the building during normal duty hours, work areas left unattended shall be protected with the necessary warning signage to protect occupants from possible safety hazards such as slipping and falling. While performing services in the building after normal duty hours, maintain the physical security of the building.

doors closed and locked. Close and lock doors and windows and turn off lights upon completion of work. If the CO or the COR determine the work does not meet standards specified for a particular task, the Contractor shall redo the task at no expense to the VHA within 24 hours of notification. Any VHA property damaged by the Contractor during work performance shall be repaired or replaced immediately by the Contractor at no expense to the VHA.

6. APPLICABLE PUBLICATIONS: Publications applicable to the performance of work are listed below. Publications are referred to basic designation only. Assume publications to be the most current edition in effect at the time the contract is awarded. Publications referred to in the text shall be considered mandatory for the Contractor's performance of work. Comply with all mandatory publications and publications referenced therein or supplemented by the publications. All other publications shall be considered advisory in nature.

a. U.S. Department of Labor Occupational Safety and Health Administration (OSHA) Regulation: Available without cost at http://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1 910 29 CFR 1910: Operational Safety and Health Standards.