36C25922Q0432_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25922Q0432 X 06-21-2022 554-22-147 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Jared.Detton@va.gov

Jared Detton 303-283-5307 The contractor shall furnish all labor, equipment, materials, and supervision to replace check valves and complete modifications to the domestic hot water (DHW) system piping at the Rocky Mtn. Regional Medical Center VAMC, located at 1700 N. Wheeling St., Aurora, CO, 80045.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership, and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urgedto contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they havenot already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to close of solicitation.

Project magnitude: between $25,000 and $100,000. The NAICScode is 236220 - Small Business size standard is $39.5 M.

All questions in relation to this solicitation must be submitted in writing via e-mail to Jared.Detton@va.gov and received no later than July 06, at 12:00 P.M. (Noon) Mountain Time (MT).

A site visit will be held on June 30, at 10:30 AM Mountain Time (MT). Please meet at the Patriot Brew Coffee Shop located on the main concourse.

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes July 18, at 2:00 P.M. MT.

X 52.211-10 X

2:00 PM

MDT

07-18-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 BID SCHEDULE

Bid Schedule The contractor shall furnish all labor, equipment, materials, and supervision to replace check valves and complete modifications to the domestic hot water (DHW) system at the Rocky Mtn. Regional Medical Center located at 1700 N. Wheeling St., Aurora, CO 80045.

Contractor Name:

DUNS:

Firm Fixed Price Lump Sum amount

0001 Base Pricing 1 Job $_____________

(SEE SOW FOR DETAILS)

Provide all work as described by attached Plans, specifications, and Wage Determinations for Veterans Administration project:

VA Project: Replace DHW North Check Valves at the Rocky Mtn. Regional Medical Center, Aurora, as described in the attached statement of work. Price includes all costs for construction.

Cost shall include but not be limited to direct and indirect costs including profit, overhead, general and administration, insurance, labor, bonds, taxes, necessary for 100% completion of the project as indicated in the attached SOW. The construction performance period is 60 days from receipt of notice to proceed.

Grand Total $________________

A.4 STATEMENT OF WORK

Page 1 of Page 1 of

STATEMENT OF WORK

Replace DHW North Check Valves Project Number 554-22-147 Rocky Mountain Regional Veterans Affairs Medical Center (RMRVAMC) 1700 N Wheeling St., Aurora CO 80045

1.0 – SCOPE

The Department of Veterans Affairs has a requirement to make modifications to the domestic hot water (DHW) system piping to address issues with back flow prevention, flow restrictions, and expansion tank capacity at the Rocky Mountain Regional VAMC. The project includes domestic water piping modifications in two locations, Boiler Room LS-209 and Mechanical Room CS-133.

2.0 – REQUIREMENTS & MANDATORY TASKS

Work shall include all labor, material, and equipment to meet the objective and includes the following tasks:

· Portions of this work shall require DHW shutdowns planned and performed to minimize operational impact. This includes verification of all materials and spares are on site prior to starting work and after hours work so tie-ins correspond to periods when domestic hot water demand is lowest.

· Work in LS-209.

· Replace two existing 6” check valves on the DHW make-up line.

· Install a new 6” butterfly isolation valve with chainwheel actuator downstream of the first check valve on the make-up water line.

· Install new 6” sch 10 SS piping to connect lines currently leading to solar thermal heat exchangers. The solar thermal system shall be abandoned in place.

· Install blind flanges on lines leading to solar system.

· Install new bladder on the expansion tank 6-DET-02 (Wessel TXA-1600).

· Demo expansion tank 6-DET-01.

· Reuse 1.5” line to connect 6-DET-02 to the DHW system.

· Demo and cap existing ¾” line from solar thermal tanks to 6-DET-02

· Install new 6” sch 10 SS piping connecting lines currently leading to thermostatic mixing valve (TMV) station.

· Demo TMV station. Blind associated DHW return and DCW lines at source to minimize deadlegs.

· Provide insulation and piping supports as required.

· Work in CS-133.

· Install new 4” sch 10 SS piping connecting lines currently leading to thermostatic mixing valve (TMV) station.

· Demo TMV station. Blind associated DHW return and DCW lines at source to minimize deadlegs.

· Provide insulation and piping supports as required.

3.0 GENERAL:

All work performed under this contract shall conform to all VA drawings, specifications, standards, as well as OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and other applicable building codes.

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a “Competent Person” on the job at all times (must have a 30-hour OSHA card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training. Documentation of these requirements shall be submitted and approved prior to performing the work.

Contractor shall submit a project Site Specific Safety Plan (SSSP) / Accident Prevention Plan (APP) that must be reviewed by VA Safety prior to work beginning. This plan shall detail fire safety, construction, and health-related safety measures, in addition to providing necessary training records for all employees for the previous year. A company standard or boilerplate safety plan will not be acceptable – plan should be specific to the site/project and contain a detailed hazard analysis for each element of construction to be performed such as an Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA).

The Contractor is responsible for protection of existing finishes, and VA property, furniture, fixtures and equipment (FF&E) located in all areas where contract work being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The contractor is liable for any damage to VA property during the contract, and all tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement. If contract work is anticipated to cause damage or issue other than what is covered within the scope of work, the contractor shall notify and discuss with the COR prior to commencing work if possible. Contractor will report any damage or disfigurement to these items when caused by the Contractor’s personnel; any necessary repairs/replacement will be coordinated with the COR.

4.0 PROJECT MANAGEMENT:

Based on the above list of work items, the general contractor selected must complete, maintain, and submit the following documentation and adhere to the following managerial requirements:

· Construction schedule including sequencing, durations, and critical path.

· Site-Specific Safety Plan (SSSP) with an emphasis on tasks to be performed during the work.

· Maintain site supervision by a competent individual(s) with OSHA-30 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

· Manage job-site access and security.

· Implement and maintain required Infection Control Risk Assessment (ICRA) and Interim Life Safety Measure (ILSM) items as required. See Draft ICRA/ILSM.

· The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW and obtain VA identification badges for all employees as necessary (typically personnel that will be onsite for longer than 5 days). Contractor shall consider lead-time for badge procurement as approximately 2-4 weeks from initial appointment. The Contractor shall maintain throughout the life of the contract, a current list of technicians and their credentials available for inspection by the Government at any time.

· Shall host regular project update meetings (weekly/bi-weekly, as discussed with the COR) including distributed notes/minutes after each meeting.

5.0 - SUPPORTING DOCUMENTS:

· ENC_Plumbing_As-built Drawing

· CON_Plumbing_As-built Drawing

· Original Construction Redlined Drawing 00.PP.406 Plumbing Details

· Project 554-22-147 Pictures

VA Specification sections:

· 00 01 10 Table of Contents

· 01 00 00 General Requirements

· 01 33 23 Shop Drawings Product Data Samples

· 01 35 26 Safety Requirements

· 01 42 19 Reference Standards

· 01 45 00 Quality Control

· 01 74 19 Construction Waste Management

· 22 05 11 Common Work Results for Pluming

· 22 05 23 General Duty Valves for Plumbing Piping

· 22 07 11 Plumbing Insulation

· 22 11 00 Facility Water Distribution

Project Drawings:

· Project Drawing #1 for 554-22-147

6.0 - CODE & REGULATION COMPLIANCE:

The Contractor shall comply with public laws and statutes including all changes and amendments to federal, state, and local environmental statutes and regulations in effect the date of issuance of this delivery order, including applicable portions of the latest version of documents cited in the basic contract and below:

· NFPA 99 - Healthcare Facilities Code

· NFPA 101 - Life Safety Code

· Architectural Barriers Act & VA Barrier Free Design Standard

· International Code Council (ICC): IBC: International Building Code

· Building Officials and Code Administrators International (BOCA)

· International Conference of Building Officials (ICBO): UBC: Uniform Building Code

· 29 CFR 1910 Occupational Safety and Health Standards

· 29 CFR 1926 Safety and Health Regulations for Construction

· Federal Occupational Safety and Health Act / OSHA requirements

7.0 – SUBMITTALS:

Contractor shall submit the following prior to beginning scope of work:

· Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of Notice to Proceed (NTP), and monthly with invoices.

· Site Specific Safety Plan (SSSP)

· SSSP to be submitted to VA Safety staff and COR for review 10 working days after issuance of NTP.

· SSSP to be reviewed and commented by VA Safety staff and COR prior to start of construction activities.

· Construction Demolition/Removal Plan

· Inspection reports, manufacturer approval certificates, and warranties as noted in specifications.

· Penetration and or hot work permits as necessary.

· Manufacturer and construction warranties as noted in specifications.

· Project Schedule including sequencing and durations.

· SOV – Schedule of Values

· The schedule will be provided to COR 10 working days prior to start of the work.

· Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. OSHA-30 certified technician shall be onsite anytime work is being performed.

· Material Submittals – Submit for COR approval

· Manufacturer’s specifications for all materials and equipment planned for installation.

· Inspection reports, manufacturer approval certificates, and warranties as noted in specifications.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

Contractor shall submit hours worked, full report of completed piping which shall include location, hours worked, the full name of Contractor’s employees on site, and digital photographs before and after work is completed. Reports shall be submitted within one day upon completion of work performed. Contractor will provide a completed redline drawing of the completed routing of piping.

8.0 – RESOURCES

The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for area where work is being conducted. Under this contract, the contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and for testing and maintenance required for completion of this contract.

Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications. All new equipment including parts and labor shall be preapproved by the COR. Prices for parts shall be invoiced at no more than 10% above contractor’s costs, including shipping and handling. Verification of contractor’s cost shall be included with all invoices. Contractor shall provide all necessary equipment to perform the work required.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

The Contractor shall instruct his/her personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities which shall include but not necessarily be limited to:

· Lights shall be used only in areas where and at the time when work is actually being performed unless otherwise directed.

· Contractor’s personnel will not adjust mechanical equipment controls for heating, ventilation and air conditioning systems.

· Government telephones shall not be used for personal reasons or for any toll or long-distance calls

9.0 ACCEPTANCE STANDARDS:

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA.

10.0 – SAFETY AND FIRE PREVENTION

· In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building.

· The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refused to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default of the contract.

· The Contractor shall comply with applicable Federal, State and local safety and fire regulations and codes which are in effect at the beginning of the contract. The contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees

· The Contractor’s personnel shall follow applicable facility policies concerning fire/disaster programs.

· All materials and equipment will be removed from the facility or stored properly at the end of the workday and secured during the workday. Under no circumstances will the Contractor allow for any equipment to be left unattended for any length of time.

· The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety.

· Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

· The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

· No flammable liquids shall be stored or used in the medical center.

· The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification onsite at all times of extinguisher inspections.

· The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

· All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

· The Contractor shall assume responsibility of environmental protection of all material storage.

10.1 – ACCIDENT PREVENTION

Precaution shall be always exercised for the protection of persons (including employees) and property. These shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. Contractor shall comply with all applicable laws relating to safety precautions, including the safety regulations of the Division of Industrial Safety, Department of Industrial Regulations of the state.

10.2 - ENVIRONMENTAL PROTECTION

· The Contractor is responsible for daily cleanup of all areas affected by its work. Areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with contractor work.

· The Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of work. The Contractor shall repair or replace any damage incurred during its work at their expense.

· Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the workday of incurred damage.

11.0 – WORK STANDARDS AND ICRA/ILSM

· Work site shall be free of debris and returned to original condition upon completion of preventative maintenance or repairs.

· All work is to be performed in areas used daily by facility patients and staff. Contractor will take suitable measures to control all material and equipment to produce a minimum of interference in facility routine. All work shall be performed in a safe and prudent manner. Contractor shall coordinate all closures of rooms with COR who will coordinate with VA-Chiefs.

· Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to staff, patients and shall have under construction, no greater amount of work than can be completed promptly and properly with due regard to the rights of staff and patients. Any person the COR may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement.

· The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. VA anticipates an overall ICRA level II for this project.

12.0 - HAZARDOUS MATERIAL REPORTING

· The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

· Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

· In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

· Asbestos Containing Material (ACM) is not present in the workspace. If contractor locates suspected ACM in addition to material noted in report, they shall contact the COR immediately for further direction. If any ACM is disturbed or becomes friable due to contractor actions, the construction site shall be shut down until and contractor shall provide appropriate containment at their own expense. In addition, contractor shall be responsible for all abatement and disposal of affected material at their own expense, only after which the job site shall be reopened for continued work. In the event of an ACM disturbance event, the COR shall be immediately notified and shall provide specifications on asbestos abatement.

13.0 HOURS OF WORK

All construction activities shall be conducted during normal business hours Monday thru Friday from 0730 hrs. to 1600 hrs. (except where indicated differently herein re: after-hours work) excluding Federal Holidays and any other day declared a federal holiday by the President of the United States listed below. Contractor’s work shall not interfere with the functions of the facility during weekends. Barricades, ICRA containment provisions shall be arranged to allow patients and staff unimpeded access (including wheelchairs and patient beds where applicable) to services and resources within the facility.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

If work requires after hours work due to operational concerns or ICRA constraints, then Contractor shall inform COR seven (7) days in advance.

Postponement/Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the Contractor and the COR. Postponement due to inclement weather will not cause assessment of the penalty provision outlined above, nor should there be an additional cost to the Government.

All work shall be scheduled and performed within the date and time approved by the COR, in conjunction with the department occupying the space served by this equipment.

14.0 BADGES AND PARKING

All Contractor personnel are required comply with VAAR 852.273-74 (Available online at VA Technical Information Library) which covers the following requirements: Background checks, and the wearing of identification (I.D.) badges issued by the VA RMRVAMC while on VA property. Contractor must acquire PIV badge for all staff onsite prior to work beginning. Failure of the background check may result in specific personnel not being allowed to work on VA premises and the Contractor will need to provide replacement personnel. Contractor to consider lead-time on PIV Badging process.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract.

15.0 – PERSONNEL QUALIFICATIONS

· The Government reserves the right to accept or reject Contractor’s staff for cause.

· All inspectors/testers shall hold current OSHA 10/30 certification and membership. Documentation of this to be submitted by the Contractor to the COR prior to beginning project work. A competent person with OSHA 30 certification must be always on site.

· The Contractor shall have a back-up technician in the event the primary technician is unable to perform his/her duties.

· The Contractor will ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPAA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon.

· All personnel required to hold OSHA 10 certification as a minimum.

· Contractor personnel performing plumbing work must hold a state issued journeyman or master plumbing license or be an apprentice working under a state licensed plumber.

15.1 – PERSONNEL REQUIREMENTS

Supervision: The Contractor shall specify a Project Manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work. The Contracting Officer shall be notified in writing of the names of the Project Manager and of changes in personnel appointed to fulfill this function or in the absence of the Contractor, act for the Contractor as the Contractor’s Representative.

16.0 – QUALITY CONTROL

The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected before beginning work in another area. Any damage done by Contractor will also be noted and corrected by the Contractor within 2 working days. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately.

17.0 – ACCEPTANCE STANDARDS

Completed work will be to the entire satisfaction of the VA and the COR shall be the sole judge as to its acceptability. Any work not acceptable to the COR, shall be immediately, at Contractor’s own expense, refashioned to an acceptable level.

18.0 – MEETINGS

A Pre-Propsal site walk meeting will be held at a date and time specified by the solicitation to review scope, service, site, and requirements with perspective contractors, and provide answers to any questions. The date and time of this walkthrough will be determined by the CO and COR. Contractor and/or subcontractors shall be responsible for making any clarification requests that arise at the pre-proposal walkthrough directed to the CO prior to the bidding of the work.

19.0 – PERIOD OF PERFORMANCE:

Period of performance including lead time for materials and submittals: sixty (60) calendar days from issuance of the Notice to Procede (NTP).

20.0 -- ACCESS TO SITE

The COR shall provide the Contractor access to all buildings and rooms required in the provisions of this contract. The Contractor shall notify the COR when leaving these areas. The Contractor and all personnel shall comply with the security clearance or access controls of areas within the Medical Center. If the Contractor must obtain access to areas that require special security precautions, the COR will arrange for access.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR QUOTE

This is a Request for Quote in accordance with FAR Part 13. Potential offerors must follow all instructions in order to be compliant with the solicitation.

It is the responsibility of the offeror to verify that their offer is complete. The offeror is responsible for submitting all required forms and documents with the offer.

The Government will award a single contract resulting from this solicitation to a responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based on Past Performance, and Price.

I.4A SELECTION CRITERIA/QUOTE PREPARATION INSTRUCTIONS

Quotes will be evaluated in accordance with FAR 13.106 Simplified Acquisition Procedures Award will be made based on the following factors:

Factor 1 – Past Performance Factor 2 - Price Offerors are encouraged to provide their best offers with the past performance information requested for evaluation. The Government, based on the offered material presented, will award to the offeror that best demonstrates to be most advantageous for the Government.

Factor 1 - Past Performance: Offerors shall provide past performance information on two (2) federal, state, local government or private contract of similar type, scope, size and complexity. For purposes of this evaluation, a relevant project is further defined as experience with plumbing modifications to domestic hot water (DHW) systems. Project shall have a minimum amount of $25,000.00 or more and completed within the past five years from the date of issuance of this RFP. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the quote. The Government may also evaluate recent and relevant past performance, based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THE OFFEROR CANNOT PROVIDE A CPARS FOR PROJECTS LISTED IN FACTOR 1, then the offeror shall submit Past Performance Questionnaires (PPQ).

Completed PPQs should be submitted directly from your client via email to Jared Detton at Jared.Detton@va.gov. If you have any questions, please contact Jared Detton at Jared.Detton@va.gov. If the offeror is unable to contact a client for a project(s) before closing date, the offeror should complete and submit with the quote the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

Basis of Evaluation: Past Performance will be evaluated in accordance with FAR 13.106-2 and award will be made to the offeror presenting the best value to the Government.

The Government also reserves the right to award to the lower priced offeror with lower past performance rating if the Source Selection Authority (SSA) determines the price difference does not merit awarding to the higher priced offeror. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 - Price: Offerors shall provide pricing as requested in the Schedule of Service identified within the SF1442 Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

3. Limitation on Subcontracting:

IAW VAAR 852.219-77 each offeror will review the clause and complete the certificate included in the clause. This certificate will be complete prior to solicitation closing and submitted with the proposal documents. Failure to comply with this requirement will result in removal of proposal for consideration for award.

4. Employee Licenses, Certification and Experience All offerors must submit with their quote any and all relevant licenses, and certifications for the employee’s they plan to utilize for this project. Additionally, all relevant type, and years of experience installing and/or performing maintenance on PIM antennas, EMT, coax & connectors, public life safety systems, and Laird Antennas and RF systems LTD for each employee shall also be provided.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $25,000.00 and $100,000.00 I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B QUOTE REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email to Jared.Detton@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, and one attachment for past performance information) not to exceed 15MB. Proposal cam be submitted in one email if 15MB or less. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Quotes shall be received by 2:00 PM MT on July 18, 2022. There will be no public opening. Submit quotes to: Jared.Detton@va.gov .

I.6B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

1. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

1. Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

1. Please note that we can no longer accept .zip files due to increasing security concerns.

1. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer.

Each electronic offer must also include a signed and scanned SF-1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

1. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

1. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c).

1. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your quote is readable.

1. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.2 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers.