36C25921Q0758 - Arjo Patient Lifts.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 71

36C259-21-AP-2363/2364

660-21-3-6393-0575/0576

36C25921Q0758 09-15-2021

Matt Sarangay 303-712-5752 09-17-2021

2:00PM MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

X

339112

1000 Employees

N/A

X

George E Wahlen Medical Center

500 Foothill Blvd Salt Lake City UT 84148

36C259

Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 https://www.tungsten-network.com/ 1-877-489-6135

Arjo Patient Lifts

This solicitation is for products in accordance with the attached Statement of Work (SOW) and Price/Cost Schedule.

Questions must be submitted to matthew.sarangay@va.gov prior to 2:00 PM MDT on 9/16/2021.

Quotes must be submitted via email to matthew.sarangay@va.go no later than 2:00 PM MDT on 9/17/2021.

X X

36C25921Q0758

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

C.3 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUL 2021) 47

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Specialist, Matthew Sarangay, matthew.sarangay@va.gov

Department of Veterans Affairs

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300

Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After delivery and acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungsten-network.com/

1-877-489-6135

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK FOR

INSTALL CEILING LIFTS SERVICE AT

GEORGE E. WAHLEN SALT LAKE CITY VA MEDICAL CENTER

SALT LAKE CITY, UT

84148

1. General.

1.1 The scope of work shall provide all labor, material, tools, docking station (if required), batteries, equipment, permits, testing, and reports required to install and perform site prep for permanent ceiling mounted patient care lifts. The lift motor shall be an Arjo Maxi Sky 2 with Enhanced Charging System (ECS) and Infection Control (IC). All lifts shall be capable of lifting 600 lbs.

1.2 For all rooms that apply, a rail system shall be designed, constructed, and installed in such a manner as to allow for minimum interference with patient room space. Operation of the system shall be smooth. Motorized unit shall slide easily in track and transverse rail shall move easily in- side/overhead rails. Operation of the system shall allow for adequate lifting height allowing for transfer of patient from bed. The system operation shall include the capability to work with both a fixed start/stop button and a remote control. The rail sections shall be movable on the XY axis.

1.3 All work and all equipment supplied shall meet the requirements specified in Specification Section 11 73 00 Ceiling Mounted Patient Lift System

1.4 Scope shall include as outlined in section 8; (Nuclear Medicine) installation of 5 new ceiling mounted lifts with ECS and IC on an XY axis track for full use of exam table, (Podiatry) installation of 10 new ceiling mounted lifts with ECS and IC on an XY axis track for full use of exam chair/table, (CT) installation of 1 new ceiling mounted lift with ECS and IC on an XY axis track for use within full range of CT exam table, (Acute Medicine/2E) installation of 1 new ceiling mounted lift with ECS and IC on an XY axis track for use within full range of patient bed(s), (Surgical/3W) installation of 3 new ceiling mounted patient lifts with ECS and IC on an XY axis track for use within full range of patient bed(s), (ICU) removal of 10 linear ceiling tracks and replacement with 10 new ceiling mounted patient lifts with ECS and IC on an XY axis track for use within full range of patient bed, (GI Lab Admit/Recovery Bay) installation of 1 new ceiling mounted lift with ECS and IC on an XY axis track for full range of patient bed, (Emergency Department) installation of 3 new ceiling mounted patient lifts with ECS and IC on an XY axis track for full range of patient bed 2 in Life Support, 1 in Trauma Bay and reconfiguration of 3 existing ceiling tracks with cassette upgrade from Maxi Sky 600 to a new ceiling mounted patient lift cassette with ECS and IC that works in conjunction with current Arjo XY tracking in GA43-1-4, (SIM Lab) installation of 1 new ceiling mounted lift with ECS and IC on an XY axis track for full range of patient bed for training purposes, (Dialysis) installation of 1 new ceiling mounted patient lift with ECS and IC on an XY axis track for use within full range of patient bed, (RICU) replacement of 8 Maxi Sky 600 ceiling lift cassettes (technology upgrade) with 8 new ceiling lift cassettes with ECS and IC, (SDS/PACU) installation of 6 new ceiling mounted patient lifts with ECS and IC on an XY axis track for use within full range of patient bed (4 in Pre-Op, 2 in PACU).

1.5 Overtime will be required throughout this project and the contractor will be required to have a CP/SSHO at the SLCVA during all installation times. The contractor work with the installers but no interfere with their hours of operation.

1.6 This work will be in an active COVID wing and masks are required on the SLC VA campus at all times while inside of any building, and anywhere on campus that social distancing of 6 feet apart is not able to be maintained.

1.7 Fire, and Safety control requirements shall be enforced for the duration of the project, regardless of any disruptions, to protect patients, visitors, VA staff, and contractors/subcontractors. The contractor shall be responsible for the site during construction and shall ensure all contractor employees and subcontractors adhere to all f ire and safety related control requirements always. The VA will inspect all containments and active work areas periodically during construction. The contractor shall be required to install temporary fire detection and suppression system if f ire systems are compromised.

Contractor/ subcontractors shall conduct themselves in a professional manor at all times as this is an active Medical Center, keeping in mind noise levels affects patients, and shall adhere to all industry standard practices. Contractor shall repair all penetrations created during construction to meet the requirements for fire-rated walls.

1.8 The contractor shall be required to lead meetings to discuss progress and problems with the VA staff. The contractor shall be required to take meeting minutes and distribute to the VA for approval and as documentation of what was covered within the meeting.

1.9 The project site is within the VA complex, which will remain active during construction. As such, thorough attention to keeping a secure site and keeping all items that could pose a self-harm risk or be used to hurt others must be locked up at all times. Construction barriers will be required for the duration of the construction to isolate staff from dust, debris and construction hazards. Features of f ire protection shall not be compromised, ILSM measures will be installed if needed, and all VA security and safety measures are required.

1.10 The Prime Contractor shall designate a minimum of one Site Safety and one Health Officer (SSHO) to administer the contractor’s safety program and government-accepted Accident Prevention Plan. Each subcontractor shall designate a minimum of one Competent Person (CP) in compliance with 29 CFR 1926.20 (b)(2) that will be identif ied as a CP to administer their individual safety programs. Also, The SSHO or an equally qualif ied designated representative/alternative will maintain a presence on the site during construction operations in accordance with FAR Clause 52.236-6: Superintendence by the Contractor. CPs will maintain presence during their construction activities in accordance with above mentioned clause. A listing of the designated SSHO and all known CPs shall be submitted prior to the start of work as part of the APP with the training documentation and/or

AHA.

1.11 In order to comply with above, please do NOT bid for same SSHO that would or would potentially cover multiple projects on the campus.

2. Education/Training.

Manuals: Contractor shall provide one copy of the owner’s manual. Contractor shall provide five copies of the repair manuals for each different model of lift installed under this order or contract at no additional cost to the government.

3. Technical.

3.1 Contractor shall provide a submittal showing track design and layout, support locations, and ceiling anchor details. Anchors into ceiling/deck shall be designed for the specific construction type used and ceiling/deck shall be field-verified by contractor (see 7.1).

3.2 Contractor shall install charging units in a similar location as to the existing charging stations in the patient exam rooms in Acute Medicine/Clinics and Telemetry.

4. Schedule.

4.1 Provide an Installation Plan including phasing and indicate time per unit with minimum interference to patient care.

4.2 Provide proof of full supply availability to begin installation a minimum of 14 days prior to planned start date.

4.3 Provide plan for install completion within 90 days of notice to proceed.

4.4 Be advised that the SLC VA is a very active hospital and night and weekend work may be required on rooms that loud noises and installation activities could adversely affect patient care.

Scheduling will have to be carefully coordinated with VA staff, engineering, and the COR.

5. Ceiling Lift Performance Requirements.

5.1 Ceiling lifts must have a maximum safe working load of 600 lbs to be compatible with existing Arjo Maxi Flite Loop Slings with a maximum safe working load of 600 lbs.

5.2 Ceiling lifts must be motorized with a continuously charged rail that charges the lift anywhere on the rail eliminating the need to send the lift back to the charging station after the patient transfer and must have been successfully proven by the vendor to be compatible with the existing Arjo KWIKtrak ceiling rails systems and supports.

5.3 Ceiling lifts shall be ceiling mounted to provide lifting capability for the maximum area possible within each room and not interfere with bed clearance due to ceiling height limitations.

5.4 Ceiling lifts shall be motorized with an LCD display that demonstrates usage monitoring, display battery charge, maintenance, and warning symbols that are easily recognizable. It must be capable of being moved to an out of the way position on the rails with minimal effort that will not cause harm to the heads and upper torsos of staff or patients, nor will it interfere with other wall or ceiling mounted medical equipment.

5.5 Ceiling lifts shall meet all Underwriters Laboratory requirements, life safety codes, national electric codes, f ire safety codes, and all other applicable federal, state and local codes.

5.6 Ceiling lifts must have weight capacities as specified in the Statement of Work with a compact 2-point spreader bar with hook and safety latches that is quickly removable without tools and provides easy replacement options of interchangeable 4-hook spreader bars and 8-hook spreader bars with safety latches.

5.7 Ceiling lifts that do not have scales purchased shall be capable of easily adding a digital scale without tools that weighs up to the capacity of the lift (600 lbs).

5.8 Ceiling lifts must have accompanying documentation that they are compatible with and warranted for use with other manufacturers’ loop slings that are suitable for 2-point, 4-point, and 8-point spreader bars including the full range of Arjo Maxi Flites that are in use at this facility and have a maximum safe working load of 600 lbs.

5.9 Ceiling lifts and standard single-patient-use slings shall be able to reposition patients in bed, transfer them in lying or sitting positions, and lift patients from floor level to bed level.

5.10 Ceiling lifts must be capable of lowering patients easily in an emergency with a manual override feature that is clearly marked.

5.11 Ceiling lifts shall include safeguards to prevent patients from being trapped or hurt, such as emergency stop cords or emergency lowering devices in the event of a power failure that are easily reachable and clearly marked for most caregivers.

5.12 Ceiling lifts must allow patients to sleep in in-patient rooms without interruptions; including warning alarms or bright f lashing lights.

5.13 Vendor must describe how they will ensure minimal downtime when support and parts are needed during the warranty period and how they will provide education for users and Biomedical Engineering staff.

5.14 Ceiling lifts must include infection control components such as an easily cleaned non-porous lifting strap that is not easily soiled or capable of absorbing contaminants, a 2-point spreader bar that must have a non-porous attached plastic cover (without zippered function), a silicon emergency stop cord. All high frequency touched components such as the lifting strap, spreader bar, handset, handset cable, and emergency stop cords must be easily cleaned with the most used disinfection products that minimize the likelihood of cross contamination of most healthcare acquired infections including Pseudomonas aeruginosa, Staphylococcus aureus, Escherichia Coli, and Klebsiella pneumoniae that are diff icult to disinfect.

6. Contractor Responsibility.

6.1 Contractor shall not breach any firewalls during installation of lifts.

6.2 Ceilings shall not be slotted exposing space above ceiling to the room below.

6.3 Contractor shall repair/replace any damages caused by the contractor while installing patient lifts.

7. Special Requirements.

7.1 The contractor shall visit the sites and assess the structure of each ceiling lift location to ensure safe installation of the equipment and shall supply the installation plans to the George E.

Wahlen VAMC who must accept them before installation.

7.2 The contractor shall not require movement of any lights, sprinklers, televisions, or other ceiling fixtures to install ceiling lifts. If movement of pre-existing fixtures is unavoidable, the contractor must discuss the design with the Contracting Officer Representative. All modifications will be worked out with engineering and the COR.

7.3 The contractor will be required to coordinate with the COR and engineering to set up infection control measures (ICRA). The contractor will be required to follow the ICRA and other safety guidelines set out by the Salt Lake City, VA.

7.4 The contractor will be required to close in the ceilings at the end of every shift. If a ceiling cannot be closed in, the contractor will be required to install f ire safety devices tied into the Salt Lake City fire system.

7.5 Ceiling lifts shall not add obstacles or impair any normal operations in patient rooms.

The contractor shall indicate to the COR and engineering the locations needed for the 120V outlets and coordinate with the COR and engineering for installation.

7.6 Load test after installation shall be performed by the manufacturer/contractor.

Manufacturer/contractor shall certify that lifts are installed properly and function correctly.

8. Work Area.

Building 1, 1st Floor

Nuclear Medicine (1 lift, 1 exam table)

Room # Ceiling Lift

1E05 XY

1E08 XY

1E09 XY

1E10 XY

1E22 XY

16,337. $16,81

Building 1, 1st Floor

Podiatry (1 lift, 1 exam table)

Room # Ceiling Lift

Exam Room 1 1A16 XY

Exam Room 2 1A16B XY

Exam Room 3 1A16 XY

Exam Room 4 1A16 XY

Exam Room 5 1A16 XY

Exam Room 6 1A16 XY

Exam Room 7 1A16 XY

Exam Room 8 1A06 XY

Exam Room 9 1A04E XY

Exam Room 10 1A040 XY

Building 1, 1st Floor

(CT)

1D01 XY

Building 1, 2nd Floor

(Acute Medicine 2E)

2B17 XY

Building 1, 3rd Floor

(Surgical 3W)

3A19A XY

3A21A XY

3A28A XY

Building 1, 3rd Floor

ICU (1 lift, 1 bed per room)

3D11 XY

3D13 XY

3D15 XY

3D17 XY

3D19 XY

3D21 XY

3D23 XY

3D25 XY

3D27 XY

3D29 XY

37.81

Building 1, 4th Floor

GI Admit/Recovery (1 lift, 1 bay)

4D09-1 XY

Building 14, Ground Floor

(Emergency Department)

GA39-1 XY

GA39-2 XY

GA43-Bay 5A XY

GA43-Bay 5B XY

GA43-Bay 5C XY

GA43-Bay 5D XY

Building 14, 1st Floor

SIM Lab (1 lift, 1 bay)

1C21 XY

Building 14, 2nd Floor

Dialysis / Surgical Clinics

2C21 XY

Building 14, 2nd Floor

RICU (1 lift, 1 bed per room)

2A21- XY

2A23 XY

2A25 XY

2A27 XY

2A29 XY

2A31 XY

2A33 XY

2A35 XY

Building 14, 3rd Floor

SDS/PACU

Room # Ceiling Lift

PREOP – Bay 3 XY

PREOP – Bay 4 XY

PREOP – Bay 5 XY

PREOP – Bay 6 XY

PACU – Bay 4 XY

PACU – Bay 6 XY

Total Period of Performance: 150 Calendar Days from NTP, to run concurrent with the installation NTP.

V A INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

BADGING:

All employees of general contractor and subcontractors shall comply with VA security management program and obtain temporary VA badges. This will require fingerprinting and background checks of each individual. The employees of the general contractor will obtain permission of the VA Human Resources, be identified by project and employer, and restricted from unauthorized access.

TRAINING:

All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training.

***************End of Construction Services SOW****************

STATEMENT OF WORK FOR

INSTALL CEILING LIFTS SERVICE AT

GEORGE E. WAHLEN SALT LAKE CITY VA MEDICAL CENTER

SALT LAKE CITY, UT

84148

Background

The George E Wahlen VA Medical Center has a requirement for the purchase of 54 new ceiling lift cassettes with an enhanced charging system (ECS) and infection control (IC) option.

Currently we have Arjo Maxi Sky 600 ceiling lifts installed in 75 patient care areas, Arjo Maxi Sky 2 with enhanced charging system (ECS) ceiling lifts installed in 7 patient care areas, and Arjo Maxi Sky 2 with ECS and IC installed in 6 patient care areas totaling 88 Arjo Maxi Sky brand ceiling lifts within our hospital facility. Recently 6 of our 75 Maxi Sky 600 ceiling lift cassettes are irreparable and irreplaceable due to manufacturer discontinuation of the Maxi Sky 600 ceiling lift cassette causing work arounds with BioMed and within patient care areas. The Arjo Maxi Sky 2 with enhanced charging system (ECS) and infection control (IC) option is the only system that is compatible with the ceiling lift track system currently installed in the hospital facility without Arjo’s written permission and added cost to the facility to have the tracks and rails retrofitted. This is a concern related to the rapid construction of negative pressure rooms in March 2020 to accommodate for patient surges due to the COVID-19 pandemic. As the Respiratory Intensive Care Unit (RICU) was rapidly constructed, 7 Arjo Maxi Sky 600 cassettes had to be removed from our Internal Medicine Clinics and placed on existing Arjo ceiling lift track systems in this RICU. We must be able to utilize compatible ceiling lift cassettes from other patient care areas and according to patient care priority if one were to become damaged.

We need to maintain uniformity throughout the facility with the same manufacturer of ceiling lift, upgrading options as they become available.

We are requesting the following ceiling lift equipment be installed into these 54 patient care areas in need: (54) MS2 2F IC ECS Standard Hand Control (No Spreader Bar), (54) IC Spreader Bar 2PT Loop Medium MS2, (1) Hardware Kit, Fees and Installation. The intended use of the ECS increases the usability of the equipment due to its continuous charge capability and decreases the likelihood that the lift will not be ready to use when a patient requires a transfer, repositioning, or personal cares which is a common complaint among caregivers. This is also a necessary feature in some of our dual occupancy patient rooms that have insufficient space to ensure the cassette is docked or stays on the docking station. The high touch point areas must be easily wiped and disinfected within a short ‘kill time’. The non-porous strap, non-porous plastic covered 2-point spreader bar, and 100% silicone emergency pull cord selective to the Arjo brand Maxi Sky 2 Infection Control (IC) makes this the top choice considering the COVID-19 virus and other common bacteria that cause nosocomial infections.

1. General.

1.1 The scope of work shall provide all labor, material, tools, docking station (if required), batteries, equipment, permits, testing, and reports required to install and perform site prep for permanent ceiling mounted patient care lifts. The lift motor shall be an Arjo Maxi Sky 2 with Enhanced Charging System (ECS) and Infection Control (IC). All lifts shall be capable of lifting 600 lbs.

1.2 For all rooms that apply, the track system shall be designed, constructed, and installed in such a manner as to allow for minimum interference with patient room space. Operation of the system shall be smooth. Motorized unit shall slide easily in track and transverse rail shall move easily in- side/overhead rails. Operation of the system shall allow for adequate lifting height allowing for transfer of patient from bed or from the floor in the event of a fall. The system operation shall include the capability to work with both a f ixed start/stop button and a remote control. The rail sections shall be movable on the XY axis.

1.3 All work and all equipment supplied shall meet the requirements specified in Specification Section 11 73 00 Ceiling Mounted Patient Lift System.

1.4 Scope shall include as outlined in section 8; (2E/2W Acute Medicine) removal of (16) Arjo Maxi Sky 600 ceiling lift cassettes with new installation of (16) Arjo Maxi Sky 2 with ECS and IC ceiling lift cassettes. (Telemetry) removal of (10) Arjo Maxi Sky 600 ceiling lift cassettes with new installation of (10) Arjo Maxi Sky 2 with ECS and IC ceiling lift cassettes. (3W Surgical) removal of (13) Arjo Maxi Sky 600 ceiling lift cassettes with new installation of (13) Arjo Maxi Sky 2 with ECS and IC ceiling lift cassettes. (Specialty Clinics) removal of (2) Arjo Maxi Sky 600 ceiling lift cassettes with new installation of (5) Arjo Maxi Sky 2 with ECS and IC ceiling lift cassettes. (Internal Medicine Clinic) new installation of (1) Arjo Maxi Sky 2 with ECS and IC ceiling lift cassette. (Dialysis) removal of (2) Arjo Maxi Sky 600 ceiling lift cassettes with new installation of (2) Arjo Maxi Sky 2 with ECS and IC ceiling lift cassettes. (SDS/PACU) removal of

(6) Arjo Maxi Sky 600 ceiling lift cassettes with new installation of (6) Arjo Maxi Sky 2 with ECS and IC ceiling lift cassettes. (Outpatient Physical Therapy) removal of (1) Arjo Maxi Sky 2 ceiling lift cassette with new installation of (1) Arjo Maxi Sky 2 with ECS and IC ceiling lift cassette.

2. Education/Training.

Manuals: Contractor shall provide one copy of the owner’s manual. Contractor shall provide five copies of the repair manuals for each different model of lift installed under this order or contract at no additional cost to the government.

3. Technical.

3.1 Contractor shall provide a submittal showing track design and layout, support locations, and ceiling anchor details. Anchors into ceiling/deck shall be designed for the specific construction type used and ceiling/deck shall be field verif ied by contractor (see 7.1).

3.2 If the enhanced charging system (ECS) is unable to be installed, the contractor shall install charging units in a similar location as to the existing charging stations in the patient care rooms in Acute Medicine, Telemetry, Surgical, Specialty Clinics, Internal Medicine Clinics, Dialysis, SDS/PACU, and Outpatient Physical Therapy.

3.3 Equipment shall meet the following requirements:

- Have a maximum safe working load of at least 600lbs

- Maximum working load displayed on lift cassette

- Ceiling mounted tracks with cassette

- Tracks are recessed into ceiling

- Continuous charging tracks

- Motorized cassette

- Sling options in extra small (XS) to extra extra large (XXL)

- 2-point suspension spreader bar

- Options for 4-point spreader bar

- Quick release hanger bar option

- Lift range: floor (0in) to 120in

- Lift speed: at least 2 in/sec

- Quick-Connect Scale Attachment Option

- Includes 12V rechargeable battery

- Maximum recharge time: 4 hrs

- Includes battery status light

- Low battery visual and auditory indicator

- Control panel on underside of cassette

- Usage counter on control panel

- Maintenance visual and auditory indicator

- Controls on cassette include:

o Up/down o Emergency stop pull cord

- Controls on handpiece include:

o Up/down

- Fluid Ingress Rating for handpiece: at least IPX7

- Includes USB port to access usage reports

- Includes manual override patient lowering option in case of emergency

- Sling options available:

o High-back slings o Low-back slings o Toileting slings o Repositioning/transfer slings o Hygiene slings o Amputee slings o Patient-specific disposable slings

- Has automatic stop if strap is twisted while moving upward

- Includes malfunction codes on control panel to diagnose issues quickly

- Comply with ISO 10535 and UL Standards

- Meet all Under Writers Laboratory requirements, life safety codes, national electric codes, fire safety codes, and all other applicable federal, state, and local codes.

- Be compatible with and warranted for use with other manufacturers’ loop slings that are suitable for 2-point hangar bars, including the full range of Arjo Maxi Flites

- Must have infection control option with a non-porous lifting strap that is not easily soiled or absorb contaminants. Hangar bar must have a plastic covered 2-point hangar bar and silicon emergency stop cord. It must be easily cleaned with most commonly used disinfection products that decrease the likelihood of spreading most healthcare acquired infections.

4. Schedule.

4.1 Provide an Installation Plan including phasing and indicate time per unit with minimum interference to patient care.

4.2 Provide proof of full supply availability to begin installation a minimum of 14 days prior to planned start date.

4.3 Provide plan for install completion within 90 days of notice to proceed.

4.4 Be advised that the SLC VA is a very active hospital and night and weekend work may be required on rooms that loud noises and installation activities could adversely affect patient care.

Scheduling will have to be carefully coordinated with VA staff, engineering, and the COR.

5. Ceiling Lift Performance Requirements.

5.1 Ceiling lifts must have a maximum safe working load of 600 lbs to be compatible with existing Arjo Maxi Flite Loop Slings with a maximum safe working load of 600 lbs.

5.2 Ceiling lifts must be motorized with a continuously charged rail that charges the lift anywhere on the rail eliminating the need to send the lift back to the charging station after the patient transfer and must have been successfully proven by the vendor to be compatible with the existing Arjo KWIKTrak ceiling rails systems and supports at no additional cost to the government.

5.3 Ceiling lifts shall be ceiling mounted to provide lifting capability for the maximum area possible within each room and not interfere with bed clearance due to ceiling height limitations.

5.4 Ceiling lifts shall be motorized with an LCD display that demonstrates usage monitoring, display battery charge, maintenance, and warning symbols that are easily recognizable. It must be capable of being moved to an out of the way position on the rails with minimal effort that will not cause harm to the heads and upper torsos of staff or patients, nor will it interfere with other wall or ceiling mounted medical equipment.

5.5 Ceiling lifts shall meet all Underwriters Laboratory requirements, life safety codes, national electric codes, f ire safety codes, and all other applicable federal, state and local codes.

5.6 Ceiling lifts must have weight capacities as specified in the Statement of Work with a compact 2-point loop spreader bar with hook and safety latches that is quickly removable without tools and provides easy replacement options of interchangeable 4-hook spreader bars and 8-hook spreader bars with safety latches.

5.7 Ceiling lifts that do not have scales purchased shall be capable of easily adding a digital scale without tools that weighs up to the capacity of the lift (600 lbs).

5.8 Ceiling lifts must have accompanying documentation that they are compatible with and warranted for use with other manufacturers’ loop slings that are suitable for 2-point, 4-point, and 8-point spreader bars including the full range of Arjo Maxi Flites that are in use at this facility and have a maximum safe working load of 600 lbs.

5.9 Ceiling lifts and standard single-patient-use slings shall be able to reposition patients in bed, transfer them in lying or sitting positions, and lift patients from floor level to bed level.

5.10 Ceiling lifts must be capable of lowering patients easily in an emergency with a manual override feature that is clearly marked and easily accessible for most caregivers.

5.11 Ceiling lifts shall include safeguards to prevent patients from being trapped or hurt, such as emergency stop cords or emergency lowering devices in the event of a power failure that are easily reachable and clearly marked for most caregivers.

5.12 Ceiling lifts must allow patients to sleep in in-patient rooms without interruptions; including warning alarms or bright f lashing lights.

5.13 Vendor must describe how they will ensure minimal downtime when support and parts are needed during the warranty period and how they will provide education for caregivers and Biomedical Engineering staff.

5.14 Ceiling lifts must include infection control components on high touch point areas such as an easily cleaned non-porous lifting strap that is not easily soiled or capable of absorbing contaminants, a 2-point loop spreader bar that must have a non-porous attached plastic cover (without zippered function) with safety latch, a red colored 100% silicone emergency stop cord.

All high touch point components such as the lifting strap, loop style spreader bar, handset, handset cable, and emergency stop cords must be easily cleaned with the most used disinfection products that minimize the likelihood of cross contamination of most healthcare acquired infections including Pseudomonas aeruginosa, Staphylococcus aureus, Escherichia Coli, and Klebsiella pneumoniae that are diff icult to disinfect.

6. Contractor Responsibility.

6.1 Contractor shall not breach any f irewalls during installation of lifts.

6.2 Ceilings shall not be slotted exposing space above ceiling to the room below.

6.3 Contractor shall repair/replace any damages caused by the contractor while installing patient lifts.

7. Special Requirements.

7.1 The contractor shall visit the sites and assess the structure of each ceiling lift location to ensure safe installation of the equipment and shall supply the installation plans to the George E.

Wahlen VAMC who must accept them before installation.

7.2 The contractor shall not require movement of any lights, sprinklers, televisions, or other ceiling fixtures to install ceiling lifts. If movement of pre-existing fixtures is unavoidable, the contractor must discuss the design with the Contracting Officer Representative. All modifications will be worked out with engineering and the COR.

7.3 The contractor will be required to coordinate with the COR and engineering to set up infection control measures (ICRA). The contractor will be required to follow the ICRA and other safety guidelines set out by the Salt Lake City, VA.

7.4 The contractor will be required to close in the ceilings at the end of every shift. If a ceiling cannot be closed in, the contractor will be required to install f ire safety devices tied into the Salt Lake City fire system.

7.5 Ceiling lifts shall not add obstacles or impair any normal operations in patient rooms.

The contractor shall indicate to the COR and engineering the locations needed for the 120V outlets and coordinate with the COR and engineering for installation.

7.6 Load test after installation shall be performed by the manufacturer/contractor.

Manufacturer/contractor shall certify that lifts are installed properly and function correctly.

8. Work Area.

16,7.81 $16,337.81

Building 1, 2ND Floor

(Acute Medicine/Rehab)

2A01-1 XY

2A02-1 XY

2A04-1 XY

2A06-1 XY

2A19-1 XY

2B11-1 XY

2B13-1 XY

2B14-1 XY

2B16-1 XY

2B18-1 XY

2B20-1 XY

2B28-1 XY

2C01-1 XY

2C03-1 XY

2C06-1 XY

2C19-1 XY

Building 1, 2nd Floor

(Telemetry)

Room # Ceiling Lift

2D11-1 XY

2D13-1 XY

2D15-1 XY

2D19-1 XY

2D21-1 XY

2D23-1 XY

2D25-1 XY

2D27-1 XY

2D31-1 XY

2D33-1 XY

Building 1, 3rd Floor

(Surgical)

Room # Ceiling Lift

3A01-1 XY

3A02-1 XY

3A03-1 XY

3A04-1 XY

3A05-1 XY

3A06-1 XY

3A07-1 XY

3A09-1 XY

3A17-1 XY

3A24-1 XY

3A26-1 XY

3A29-1 XY

3A35-1 XY

Building 1, 3rd Floor

(Specialty Clinics)

Room # Ceiling Lift

3C03-1 XY

3C06-1 XY

3C08-1 XY

3C10-1 XY

3C16-1 XY

Building 1, 4th Floor

(Internal Med Clinic)

Room # Ceiling Lift

4C29-1 XY

Building 14, 3rd Floor

(Dialysis)

Room # Ceiling Lift

3C29-14 XY

3C31-14 XY

Building 14, 3rd Floor

(SDS/PACU)

Room # Ceiling Lift

3A19-14 XY

3A29-14 XY

3A30-14 XY

3A31-14 XY

3A33-14 XY

3A37-14 XY

Building 1, 1st Floor

(Out-Pt Physical Therapy)

1F33-1 XY

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

106.00 EA _______________

MS2 2F IC ECS STANDARD HAND CONTROL (NO

SPREADER BAR) - MS205-01-01

MANUFACTURER PART NUMBER (MPN): MS205-01-01

1.00 EA _______________

MS2 4F ECS IC HC REG - US - MS405-01-01

MANUFACTURER PART NUMBER (MPN): MS405-01-01

107.00 EA _______________

IC SPREADER BAR 2PT LOOP MEDIUM MS2 - 700-19465

MANUFACTURER PART NUMBER(MPN): 700-19465

7.00 EA _______________

SCALE MS2 - 700-19485

MANUFACTURER PART NUMBER(MPN): 700-19485

63.00 EA _______________

3 METER 90MM KWIKTRAK - 200.12810

MANUFACTURER PART NUMBER(MPN): 200.12810

34.00 EA _______________

4.5 METER 140MM KWIKTRAK - 200.12870

MANUFACTURER PART NUMBER(MPN): 200.12870

13.00 EA _______________

2 METER 90MM KWIKTRAK - 200.12800

MANUFACTURER PART NUMBER(MPN): 200.12800

2.00 EA _______________

4 METER 90MM KWIKTRAK - 200.12815

MANUFACTURER PART NUMBER(MPN): 200.12815

5.5 METER 180MM KWIKTRAK - 20.12886

MANUFACTURER PART NUMBER(MPN): 20.12886

HARDWARE KIT

INSTALLATION

GRAND TOTAL _______________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, f ires, f loods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identif ication Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notif ied of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract f inancing or invoice payment or that the Government has otherwise overpaid on a contract f inancing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance,…