36C25920Q0718.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice Barnes SITHE Model Series 4SCMS Submersible Chopper Pump stainless steel chopping blades or equal 80111 36C25920Q0718 09-14-2020 12:00

EASTERN TIME, NEW YORK, USA

N

SBA

333996 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

CONTRACT SPECIALIST

LINDSEY ZWAAGSTRA

LINDSEY.ZWAAGSTRA@VA.GOV

303-712-5733

ROCKY MOUNTAIN REGIONAL VA MEDICAL CENTER

1700 N. Wheeling St

AURORA COLORADO

80045

UNITED STATES

Request for Quote (RFQ) #: 36C25920Q0718 Barnes SITHE Model Series 4SCMS Submersible Chopper Pump with stainless steel chopping blades or equal

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm EST, 09/10/2020 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to lindsey.zwaagstra@va.gov no later than 12:00pm EST, 09/14/2020.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25920Q0718. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-08 effective August 13, 2020.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 333996 with a small business size standard of 1250EMP. This solicitation is a 100% set-aside for Small Businesses.

(v) List of Line Items;

CLIN 0001: (QTY.7) Barnes SITHE Model Series 4SCMS Submersible Chopper Pump with stainless steel chopping blades or equal

CLIN 0002: HOIST RENTAL

CLIN 0003: INSTALLATION

ALSO SEE STATEMENT OF WORK FOR INSTALLATION

(vi) Description of Requirements for the items to be acquired (salient characteristics);

Barnes SITHE Model Series 4SCMS Submersible Chopper Pump with stainless steel chopping blades or equal (QTY. 7)

· 5 HP, 1750 RPM, 3/60/460V Motor w/ 75’ Cord

· Customer to use existing rail adapter plate

ALSO SEE STATEMENT OF WORK

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at

ROCKY MOUNTAIN REGIONAL VA MEDICAL CENTER

1700 N. WHEELING ST

AURORA, CO, 80045

(viii) 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) Technical Capability and (II) Price

Volume I - Technical Capability The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II – Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) This is FAR Part 13 acquisition utilizing Lowest Price Technically Acceptable (LPTA) procedures. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate offers:

Technical Capability – The Government will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer. The Government is not responsible for locating or obtaining any information not identified in the offer. The product(s) quoted is determined technically acceptable provided it meets the salient physical, functional, or performance characteristic of the product(s) specified in this solicitation.

Price – The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet the technical capability requirements of the Statement of Work shall not be selected regardless of price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum to 52.212-2)

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with the offer.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to lindsey.zwaagstra@va.gov by 12:00pm EST, 09/14/2020.

(xv) Name and email of the individual to contact for information regarding the solicitation:

LINDSEY ZWAAGSTRA

Lindsey.zwaagstra@va.gov

Rocky Mountain Regional Veterans Affairs Medical Center (VAMC) Replace Pumps

OBJECTIVE:

The objective of this contract is to replace seven (7) pumps at Rocky Mountain Regional Veterans Affairs Medical Center, 1700 Wheeling St., Aurora, Colorado.

STATEMENT OF WORK:

All work and services must be executed in accordance with National Fire Protection Association Standards for Healthcare Facilities, Veteran’s Administration (VA) protocol, standards, as well as manufacturer recommendations. This entire project must conform 100% to all OSHA standards, and applicable building codes, as well as VA standards.

The buildings are and will continue in use. The work can be done after daily working hours to prevent disruption of VAMC operations. All activities shall be coordinated with the Facility Management Service (FMS), which shall ensure access to all areas of work.

Work includes, but is not limited to, providing all materials and labor necessary to perform the work. The vendor shall supply all safety and PPE equipment and supplies. Vendor to provide a 1-year warranty for parts and service from the date of install.

RESOURCES

The Government will not furnish any resources for the fulfillment of the services required under this contract. The contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, and supervision for all services required under this contract. The contractor must demonstrate satisfactory operation of the devices to the COR for approval.

CODE & REGULATION COMPLIANCE

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state and local environmental statutes and regulations in effect of date of issuance of this contract, including, the applicable portions of the documents cited in the basic contract and below.

1. NFPA 99: Health Care Facilities Code

2. NFPA 70: National Electrical Code

3. NFPA 70E: Personnel Protection

4. 29 CFR 1910 Occupational Safety & Health Standards

5. NFPA 101: Life Safety

PRODUCTS REQUIRED:

1. Barnes SITHE Model Series 4SCMS Submersible Chopper Pump with stainless steel chopping blades or equal

· 5 HP, 1750 RPM, 3/60/460V Motor w/ 75’ Cord

· Customer to use existing rail adapter plate

2. All accessories shall be provided and shall include wiring, connections and supplies necessary to install the equipment above to be fully functional and operational.

INSTALLATION:

1. Pumps shall be replaced in kind. All Parts and Labor to install. Locations to include.

A. 02-SE RES in BS-143 B. 03-SE-01 DAT in FS-118 C. 03-SE-02 DAT in DS-102 D. 04-SE-01 IBS in HS-112 E. 05-SE-01 IBN in KS-104 F. 06-SE-01 ENC in LB-101 G. 12-SE-01 PVN in CS-203

2. Auxiliary control panels will be tested and commissioned on the sanitary pumps. All required labor, conduit, wire, etc. to provide a complete system is included.

QUALITY CONTROL:

Contractor shall provide proof of insurance that covers the work to be done in Confined Space per OSHA requirements

All involved installers shall have a minimum of 10-hour OSHA training, and the Competent Person required to be on site at all times shall have 30-hour OSHA training.

Contractor shall arrange for and cover the cost of all Permits and inspections required by the State of Colorado EPA.

WARRANTY:

All materials and labor shall be warranted for one year from acceptance of work.

SHIPPING:

Shipping of two (2) pumps shall be expedited as a consequence of failure of two pumps currently. The remainder shall be supplied within 120 days.

HOURS OF WORK:

All after hours work shall be negotiated with FMS in advance to allow coordination, and ensure pits are cleaned prior to all work.

Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

Christmas Day If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

BADGES AND PARKING: If a given contractor’s personnel will be working on-site for less than 5 working days, access to the facility can be attained by contacting the police and obtaining temporary access badges. If a contractor will be working on site more than 5 working days, identification badges must be procured by contacting the COR or POC. All Contractor personnel are required comply with VAAR 852.273-74 (Available online at VA Technical Information Library) which covers the following requirements: background checks, and the wearing of identification (I. D.) badges issued by the VA ECHCS. While on VA Facilities grounds, temporary or official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract.

PERSONNEL ASSIGNMENT:

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time.

MEETINGS

A Pre-Bid meeting and site walk will be held at a date and time specified by the COR to review scope, site, and requirements with perspective contractors, and provide answers to any questions. Veteran’s Administration personnel will walk the work area with contractor to identify the conditions.

PERIOD OF PERFORMANCE

Period of performance: Work shall begin within 5 days of Notice to Proceed and shall be complete within 120 calendar days of Notice to Proceed.