36C25920Q0346-002.docx

36C25920Q0346

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C259-20-AP-2859

36C25920Q0346 05-15-2020 Mary Good 303-712-5728 05-27-2020 10:00am MST 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 561720 $19.5 Million N/A X 36C554 Department of Veteran Affairs Rocky Mountain Regional Veteran Affairs Medical Center 1700 N Wheeling St Aurora CO 80045 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

SUBMITTED ELECTRONICALLY

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page The contractor shall provide POST COVID 19 Cleaning services to the Rocky Mountain Regional VAMC in accordance with the Statement of Work.

See CONTINUATION Page X X Mary Good Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

B.1.1. Contract Administration: All contract administration matters will be handled by the following individuals:

Please fill in information below:

B.1.1.1. CONTRACTOR: Name

B.1.1.2. GOVERNMENT: Mary Good, Contracting Officer Department of Veterans Affairs Rocky Mountain Network

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Telephone: 303-712-5719

FAX: 303-712-5800

E-mail: Gabrielle.Hawkins@va.gov

B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

B.1.3. GOVERNMENT INVOICE ADDRESS: Invoices shall be submitted in arrears:

c. Other [X] MONTHLY IN ARREARS B.1.4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically to the VA Financial Services Center for payment processing, free of charge. For any questions about the e-invoicing program, please contact the FSC at the phone number or email address listed below:

1. TUNGSTEN e-Invoice Setup Information: (877) 752-0900

1. TUNGSTEN e-Invoice email: USClientServices@ob10.com

1. FSC e-Invoice Contact Information: (877) 353-9791

1. FSC e-invoice email: vafsccshd@va.gov

1. The following two codes will be required when creating a vendor profile in TUNGSTEN:

· TUNGSTEN Buyer Number AAA544240062

· Promo Code: VAPC7Y18

B.1.5. DUNS NUMBER: Please provide the Dun and Bradstreet Number assigned to your firm in the space provided:

B.1.6. TAX IDENTIFICATION NUMBER: Please provide the tax identification number to be utilized for this contract:

B.1.7. PERIOD OF PERFORMANCE: Services required herein shall be for the following time period:

BASE YEAR: 06/03/2020 THROUGH 10/02/2020

OPTION YEAR 1: 10/03/2020 THROUGH 10/02/2021

B.2 STATEMENT OF WORK

Rocky Mountain Regional Medical Center (RMRVAMC) 1700 North Wheeling Street Aurora, Colorado 80045

PROJECT TITLE: COVID – FULL INFECTIOUS DISEASE DISINFECTION SERVICES

1.0 OBJECTIVE:

It is critical that EMS fulfill the organizational responsibility to provide an aseptic and hazard-free work environment to our patients, visitors, and staff. Contract personnel shall be required to provide aseptic COVID-19 cleaning and disinfecting at all locations listed within this Statement of Work.

2.0 BACKGROUND:

Due to the COVID19 pandemic and the need to disinfect all ECHCS facilities prior to re-activating normal operations. Facilities to be cleaned by the contractor are as listed: Rocky Mountain Regional VA Medical Center (615,000 sq. feet) located at 1700 Wheeling Street, Aurora, CO 80045; Domiciliary Lakewood Clinic (25,397 sq. feet) located at 7350 W. Eastman Pl., Lakewood, CO. 80227; Fisher House (10,993 sq. feet) located at 1700 North Wheeling St., Bldg. R., Aurora, CO. 80045; Bio Science East (25,168 sq. feet) located at 1700 North Wheeling St., Bldg. P., Aurora, CO. 80045.

3.0 INTRODUCTION AND HOURS OF OPERATION:

Contractor shall have experience in full infectious disease disinfection services in a medical facility setting. Contractor shall have experience in power washing of concrete surfaces for parking garage structures. Services shall be performed in a manner that shall minimize cross contamination or re-contamination of surfaces while maintaining a satisfactory facility condition and appearance.

The Contractor shall perform services required by this contract 7 days a week excluding holidays until completion of the contract. Access to all locations shall be coordinated in advance of the commencement of work. A planned work schedule shall be provided by the Contractor to the CO, Contracting Officer Representative (COR) or Technical Representative prior to commencement of work. The Contracting Officer Representative (COR) or Technical Representative must approve any changes to the Contractor’s planned work schedule in advance of any changes being made. All cleaning requirements & expectations established and stated within this PWS must be completed NLT 60 days after contract award.

Contractor shall furnish all labor, transportation, travel, personal protective equipment, supplies and equipment for the completion of a once through high-level disinfection service for COVID-19 at the following VA Eastern Colorado Health Care System facilities:

Rocky Mountain Regional VA Medical Center (RMR VAMC) 1700 Wheeling St., Aurora, CO. 80045

Services by the Contractor shall be provided between the hours of 7:00 a.m. through 11:30 p.m. until the completion of work to address disinfection requirements for all rooms located at RMR. This includes but not limited to OR suites, GI suites, IR Suites, Cath Suites, inpatient and outpatient clinical settings, exam rooms, med rooms, public restrooms, conference rooms, staff offices, staff breakrooms, waiting areas, common areas, storage closets, HAC closets, clean supply rooms, stairwells, elevators, parking garages, parking garage stairwells and landings, parking garage elevators etc. Interstitial spaces are excluded from the cleaning requirement listed within this PWS for RMR.

Pueblo Community Living Center:

2600 Oakshire Lane, Pueblo, CO. 81001

Services by the Contractor shall be provided between the hours of 7:00 a.m. through 8:00 p.m. until the completion of work to address disinfection requirements for all rooms located at the Pueblo CLC. This includes but not limited to patient rooms, exam rooms, med rooms, public restrooms, conference rooms, staff offices, staff breakrooms, waiting areas, common areas, storage closets, HAC closets, clean supply rooms, etc.

Domiciliary Lakewood Clinic:

7350 W. Eastman Pl., Lakewood, CO. 80227

Services by the Contractor shall be provided between the hours of 7:00 a.m. through 8:00 p.m. until the completion of work to address disinfection requirements for all rooms located at the Domiciliary Lakewood Clinic (DOM). This includes but not limited to resident rooms, common areas, public restrooms, conference rooms, staff breakrooms, storage closets, staff offices, kitchen, dining areas, tv rooms, group rooms, HAC closets, med room, etc.

Fisher House:

1700 North Wheeling St., Bldg. R., Aurora, CO. 80045

Services by the Contractor shall be provided between the hours of 7:00 a.m. through 4:30 p.m. until the completion of work to address disinfection requirements for all rooms located at the Fisher House. This includes but not limited to common areas, public restrooms, storage closets, staff offices, HAC closets, resident rooms, dining areas, etc.

Bio Science East:

1700 North Wheeling St., Bldg. P., Aurora, CO. 80045

Services by the Contractor shall be provided between the hours of 7:00 a.m. through 11:30 p.m. until the completion of work to address disinfection requirements for all rooms located at the Bio Science East. This includes but not limited to SIM lab, common areas, public restrooms, conference rooms, staff breakrooms, storage closets, staff offices, kitchen, dining areas, HAC closets, etc.

Due to numerous facilities and operational hours, availability of locations is subject to change to meet the needs of the contract and the completion of work. Adjustments may be made without the requirement of a modification to the contract if all parties agree to the adjustment.

4.0 SCOPE OF WORK:

The Contractor employees daily work scheduling is based on work demands and subject to immediate changes. The VA reserves the right to propose alternate daily scheduling to minimize interference with the normal operation of the treatment facility. The Contractor shall provide aseptic COVID 19 cleaning and disinfecting services for all building and locations listed within this Statement of Work.

5.0 REQUIRED CLEANING AND DISINFECTIONING SERVICES:

5.1 Disinfection team shall wear the proper PPE, such as Level C encapsulated suits with hood and booties, full face respirator, and gloves at all times. Contractor shall be required to provide personal protective equipment to contract staff. Personnel also strictly follow the COVID-19 don/doff PPE protocol, including going in and out of control zones to prevent cross contamination. Contractors team shall be expected to set up zones to prevent cross contamination and ensure they do not re-contaminate any area that they have already disinfected. For preventative cases, a modified two-zone setup shall be expected and used.

5.2 Disinfectants to be used are CDC-approved, EPA-registered, including or similar to: Husky 824: EPA Reg. No. 6836-348-8155; Husky 891: EPA Reg. No. 1839-166-8155. Disinfectants used by Contractor must have the ability to kill envelope viruses such as influenza A and B, Hepatitic C, HIV, Human Coronavirus Strain 229E, Norovirus. Government must approve the chemicals utilized by Contractor.

5.3 A three-step cleaning, disinfecting and rinsing process shall be used to ensure proper disinfection of all surfaces. There shall be an initial enzyme based solvent treatment to all surfaces (applied before disinfectant). After the completion of initial enzyme based solvent application, contractor shall apply a disinfectant’s; including or similar to Husky 824: EPA Reg. No. 6836-348-8155; Husky 891: EPA Reg. No. 1839-166-8155. Final step shall require that the contractor rinse and wipe with a solvent or water-based rinse.

5.4 Contractor must have the ability to complete power washing on all parking garages and parking garage stairwell. Disinfectants to be used are CDC-approved, EPA-registered, including or similar to: Husky 824: EPA Reg. No. 6836-348-8155; Husky 891: EPA Reg. No. 1839-166-8155. Contractor shall also be responsible for the cleaning and disinfecting of all parking garage elevators and elevator vestibules. Disinfectants used by contractor must have the ability to kill envelope viruses such as influenza, Hepatitic C, HIV, Human Coronavirus Strain 229E, Influenza B, Norovirus. Government must approve the chemicals utilized by Contractor.

6.0 PERSONNEL QUALIFICATION AND REQUIREMENTS:

6.1 Supervision: The COR/POC shall be responsible for reviewing completed daily inspection sheets for all areas covered by the Contractor. The Contractor shall provide their own inspections sheets for areas completed by contracted staff. The COR/POC shall be notified in writing of the Contractor personnel names and of changes in personnel appointed to fulfill this function or substitution of personnel due to illness or leave.

6.2 Training: The contract personnel shall be required to go through training deemed necessary by the Contractor. Copies of completed training material shall be provided to the COR/Technical Representative upon request. VA shall provide the training material and or forms pertaining to VHA Privacy and Information Security Awareness and the Hand Hygiene Program. Training regarding VA material and or forms shall be provided by the Contractor to their personal.

6.3 Communication: Daily effective communication is critical and requires ability to speak, understand, and follow simple instructions in English.

6.4 Uniforms and Employee Identification: Contractor personnel assigned to the performance of this contract are to wear a Contractor provided standard distinctive uniform that is clearly distinguishable. Uniforms are to be clean and maintained in good repair. Contractor personnel shall be provided a badge to be worn above the waist and is visible at all times. All Contract personnel shall receive a background check and documentation shall be provided before beginning work at any VA facility. In special sanitation and/or isolation situations, Contractor personnel may be required to wear special protective clothing and shoe covers supplied by the VA medical center. Such items are to remain as the property of the Government and must be turned in once the position is eliminated. They shall be received, worn, and turned in or disposed of as directed.

7.0 CONTRACTOR STAFF REQUIREMENTS:

7.1 Personnel Rosters: Current written rosters of all regular and alternate employees shall be provided to the COR/POC. Employees not listed shall not be allowed to work in the facility.

7.2 Backup Employees: The Contractor shall ensure that sufficient backup employees have experience cleaning a health care facility, VA background checks. Provide a written contingency plan for how contract obligations shall be meet in case of an emergency. For example: ten people call out sick on the same day.

7.3 Employee Physical Examinations: Contractor employees must be screened for COVID symptoms prior to the start of each shift. Any employee displaying symptoms should not be allowed to return to work until they are symptom free for 72 hours. Symptoms include but are not limited to fever, shortness of breath, new or persistent cough.

7.4 Miscellaneous: Contractor personnel shall not consume food, snacks, drinks, or tobacco products except during specified break periods in designated break/smoking areas only. There shall be no usage of personal cell phones while on station. Cell phone usage related to work issues/emergencies is authorized. Personal cell phone usage should be limited to breaks and lunch periods with the exceptions of emergencies. Emergent personal phone calls are acceptable but should not interfere with patient care and staff should be mindful of their surroundings. Unauthorized smoking, eating, theft or pilferage by Contractor personnel shall constitute adequate cause for the Government to require that the Contractor immediately remove the offender(s) from employment on the medical facility premises for the duration of this contract.

8.0 GOVERNMENT FURNISHED EQUIPMENT:

The VA shall furnish all cleaners, disinfectants and supplies (including soaps, paper towels, toilet paper, cleaning and disinfecting chemicals, and equipment: sweepers, floor scrubbers, and vacuums, etc.) The contractor personnel shall utilize the hospital approved liquid anti-microbial hand soap, and alcohol foam hand sanitizer. A listing of approved products shall be provided during post-award orientation prior to commencement of performance.

9.0 TRAINING:

9.1 The contract personnel shall be required to go through training deemed necessary by the Contractor. Copies of completed training material shall be provided to the COR/POC upon request. VA shall provide the training material and or forms pertaining to VHA Privacy and Information Security Awareness and the Hand Hygiene Program. Training regarding VA material and or forms shall be provided by the Contractor to their personal which is to be conducted within (7) full days from date of contract award. The Contractor shall provide evidence that its employees are trained for providing janitorial services for a healthcare facility in all aspects of cleaning and in the use of all chemicals utilized by the contractor. The Contractor shall ensure that a minimum of 10 hours of job specific training is conducted during the period of performance.

10.0 SAFETY:

10.1 All OSHA Safety Regulations including 29CFR 1910.28 (I) (10) and 1910.66 subpart D shall be strictly adhered to. (Regulation may be located at http://www.osha.gov/). All chemicals used on VA property must be accompanied by a Safety Data Sheet and be supplied by the VA. All materials and equipment shall be removed from the facility or stored at the end of the workday.

10.2 The Contractor shall take such safety precautions as are necessary to protect the lives and health of occupants of the building during performance of contract requirements. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel.

10.3 Handling of Infectious Medical Waste ("Red Bag" Waste and "Sharps") Containers: The Contractor employees may be required to collect bio-hazardous "RED BAG" waste from the treatment facility and to deposit the bags and containers in designated bio-hazardous waste containers (usually located outside and at the rear of the facility in locked cage or storage facilities). Contractor shall maintain records on employee training.

10.4 Qualifying Corporate Experience Requirements: Offers shall be considered only from firms who are, in the judgment of the Contracting Officer, well-established in the janitorial business, are financially responsible, and able to show evidence of resources, experience, and qualifications necessary to render service under the contract.

11.0 BUILDING SECURITY AND CONSERVATION:

11.1 Written work instructions are required to implement the requirement for building security. The Contractor personnel shall be provided keys by the agencies Supervisor or General Foreman at the start of each shift. Keys are to be returned to the Supervisor or General Foreman at the end of the work shift daily to allow access to all buildings and rooms/areas requiring cleaning. The Government may choose to accompany Contractor personnel when in certain secured areas. Keys provided to the Contractor shall not be duplicated nor removed from the premises. All keys not issued for the day shall be retained in the designated locked key box. Only shift leaders shall be issued a master key and it shall be in their possession while they are on duty. The Contractor shall be responsible for immediately reporting the occurrence of a lost key to the COR/POC. The Government at the Contractor's expense (including re-keying all doors that were affected by the lost key) shall replace any keys lost by Contractor personnel. In the event a key(s) is lost or duplicated, the Government shall replace all locks and keys on that system and the total cost deducted from the monthly payment due the Contractor. If a key is lost, the Government shall replace the lock for that room(s)and the total cost deducted from the monthly payment due the Contractor.

11.2 Contractor employees shall not allow anyone use of any key in their possession. They shall not open locked rooms or areas to permit entrance by persons other than Contractor employees performing assigned duties. All rooms/areas unlocked for cleaning shall not be left unattended during the cleaning process and shall be locked by Contractor personnel after completion of cleaning duties and be verified secure by the Supervisor.

11.3 If any difficulty is encountered in keeping areas locked or windows closed and locked, the COR/POC shall be notified.

11.4 Contractor personnel shall turn off all lights they turned on when entering an area and ensure doors are locked after exiting area.

11.5 Any personal property found within a room shall be turned over to the supervisor or General Foreman for proper processing.

12.0 QUALITY ASSURANCE:

12.1 Quality Control: The Contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services by conducting frequent inspections with the COR/POC or designee. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Basic Cleaning Services, Basic Restrooms and Shower Cleaning Services, Exterior Cleaning, Periodic Cleaning Services, and Emergency and Special Event Cleaning Services to the CO for acceptance not later than the pre-performance conference. The CO shall notify the Contractor of acceptance or required modifications to the plan before the contract start date. The Contractor shall make appropriate modifications and obtain acceptance of the plan by the Contracting Officer before the contract start date. The plan shall include:

12.1.1 A description of the inspection system to cover all services specified in the statement of work. Description shall include specifics as to the areas to be inspected on both scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors. Additionally, control procedures for any government provided keys or lock combinations should be included.

12.1.2 A description of the methods to be used for identifying and preventing defects in the quality of service performed. Supervisor shall attend all EOC Rounds as scheduled by the VA.

12.1.3 A description of the records to be kept to document inspections and corrective/preventive actions taken. Copy to be provided to the COTR.

12.1.4. The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

12.1.5 Contractor Quality Control Program: Contractor shall have a quality control program to assure all requirements of the contract are provided as specified. Contractor designee shall attend Environment of Care rounds as scheduled. The program shall be continuously improved and is therefore documented in loose-leaf manual or electronic format. The program shall include, but not be limited to the following:

12.1.5.1 Written work instructions/procedures, processes, and product descriptions to implement contractual obligations. The preparation and maintenance of and compliance with, these instructions shall be audited as a function of the Contractor's Quality Control Program to assure compliance with or timely changes to the instructions. The COR/Technical Representative shall be on document distribution for all formalized changes to the Contractor's Quality Control Program. The COR/Technical Representative shall request corrective action to improve the quality of patient care or cure damage to the facility. Written work instructions shall be complete and reliable. Reliable records are objective evidence of the existing or past quality of service.

12.1.5.2 A method of early detection and correction of assignable conditions adverse to the quality of service, to include analysis or corrective action records (including customer complaints) in order to determine causes of defects. This method shall include providing timely written explanation/documentation of the correction of the defectiveness and correction of cause in response to Government corrective action request to include bacteriological monitoring when necessary.

QUALITY CONTROL MONITORING:

13.1 The Government appointed COR/Technical Representative(s) shall monitor the Contractor’s performance to assure that the performance thresholds and standards of performance are met. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or performance of nonconforming services at no increase in contract price. COR/Technical Representative(s) are interchangeable in this SOW.

13.2 The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance standards describe the minimum acceptable levels of the service required for each task. These thresholds are critical to mission success.

13.3 The Government COR/Technical Representative shall evaluate the services required by this contract to ensure compliance and quality.

13.4 The contractor shall perform all work required by this contract in a satisfactory manner in accordance with the SOW. The COR/POC shall not consider the task complete until all deficiencies have been corrected.

13.5 The Government COR/POC shall inspect all work tasks required by the task order sheets to ensure contract performance on a bi-weekly basis utilizing the attached work inspection sheet.

13.6 The Government COR/POC shall receive complaints from facility personnel and pass them on to the Contractor’s quality inspector for correction.

13.7 The inspection period is weekly. Inspection period shall be from the first of the month through the last day of the month. The COR/POC shall receive no more than five (5) complaints. The COR/POC shall record results of the inspection, noting the date and time of inspection. If inspection indicates unacceptable performance, the COR/POC shall notify the supervisor or quality inspector. The Contractor shall be given two (2) hours after notification during shift hours to correct the unacceptable performance. Report period is weekly; however, complaints are by task.

13.8 More than five COR/POC documented complaints during the report period shall result in a decrease of the monthly billing of one percent (1%) by facility at the end of the report period.

Reference

5.3

Ensure VA security measures are meet. EMPLOYEES must be fingerprinted and adjudicated* before starting work.

* Unbadged staff would need to be escorted/working with badged employee.

12.1.3

· The COR/POC shall notify the vendor of any complaints the same day identified. Vendor must respond to the complaint within 2 hours of notification with a response as to how the issue was resolved. If a response is not provided by the 2nd workday, the disincentive shall be assessed retroactively from the 1st of the month until a response is received. The COR/POC shall make the initial determination whether or not the response or the remediation plan is adequate and negotiate as needed with the Contract representative. Any disincentive shall be suspended once the response has been received and/or negotiations are in progress.

B.3 PRICE/COST SCHEDULE/PRICE LIST

ORDERING PERIOD

01 June 2020 to 31 May 2021

36C25920Q0346

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B.4 INTRODUCTION

In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs (DVA) and hereby enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA), to further reduce the administrative costs of acquiring supplies/services.

The agreement details all Services with accompanying prices and descriptions, which may be ordered under this BPA.

All orders placed against this BPA are subject to the terms and conditions of all the clauses and provisions in full text or incorporated by reference in this document.

B.5 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.6 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between __________________ and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact:

Alternate Point of Contact:

DUNS NUMBER:

Cognizant Office (Include complete address):

Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

B.7 PRICING DATA

1. The prices included on the BPA list (or applicable "discounted" rates submitted in a proposal response to an RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer.

2. The BPA holder can voluntarily reduce offered prices at any time by giving 24-hour advance notice (by facsimile or electronic-mail) to the Department of Veterans Affairs/Contracting Officer. This BPA also allows for additional discounts if a "large order" is placed at one time. An advanced notice is not required for discounts offered for only an individual order. Whether an order is large enough to warrant such a discount is subject to the discretion of the BPA holder.

3. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S. mail, facsimile, or electronic-mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans Affairs Contracting Officer.

B.8 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.9 COLLOCATION

The Government reserves the right to require the BPA holder at any given time to collocate a portion of its workforce with the Program Office supported. The Government will make available office and equipment support for any such collocation. Collocation can only be directed by the Contracting Officer and must be in writing. The Government estimates that the percentage of labor hours (ordered for the total of orders in effect at any one time during the period of performance for orders under this BPA) to be collocated will be approximately 10%. However, the Government reserves the right to require that all BPA holder personnel performing services on orders be located in BPA holder facilities. In the event that the Government requires collocation of more or less than 10% of contract employees performing on orders, this will not provide the basis for any equitable adjustment to the price, terms and/or conditions of the contract.

B.10 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's statement of work for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.11 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $800,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $5,000,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.12 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.13 PERIOD OF PERFORMANCE

This BPA expires on 5-31-2021 or such later ending date as determined by the exercise of any option.

B.14 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

B.15 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.16 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Mary Emily Good

The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.17 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

B.18 PROHIBIT ACTIVITIES

The BPA holder shall not perform tasks under any resultant order which involve the following:

(a) preparation of any statement of requirements, objectives, or needs to be procured by the Government for Interpretation services, whether to be acquired by future orders under the VISN 19 program, or by any other contract action at Department of Veterans Affairs;

(b) evaluation of the qualifications of a potential source or any proposal for a contract or order by the Government for Interpretation services or any other supplies or services;

(c) formulation of "best value" criteria, acquisition plans, solicitations or strategies for the purchase of Interpretation-like services;

(d) preparation of documentation for future orders for Interpretation services.

B.19 SUPPORT BPA HOLDER COLLOCATION RENTAL FEES

Should support BPA holders be required to be collocated with their Government customer in an office building owned by a third party, and if "rent" is charged by said third party for such occupation of work space, the BPA holder may recover such expenses on a cost-reimbursement basis to the extent authorized by the order(s).

B.20 TRAVEL REIMBURSEMENT

The Government will reimburse the cost of travel required in conjunction with performance of orders issued under this contract. Reimbursement for travel is limited to that which is required in the performance of the order. Specific Government direction to attend meetings or gather information shall be reimbursed on a cost reimbursable basis only. Local travel or the relocation of BPA holder personnel from other geographic areas for the purpose of staffing an order, are not subject to reimbursement. The Government will not pay travel charges for travel to and from the BPA holder employee's home and the DVA Office or to and from one company building to another (either within a company or to and from a prime to a sub company). Travel costs subject to reimbursement are limited to travel occurring at the direction of the Government, performed in conjunction with a specific requirement for a trip authorized in the order. Any administrative/clerical support travel costs shall be considered and approved by the Contracting Officer on a case-by-case basis.

B.21 ORDERING MANAGEMENT

a. Order Management Requirements: Delivery of services shall be implemented only if directed by an order. The BPA holder shall respond in no more than 7 working days from the issuance of the order to identify the Contractor's Task Leader. The Contractor's Task Leader shall arrange for a meeting between the BPA holder Task Leader and the COR to obtain the necessary detailed information to proceed with the task.

b. Order Procedures: Each Request for Proposal for an order will contain a Statement of Work (SOW), or other performance based work statement, describing the program to be supported, a description of the task, evaluation criteria, the deliverables, an order start and completion date, and the COR. The BPA holder(s) solicited will respond to the SOW, a proposed technical solution including labor mix and hours, and a proposed ceiling or fixed price for the order. Note: The Government will accept order proposals only from BPA holders that it has solicited. The PWS and labor mix will be incorporated into any resulting order. The proposed technical solution may also be incorporated in the order. The BPA holder on a per site basis will assign the Task Leader.

c. Order Accounting: The BPA holder's order accounting system shall provide traceability of all labor hour and cost reimbursable elements (e.g. travel, material, other authorized direct costs) ordered by each program's funding citation's Accounting Classification Reference Number (i.e. "acrn" assigned at the "SubCLIN" level in Section B), if required by the program office. Otherwise, traceability shall be at the CLIN level, to include segregation by Government appropriation (i.e. "color of money"), set forth in the order. Under no circumstances will any invoice exceed the period of performance, hours or dollar amount (ceiling price) for any funded order. The BPA holder will separately track and invoice US Government and FMS charges. All invoices submitted for payment shall clearly identify:

1. Government order number.

2. Period of performance

3. Amount due by CLIN

4. Labor hours provided per labor category

d. The BPA holder shall prepare and maintain a Funds and Man-hour Expenditure Report for each order. The BPA holder will submit reports, in contractor format, to the COR and Contracting Officer on a regular basis as defined by each order. Reporting shall include schedule by task, labor hour expenditures by labor category by task, cost reimbursable elements, calendar of supported travel, reviews, meetings and briefings, deliverables status and an estimated completion date. The report shall also identify the most significant cost driver(s) for each task (i.e. Schedule, Type of Program, and Complexity), the value of the driver, and a brief explanation. The Government shall identify a standard set of activities and definitions. For each task, the BPA holder shall identify the approximate percentage of hours allocated to those activities. Until such a time as the Government provides this standard set of activities, the BPA holder will not be required to provide this information. The Funds and Man-hour Expenditure Report will be prepared and submitted by those individuals covered by company overhead and will not be directly charged to any specific labor category on a specific order. These reports will be submitted electronically.

e. Closeout Procedures: To facilitate closeout of individual orders placed…