36C25918Q9777-000.docx

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 ECU Accessories 80111 36C25918Q9777 08-10-2018 N 334111 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Overton Spence overton.spence@va.gov Eastern Colorado VA Health Care System 1700 N. Wheeling St Aurora, CO 80045 overton.spence@va.gov Request for Quote (RFQ) #: 36C25918Q9777 (ECU Accessories)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm MST, (Wednesday 8 August 2018) All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to overton.spence@va.gov no later than 9:00am MST 10 August 2018.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25818Q9777. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective January 24th, 2018.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 334111 with a small business size standard of 1,250 Employees. This solicitation is a 100% set-aside for Veteran Owned Small Business Concerns

(v) List of Line Items;

Make/Model Equivalent;

Make/Model Equivalent;

GRAND TOTAL

(vi) Description of Requirements for the items to be acquired (salient characteristics);

VA Eastern Colorado Health Care System Initial Outfitting & Transition General Conditions and Statement of Work LV30D– Environmental Control Unit Accessories

Version 1 6/8/2018

Contents

1. Purpose & Scope The purpose of this requirement is to deliver LV30A as part of the initial outfitting of the newly constructed Rocky Mountain Regional VA Medical Center (RMRVAMC) Replacement Facility located at 1700 N. Wheeling Street, Aurora, CO 80045. This procurement is to fulfill the need for accessories to better utilize the tablet and PC based Environmental Control Units (ECUs) in the Spinal Cord Injury (SCI) unit. The Contractor shall deliver all items listed in section 2, and all items must meet all salient characteristics defined in section 2.

The Contractor shall furnish all personnel, supplies, and equipment required for delivery.

2. Technical Requirements

2.1 General Technical Requirements

2.1.1 All equipment and software proposed shall meet VA Directive 6551, VA Directive 6550, VA 6500 Handbook requirements NIST 140.2.

2.2 JSN: U5092 – Functional Access System-QTY (4)

2.2.1 General Characteristics

Basis of Design: Quadjoy, Quadjoy 3 or EQUAL Basic Description: Mouth operated joystick controlled with your mouth or chin.

2.2.2 Specifications/Salient Characteristics:

2.2.2.1 Mouth operated joystick

2.2.2.2 Activated through a built-in sip and puff switch or an alternate switch attached through an external switch jack

2.2.2.3 Controls a cursor on the screen

2.2.2.4 Minimum 8 function programmable sip and puff system, to include scrolling

2.2.2.5 Bluetooth and USB connection options

2.2.2.6 Programmable cursor motion

2.2.2.7 Operating System: Windows

2.2.3 Accessories/Configuration Options:

2.2.3.1 Unit shall have minimum minimal 30 edge mounted adjustable/dimmable LED indicators to guide the user through the sip and puff and stick initiated functions.

2.2.3.2 Unit shall be able to accommodate minimal 3 programmable external switch inputs

2.2.3.3 Unit shall be powered from an electric wheelchair, DC power and communications between units via Bluetooth

2.2.3.4 Supports wireless communication between the unit and computer

2.2.3.5 Unit shall be “plug and play” USB

2.2.3.6 Unit shall include a jump drive with on-screen keyboard for reset capability

2.2.3.7 Accessories to be included:

· 24” flexible mounting arm with articulating end

· Pipe mounting clamp for 13mm-35mm

· 15’ USB cable

· 2 joystick modes

· IR blaster

· IR learner

· Wheelchair jack interface

· External jack interface

· 50 hygienic sticks

· 50 saliva filters

· 50 hydrophobic filters

2.2.3.8 Vendor shall provide list of consumables and disposables associated with this item. Also, include consumable and disposable model number and ordering information, to include point of contact phone number and email.

2.3 JSN: U5099 – Environmental Control Unit, Speaker Voice-QTY (3)

2.3.1 General Characteristics

Basis of Design: Google Home or Equal Basic Description: A voice controlled automation device designed to control compatible home equipment.

Dimensions: Less than 10”H x 10”W x 10”D

2.3.2 Specifications/ Salient Characteristics:

2.3.2.1 Wi-fi/dual mode Bluetooth capabilities

2.3.2.2 Wireless

2.3.2.3 Rechargeable battery

2.3.2.4 Integrated audio amplifier and microphone

2.3.2.5 Voice recognition - microphone

2.3.2.6 Supports audio formats: HE-AAC, LC-AAC+, MP3

2.3.2.7 WAV Type: smart speaker

2.3.2.8 Power Source: AC power adapter

2.3.2.9 Amplification Type: active

2.3.2.10 Google assistant. Intelligent Assistant

2.3.2.11 Auditory and tactile feedback

2.3.3 Network & Internet Multimedia

2.3.3.1 Connectivity Interfaces’ 802.11a/b/g/n/ac, Internet Streaming Services

2.3.4 Internet of Things (IoT)

2.3.4.1 Internet of Things (IoT) Compatible: Yes, Platform: Belkin WeMo, Hue, Nest, SmartThings, Communications Type: cloud

2.4 JSN: U5099.A – Environmental Control Unit, Entertainment, Voice - QTY (10)

2.4.1 General Characteristics:

Basis of Design: Amazon Echo or Equal Basic Description: A voice-controlled automation device designed to control compatible equipment.

Dimensions: Less than 10”H x 10”W x 10”D

2.4.2 Specifications/ Salient Characteristics

2.4.2.1 Wi-fi/dual mode Bluetooth capabilities

2.4.2.2 Wireless

2.4.2.3 Rechargeable battery

2.4.2.4 Integrated audio amplifier and microphone

2.4.2.5 Voice recognition - microphone

2.4.2.6 Supports audio formats: HE-AAC, LC-AAC+, MP3

2.4.2.7 WAV Type: smart speaker

2.4.2.8 Power Source: AC power adapter

2.4.2.9 Amplification Type: active

2.4.2.10 Connect-ability to cloud based voice services – (ex. Alexa)

2.4.2.11 Minimal 1-yr warranty

2.4.2.12 Compatible with Fire OS, Android and iOS devices

2.4.2.13 Auditory and tactile feedback

2.4.3 Audio:

2.4.3.1 Minimum 2.5-inch woofer and 0.5-inch tweeter

2.5 JSN: U5099.B – Environmental Control Unit, Bluetooth Switch – QTY (1)

2.5.1 General Characteristics:

Basis of Design: Blue2-Bluetooth Switch or Equal Basic Description: A mechanical switch that uses a Bluetooth connection

2.5.2 Specifications/ Salient Characteristics

2.5.2.1 Bluetooth wireless connectivity minimal 20 ft.

2.5.2.2 Mechanical switch type: Pressure activated

2.5.2.3 Single and dual switch access

2.5.2.4 Rechargeable battery

2.5.2.5 Two external switch jacks

2.5.2.6 Two built in switch activation areas

2.5.2.7 Integrated audio amplifier and microphone

2.5.2.8 Voice recognition - microphone

2.5.2.9 Supports audio formats: HE-AAC, LC-AAC+, MP3

2.5.2.10 Minimal 1-yr warranty

2.5.2.11 Compatible with Android, iOS, Google Chrome, OS X and Windows switch control apps

2.5.2.12 Pressure activated switch surface

2.5.2.13 Universal mounting plate

2.6 JSN: U5099.C – Environmental Control Unit, Hand Shoe Mouse - QTY (1)

2.6.1 General Characteristics:

Basis of Design: Hand shoe Mouse – USB- or Equal Basic Description: A computer mouse compatible with many systems.

2.6.2 Specifications/ Salient Characteristics

2.6.2.1 Computer mouse with USB connectivity

2.6.2.2 Battery powered and rechargeable

2.6.2.3 Right and left click scroll wheel

2.6.2.4 Minimal 1-yr warranty

2.6.2.5 Supports the hand at an angle of 25-30 degrees

2.6.2.6 Software compatibility: Windows 10 and higher, Mac OS 9 or Mac OS X

2.7 JSN: U5099.D – Environmental Control Unit, USB Plus & Wireless Switch Interfaces – QTY (4)

2.7.1 General Characteristics:

Basis of Design: USB Plus & Wireless Switch Interface Basic Description: A link between single switch input devices

2.7.2 Specifications/ Salient Characteristics

2.7.2.1 Supports minimum of 4 switches

2.7.2.2 Needs to be compatible with Mac or PC

2.7.2.3 Minimum 4 template configurations

2.7.2.4 Radio frequency supports minimal 50 ft wireless distance

2.7.2.5 Template change powered by touch

2.7.2.6 Standard 1/8” plug fit jack port

2.7.2.7 Must support industry standard single switch software applications

2.8 JSN: U5099.E – Environmental Control Unit, Pillow Switch - QTY (4)

2.8.1 General Characteristics:

Basis of Design: Pillow Switch Basic Description: pressure activated pillow switch

2.8.2 Specifications/ Salient Characteristics

2.8.2.1 Washable cover

2.8.2.2 Aux plug in

2.8.2.3 Can fasten to a pillow or wheelchair

2.8.2.4 Contractor will provide mounting equipment

2.9 JSN: U5099.F– Environmental Control Unit, Buddy Button – QTY (2)

2.9.1 General Characteristics:

Basis of Design: Buddy Button - AbleNet or Equal Basic Description: A switch made for people with moderate to severe upper arm and motor disabilities.

2.9.2 Specifications/ Salient Characteristics

2.9.2.1 Minimum a 4-in/11-cm

2.9.2.2 Travel before activation

2.9.2.3 Pressure activated switch

2.9.2.4 2/8-in/3.5-mm mono plug

2.9.2.5 Mounting plate

2.9.2.6 Auditory and tactile feedback

2.10 JSN: U5099.G – Environmental Control Unit, Headset -QTY(4)

2.10.1 General Characteristics:

Basis of Design: Andrea NC-181VM or Equal Basic Description: A computer headset with a microphone

2.10.2 Specifications/ Salient Characteristics

2.10.2.1 In-line volume/mute controls

2.10.2.2 USB plug

2.10.2.3 Built-in external sound card

2.10.2.4 Noise cancellation microphone technology

2.10.2.5 Voice recognition

2.10.2.6 Windsock

2.10.2.7 Adjustable head-band

2.10.2.8 Minimal 6’ shielded cable

2.10.2.9 Reversible for left or right side

2.10.2.10 Minimal 5’ shielded cable

2.10.2.11 Minimum 1-yr warranty

2.11 JSN: U5099.H – Environmental Control Unit, Mouse Trackball – QTY (2)

2.11.1 General Characteristics:

Basis of Design: Kensington Expert Mouse Trackball Basic Description:

2.11.2 Specifications/ Salient Characteristics

2.11.2.1 Cord length minimum 5’

2.11.2.2 Bluetooth and USB option

2.11.2.3 Optical tracking technology

2.11.2.4 Detachable wrist rest

2.11.2.5 Compatible with Windows Vista, 10, 7, 8 and Mac OS X

2.11.2.6 Minimum 2-year warranty

2.11.2.7 Minimum 2” trackball

2.12 JSN: 5099.I – Environmental Control Unit, Joystick - QTY (1)

2.12.1 General Characteristics:

Basis of Design: n-ABLER Pro or Equal Basic Description:

2.12.2 Specifications/ Salient Characteristics

2.12.2.1 Pan button

2.12.2.2 Joystick

2.12.2.3 Audible and visual warnings

2.12.2.4 Design for use with either hand

2.12.2.5 Integral wrist support

2.12.2.6 Soft ball and T-Bar handles for alternative joystick grips

2.12.2.7 Switchable left and right click buttons

2.12.2.8 Audible (switchable to mute)

2.12.2.9 Visual warnings indicating selection or change of function

2.12.2.10 Adjustable anti-tremor button

2.13 JSN: U5099.J – Environmental Control Unit, Vertical Mouse – QTY (1)

2.13.1 General Characteristics:

Basis of Design: Evoluent Vertical Mouse 4 Right Wireless VM4RW or Equal Basic Description: A wireless mouse

2.13.2 Specifications/ Salient Characteristics

2.13.2.1 Wireless mouse

2.13.2.2 Must be a vertical mouse that keeps the arm from twisting

2.13.2.3 Laser movement detection

2.13.2.4 Pointer speed controls on the sides

2.13.2.5 LED pointer speed indicators

2.13.2.6 Two thumb buttons

2.13.2.7 Compatible with Windows XP, Vista and Win 7 or newer, USB Port, OS X 10.5

2.13.2.8 Driver included

2.14 JSN: U5099.K – Environmental Control Unit, Mouse Clicker - QTY (4)

2.14.1 General Characteristics:

Basis of Design: Dwell Clicker or Equal Basic Description: Windows application that allows users to use a mouse or other pointing device without clicking mouse buttons.

2.14.2 Specifications/ Salient Characteristics

2.14.2.1 Compatible with Windows XP, Windows Vista and Windows 10 or greater

2.14.2.2 Allows users to use a mouse or other pointing device without clicking mouse buttons

2.14.2.3 Capable of left-click, right-click, double-click or drag

2.15 JSN: U5099.L – Environmental Control Unit, Keyboard, On Screen– QTY (2)

2.15.1 General Characteristics:

Basis of Design: REACH Interface Author or Equal Basic Description: On-screen keyboard

2.15.2 Specifications/ Salient Characteristics

2.15.2.1 Compatible with Windows 10 or greater

2.15.2.2 Minimum 200 MB of RAM

2.15.2.3 High color contrast on screen keyboard

2.15.2.4 Sound card

2.15.2.5 Speech augmentation of speech to text

2.15.2.6 Word prediction and software authoring

2.15.2.7 Single, dual, and inverse-single switch scanning options

2.15.2.8 Auditory scanning capabilities with customizable speech output

2.15.2.9 Intelligent row stepping

2.16 JSN: U5099.M – Environmental Control Unit, Sip/Puff Switch with Headset - QTY (2)

2.16.1 General Characteristics:

Basis of Design: Origin Instruments or equal Basic Description: Turns the sips and puffs into electrical signals for a computer or AAC device.

2.16.2 Specifications/ Salient Characteristics

2.16.2.1 Compatible with Windows XP, Windows Vista and Windows 10 or greater

2.16.2.2 Mouth tube: replaceable

2.16.2.3 Held in place with a stainless-steel wire

2.16.2.4 Adjustable, padded headset

2.16.2.5 A minimum – 5’ tube with pneumatic connector

2.16.2.6 Sip/Puff pressure switch

2.16.2.7 A mono 5’ cable

2.16.2.8 A stereo 5’ cable

2.16.2.9 USB Port

2.16.2.10 Ability to transmit sips and puffs into electrical signals for the connected device

2.17 JSN: U5099.N - Environmental Control Unit, Sip and Puff Convertor – QTY (3)

2.17.1 General Characteristics:

Basis of Design: Jouse 3 or Equal Basic Description: Turns the sips and puffs into electrical signals for a computer or AAC device.

2.17.2 Specifications/ Salient Characteristics

2.17.2.1 Compatible with Windows 10 or greater

2.17.2.2 Allow users to use sips and puffs to write on a computer

2.17.2.3 No additional software shall be needed

2.17.2.4 Shall include an adjustable 3-joint arm with a single dial lock

2.17.2.5 Shall include mounting options for ancillary equipment

2.17.2.6 Shall operate independently of any other USB, PS/2, or serial mice

2.17.2.7 Supports for one or two external switches and

2.17.2.8 Minimum 2 year warranty

2.18 JSN: U5099.O – Environmental Control Unit, Mouse - QTY (2)

2.18.1 General Characteristics:

Basis of Design: Head Mouse Nano or equal Basic Description: Emulates standard computer mouse

2.18.2 Specifications/ Salient Characteristics

2.18.2.1 Compatible with Mac, Android, Windows 10 or greater, Chrome or Linux

2.18.2.2 Basis of design: Head Mouse Nano or equal

2.18.2.3 Shall emulate a standard USB computer mouse

2.18.2.4 Shall work with any device that holds a standard USB port.

2.18.2.5 Shall work with speech generating devices

2.18.2.6 Takes user head movement as input for mouse movement

2.18.2.7 Tracks head movement in all lighting environments

2.18.2.8 USB Powered

2.18.2.9 Must be locked and mounted onto computer

2.18.2.10 Minimum 40 accessory target dots

2.18.2.11 Computer mounting brackets

2.18.2.12 Minimum 1-year warranty

2.19 JSN: U5099.P –Speech Recognition Software – QTY (4)

2.19.1 General Characteristics:

Basis of Design: Dragon Naturally Speaking Professional Software or Equal Basic Description: Speech software

2.19.2 Specifications/ Salient Characteristics

2.19.2.1 Compatible with iOS or Windows PC

2.19.2.2 Support Functions:

2.19.2.3 Support for mobile dictation

2.19.2.4 Transcribe notes captured on a digital voice recorder or smartphone

2.19.2.5 Voice to text translation

2.20 JSN: U5099.R – Environmental Control Unit, Puff Switch – QTY (2)

2.20.1 General Characteristics:

Basis of Design: Quha Pufo Wireless Puff Switch or equal Basic Description: Wireless puff switch that works with the Quha Zono Gyroscopic Air Mouse

2.20.2 Specifications/ Salient Characteristics

2.20.2.1 Wireless puff switch

2.20.2.2 Capable of outputting left mouse click, double click and mouse dragging with designated puff inputs

2.20.2.3 A replaceable mouthpiece

2.20.2.4 Minimum 10 replacements included

2.20.2.5 Must be attachable to the head mount kit JSN: U5099.T

2.21 JSN: U5099.S – Environmental Control Unit, Mouse – QTY (2)

2.21.1 General Characteristics:

Basis of Design: Quha Zono Gyroscopic Air Mouse or equal Basic Description: A customizable, clippable user mouse

2.21.2 Specifications/ Salient Characteristics

2.21.2.1 3-D gyroscope

2.21.2.2 Calibration ability for direction and speed

2.21.2.3 Wireless connection to a receiver that plugs into a USB port

2.21.2.4 The USB 2.0 receiver must have a 3.5 mm switch jack with an adaptor

2.21.2.5 Battery life minimal 10 hours

2.21.2.6 Minimum 30 ft distance

2.21.2.7 Clip to attach to JSN U5099.T

2.21.2.8 Chargeable

2.21.2.9 Must interface with JSN: U5099.R

2.21.2.10 Must operate on the 2.4 GHz radio frequency

2.22 JSN: U5099.T– Environmental Control Unit, Head Mount Kit – QTY (2)

2.22.1 General Characteristics:

Basis of Design: Quha Zono Head Mount Kit or equal Basic Description: A kit that allows JSN:U5099.S to be head mounted

2.22.2 Specifications/ Salient Characteristics

2.22.2.1 Neckband

2.22.2.2 Eyeglass Clip

2.22.2.3 Must be compatible with JSN U5099.S

2.23 JSN: U5099.U – Environmental Control Unit, Speech Recognition – QTY (3)

2.23.1 General Characteristics:

Basis of Design: GlassOuse Complete Bundle or equal Basic Description: Hardware and software needed for hands free computer interaction

2.23.2 Specifications/ Salient Characteristics

2.23.2.1 Compatible with Windows XP, Windows Vista and Windows 10 or greater

2.23.2.2 A ‘computer mouse’ emulator that the user wears on their head

2.23.2.3 Bluetooth capable

2.23.2.4 Bite input for mouse clicking and bite adaptors

2.23.2.5 Head movement is the input for mouse movement

2.23.2.6 Minimum 15 spare bite silicone pieces

2.23.2.7 2 ear holders

2.23.2.8 Minimum 1 USB charging cable

2.24 JSN: U5099.V – Environmental Control Unit, Security Lock Bracket – QTY (10)

2.24.1 General Characteristics:

Basis of Design: Amazon echo security lock bracket Basic Description: A lock bracket

2.24.2 Specifications/ Salient Characteristics

2.24.2.1 Locks JSN: U5099.A to a desk, lock bracket.

2.25 JSN: U5099.W – Environmental Control Unit, Security Lock Bracket – QTY (3)

2.25.1 General Characteristics

Basis of Design: Google Home lock Basic Description: A Security lock bracket

2.25.2 Specifications/ Salient Characteristics

2.25.2.1 Locks U5099 to a desk, lock bracket.

2.26 JSN: U5099.Z – Environmental Control Unit, Lamp Control Module– QTY (30)

2.26.1 General Characteristics

Basis of Design: Z-Wave Lamp Module Basic Description: Lamp control unit for use with JSN: U5099.AA

2.26.2 Specifications/ Salient Characteristics

2.26.2.1 3 prong receptacle

2.26.2.2 AC outlet compatible

2.26.2.3 Hospital grade

2.27 JSN: U5099.AA – Hospital Grade Lamps – QTY (30)

2.27.1 General Characteristics

Basic Description: Hospital grade lamps that clip to a bed

2.27.2 Specifications/ Salient Characteristics

2.27.2.1 Must clip to Stryker S3 bed

2.27.2.2 3 prong plug

2.27.2.3 Reading light

2.27.2.4 Hospital grade

3. PROJECT REQUIREMENTS

3.1 Provide a single point of contact for the implementation of this project.

3.2 On-site attendance for one business day for Project, kick-off meeting with the Client and our engineering staff.

3.3 Develop a project plan in accordance with site Master Schedule so not to affect any other deployments and or the opening of the Denver VA new replacement hospital.

3.4 Confirm and communicate the hardware delivery and implementation schedule.

3.5 Manage implementation and associated risk.

3.6 Contractor’s senior supervisor shall be on-site during equipment/software installation phase.

3.7 Schedule startup of all new equipment.

3.8 The Contractor’s project manager shall communicate any issues and notify the appropriate resources for resolution.

3.9 The Contractor shall provide an implementation plan and schedule an implementation meeting within two weeks from order shipment. The Contractor shall identify specific deployment tasks and milestones in the implementation plan.

3.10 The Contractor shall provide and maintain an accurate, detailed Inventory List of the Contractor installed equipment and software including serial numbers, Equipment Entry (EE) Tag numbers, version release, and licenses.

4. COORDINATION

4.1 The Contractor shall coordinate delivery, staging areas, installation, site safety requirements, and parking with the On-site Point of Contact (POC). The On-Site Point of Contact will be designated after contract award.

4.2 The Contractor shall participate in a pre-delivery meeting to determine delivery and installation dates.

4.3 The Contractor shall verify delivery date three business days prior to scheduled delivery.

5. DELIVERY

5.1 Delivery Timeframe: TBD by contract point of contact.

5.2 Acquisition of the above items is part of the initial outfitting and activation of the new VA medical center in Aurora, CO. Since outfitting is still occurring, delivery dates are approximate and will be coordinated with the successful contractor after award (see 2.6.2.6– Coordination).

5.3 The Contractor shall contact the On-Site Point of Contact to schedule a pre-kickoff meeting will be conducted within 15 days after contract award for verification for scheduling a kickoff and pole planning meeting to determine delivery and installation dates. The Contractor may be required to adjust the delivery date from the date specified in the contract award document. A government-requested delivery delay up to 90 days after the delivery date specified in the contract award shall be at no additional cost to the government.

5.4 The Awardee Contractor may be required to adjust the delivery date from the date specified in the contract award document, due to situations beyond the Governments control. The Government has the right to adjust the contract award delivery date for up to 90 days at no cost to the Government.

5.5 Delivery Location: Contractor shall deliver all equipment to the Eastern Colorado Health Care System, Loading Dock, 1700 N. Wheeling Street, Aurora, CO 80045

5.6 Delivery Times: The loading dock accepts deliveries between 7 am and 3:30 pm Mountain Time. The loading dock is a federally owned/operated location and will not accept deliveries on federal holidays.

5.7 Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer’s name marked thereon. Deliveries shall be marked with the PO and contract number.

5.8 Delivery and Installation will be coordinated through the On-Site Point of Contact (POC). POC for delivery and install is as followed: TBD

6. SITE CONDITIONS

8.1 Delivery may occur while the construction contractor is still working on the facility.

8.2 Delivery and installation personnel must comply with all site safety requirements. The Contractor shall confirm site safety requirements with the On-Site Point of Contact when coordinating delivery and installation.

8.3 There shall be no smoking, eating, or drinking inside the construction site at any time.

7. OPERATIONS & MAINTENANCE

9.1 Maintenance, support, all services will begin after the installation and testing is completed and accepted by the VA site. Maintenance and support will be provided throughout the option year periods, if exercised by the Government. Contractor shall provide price for each option year, up to 4 years, of the Maintenance Service Contract.

9.2 OPERATION AND MAINTENANCE MANUALS

9.2.1 Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in a binder(s) to On-Site Point of Contact upon completion of installation.

9.3 WARRANTY

9.3.1 The contractor shall provide all manufacturer(s) warranties on all parts and labor at the time of delivery.

9.3.2 The warranties shall include all travel and shipping costs associated with any warranty repair

8. PROTECTION OF PROPERTY

11.1 Contractor shall protect all items from damage during delivery and installation. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings.

11.2 Contractor shall be responsible for providing adequate floor and wall protection to minimize damage to the facility during delivery/installation. It is recommended that all material handling equipment have rubber wheels to minimize potential damage to floors.

11.3 Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items that require a simple repair, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:

Eastern Colorado VA Health Care System 1700 N. Wheeling St Aurora, CO 80045

(viii) 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Descriptive literature must be provided IAW FAR 52.214-21 for item(s) which are considered to be equal to or better than the requirements listed.

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through contractors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) Contractors socioeconomic status must be verified in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/. Unverified contractors will be considered non-responsive.

(h) Contractors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the contractor making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The contractor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Contractors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Any award made resulting from this solicitation will be made based on the best overall quote that is determined to be the best overall value to the Government, considering (I) Technical Capability and (II) price.

(k) Respondents to this announcement shall submit their quote on Contractors Letterhead in accordance with FAR 52.212-1. Submission of quote shall include the following volumes: (I) Technical Capability (II) Price.

Volume I - Technical Capability

Under no circumstances shall any pricing be included in the Technical Capability. The contractor shall submit a Technical Capability narrative which shall address in detail how the offeror proposes to accomplish each requirement with all documents necessary to validate the technical requirements are met (or exceeded). Responding companies shall include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming their ability to supply the products and services outlined in this request.

Volume II – Price

Complete the Price Schedule of Supplies/Services of this solicitation, with proposed contract line item prices inserted in appropriate spaces and detail/itemize the pricing or add additional line items, if applicable. For services quoted, include labor categories, labor rates, and number of hours by task.

The Government requires contractors to quote unit prices and total prices that are two (2) decimal places. The unit price multiplied by unit quantity must equal the total price for that line item.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) Any award resulting from this solicitation will be made based on the best overall quote that is determined to be the overall best value to the government. Pursuant to FAR 52.212-2, the criteria for evaluation is: (1) Technical Capability, (2) Price.

Technical Capability – The Government will evaluate quotes on the basis of whether or not the provided quote meets the technical capability specified in the Statement of Work. Technical Capability shall consist of meeting or exceeding the requirements in the Statement of Work.

Price – The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability requirements of the statement of work shall not be selected regardless of price.

Options (if requested); The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s)

(b) All quotes shall be subject to evaluation by Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes. Consequently, contractors are highly encouraged to quote their best non-price and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all contractors submitting a quote, if it is determined advantageous to the Government to do so. If these communications take place, the Government is not obligated to communicate with every contractor (note that FAR Part 15 procedures do not apply; therefore, formal discussions are not applicable). All contractors will be treated fairly and impartially. A contractor may be eliminated from consideration without further communication if its non-price and/or pricing quotes are not among those contractors considered most advantageous to the Government based on a best value determination.

(c) All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the review in the most effective manner. Specifically, the Government may first sort the quotes of all Offerors by price from lowest price to the highest. Thereafter, the Government will review the Technical Capability of the lowest priced quote only. If the lowest priced Offeror’s Technical Capability is determined to be acceptable and meets the requirements, the Government may make award to that Offeror without further reviews of the remaining Offerors’ Technical Capability. If the lowest priced Offeror’s Technical Capability is determined to not meet the requirement, then the Government may review the Technical Capability next lowest priced quote, and so forth and so on, until the Government reaches a quote that is determined to meet the Technical Capability requirements.

(d) Quotes that merely restate the requirement or state that the requirement shall be met, without providing supporting rationale, are not sufficient. Contractors are cautioned that the award may not necessarily be made to the contractor quoting the lowest price, or to the contractor with the most highly technical quote. Award may be made to other than the lowest priced quote, if the Government determines that a price premium is warranted due to the merits of one or more of the non-price factors.

(End of Addendum to 52.212-2)

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Items, with the offer.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to (overton.spence@va.gov) by 9:00am MST, 10 August 2018.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

(Overton Spence) (overton.spence@va.gov)