36C25818Q9587-002.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 38

36C25818Q9587 08-10-2018

April Graves 602-795-4475 08-31-2018

4:00pm AZ

Department of Veterans Affairs

NCO22-Gilbert Network Contracting

777 E. Missouri, Suite 300

Phoenix AZ 85014

X 100

X

238290

$15 Million

N/A

New Mexico VA Healthcare System

1501 San Pedro SE

Albuquerque NM 87108

April Graves

NCO22-Gilbert Network Contracting

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page

See Statement of Work

See CONTINUATION Page

X X

Nathan A. McCoy

VA-VHA-SAOW-06C0452D

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.3 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.5 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) 24

C.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 Wage Determination

SECTION E - SOLICITATION PROVISIONS

E.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.5 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.6 52.212-2 EVALUATION — COMMERCIAL ITEMS (OCT 2014)

36C25818Q9587

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

April Graves

Contracting Officer 36C258

Department of Veterans Affairs

NCO22-Gilbert Network Contracting

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Scope of Work Transaction: 501-19-1-655-0003

MAINTENANCE, REPAIR, AND EMERGENCY SERVICE CONTRACT

FOR

THE NMVAHCS FACILITY ELEVATORS AND DUMBWAITER

1. MAINTENANCE, REPAIR, AND EMERGENCY SERVICE

A. The services of a contractor are required for the maintenance and repair of thirteen

(13) passenger elevators, five (5) service elevators, and one (1) dumbwaiter at the New Mexico

Veterans Affairs Health Care System (NMVAHCS) located at 1501 San Pedro Dr. SE, Albuquerque, NM 87108. The elevators to be serviced are identified in the Schedule of Elevators and Dumbwaiter. The 5-year service contract shall commence immediately upon contract award for one (1) base year and continue with four (4) option years, thereafter, upon satisfactory performance of the contract.

B. Scope of Work

1. The Contractor shall furnish all material, labor, lubricants, hydraulic fluids, supervision, tools, shipping, travel, and equipment necessary to provide full maintenance, repair, and emergency services, including all adjustments, tests, parts replacement and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer and/or as modified thereafter. All adjustments, repairs, modifications, safety tests, and all other tests and inspections must conform to the manufacturer guidelines, CEOSH, VA TIL specs (https://www.cfm.va.gov/til/dManual/dmElev.pdf) and/or the following industry standards, as applicable, whichever is more stringent:

a. ASME A17.1 Safety Code for Elevators and Escalators, latest edition.

b. ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition.

c. ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition.

d. ANSI/NPA 70 National Electric Code, latest edition.

e. The Joint Commission Accreditation Performance Standards, latest edition.

f. Manufacturer’s requirements and specifications on inspection, maintenance, and operation of each elevator and dumbwaiter.

2. It is the intent of the NMVAHCS to have the Contractor on site a minimum of once a week performing routine maintenance and service on all the Elevators and Dumbwaiter to minimize additional requirements for repairs of the elevators and dumbwaiter and to minimize Emergency Calls. This service shall include in any repairs or adjustments necessary to return the elevator to service. Provide onsite Point of Contact phone number for technician dispatched.

3. The Contractor shall provide a cost in the Price Schedule for Maintenance and Repair Service. The

Contractor shall estimate to be on site a minimum of one (1) time per week to perform Maintenance on each elevator. One (1) hour per week for each passenger elevator, two (2) hours per week for each service elevator, and two (2) hours per week for each dumbwaiter. The Contractor shall include in the monthly invoice a breakdown of work performed showing the quantity of hours spent along with the hourly rate.

4. The Contractor shall provide a cost in the Price Schedule for Emergency Service. The Contractor shall estimate to be on site one (1) time per week to perform Emergency Service. The Contractor shall include in the monthly invoice a breakdown showing the quantity of hours spent for each call throughout the course of the month along with the hourly rate.

5. The Contractor shall provide a cost in the Price Schedule for Service Outside Normal Maintenance.

The Contractor shall estimate to be on site a minimum of two (2) times per year to perform upgrades and improvements to the elevators to extend their lives and improve performance. The Contractor shall include in the monthly invoice a breakdown showing the quantity of hours spent for each call throughout the course of the month along with the hourly rate.

6. Contractor shall have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust or reprogram the systems.

7. The Contractor shall post a check chart for each elevator and dumbwaiter in each machine room in a conspicuous place, with reference noting posting location in the elevator cabin. This check chart shall list each elevator component-showing schedule of manufacturer’s recommended frequency of inspection of each component on a weekly, semi-annually, annually or other frequency. Entries shall be made to indicate the status of schedule items of maintenance work performed. The check chart shall be kept up to date at all times and must be initialed and dated by the Contractor’s employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR’s request and the Contractor will physically show the COR the completed work on request. An electronic MSWord or Excel version compatible with Windows 7.0 is acceptable if available to the

COR or his designee at all times. All preventive maintenance for each contract year shall be listed in a chart and provided to the COR for tracking of performance and reviewed with the contract representative regularly.

8. The Contractor shall attach tags after testing as specified by Code, such as at the governor-releasing carrier, and oil buffer, etc. Note: The Contractor shall post the last date and location of the test inspection document on a small stainless steel plate or otherwise readily available for review inside the elevator.

9. Safety tests and other tests and inspections shall be performed by the Contractor. Contractor shall perform all safety tests and other tests and inspections as recommended and required by ASME A17.1

LATEST EDITION AND ANSI/ASME A17.2 LATEST EDITION. All elevators provided with firefighters’ service shall be subjected monthly to Phase I recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating order in accordance with

A.S.M.E./A17.1. A written Monthly Elevator Fire Service Test Log shall be made by the Contractor and submitted to the COR or his designee. Testing shall be done on weekend, holidays or the hours before 6:30 AM or after 6:30 PM, at no additional cost to the Medical Center.

10. All tests or inspections that will remove the elevator and dumbwaiter from normal operation shall be scheduled in advance with the Electric Shop Supervisor or his designee, and signage noting down times/dates shall be posted at all elevator lobby control panels.

11. The Contractor shall inspect and test the elevator recall, shunt trips and associated detectors per the

Joint Commission Annual Fire Alarm requirements. The Contractor shall schedule the inspection and test with the Electric Shop Supervisor thirty (30) days prior to inspecting and testing the elevators.

12. After completion of the required tests, submit document with information to the COR or his designee.

Clean-up all work areas and properly dispose of all waste materials in a permitted facility off-campus

13. The Contractor shall be licensed and insured to perform the work throughout the contract. All work shall be performed by mechanics and helpers certified by the International Union of Elevator

Constructors. Proof of personnel certification shall be furnished to the Contracting Officer with the

Offeror’s proposal by the due date specified on the SF1449, block 8. A certified mechanic will be with a helper at all times when helper is performing maintenance.

C. An adequate supply of spare parts shall be maintained at all times to ensure prompt preventive maintenance and repair services.

D. Contractor shall have all maintenance tickets signed by the NMVAHCS

Electric Shop Supervisor or his designee. The Contractor shall check-in with the facility Energy Plant located in Building No. 43 anytime on station.

E. The following performance levels shall be maintained at all times:

1. Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

2. Leveling accuracy shall be maintained at all times.

3. Opening and closing times, door close torques of all cars shall at all times be maintained within the limits of ASME A17.1 Code with a minimum of stand open time consistent with traffic demands at each floor.

4. Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working at all times.

5. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by this

NMVAHCS Electric Shop Supervisor or his designee.

6. Upon satisfactory completion of this or subsequent readjustments, a computerized elevator analyzer or similar type event recorder shall be utilized to accurately record the hall waiting time at each landing and other data necessary to establish that the system is operating at peak efficiency. Results shall be submitted and be labeled as to floor, time, date and identification of all other data and shall be delivered together with an analysis of the tapes/disks to the NMVAHCS Electric Shop Supervisor or his designee.

F. The Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required and if conditions warrant, repair or replace, as follows:

1. Machine, worm, gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

2. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

3. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

4. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts, and governor jaws.

5. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

6. Hoist way door interlocks, hoist way door hangers, bottom door guides and auxiliary door closing devices.

7. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, rope grippers/brakes, platform, wood platform flooring, car guide shoes including gibs and rollers.

8. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

9. Cab door frames and sills, inspect/clean/service elevator door tracks, interior floors, rails, and lighting.

10. Where applicable to hydraulic elevators and dumbwaiter include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages and tanks.

11. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

12. The Contractor shall maintain material Safety Data Sheets for all chemicals and cleaning materials.

The Contractor shall remove all chemicals and excess materials from the facility. The Contractor shall maintain and keep the work areas in a clean professional manner. All waste must be handled, packaged, transported, and disposed of per federal, state, and local regulations.

G. The Contractor shall also:

1. Examine periodically all safety devices and governors and conduct an annual no load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. If required, the governor will be calibrated and sealed for proper tripping speed. The full load test shall be performed in the base year of the contract, completed within sixty

(60) days of contract award.

2. Maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoist way and machine room wiring.

3. Keep car emergency light units in an operable condition at all times, test special emergency (fireman’s service) service and emergency power circuits, where provided in accordance with Code requirements.

4. Furnish lubricants specified to the various lubrication needs. Properly dispose of waste oil at an off-campus permitted waste disposal or recycling facility.

5. Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor parts in each machine room for the performance of routine preventative maintenance.

6. Maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams are not available at the time of contract award, it will be the responsibility of the Contractor to provide same at no cost to the Medical Center.

7. The Contractor shall maintain a full, legible service log in each machine room and a complete, orderly chronological file including drawings, complete part lists, and copies of all service reports (e-mailed to

COR). The log shall list the date and time of all maintenance service performed. Each trouble call shall be fully described, including the nature of the call necessary service performed and any parts replaced. Service file shall be made available for inspection upon request, and a copy of the complete file furnished to NMVAHCS during the first week of the last month of the normal contract term. Post signs in all elevator cabs to include emergency phone numbers and protocol for reacting if elevators fail while personnel are in them.

8. The Contractor shall maintain a separate maintenance record on each elevator and dumbwaiter. The maintenance record shall be kept in the elevator equipment room and shall be readily available for inspection by the COR or designee. The maintenance record is the property of the government and shall be turned over to the Government at the end of the contract. The maintenance record shall be a chronological file that includes the following information:

a) Date.

b) Nature of work (i.e. SERVICE or call back).

c) Description of work performed (contractor should be brief and concise).

d) Any indication of problems experienced.

e) Initial or signature of mechanics performing work.

9. The Contractor shall instruct his personnel that when they perform work under this contract, they shall comply with the following procedures:

10. Upon arrival at the station, the Contractor shall check in with the Energy Plant so that the NMVAHCS will be aware of the Contractor’s presence at the facility at all times.

a) Upon each departure, prior to Contractor departing VA Campus, Contractor will serve notice of disposition of work to the NMVAHCS Electric Shop Supervisor or designee or after-hours to the Energy Plant on-call staff. In addition, the contractor shall furnish the Electrical Shop

Supervisor or his designee a copy of a work order, service sheet or other such written notification of services performed. E-logs of work summary must also be provided to the

COR. Such reports shall include the following information:

i. Name and address of contractor

ii. Name of contractor employee(s) performing the work

iii. Date(s) work performed and hours spent.

iv. Brief description of work performed, including SERVICE’s and identification of equipment worked on.

v. Signature of contractor’s employee(s) and signature of Electrical Shop Supervisor or designee.

vi. If the report is not submitted it will indicate that no inspection or maintenance was performed and payment may be withheld and/or delayed.

11. The Contractor shall check out with the Energy Plant regardless of any other contacts made.

12. Quarterly clean hoist way including all equipment located in or moving through the hoist way, car top, car sling, safeties, appliances, pits, sills, door tracks and hangers. Clean and paint as needed machine room floors.

H. No device shall be acceptable that will not give full satisfaction without excessive maintenance and attention. If it becomes evident during guarantee period that device is not functioning properly or in accordance with manufacturer’s or specification requirements, or if in the opinion of Contracting Officer, excessive maintenance and attention must be employed to keep device operational, device shall be removed and new device meeting all requirements shall be installed as part of work until satisfactory operation of installation is obtained. Period of guarantee shall start a new for such parts from date of completion of each new installation performed, in accordance with foregoing requirements. Any components which may have suffered substantial life cycle reduction or damage due to redundant failure shall also be provided with extended guarantees.

I. Work excluded: The following work is specifically excluded from this contract, unless otherwise approved under Services Other than Normal Maintenance.

1. Repair or replacement made necessary due to negligence or misuse of the equipment by persons other than the Contractor, his representatives or his employees. The Contracting Officer (CO) must approve in advance any extra charge work attributed to vandalism or misuse. No invoice will be paid without prior approval. Any repairs due to misuse or negligence shall be billed according to the labor rate specified in the pricing schedule. Parts will be billed at actual invoiced cost.

2. Installation of new attachments, which may be required or recommended by insurance agencies or

Government Authorities.

3. Repairs or replacement of cab enclosure, hoist way enclosures, or machine room lighting.

4. Replacement of underground hydraulic piping or hydraulic cylinder.

5. For the purpose of clarification, any item not specifically excluded shall be considered the

Contractor’s responsibility.

6. All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc.

J. Except for emergency service, the Contractor shall perform all work during regular working hours of regular working days 7:00 a.m. to 3:30 p.m. not excluding

Federal holidays, unless specifically instructed otherwise by the COR.

1. Emergency Callback Service shall be provided 24 hours a day, seven days per week, as requested by the M&O Section Chief and/or Engineering Service Chief.

K. The Contractor shall provide callback services for each elevator and dumbwaiter as follows: Callback service is defined as requests for each individual elevator and/or dumbwaiter, either during or after normal working hours, to correct any elevator problem or condition, which needs attention. Callbacks during normal working hours consists of responding to NMVAHCS to each individual elevator service call and take corrective action at the site within 30 minutes for passenger entrapments, 1.5 hours for all other service calls. Callbacks are not to take time away from preventive maintenance and other requirements required under this contract, equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the contractor’s control preclude resolution of the problem that day, the COR must be notified with an explanation of the delay. There shall be no more than 6 callbacks per month when averaged over a six-month period, which is the acceptable rate of callbacks. Failure to maintain an acceptable rate of callbacks will be grounds to initiate termination for default.

1. The Contractor shall have service ticket on each service call signed by COR or designee. Service ticket shall identify the respective piece of equipment, description of problem, description of corrective measures taken and date and time unit was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the COR. Failure to do so will result in non-payment for extra charge work. Contract representative will monthly require validation of logs, repairs, and service completions.

2. Emergency service authorized by the COR, which occur after the normal hours of operation, shall be accomplished at the overtime-hourly rates specified in the pricing schedule. The Medical Center will be responsible for premium portion of the overtime rate only. All overtime service calls shall be handled by one mechanic only unless approved in advance by the COR. If regular timework must be carried over and the Contractor wishes to continue to work beyond the Medical Center’s normal hours of operation, authorization for overtime work must be obtained from the COR before proceeding.

3. Medical Center shall not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work.

4. Contractor shall notify the NMVAHCS Energy Plant or designee by telephone or in person after completion of each emergency service call.

L. Under no circumstances will any shutdown or breakdown last longer than five (5) working days (40 working hours), from initial notification to the Contractor, without prior approval of the COR.

M. All tests, inspections, or maintenance repairs that will remove an elevator from service shall be scheduled in advance with the COR.

N. The Contractor shall comply with the following procedures when an elevator is removed from service for any reason:

1. Notify Engineering Service, Electrical Shop Supervisor, either by phone (505) 265-1711 Ext.TBD, or in person, before removing elevator from service. If work requires more than one-day, daily notification will be made. Notify Engineering Service when placing the elevator back in service.

Contractor’s employees shall turn in Elevator Report Forms, which will furnish the information to the

Electric Shop Supervisor, Engineering Service.

O. The Contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required to, the elevator, which the Contractor considers are not covered by the contract and shall furnish a written estimate, when requested, of the cost.

Final determination of responsibility will be by mutual agreement between the COR and the

Contractor.

P. When planned work requires an elevator to be taken out of service, the

Contractor is requested, when possible, to use the Federal holidays listed below.

New Year’s Day

Washington’s Birthday

Martin Luther King’s Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Q. Inspection

1. All passenger and service type elevators shall be inspected weekly; a minimum of one hour per elevator per inspection is required. Inspections shall be made each week. If a holiday falls on the scheduled day of inspections, the required inspection will be performed on the following workday.

Records of inspection shall be submitted to Contracting Officer’s Representative (COR) on the date performed.

2. All freight type elevators and dumbwaiters shall be inspected twice monthly; a minimum of one and one-half hours per elevator and three quarters of an hour per dumbwaiter per inspection is required.

Inspections will be two weeks apart or sooner if deemed necessary by the government or the contractor. Records of inspections shall be submitted to the COR on the date performed.

3. The Contractor shall perform inspections of the elevators and dumbwaiter required by the National

American Standard Safety Code for Elevators and Escalators (Latest Edition). Upon completion of a routine inspection, the Contractor will be furnished with an inspection report listing deficiencies for which he is responsible to repair within 30 days. The contractor shall contact the COR or his designee for items marked emergency for further direction. Under no circumstances, will the Contractor allow reported deficiencies to go uncorrected beyond the contract period.

4. The Contractor shall provide all labor and material to perform work in accordance with ASME A17.1, ASME A17.2, ASME A17.3, and ANSI/NPA 70 standards for annual, 6 months, and five-year

(traction only) inspections and tests. The Contractor shall propose a schedule to the COR within fourteen (14) days of contract award ensuring the five (5) year test is performed in the base year within sixty (60) days of contract award.

R. Testing

1. The following services will be performed at intervals specified in the American National Standard

Safety Code for Elevators and Dumbwaiters. The maintenance Contractor will furnish personnel to perform the 1 (one) year, and the 5 (five) year safety load test, (including weights), at no additional cost to the Medical Center. Scheduling of all tests will be handled through the COR. The

NMVAHCS Electric Shop Supervisor or his designee authorized by the NMVAHCS, will witness all tests for the NMVAHCS.

2. The Contractor shall make available the uninterrupted services of at least one employee to accompany the inspector during the course of any inspection.

3. The yearly car safeties, governor and oil buffer tests and inspections shall be complied with as per

A17.1 and this specification, in the presence of the COR and his/her representative.

4. The five-(5) year safety and buffer tests as required by the American National Standard Safety Code for Elevators and Dumbwaiters, (A17.1 and A17.2) are to be performed by the Contractor.

5. The Contractor shall schedule a meeting with the COR within six (6) months prior to the termination of the base year and each subsequent option year to discuss the status of the elevators and equipment covered under this contract. The Contractor shall correct any and all defects found within thirty (30) calendar days. The Contractor shall notify the COR in writing the status and that the deficiencies have been corrected.

6. The inspectors used by the Medical Center on this contract may or may not work for the Medical

Center. An outside company may be used to perform inspections as a representative of the Medical

Center if so desired by the COR.

S. Scheduled Maintenance and Repair Requirements

1. The Contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance regular visits, including a backlog listing of work to be accomplished.

The scheduling system and backlog listing shall be available for inspection by the COR at any time.

2. Regular routine maintenance shall be performed weekly for each Elevator and Dumbwaiter and all associated equipment. The contractor shall provide in his monthly report recommendations whether the weekly service should be continued for all or some of the elevators and dumbwaiter, provide a proposed maintenance schedule, and adjust the monthly invoicing accordingly.

3. Service shall to be performed during administrative hours on the same day of each week. The contractor shall submit, at the beginning of the contract, to the Electrical Shop Supervisor, the day of the week he/she intends on performing the required SERVICE. If the day falls on a holiday the contractor shall perform the required SERVICE’s on the next business day following the holiday. The contractor shall notify the Electrical Shop Supervisor if he/she intends on changing the SERVICE day or if he/she cannot perform the SERVICE ON schedule.

4. Service shall ensure a safe and efficient level of operation, and all work relative to cleaning, lubricating, adjustment or part replacement of equipment that is necessary for the desired level of operation shall be performed by the Contractor. Each contract year, all items which rely on cleaning, lubrication, or routine part replacement shall receive such service at least once as indicated by service report. Any SERVICE required by the Equipment Manufacturer, and/or applicable laws, regulations, rules, ordinances, codes, etc., but not specifically identified by the Government, shall be performed by the Contractor at no additional cost to the Government. In addition, the contractor shall perform the following preventive maintenance and all necessary cleaning, lubricating, and adjusting pursuant to such maintenance at the frequencies identified. Frequencies shall be modified if deemed necessary by the COR or designee.

5. The Contractor is responsible for replacement of all light bulbs, including lights in elevator shafts on top and bottom of cars, HOISTWAY crawl spaces, elevator machine rooms, etc. This shall include all lights inside the elevator cabs.

6. The Contractor shall during regular service visits retrieve any objects such as key, wallets, glasses, etc.

dropped in elevator pit by occupants of the building. Such objects shall be turned over to VA Police.

7. The Contractor must maintain the efficiency, safety and speeds specified in the contract or as designated by the manufacturer of the elevators at all times; including acceleration, retardation, contact speed in feet per minute, with or without full load, floor to floor time and door opening and closing time.

T. Contractor shall dispatch one (1) Journeyman-Level Mechanic to perform the maintenance, repair, and emergency call out to ensure the required work is completed in a professional and timely manner and to alleviate having to wait for a qualified person to perform service, maintenance, and emergency repair.

U. The Contractor shall provide an additional qualified journeyman mechanic as necessary at the Medical Center from 7:00 a.m. to 3:30 p.m. if normal maintenance and repair requires an additional journeyman to accomplish the maintenance schedule and assist in repairs, inspections and adjustments at no additional cost.

V. Experience Requirements

1. Supervision: The Contractor shall arrange for satisfactory supervision of the contract work. The

Contractor or his on-site supervisors shall be available at all times when the contract work is in progress to receive notices, reports, or request from the Contracting Officer or the COR.

2. Qualifications of Elevator Mechanics: All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess, prior to their employment in a journeyman mechanic’s capacity on this contract, at least 4 (four) years of recent (within the last 6 years) experience in the operations and maintenance of the kind of elevators to be maintained under this contract.

3. In addition to the above requirements, the Contractor shall have a minimum of 5 (five) years of successful experience in maintaining equipment identical or similar to the equipment covered by this contract. Each offeror shall submit, as part of his offer, references for the previous 5 (five) years of experience. The written references shall include, as a minimum, the name, address and telephone numbers of the specific companies and key personnel contacts.

W. Condition of Equipment

1. Upon contract award, the contractor accepts "as is" all elevator and dumbwaiter equipment specified in the contract. Failure to inspect the elevators and dumbwaiter, prior to contract award, will not relieve the contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA. Offerors should inspect the premises prior to submitting their offers in order to be fully aware of the scope of services required.

X. Uniforms

1. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor’s name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

Y. Safety

1. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

2. In performance of this contract, the Contractor shall follow NMVAHCS safety policy and standard for safe work practices, and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with NMVAHCS smoking policy, which designates all interior space as non-smoking areas.

3. Patient, employee, visitors, and contractor personnel safety shall be maintained at all times. The contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

4. The Contractor shall maintain the Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the NMVAHCS. MSDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all MSDS at the chemical storage site in a location accessible to NMVAHCS personnel to assure compliance with all laws and requirements regarding the “Right to Know” law. All chemicals must be removed from the Medical Center after each Maintenance, Repair, and Emergency Service.

5. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the contractor.

6. The Contractor shall obtain a Hot Work Permit from the Safety Office whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

7. The Contractor shall be notified of any non-compliance with the pervious provisions. The contractor shall, after receipt of such notice, immediately correct the condition and notify the contracting officer in writing that the condition has been corrected. It, in the opinion of the Safety Officer or designee the condition is life threatening he/she shall instruct the contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default. The

Contractor bears all costs of stop work time and correcting safety hazards.

8. The contractor shall provide within ten (10) working days after receipt of this contract a detailed listing of the following information:

a) Safety program/procedures are required to be followed by the contractor’s personnel in the performance of their duties and when such procedures are required. The contractor shall schedule a meeting with the COR within five (5) days of contract award to discuss the contractor’s safety program i.e., Lock-out/Tag-Out (LO/TO), Infection Control Risks

Assessment (ICRA’s), emergency egress, fire safety, etc.

9. Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the

Contractor of this responsibility.

Z. Injury or Accident

1. Contractor shall submit a written report to the NMVAHCS within five work (5) days of any incident of a major malfunction, accident or injury involving an elevator. The report shall state the cause, what and when repairs and tests were or are to be made to correct the cause of the incident.

AA. Quality Control Program

1. The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. Within five (5) work days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the COR, for approval. The program shall include, but not be limited to, the following:

2. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who will perform the inspection.

3. The checklist shall include every area of the Contractor’s operation as well as every task required to be performed.

4. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Medical Center inspectors point out the deficiencies.

5. A file of all inspections conducted by the Contractor and the corrective action taken. This documentation shall be made available to the Medical Center upon request, at any time during the term of the contract.

AB. Emergency Telephone Numbers

1. The Contractor shall provide the COR with pertinent emergency telephone numbers, in order to summon assistance in case an emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the

COR, prior to the contract start date.

AC. Information Relating to Conduct of Contractor’s Employees

1. The Contractor shall prohibit his employees form disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Medical Center use.

2. Contractor shall require his employees to comply with the instructions pertaining to conduct and other regulations called to the Contractor’s attention by the CO/COR, Federal Protective Officers, Inspectors, etc.

3. Contractor shall use firefighters service test log for monthly and yearly log.

4. Contractor shall use elevator report where there is a passenger trap incident, safety incident, and/or

Elevator failure of more than 8 (eight) hours of downtime. Stating date when parts are available and expected time of repair, tested, and back useful service.

AD. General Information

1. The Contractor shall immediately notify the contracting office and contracting officer’s representative

(in writing) of the existence of the development of any defects in, or repairs required to the elevators which the contractor considers he is not responsible for under the terms of the contract, and shall furnish him a written estimate of the cost to make necessary repairs. The contracting officer reserves the right to make final determination of the responsibility. The contacting officer also reserves the right to solicit the services of other contractors to make said repairs.

2. The Government reserves the right to perform emergency repairs to any elevator which is disabled if, in the Government’s opinion, it jeopardizes patient or employee safety.

3. The Contractor shall ensure that the elevator and dumbwaiter pits(s) and elevator and dumbwaiter machine room(s) are kept clean and free from dirt and debris. Contractor shall clean and vacuum all

HOISTWAY(s), pit(s) and machine rooms once a month to remove dust and debris accumulation.

4. The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station. Smoking is not permitted in any building (including

Penthouses and elevator pits).

5. Contractor shall have use of station telephones to make business calls related to Medical Center’s equipment. Misuse of this privilege will necessitate the need to require the contractor to use public telephones.

6. The Contractor shall remove all equipment, material, fluid, chemicals, and supplies after each service.

Storage of contractor equipment, tools, and parts is permitted in the elevator equipment room or penthouse (Bldg. 41) but is not allowed under stairwells.

7. This service does not involve Vendor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization)

(C&A) requirements do not apply per VA Handbook 6500.6.

AE. Services Outside Normal Maintenance

1. The Contractor shall provide additional maintenance and improvement services to extend the life of the equipment and improve performance and functionality at the direction of the COR. This may include replacing parts as they age, so that failure does not cause an emergency repair or upgrading problematic components to reduce call-outs for service. This may include, but is not limited to:

i. Installation of five (5) replacement rope grippers

ii. Replacement of four (4) basement Service Elevator hoist way doors, including enforcer reinforced gibs

iii. Replacement of door mechanisms and doors on all seven (7) floors for one elevator

iv. Controls improvements

v. Elevator phone and communications improvements

vi. Provide one (1) spare DC Drive motor

END

NOTICE OF WAGE DETERMINATION: In accordance with the Service Contract Act of 1965 (As Amended), U.S. Department of Labor Wage & Hour Division, Wage Determination No. A2539397 has been requested and is hereby incorporated as part of this contract. Upon receipt from DOL, the wage determination shall become part of the solicitation/contract. A new Wage Determination will be issued with each option year renewal. (Applicable only if Contracting Officer has checked appropriate clauses in contract clause 52.212-5(c).

Sealed offers for furnishing the supplies or services in the Schedule will be received at the address specified in the solicitation, or if hand carried, to the VA Medical Center, Purchasing and Contracts Service, until the date and time specified in the solicitation. CAUTION – LATE submissions, modifications and withdrawals: All offers are subject to all terms and conditions of this solicitation.

PRE-PROPOSAL CONFERENCE

MANDATORY PRE-PROPOSAL CONFERENCE: A mandatory pre-proposal conference will be held on (TBD).

The purpose of this conference is to allow potential offeror’s an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

Due to the importance of all offeror’s having a clear understanding of the specifications/scope of work and requirements for this solicitation, attendance at this conference will be a prerequisite for submitting a proposal.

Proposals will only be accepted from those offeror’s who are represented at this conference.

Attendance at the conference will be evidenced by the representative’s signature on the signature roster.

Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation.

SCHEDULE OF ELEVATORS AND DUMBWAITER

Elevator

No.

Location Car No.

And

Building

No.

Type Capacity Make Date Drive

1. Bldg. 1 (Refurbishment completed March 11, 2014.).

P1-1 Pass/Auto 3,000 Otis -- Traction

2. Bldg. 1 (Refurbishment completed March 11, 2014.)

P2-1 Pass/Auto 3,000 Otis -- Traction

3. Bldg. 3 (Refurbishment completed March 11, 2014.).

P1-3 Pass/Auto 3,000 Otis -- Traction

4. Bldg. 3 (Refurbishment completed March 11, 2014.).

P2-3 Pass/Auto 4,000 US -- Hydraulic

5. Bldg. 4 (Refurbishment completed March 11, 2014.).

P1-4 Pass/Auto 3,000 Dover -- Hydraulic

6. Bldg. 10 P1-10 Pass/Auto 4,000 Otis -- Hydraulic

7. Bldg. 10 P1-10 Pass/Auto 4,000 Dover -- Hydraulic

8. Bldg. 11 P1-11 Pass/Auto 4,000 Dover -- Hydraulic

9. Bldg. 41 P1-41 Pass/Auto 4,000 US -- Traction

10. Bldg. 41 P2-41 Pass/Auto 4,000…