36C25726Q0670.docx

SUBJECT*

SPS Education and Training Modules

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240

POINT OF CONTACT*

Contracting Officer Rafael Rodriguez Rafael.Rodriguez2@va.gov

PLACE OF PERFORMANCE

300 Veterans Boulevard

Big Spring Texas

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This market research notice is being conducted by Network Contracting Office (NCO) 17- VA South Texas (VASTHCS) facilities.

The purpose of this SOW is to provide a comprehensive education and training program for Sterile Processing personnel, utilizing the MySPD Education and Training platform powered by Incision. This program will enhance staff competency, regulatory readiness, and adherence to industry standards through structured e-learning, competency tracking, and option on-site support.

1. Scope of Work

a. The contractor shall provide the following training services to include:

i. Core SPD Training - Deliver 22 multimedia e-learning courses covering 7 major themes to provide a foundational education in sterile processing.

ii. Ensure associates gain knowledge and skills necessary for safe and efficient SPD operations.

iii. Flexible Endoscope Reprocessing E-Learning Training Program.

iv. Provide 8 specialized courses with practical, step-by-step guidance on endoscope reprocessing.

v. Ensure compliance with current standards and safe handling of complex devices.

b. Specialty Instruments Reprocessing Training Program

i. Provide 7 specialized courses focusing on complex surgical instrument reprocessing.

ii. Build confidence and competence in handling high-tech surgical equipment.

iii. Add specialized courses to the program throughout the year as developed.

c. Provide approximately 109 AAMI-compliant SOPs covering:

i. Sterilization (HLD, Steam, Low Temp)

ii. Flexible Endoscopy

iii. Decontamination

iv. Assembly

v. Ensure SOPs are reviewed quarterly by a multidisciplinary committee and reviewed as necessary.

d. Competency Tracking

i. Utilize Incision competency tracking software to strengthen audit readiness and regulatory compliance.

ii. Track individual and team progress in real- time and with clear visibility into readiness and development.

2. Implementation and Support

a. Implementation Boot Camp

i. Ensure associates utilize the platform effectively

ii. Identify 1-2 super-users for reporting mechanisms, SOP acknowledgement, and competency monitoring.

iii. Establish training plans for associates below independent status.

b. Monthly Pulse Checks

i. Contractor’s education manager to conduct monthly check-ins to ensure progress and answer questions.

c. Quarterly In-Service

i. Provide 3 CEU-approved in-services per quarter.

ii. Supply facilities with in-service materials (hardcopy or electronic) for staff distribution.

d. Virtual Certification Courses

i. Provide up to three seats per quarter for virtual certification courses.

e. Option Add- Ons.

i. Annual onsite education audits and action plans to ensure proper platform use and identify improvement opportunities.

ii. Onsite Training, Consulting, and Process Improvement.

iii. Onsite Competency Validations

3. Deliverables

a. Access to all e-learning modules.

b. Competency tracking reports

c. SOP documentation and quarterly updates.

d. Monthly pulse check reports.

e. Quarterly in-service completion documentation.

f. Optional onsite audit and training reports as requested.

4. Acceptance Criteria:

a. Successful completion of training modules by SPD personnel.

b. Documented evidence of competency tracking and SOP adherence.

c. Verified completion of in-services and monthly pulse check activities.

d. Positive evaluation of optional add-on services, if utilized.

5. SCHEDULE

a. Period of Performance: To include a base year plus four option years.

b. Place Of Performance:

West Texas VA Health Care System 300 West Veterans, Bldg 1 Big Spring, TX 79720

1. Responses shall include:

1. Business Name

1. Business Address

1. Point of Contact

2. Name

2. Phone Number

2. E-mail Address

1. SAM UID Number

1. Currently registered in SAM (Yes or No). If Yes, provide expiration date.

1. NAICS code

1. Business Size: Small or Large

1. Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc.

1. GSA or VA FSS Contract Number, if applicable

All businesses eligible to provide these supplies are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

1. Send responses to both the Contract Specialist.

Contract Specialist: Mr. Rafael Rodriguez at Rafael.Rodriguez2@va.gov

Responses in the email subject line shall state: 36C25726Q0670, Sources Sought Notice Responses due date: 06/22/2026- 11:00 AM CT DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

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