36C25726Q0229 0001 Amendment Safety Shoes.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

02-03-2026

549-26-2-4081-0020

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio Tx 78240

To all Offerors/Bidders

36C25726Q0229

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-10-2026 3:00pm CST

See CONTINUATION Page

X 1

The purpose of this amendment is to:

a. Answer questions that were due by Friday, January 30, 2026.

b. To extend the deadline to submit offers from February 6, 2026 to February 10, 2026.

///SEE CONTINUATION PAGES///

Shawn R. Reinhart Contracting Officer

36C25726Q0229 0001 CONTINUATION PAGES

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

300.00 PR _______ ____________

SAFETY BOOTS AND SHOES

Contract Period: Base POP Begin: 03-26-2026 POP End: 03-25-2027

Contract Period: Option 1 POP Begin: 03-26-2027 POP End: 03-25-2028

Contract Period: Option 2 POP Begin: 03-26-2028 POP End: 03-25-2029

Contract Period: Option 3 POP Begin: 03-26-2029 POP End: 03-25-2030

Contract Period: Option 4 POP Begin: 03-26-2030 POP End: 03-25-2031

GRAND

TOTAL

QUESTIONS – SAFETY SHOES / BOOTS - 36C25726Q0229

QUESTION 1: Sample Inventory Requirements. The SOW requires onsite fitting with samples in common sizes for trial fitting (Section 3.5). Given that this contract covers 300 employees annually across three locations (Dallas, Garland, Bonham), with multiple OSHA requirement categories (standard safety, electrical/non-conductive, and chemical resistant), and footwear must accommodate both men's and women's sizes across typical size ranges, the sample inventory requirement could exceed 900 pairs. Will the Government accept alternative fitting approaches such as measurement-based fitting with catalog selection, retail partner voucher systems, or a hybrid model with limited samples supplemented by full-inventory retail access?

ANSWER 1: No, the contractor shall be able to provide mobile onsite shoe fitting sessions.

Additionally, the contractor shall provide off‐site fitting and ordering service for new employees and emergency replacement of damaged working footwear as required.

QUESTION 2: Fitting Session Logistics and Scheduling. Fitting 300 employees across three locations presents significant logistical challenges. Can the Government clarify the expected number of fitting sessions per location and the anticipated number of employees per session?

Additionally, will the Government coordinate employee scheduling to ensure attendance, or is managing no-shows the contractor's responsibility? For context, contractors often experience employees not appearing during scheduled fitting sessions, requiring additional site visits and rework at contractor expense.

ANSWER 2: The Dallas VA – 2 fitting sessions, Garland VA and Bonham- 1 fitting sessions each. The Government will coordinate employee scheduling to ensure attendance.

QUESTION 3: Compensation for Fitting Sessions. The pricing structure in Section B.2 is based on a per-pair unit price. Will the Government consider a separate line item for contractor fitting session time (hourly or per-session rate) to account for onsite labor, travel, and equipment setup costs independent of product delivery? This would allow more accurate pricing and reduce the need to build fitting session overhead into the per-pair price.

ANSWER 3: Yes, if the awarded contractor is more than 60 miles from the Dallas VAMC. A line item will be added if necessary. Vendors are to include pricing for this in their price proposal. Mileage reimbursements will be based on the IRS mileage rates.

QUESTION 4: Employee Allowance Communication. Section 3.5 states each employee is allotted a maximum of $250 for one pair of safety footwear per year, with employees responsible for any overage. Will the Government communicate this allowance amount and overage policy to employees prior to fitting sessions? Additionally, does the $250 allowance include both footwear and cushion insoles as referenced in Section 3.5, or is the insole cost separate? Clear communication of the allowance structure to employees in advance significantly reduces fitting session delays and disputes at the point of sale.

ANSWER 5: Yes, we will communicate the price to employees. Yes, the $250 allowance includes both footwear and cushion insoles.

QUESTION 5: Storefront Requirement Clarification. Section 3.6 requires contractors to provide a location/storefront for off-site fitting and same-day fulfillment. Will the Government accept a partnership arrangement with an established retail footwear chain that has multiple locations within reasonable proximity to Dallas, Garland, and Bonham facilities? If so, is there a maximum distance requirement from VA facilities?

ANSWER 5: Yes, we will accept a partnership arrangement with an established retail footwear chain that has multiple locations within reasonable proximity to Dallas, Garland, and Bonham facilities. Maximum distance requirement from VA facilities 25 miles

QUESTION 6: Fitting Session Threshold. Section 1.2 states mobile fitting shall occur when there are 25 individuals needing safety footwear. Is this a minimum threshold before the contractor is required to conduct a site visit, or a scheduling guideline? How should contractors handle replacement and new employee fittings (the approximately 30 referenced in Section 3.6) that fall below this threshold?

ANSWER 6: Yes, this is the minimum. There should be an offsite storefront for new employees and replacement.

QUESTION 7: Delivery Timeline for Off-Site Orders. Section 3.6 states off-site selection and purchase "shall be fulfilled on the same day but should take no more than 30 days to fulfill." Can the Government clarify this apparent conflict? Is same-day fulfillment required when inventory is available, with 30 days allowed for special orders or sizes not in stock?

ANSWER 7: Yes, same-day fulfillment required when inventory is available. If inventory is unavailable, then you have 30 days to provide the item.

QUESTION 8: I’m not finding a description on the requested item. Is this more of a program you’re looking for. We do this for Pittsburgh VA. Different styles of boots and sizes, but they are capped at certain dollar level. We also have a B2B platform that if we were to do business. This would be streamlined and simple. 300 pair boots there are going to be returned because guys don’t like the feel or size.

ANSWER 8: We are not ordering 300 boots at the same time.

QUESTION 9: I'm factoring in costs for multiple onsite fitting sessions and administrative tasks. I understand that the max allocation per individual employee is $250, but can the other costs to perform all deliverables be factored in and the price to the VA is over $250 per boot, but employees are still capped at $250 when they select their boot?

ANSWER 9: Administrative costs and other related costs will not be part of the $250.00 per boots. These costs should be separate line items.

(END OF QUESTIONS AND ANSWERS)

(END OF AMENDMENT)