36C25725Q0613 0002.pdf

PDF 467 KB Posted Jul 2, 2025

Attached to: Generator Maintenance VA Kerrville Amendment 0002
Solicitation number: Not on record
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17

About this file

Written by GovTribe AI · Jul 2, 2025

This document is an amendment (Amendment 0002) to a federal contract for generator maintenance services at the Kerrville VA Hospital. The contract covers comprehensive preventive maintenance, load bank testing, and service calls for multiple generators across various buildings, including Caterpillar 600 KW, Onan 230 KW, Cummins 300 KW and 700 KW, WisperWatt 125 KW, and a 200 KW trailer-mounted generator.

The contract period runs from August 1, 2025 to July 31, 2030, with five separately priced ordering periods. Services include quarterly PM Level 1 inspections, annual PM Level 2 inspections, triennial PM Level 3 inspections, and annual load bank testing for each generator. The amendment updates the pricing schedule, Statement of Work, and provides clarifications on maintenance requirements, such as load bank testing duration and specific inspection protocols. Service calls are priced at $500 per call, not to exceed 4 hours, with additional provisions for emergency repairs and parts.

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5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 29

07-02-2025

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

To all Offerors/Bidders

36C25725Q0613

06-02-2025

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-08-2025 0900 CDT**

See CONTINUATION Page

X 1

The purpose of this amendment is to:

a. Provide answers to questions.

b. Update Schedule B.2, Price/Cost Schedule.

c. Update the Statement of Work.

///SEE CONTINUATION PAGES///

Shawn R. Reinhart Contracting Officer

36C25725Q0613-00002 CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

4.00 JB _________ __________

Quarterly PM Level 1 in accordance with the Statement of Work.

Caterpillar 600 KW Model # D348 Onan 230 KW Model # DFAB-5004088 WisperWatt 125 KW Model # DCA-125USI Cummins 300 KW Model # DQDAC Cummins 700 KW Model# DQCB (x2) 200 KW diesel powered trailer mounted generator model # C200738869

ORDERING PERIOD 1: 8/1/2025 - 7/31/2026

Contract Period: Base POP Begin: 08-01-2025 POP End: 07-31-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

1.00 JB __________ __________

Annual PM Level 2 on 12 ATSs in accordance with the

Statement of Work (Model #'s are in paragraph 9 of SOW.

ORDERING PERIOD 1: 8/1/2025 - 7/31/2026

Annual Load Bank Testing on Caterpillar, Onan and all

Cummins to include 200KW trailer mounted generator in accordance with the Statement of Work

ORDERING PERIOD 1: 8/1/2025 - 7/31/2026

Contract Period: Base POP Begin: 08-01-2025 POP End: 07-31-2030

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution

1.00 JB _________ __________

Triennial PM Level 3 in accordance with the Statement of Work.

Caterpillar 600 KW Model # D348 Onan 230 KW Model # DFAB-5004088 WisperWatt 125 KW Model # DCA-125USI Cummins 300 KW Model # DQDAC Cummins 700 KW Model# DQCB (x2)

ORDERING PERIOD 1: 8/1/2025 - 7/31/2026

1.00 JB _________ _________

Service Calls in accordance with the Statement of Work. Service call not to exceed 4-hours.

$500.00 per service call. Invoicing is for actuals.

ORDERING PERIOD 1: 8/1/2025 - 7/31/2026

Emergency Repairs and Parts (As needed) Not to Exceed (NTE)

$10,000.00 per year. Invoicing is for actuals.

ORDERING PERIOD 1: 8/1/2025 - 7/31/2026

Contract Period: Base POP Begin: 08-01-2025 POP End: 07-31-2030

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

4.00 JB _________ _________

ORDERING PERIOD 2: 8/1/2026 - 7/31/2027

Statement of Work (Model #'s are in paragraph 9 of SOW.

ORDERING PERIOD 2: 8/1/2026 - 7/31/2027

Cummins to include 200KW trailer mounted generator in accordance with the Statement of Work

ORDERING PERIOD 2: 8/1/2026 - 7/31/2027

Contract Period: Base

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

POP Begin: 08-01-2025 POP End: 07-31-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution call not to exceed 4-hours.

$500.00 per service call. Invoicing is for actuals.

ORDERING PERIOD 2: 8/1/2026 - 7/31/2027

$10,000.00 per year. Invoicing is for actuals.

ORDERING PERIOD 2: 8/1/2026 - 7/31/2027

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

ORDERING PERIOD 3: 8/1/2027 - 7/31/2028

Statement of Work (Model #'s are in paragraph 9 of SOW.

ORDERING PERIOD 3: 8/1/2027 - 7/31/202

Cummins to include 200KW trailer mounted generator in accordance with the Statement of Work

ORDERING PERIOD 3: 8/1/2027 - 7/31/2028

$500.00 per service call. Invoicing is for actuals.

ORDERING PERIOD 3: 8/1/2027 - 7/31/2028

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

$10,000.00 per year. Invoicing is for actuals.

ORDERING PERIOD 3: 8/1/2027 - 7/31/2028

ORDERING PERIOD 4: 8/1/2028 - 7/31/2029

Statement of Work (Model #'s are in paragraph 9 of SOW.

ORDERING PERIOD 4: 8/1/2028 - 7/31/2029

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

1.00 JB _________ __________

Cummins to include 200KW trailer mounted generator in accordance with the Statement of Work

ORDERING PERIOD 4: 8/1/2028 - 7/31/2029

Triennial PM Level 3 in accordance with the Statement of Work.

Caterpillar 600 KW Model # D348 Onan 230 KW Model # DFAB-5004088 WisperWatt 125 KW Model # DCA-125USI Cummins 300 KW Model # DQDAC Cummins 700 KW Model# DQCB (x2)

ORDERING PERIOD 4: 8/1/2028 - 7/31/2029

1.00 JB ________ _________

call not to exceed 4-hours.

$500.00 per service call. Invoicing is for actuals.

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

ORDERING PERIOD 4: 8/1/2028 - 7/31/2029

$10,000.00 per year. Invoicing is for actuals.

ORDERING PERIOD 4: 8/1/2028 - 7/31/2029

4.00 JB __________ __________

ORDERING PERIOD 5: 8/1/2029 - 7/31/2030

Statement of Work (Model #'s are in paragraph 9 of SOW.

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

ORDERING PERIOD 5: 8/1/2029 - 7/31/2030

Cummins to include 200KW trailer mounted generator in accordance with the Statement of Work

ORDERING PERIOD 5: 8/1/2029 - 7/31/2030

$500.00 per service call. Invoicing is for actuals.

ORDERING PERIOD 5: 8/1/2029 - 7/31/2030

1.00 JB _________ ___________

$10,000.00 per year. Invoicing is for actuals.

ORDERING PERIOD 5: 8/1/2029 - 7/31/2030

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

GRAND

TOTAL

A.2 DELIVERY SCHEDULE

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SEE B.2 SEE B.2 SEE B.2

QUESTIONS AND ANSWERS

QUESTION 1: In the Statement of Work (SOW) Section 3.5 states that the Triennial will be done in years 2 & 5, but the pricing matrix has it listed for all periods. Do we disregard the other years and only provide pricing per the SOW, Years 2 & 5)?

ANSWER: CLIN’s updated to reflect correct years.

QUESTION 2: For the Minor Repair CLIN, will the government be providing the NTE, like you have for the Major Repair CLIN? If not, what methodology should we use to calculate this

CLIN?

ANSWER: Will be the same for both, but there is not a way to know what is going to need to be done for repairs, so this is not for you to put numbers to but for us to have monies for repairs.

You may want to put something down as an hourly rate for Normal, After-Hours, and Weekends.

QUESTION 3: Load Bank Testing Duration: The SOW specifies a 2-hour resistive load bank test, but the site team mentioned 4 hours as the requirement for medical facilities. Can you confirm which is correct for this solicitation?

ANSWER: It is 2 hours with the exception of Years 2 & 5 which will be the 4-hour testing requirement for the Triennial test.

QUESTION 4: ATS PM Requirements: The SOW references both quarterly inspections and PM Level 2 for the 13 ATS units. Are both PM1 and PM2 required, or just quarterly PM1 inspections?

ANSWER: Both PM1 (paragraph 3.1) and PM2 (paragraph 3.2) is required in the SOW.

QUESTION 5: 200kW Portable Cummins Generator: This unit was pointed out during the site visit but is not listed in the solicitation. Should this be included in the quote or excluded?

ANSWER: See Revised SOW and Schedule B.2.

QUESTION 6: Labor Rate Breakdown for Service Calls: The solicitation states these will be billed at actuals but doesn’t specify if labor rate breakdowns (normal hours, after-hours, weekends) should be included. Can you clarify if this detail is needed?

ANSWER: Yes, this should be broken down into Normal, After-Hours, and Weekends

QUESTION 7: In the Statement of Work (SOW) Section 3.5 states that the Triennial will be done in years 2 & 5, but the pricing matrix has it listed for all periods. Do we disregard the other years and only provide pricing per the SOW, Years 2 & 5)?

ANSWER: Yes, see question 1.

QUESTION 8: For the Minor Repair CLIN, will the government be providing the NTE, like you have for the Major Repair CLIN? If not, what methodology should we use to calculate this

CLIN?

ANSWER: It will be done the same but there is not way to know what is going to need to be done for repairs, so this is not for you to put numbers to but for us to have monies for repairs.

You may want to put something down as an hourly rate for Normal, After-Hours, and Weekends.

QUESTION 9: Could you clarify what’s expected under a PM Level 2 for the ATS systems from the VA’s perspective? We want to make sure our proposal reflects exactly what’s required.

ANSWER: Checking of Connections, inspection or testing for evidence of overheating and excessive contact erosion. Removal of dust and dirt. Replacement of contacts when required.

Verifying that the system controls will operate as intended.

QUESTION 10: Could the VA please confirm the date of the most recent Triennial PM (Level

3) service performed on each of the six generators listed in the solicitation? This information is critical for accurate pricing and scheduling, especially for the first three years of the contract period.

CAT 600 kW Onan 230 kW WhisperWatt 125 kW Cummins 300 kW Cummins 700 kW (x2)

ANSWER: June 2024 on all of them, except the Cummins 200 kW, which is brand new and came in after solicitation was issued.

(END OF QUESTIONS AND ANSWERS)

STATEMENT OF WORK (SOW)

Revised 07.02.2025

1. TITLE OF PROJECT. Generator Maintenance Service

2. GENERAL. The Contractor shall provide all labor, equipment, tools, materials, parts, supplies, software, transportation, supervision, and any other items and services necessary to accomplish the inspection and service described herein.

3. SCOPE OF WORK.

3.1 The Contractor shall perform quarterly inspections, PM Level 1, in accordance with manufacture’s recommendations and accepted industry standards on each of the following generators:

• Caterpillar 600 KW diesel powered standby generator

• Onan 230 KW diesel powered standby generator

• Cummins, model 750DQCB (x2) diesel powered standby generator

• Cummins model 300DQDAC diesel powered standby generator

• WisperWatt 125 KW portable standby generator

• 200 KW diesel powered trailer mounted generator model # C200738869

3.2 The Contractor shall perform one (1) annual inspection during the Apr-May-June quarter, PM level 2, in accordance with manufacture’s recommendations and accepted industry standards on each of the following generator’s:

• Caterpillar 600 KW diesel powered standby generator

• Onan 230 KW diesel powered standby generator

• Cummins, model 750DQCB (x2) diesel powered standby generator

• Cummins model 300DQDAC diesel powered standby generator

3.3 The Contractor shall perform one (1) annual load bank test (2-hour resistive type) on the following generators:

• Caterpillar 600 KW diesel powered standby generator (This generator will require a standby generator to be on site)

• Onan 230 KW diesel powered standby generator

• Cummins, model 750DQCB (x2) diesel powered standby generator

• Cummins model 300DQDAC diesel powered standby generator

• 200 KW diesel powered trailer mounted generator model # C200738869

3.4 The Contractor shall top off fluids (coolant, batteries, oil, etc.) and make minor adjustments and repairs when inspections are done for all PM checks. The Contractor shall change all batteries to maintenance free and change every 2 years.

3.4.1 Minor repairs are included in this contract.

• Minor repairs include changing fuses, corroded wiring, relays, clamps, cracked hoses, etc.

• Minor repairs include work requiring less than 30 minutes of total labor during any one quarterly, annual, or Triennial inspection.

• Minor repairs include parts and materials totaling less than $50 during any one quarterly, annual, or Triennial inspection.

3.4.2 Major repairs are not included in this contract.

• Major repairs include changing internal gaskets, engine work, internal gen-set work, etc.

• Major repairs include work requiring 30 minutes or more of total labor time during any one quarterly, annual, or Triennial inspection.

• Major repairs include parts and materials more than $50 total during any one quarterly, annual, or Triennial inspection.

3.5 INSPECTIONS. Inspections shall be completed as identified below:

• Quarterly inspections and maintenance: during the first month of each quarter.

• Annual inspection and maintenance: during the first quarter of years (2), (3) and (5).

• Triennial (every 3 years) inspection and maintenance: during the first quarter of years (2) and (5).

4. PLACE OF PERFORMANCE.

Kerrville VA Hospital 3600 Memorial Blvd Kerrville, TX 78028

5. PERIOD OF PERFORMANCE. The period of performance, August 1, 2025 to July 31, 2030, will be for a base period of 5-years with five (5) separately priced ordering periods.

6. HOURS OF OPERATION. Normal duty hours are 8:00 a.m. through 4:30 p.m., Monday through Friday, not including federal holidays. All coordination shall be made with the VA Engineering Office at Kerrville before work begins. The Contractor shall check in daily with the Engineering Office upstairs Bldg. 29 and utilize the Contractor’s Sign-In Log

The Government observes the listed days as holidays. If the holiday falls on a Saturday, the Friday before is the holiday. If the holiday falls on a Sunday, the Monday after is the holiday:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

The observance of such days by Contractor personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

7. CONTRACTING OFFICERS REPRESENTATIVE (COR). The COR is the authorized representative of the Contracting Officer.

Primary: Michael L. Bankston, Jr.

Maintenance Supervisor Tele: 830-896-2020 x12340

Email: michael.bankstonjr@va.gov

Alternate: Damon P. Lieke Electronic Industrial Controls Mechanic

Tele: 830-896-2020 x12340 Email: damon.lieke@va.gov

8. PREVENTIVE MAINTENANCE LEVELS. The preventive maintenance levels are specified below for each generator. When inspecting, if a repair is required the Contractor shall obtain approval from the COR prior to making the repair.

8.1 Quarterly PM Level 1 on Generator Caterpillar 600 KW

• General o Visual inspection of overall condition of unit to foreign objects, loose, or broken fittings, guards and components.

o Wipe off unit: Clean oil, coolant, fuel and acid deposits. Sweep generator area.

• Cooling System o Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check louver operation.

o Coolant: Visual inspection for correct level and condition of coolant (rust, oil, and contaminants). Check coolant conditioner concentration and temperature protection. Inspect filler cap gasket and sealing surface.

o Hoses and Connections: Visual inspection of all hoses for deterioration.

o Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check fan operation and clearance.

o Fan Belts: Inspect for wear and deterioration.

o Jacket Water Heater: Inspect for proper operation.

o Water Pump: Visual and operational inspection for leaks or unusual noises.

• Fuel System o Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.

o Water Trap/Separator: Drain water from fuel tank or water separator when possible.

o Fuel Lines and Connections: Inspect for leaks.

o Governor and Controls: Inspect governor oil level. Inspect controls and linkage.

o Fuel Filters (Primary/Secondary): Inspect for damage and leaks.

• Air Induction and Exhaust System o Air Filter Service Indicator: Note reading. Inspect & reset indicator.

o Air Filter: Inspect.

o Air Inlet System: Inspect piping and air filter housing for damage. Clean air filters housing if air filter is replaced. Inspect housing seals and gaskets.

o Turbocharger: Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.

o Exhaust Manifold: Inspect for damage, missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.

o Exhaust System: Inspect silencer and piping for damage, corrosion, or leakage.

Check rain cap. Check supports for vibration damage.

• Lube Oil System o Oil Level: Inspect for correct oil level. Visually inspect unit for leaks.

o Inspect Oil Filter and Oil Pressure Gauge: Check for proper operation.

o Crankcase Breather: Inspect connections and hoses for deterioration.

o Oil sample analysis

• Starting System o Batteries: Inspect for damage or leakage, clean battery(s). Clean and tighten all battery cable connections as needed.

o Batteries (Specific Gravity): Check electrolyte level and specific gravity.

o Battery Charger: Inspect for operation, terminals, and wiring.

o Starting Motor: Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation.

o Operational: Check for abnormal engagement and cranking noises.

o Alternator: Inspect connections and mounting hardware. Inspect belts, pulley and voltage output.

• Engine Monitors and Safety Controls o Safety Controls: Inspect o Remote Annunciator and Alarms: Inspect

• Control Panel o Start Controls - Manual/Auto: Operational check for proper operation. Check automatic start (if allowed).

o Voltmeter: Inspect o Ammeter: Inspect o Frequency Meter: Inspect

8.2 Quarterly PM Level 1 on Generator Onan 230 KW

• General o Visual inspection of overall condition of unit to foreign objects, loose, or broken fittings, guards and components.

o Wipe off unit: clean oil, coolant, fuel and acid deposits. Police generator area.

• Cooling System o Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check louver operation.

o Hoses and Connections: Visual inspection of all hoses for deterioration.

o Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check fan operation and clearance.

o Fan Belts: Inspect for wear and deterioration.

o Jacket Water Heater: Inspect for proper operation.

o Water Pump: Visual and operational inspection for leaks or unusual noises.

• Fuel System o Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.

o Water Trap/Separator: Drain water from fuel tank or water separator when possible.

o Fuel Lines and Connections: Inspect for leaks.

o Governor and Controls: Inspect governor oil level. Inspect controls and linkage.

o Fuel Filters (Primary/Secondary): Inspect for damage and leaks.

• Air Induction and Exhaust System o Air Filter Service Indicator: Note reading. Inspect & reset indicator.

o Air Filter: Inspect.

o Air Inlet System: Inspect piping and air filter housing for damage. Clean air filters housing if air filter is replaced. Inspect housing seals and gaskets.

o Turbocharger: Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.

o Exhaust Manifold: Inspect for damage, missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.

o Exhaust System: Inspect silencer and piping for damage, corrosion, or leakage.

Check rain cap. Check supports for vibration damage.

• Lube Oil System o Oil Level: Inspect for correct oil level. Visually inspect unit for leaks.

o Inspect Oil Filter and Oil Pressure Gauge: Check for proper operation.

o Crankcase Breather: Inspect connections and hoses for deterioration.

o Oil sample analysis

• Starting System o Batteries: Inspect for damage or leakage, clean battery(s). Clean and tighten all battery cable connections as needed.

o Batteries checked for proper voltage and amperage o Battery Charger: Inspect for operation, terminals, and wiring.

o Starting Motor: Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation.

o Operational: Check for abnormal engagement and cranking noises.

o Alternator: Inspect connections and mounting hardware. Inspect belts, pulley and voltage output.

• Engine Monitors and Safety Controls o Safety Controls: Inspect o Remote Annunciator and Alarms: Inspect

• Control Panel o Start Controls - Manual/Auto: Operational check for proper operation. Check automatic start (if allowed).

o Voltmeter: Inspect

8.3 Quarterly PM Level 1 on Cummins, model 750DQCB (x2) diesel powered standby generator and Cummins model 300DQDAC diesel powered standby generator

• General o Visual inspection of overall condition of unit to foreign objects, loose, or broken fittings, guards and components.

o Wipe off unit- clean oil, coolant, fuel and acid deposits. Police generator area.

• Cooling System o Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check louver operation.

o Hoses and Connections: Visual inspection of all hoses for deterioration.

o Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check fan operation and clearance.

o Fan Belts: Inspect for wear and deterioration.

o Jacket Water Heater: Inspect for proper operation.

o Water Pump: Visual and operational inspection for leaks or unusual noises.

• Fuel System o Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.

o Water Trap/Separator: Drain water from fuel tank or water separator when possible.

o Fuel Lines and Connections: Inspect for leaks.

o Governor and Controls: Inspect governor oil level. Inspect controls and linkage.

o Fuel Filters (Primary/Secondary): Inspect for damage and leaks.

• Air Induction and Exhaust System o Air Filter Service Indicator: Note reading. Inspect & reset indicator.

o Air Filter: Inspect.

o Air Inlet System: Inspect piping and air filter housing for damage. Clean air filters housing if air filter is replaced. Inspect housing seals and gaskets.

o Turbocharger: Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.

o Exhaust Manifold: Inspect for damage, missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.

o Exhaust System: Inspect silencer and piping for damage, corrosion, or leakage.

Check rain cap. Check supports for vibration damage.

• Lube Oil System o Oil Level: Inspect for correct oil level. Visually inspect unit for leaks.

o Inspect Oil Filter and Oil Pressure Gauge: Check for proper operation.

o Crankcase Breather: Inspect connections and hoses for deterioration.

o Oil sample analysis

• Starting System o Batteries: Inspect for damage or leakage, clean battery(s). Clean and tighten all battery cable connections as needed.

o Batteries checked for proper voltage and amperage.

o Battery Charger: Inspect for operation, terminals, and wiring.

o Starting Motor: Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation.

o Operational: Check for abnormal engagement and cranking noises.

o Alternator: Inspect connections and mounting hardware. Inspect belts, pulley and voltage output.

• Engine Monitors and Safety Controls o Safety Controls: Inspect o Remote Annunciator and Alarms: Inspect

• Control Panel o Start Controls – Manual/Auto: Operational check for proper operation. Check automatic start (if allowed).

o Voltmeter: Inspect

8.4 Quarterly PM Level 1 on Wisper Watt 125 KW

o Visual inspection of overall condition of unit to foreign objects, loose, or broken fittings, guards and components.

o Wipe off unit: Clean oil, coolant, fuel and acid deposits. Police generator area.

• Cooling System o Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check louver operation.

o Hoses and Connections: Visual inspection of all hoses for deterioration.

o Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check fan operation and clearance.

o Fan Belts: Inspect for wear and deterioration.

o Jacket Water Heater: Inspect for proper operation.

o Water Pump: Visual and operational inspection for leaks or unusual noises.

• Fuel System o Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.

o Water Trap/Separator: Drain water from fuel tank or water separator when possible.

o Fuel Lines and Connections: Inspect for leaks.

o Governor and Controls: Inspect governor oil level. Inspect controls and linkage.

o Fuel Filters (Primary/Secondary): Inspect for damage and leaks.

• Air Induction and Exhaust System o Air Filter Service Indicator: Note reading. Inspect & reset indicator.

o Air Filter: Inspect.

o Air Inlet System: Inspect piping and air filter housing for damage. Clean air filters housing if air filter is replaced. Inspect housing seals and gaskets.

o Turbocharger: Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.

o Exhaust Manifold: Inspect for damage, missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.

o Exhaust System: Inspect silencer and piping for damage, corrosion, or leakage.

Check rain cap. Check supports for vibration damage.

• Lube Oil System o Oil Level: Inspect for correct oil level. Visually inspect unit for leaks.

o Inspect Oil Filter and Oil Pressure Gauge: Check for proper operation.

o Crankcase Breather: Inspect connections and hoses for deterioration.

o Oil sample analysis

• Starting System o Batteries: Inspect for damage or leakage, clean battery(s). Clean and tighten all battery cable connections as needed.

o Batteries checked for proper voltage and amperage.

o Battery Charger: Inspect for operation, terminals, and wiring.

o Starting Motor: Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation.

o Operational: Check for abnormal engagement and cranking noises.

o Alternator: Inspect connections and mounting hardware. Inspect belts, pulley and voltage output.

• Engine Monitors and Safety Controls o Safety Controls: Inspect o Remote Annunciator and Alarms: Inspect

• Control Panel o Start Controls – Manual/Auto: Operational check for proper operation. Check automatic start (if allowed).

o Voltmeter: Inspect

8.5 Quarterly PM Level 1 on Cummins 200KW

o Visual inspection of overall condition of unit to foreign objects, loose, or broken fittings, guards and components.

o Wipe off unit: Clean oil, coolant, fuel and acid deposits. Police generator area.

• Cooling System o Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check the Louver operation.

o Coolant: Visual inspection for the correct level and condition of the coolant (rust, oil, and contaminants). Check the coolant conditioner concentration and temperature protection. Inspect filler cap gasket and sealing surface.

o Hoses and Connections: Visual inspection of all hoses for deterioration.

o Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check the fan operation and clearance.

o Fan Belts: Inspect for wear and deterioration.

o Jacket Water Heater: Inspect for proper operation.

o Water Pump: Visual and operational inspection for leaks or unusual noises.

• Fuel System o Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.

• Air Induction System o Turbocharger: Check for oil leakage or unusual noises o Engine Monitors and Safety Controls o Gauge: Inspect, replace if broken o Safety Controls: Inspect for proper operation.

o Engine Monitors and Safety Controls o Remote Annunciator and Alarms: Inspect o Sending Unit Switches

• Generator o Rear Bearing: lubricate per manufactures specs o Vibration Isolators: inspect condition

• Control Panel o Circuit breakers: Inspect for free movement. Inspect connections.

8.6 Annual PM Level 2 on Generator Caterpillar 600 KW

• Fuel System o Fuel Filter: Replace

• Lube Oil System o Oil and Filter: Change o Simple on Site (S.O.S): Obtain oil sample for analysis. All analysis will be delivered to VA for record keeping.

o Crankcase Breather: Inspect and Clean

• Air Induction System o Turbocharger: Check for oil leakage or unusual noises

• Engine Monitors and Safety Controls o Gauge: Inspect, replace if broken o Safety Controls: Inspect for proper operation.

• Engine Monitors and Safety Controls o Remote Annunciator and Alarms: Inspect o Sending Unit Switches

• Generator o Rear Bearing: lubricate per manufactures specs o Vibration Isolators: inspect condition

8.7 Annual PM Level 2 on Generator Onan 230 KW

o Fuel Filter: Replace

• Lube Oil System o Oil and Filter: Change o S.O.S: Obtain oil sample for analysis. All analysis will be delivered to VA for record keeping.

o Crankcase Breather: Inspect and Clean

• Air Induction System o Turbocharger: Check for oil leakage or unusual noises

• Engine Monitors and Safety Controls o Gauge: Inspect, replace if broken o Safety Controls: Inspect for proper operation.

o Remote Annunciator and Alarms: Inspect o Sending Unit Switches

• Generator o Rear Bearing: lubricate per manufactures specs o Vibration Isolators: inspect condition

8.8 Annual PM Level 2 on Cummins, model 750DQCB (x2) diesel powered standby

• Fuel System o Fuel Filter: Replace

• Lube Oil System o Oil and Filter: Change o S.O.S: Obtain oil sample for analysis. All analysis will be delivered to VA for record keeping.

o Crankcase Breather: Inspect and Clean

• Air Induction System o Turbocharger: Check for oil leakage or unusual noises

• Engine Monitors and Safety Controls o Gauge: Inspect, replace if broken o Safety Controls: Inspect for proper operation.

o Remote Annunciator and Alarms: Inspect o Sending Unit Switches

• Generator o Rear Bearing: lubricate per manufactures specs o Vibration Isolators: inspect condition

8.9 Annual PM Level 2 on Generator Wisper Watt 125 KW

o Fuel Filter: Replace

• Lube Oil System o Oil and Filter: Change o S.O.S: Obtain oil sample for analysis. All analysis will be delivered to VA for record keeping.

o Crankcase Breather: Inspect and Clean

• Air Induction System o Turbocharger: Check for oil leakage or unusual noises

• Engine Monitors and Safety Controls o Gauge: Inspect, replace if broken o Safety Controls: Inspect for proper operation.

o Remote Annunciator and Alarms: Inspect o Sending Unit Switches

• Generator o Rear Bearing: lubricate per manufactures specs o Vibration Isolators: inspect condition

8.10 Triennial PM Level 3 on Generator Caterpillar 600 KW

• Cooling System o Thermostats: Replace o Fan Belts: Replace o Hoses: Replace all cooling system hoses including jacket water heater hoses

• Starting System o Batteries: Replace o Alternator Belt: Replace o Air Filter: Replace

8.11 Triennial PM Level 3 on Generator Onan 230 KW

• Cooling System o Thermostats: Replace o Fan Belts: Replace o Hoses: Replace all cooling system hoses including jacket water heater hoses

• Starting System o Batteries: Replace o Alternator Belt: Replace

8.12 Triennial PM Level 3 on Cummins, model 750DQCB (x2) diesel powered standby

• Cooling System o Thermostats: Replace o Fan Belts: Replace o Hoses: Replace all cooling system hoses including jacket water heater hoses

• Starting System o Batteries: Replace o Alternator Belt: Replace

8.13 Triennial PM Level 3 on Generator Wisper Watt 125 KW

• Cooling System o Thermostats: Replace o Fan Belts: Replace o Hoses: Replace all cooling system hoses including jacket water heater hoses

• Starting System o Batteries: Replace o Alternator Belt: Replace

8.14 Transfer switches – 13 ATS’s as described below quarterly. Unless annually indicated by PM Level 2 only

• Perform visual inspection of all wiring and connections for signs of tracking, overheating, and insulation deterioration.

• Check manual switches for free movement and contact continuity. (de-energized switch only)

• Check all time delay settings.

• Check condition of main and arcing contacts and auxiliary contacts. (de-energized switch

PM Level 2 only)

• Inspect ground wires.

• Inspect lug connections and mounting insulator bolts (de-energized switch).

• Check for proper transfer operation and sequencing of time control relays if allow (PM

Level 2 only)

• Perform infrared heat scan on all contacts and connections.

8.14.1 Enclosures

• Wipe down.

• Clean interior of enclosure and remove accumulated dust and/or dirt.

• Check door closure, locking bar, and mechanism for proper operation.

8.14.2 Miscellaneous

• Record findings of the inspection. Note corrective action taken.

• Report unsafe conditions.

9. AUTOMATIC TRANSFER SWITCH (ATS) AND LOCATION. The Contractor shall perform thirteen (13) automatic transfer switch inspections on the following:

ATS-1

Automatic Transfer Switch #1 Mfg.: Russ electric Location Room#102, Building # 90 277/480v 3 phase 400 Amp Model RTBDNB-4003CEF.

Serial No 31265-1A

ATS-2

Automatic Transfer Switch #2 Mfg.: Russ electric Location: Room # 102, Building # 90 277/480v 3 phase 400 Amp Model RTBDNB-4003CEF.

Serial No 31265-2A

ATS-3

Automatic Transfer Switch #3 Mfg.: Russ electric

Location: Room # 102, Building # 90 277/480v 3 phase 600 Amp Model RTBDNB-6003CEF.

Serial No 31265-6A

ATS-4

Automatic Transfer Switch #4 Mfg.: Russ electric Location: Room # 102, Building # 90 277/480v 3 phase 400 Amp Model RTBDNB-4003CEF.

Serial No 31265-3A

ATS-5

Automatic Transfer Switch #5 Mfg.: Russ electric Location: Room # 101, Building 90 277/480v 3 phase 600 Amp Model RTS30-ABLB6003AMF1-RPCS01 Serial No 39357-2A/B

ATS-6

Automatic Transfer Switch #6 Mfg.: Russ electric Location: Room # 102, Building # 90 120/208v 3 phase 400 Amp Model RTBDNB-4003CEF.

Serial No 31265-5A

ATS-7

Automatic Transfer Switch #7 MFG: Russ electric Location: Room #2A104, Building # 96 277/480v 3 phase 400 Amp Model RTBDNB-4003CEF.

Serial No 31265-4B

ATS-8

Automatic Transfer Switch #8 MFG Russ electric Location Building #96 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01

Serial 39357-1C/D

ATS-9

Automatic Transfer Switch #9 MFG Russ electric Location Building #96 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01 Serial 39357-1A/B

ATS-10

Automatic Transfer Switch #10 Mfg.: Asco 300 series 480 V 3 Phase 1600 Amp Ser # 333290

ATS-11

Automatic Transfer Switch #11 MFG Russ electric Location Building #97 277/480v 3 phase 800 Amp Model RTS30-ABLB8003AMF1-RPCS01 Serial 39357-3A/B

ATS-12

Automatic Transfer Switch #12 MFG Russ electric Location Building #97 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01 Serial 39357-4A

ATS-13

Automatic Transfer Switch #13 Location Outside Building 84 for Boiler Plant Mfg.: ONAN Mod # OTPCC-5004089 Ser # J010300899 480 V 3 Phase 600 Amp P/N 0306-4408-18

10. ANNUAL LOAD BANK TESTING. Annual load bank testing is an NFPA requirement for life and safety. All results shall be recorded, and documentation of results given to VA per paragraph 12 below.

• Annual Load Bank Testing shall be conducted on the Main Hospital Generator, Caterpillar 600 KW, for 2 hours at 100% of nameplate data.

• Annual Load Bank Testing shall be conducted on Boiler Plant Generator, Onan 230 KW, for 2 hours at 100% of nameplate data.

• Annual Load Bank Testing shall be conducted on Chiller Plant Generators (x2), Cummins, model 750DQCB (x2) diesel powered standby generators, for 2 hours at 100% of nameplate data.

• Annual Load Bank Testing shall be conducted on Building 96 Generator, Cummins model 300DQDAC diesel powered standby generator, for 2 hours at 100% of nameplate data.

• Annual Load Bank Testing shall be conducted on the 200KW Cummins trailer mounted generator model C200738869, for 2 hours at 100% of nameplate data

11. SERVICE CALLS. The Contractor shall provide service calls as requested by the VA COR.

These calls shall be billed separately and are not a part of this contract other than providing a set unit price for each service call. Price for each service call, not to exceed 4 hours on site time = $500.00. Service calls shall provide basic troubleshooting, repair, and minor part replacement inclusive in set price quoted above. Major parts are not covered under service calls. Major repairs and parts shall be billed separately, time and materials. All service calls shall be performed within 4 - 6 hours (on site) of call.

• After Hours Service Calls are defined as Mon - Fri, 1700-0700, Weekends and Holidays.

• Normal Service Calls are defined as Mon – Fri, 0700-1700.

12. DOCUMENTATION. The Contractor shall provide a detailed report and analysis, both electronic and hard copy of all work performed and results to the CO or his/her designated representative within five (5) business days. Color photographs embedded into the report shall be provided if applicable and/or requested. Report shall contain, at a minimum, date of service, amount of time spent on service, technician’s name(s), systems tested/inspected and results. The Contractor shall provide a detailed narrative and line-item cost estimate for repairs or replacement not covered above, if applicable, within five (5) working days.

13. CONTRACTOR POINT OF CONTACT. The Contractor shall provide a single point of contact to the COR with all contact information. The Contractor’s single point of contact shall be responsible for scheduling, billing, work proposals, etc.

13.1 Scheduling and Daily Briefings. The Contractor shall electronically (e-mail) schedule all PMs at least two (2) weeks prior to arrival with the COR. COR concurrence is required in order to ensure adequate staff coverage availability. The Contractor shall submit at the 2-week notification interval the daily work plan, including hour-by-hour plan of action, materials needed, workers on site, etc. The Contractor shall report into the COR daily upon arrival, prior to conducting any work and go over the submitted work plan. The Contractor shall provide a detailed out brief daily, prior to departure.

14. SAFETY REQUIREMENTS. In the performance of this contract, the Contractor shall take such safety precautions as the COR may determine to be reasonably necessary to protect the lives and health of occupants of the building. The COR will notify the Contractor and the CO of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken.

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File details come from the government source that posted it. Updated Jul 2, 2025.