36C25722Q0465 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 674-22-2-5065-1139 674-22-2-5065-1073 N/A Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple TX 76504 Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple TX 76504 To all Offerors/Bidders

36C25722Q0465 04-29-2022 36C25722Q0465 X X X x The purpose of this Amendment is to:

1. The Period of Performance is updated from 60 days to 180 days. The new period of performance will be 180 days from issuance of notice to proceed. This will include the time for ordering and receiving materials.

This guidance replaces the guidance from Amendment 0002.

2. The SOW is updated to include the new period of performance on pg. 2. This updated SOW shall replace the SOW uploaded in Amendment 0001.

. The RFQ response due date is extended from Friday 5/13/2022 to Monday 5/16/2022. The due time of 14:00 CST remains unchanged.

All other terms and conditions stay the same and remain in full force an d effect.

Amendment 0003 for Solicitation 36C25722Q0465 The purpose of this Amendment is to:

1. The Period of Performance is updated from 60 days to 180 days. The new period of performance will be 180 days from issuance of notice to proceed. This will include the time for ordering and receiving materials. This guidance replaces the guidance from Amendment 0002.

2. The SOW is updated to include the new period of performance on pg. 2. This updated SOW shall replace the SOW uploaded in Amendment 0001.

3. The RFQ response due date is extended from Friday 5/13/2022 to Monday 5/16/2022. The due time of 14:00 CST remains unchanged.

All other terms and conditions stay the same and remain in full force and effect.

Building 163 Secondary Pumps Replacement S2, S3 and S4 and Building 203 CWP 6 and 7 Replacement Temple VA Project Project #: 674-22-2-5065-1139 and 674-22-2-5065-1073

Requirements:

· The contractor shall be responsible for providing labor, materials and equipment for the services required to remove and replace secondary chilled water pumps and motors S2, S3 and S4 in Bldg. 163.

· The contractor shall be responsible for providing labor, materials and equipment for the services required to remove and replace condenser water pumps and motors #6, and #7 in Bldg. 203.

· Work performed will be done at the Central Texas Veterans Health Care Facility in Temple at 1901 Veterans Memorial Drive, Temple, Texas 76504. After all work is completed, the contractor will have a walkthrough with the Project Manager (PM) or VA COR to ensure all work is completed and ready to receive payment. This is a Turnkey Project.

The Government will only provide access to the location. It is the sole responsibility of the Contractor to meet the requirements of this project without any other assistance from the Government.

The Contractor shall contact the VA COR 5 days ahead of starting work to allow for coordination. The Contractor shall protect all government property from damage.

The contractor shall provide all skilled personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. A pre site visit will be coordinated for Contractors bidding and all must be present to verify measurements and investigate site conditions prior to submitting proposal. All work must comply with federal, state, and local regulations.

The Contractor shall obtain all required permits.

Contractor and all associated subcontractor employees shall comply with applicable facility and local security policies and procedures. Contractor shall provide names of Contractor and Subcontractor employees to the COR or Government representative. VA will issue contractor badge/pass to contractor and subcontractor employees, as applicable. Employee list shall include name, title, qualifications and responsibilities like hazardous materials, PPE, fire safety penetrations, material disposal, lock-out/tag- out, etc.

The Contractor shall provide one (1) year performance agreement labor and material in addition to the manufacturer’s warranty. Contractor shall provide a warranty management plan copy. The plan shall include information relevant to the warranty of materials and equipment incorporated into the project, including the starting date of warranty. The plan shall be in narrative form and contain enough detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. The plan shall be assembled in a binder and shall be turned over to the Government at the final walkthrough. The warranty period shall begin on the date of project acceptance and shall continue for the full product warranty period.

All work shall be done according to the Infection Control Risk Assessment (ICRA) specified for the respective areas where work is performed.

Note: The C&A requirements do not apply, and that a Security Accreditation Package is not required for this contract.

Note: The Contractor shall field verify all existing conditions, measurements and working space to install, remove or fabricate any requirements for this project. The new system must fit into existing footprint.

Note: The Contractor shall provide a written Method of Procedure (MOP) for all outages 5 days prior to starting work.

Note: The Contractor shall provide Startup/Set up services.

Performance Period: 180 days from Notice to Proceed (NTP).

Existing Secondary Pump Data:

Project Requirements:

1. The Contractor shall provide all labor, supervision, material, and equipment to install three (3) Condenser Water Pumps with Motors on base/skids, expansion joints, suction guides, and pump pressure gauges for pumps S2, S3 and S4. All three (3) pumps and motors shall be 1038GPM @ 145 head feet, 460/3/60 not to exceed 60HP.

2. The Contractor shall Isolate, drain, demo, remove, dispose, and replace to fully operational existing pumps, base and motors one at a time so two (2) pumps may be operational at all times.

3. The Contractor shall remove existing flex connectors and fab pieces for each pump.

4. The Contractor shall clean existing inertia bases and replace all springs.

5. The Contractor shall remove existing housekeeping pad for S3 30hp pump and motor and replace with housekeeping pad to accommodate new 60hp pump and motor.

6. The Contractor shall install new anchors for new pump bases.

7. The Contractor shall build new suction and discharge piping to connect to new pumps with new gauges and drain valves.

8. The Contractor shall install new single sphere flex connectors.

9. The Contractor shall reinstall new pump bases, pumps, and motors one at a time so two (2) pumps may be operational at all times.

10. The Contractor shall reconnect all piping and leak check all connections.

11. The Contractor shall disconnect and reconnect electrical and verify rotation.

12. The Contractor shall perform pump alignments.

13. The Contractor shall insulate all new piping and pump body.

14. The Contractor shall place the pumps back into service.

15. The Contractor shall, receive and offload new equipment.

16. Perform a final walkthrough with the VA COR or PM when completed.

Existing CWP Data:

Project Requirements:

1. The Contractor shall provide all labor, supervision, material, and equipment to install two (2) Condenser Water Pumps with Motors on base/skids, expansion joints, suction guides and pump pressure gauges for pumps #6 and #7 in building 203. The pumps and motors shall be 60 Head FT, 1728 CAP-GPM, 40HP, 1760rpm. ODP 460/3/60.

2. The Contractor shall Isolate, drain, demo, remove and dispose of existing pumps, base and motors.

3. The Contractor shall Remove existing flex connectors and fab pieces for each pump.

4. The Contractor shall Clean existing inertia bases.

5. The Contractor shall Install new anchors for new pump bases.

6. The Contractor shall Build new suction and discharge piping to connect to new pumps with new gauges and drain valves.

7. The Contractor shall Install new single sphere flex connectors.

8. The Contractor shall Reinstall new pump bases, pumps and motors.

9. The Contractor shall Reconnect all piping and leak check all connections.

10. The Contractor shall disconnect and reconnect electrical and verify rotation.

11. The Contractor shall Perform pump alignments.

12. The Contractor shall Insulate all new piping and pump body.

13. The Contractor shall place the pumps back into service.

14. The Contractor shall, Receive and offload new equipment.

15. Perform a final walkthrough with the VA COR or PM when completed.

Program Points of Contact:

a. Contracting Officer’s Representative (COR): Tim C Pittman, Boiler Plant Supervisor, Engineering Service, 254-743-1559 timothy.pittman2@va.gov.

b. Project Manager: Tim C Pittman, Boiler Plant Supervisor, Engineering Service, 254-743- 1559 timothy.pittman2@va.gov.

17. Coordinate with VA COR before the start of this service. See information below:

Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

18. Submit the proper documentation and reports to receive payment on this service. See information below:

Invoices and Payment:

a. Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for.

ii. Description of services performed.

iii. Unit Cost billed.

iv. Extended amount due.

v. Invoice number, date, and;

vi. Contract and obligation numbers.

Other Considerations:

· The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

· It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

· Work shall be performed during normal working hours unless otherwise noted by the COR or PM. Working hours are 0700 – 1700, Monday – Friday.

· The contractor’s supervisor shall always be available to address any needs the VA COR may have during the period of performance. All employees or sub-contractors shall be accountable solely to the Contractor, not the Government.

· The contractor shall be required to coordinate work activities and shutdowns with VA COR and Project Manager.

· The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

· The Government will not provide facilities or staging area for the Contractor’s use to support this contract. The contractor is responsible for all shipping, receiving, storage and security of any materials or equipment for the duration of this project.

· The Government will provide water and electrical utilities. All utilities in the facility will be available for the Contractor’s use in performance of tasks outlined in this SOW. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

· Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no contractor employees conduct political related activities or events on VA Facilities.

· The Contractor shall notify the COR or Government representative of any accidents requiring medical treatment. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

COVID-19 Mandated Protocol (Executive Order 14042)

1. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, shall show proof of vaccination

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

0. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

1. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

· Also, contractor must provide vaccine records for Flu Shot Vaccination per VHA Directive requirements while working in a patient care building.

Codes and Standards The project shall be in accordance with the latest Uniform Building Code (UBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

Safety Plan Requirements:

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e. company policy) B. Safety and Health Objectives (i.e. company goals, procedures, etc) C. Job Site Inspections (i.e. safety inspection/potential hazards/prevention, etc) D. Contractor Safety Administrator (i.e. competent person/safety officer) E. Personal Protective Equipment (i.e. head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e. rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e. OSHA, safety meetings, etc)

· 30 Hour OSHA Construction Safety Course – competent person

· 10 Hour OSHA Construction Safety Course – all others H. Safety Discipline (i.e. correction of violations, etc)Hot Work Permit (i.e. responsibilities, procedures, etc) I. Emergency Procedures (i.e. responsibilities, procedures, etc) J. Written Hazard Communication Program (i.e. responsibilities, procedures, list of hazards, MSDS, etc)

Safety Inspections:

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

· Fire/Smoke Doors unlocked, free of obstructions

· Means of Egress (includes Exits) free of obstructions and clearly marked

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

· Fire Alarm Pull Stations are unobstructed

· Smoke Detector smoke caps in use, or removed at end of the day

· Hot Work Permits are current, in use

· Sprinkler Heads are unobstructed

C. Housekeeping and Traffic Control

· Trash and debris are removed promptly and transported outside the construction area

· Floor mats and dust tack mats are located at the entrance to construction area

· Tools and equipment are properly stored

· Signs installed to restrict patient access (doors locked as needed)

· Dust control measures are in place

· Barriers are in place and properly sealed

D. Hazardous Chemicals/Conditions

· Appropriate storage of hazardous chemicals

· MSDS sheets are readily available on-site

· Lock out/tag out procedures are in place

· Hot work permit is current and posted

E. Clothing

· PPE is available and properly worn

· Clothing is relatively dust free with the construction area and patient areas image1.png image2.emf