36C25720Q0271-0001016.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

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(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

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ADDITIONAL INFORMATION

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* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation S222 AMEND - Post Answers to Questions 78229 36C25720Q0271 03-17-2020 N 562112 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229 Dale Padro antonio.jackson@va.gov

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-12-2020 None Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229 Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229 To all Offerors/Bidders

36C25720Q0271

X X March 17, 2020 / 2:00 PM CST X The purpose of this amendment is to:

1. Post the answers to questions received in response to this solicitation. (See pages 2 thru 8)

2. The due date for all quotes has NOT changed.

3. See attached SOW.

4. All other terms and conditions remain the same.

Questions in response to solicitation #36C25720Q0271 for the Texas Valley Coastal Bend HCS:

· Have reusable sharps containers been used previously in the locations in solicitation #36C25720Q0271? Or, is this health care system looking to switch to a reusable system?

· If reusable containers were used before are there brackets in place? Yes

· Does the VA own the brackets or does the incumbent own them? The current Contractor owns brackets.

· Does your organization understand the Capital investment of labor, supplies, installation of brackets and reusable sharps, which creates a level of set up effort that will affect the total price of an offer? Yes

· P. 9, 7. Scope states “The Contractor shall be responsible for ensuring their proposed service solution will effectively achieve performance requirements.”

Is the VATVCBHCS open to utilization of one-time use sharps container disposal rather than a reusable program? No. We require reusable sharps containers.

· P. 9, 7.b. States “The Contractor shall provide a contingency plan for the disposal of medical waste. Provide recommendations and solutions to ensure facilities develop onsite treatment of medical waste…for catastrophic disaster…” Would you please confirm that you are requesting the contractor to price and provide consulting services? If so, where should the pricing be entered? We are not asking for consulting services. We are saying in a catastrophic disaster in your area, or our area, and the VCB Clinics are still operational you need to have a backup plan so there is no break in service. You will still be responsible for the pickup and disposal of our sharps/bio waste, and also drop off the needed re-supplies.

· P. 10, b. States “An initial collection schedule shall be executed daily during the first 30-day contract period at all locations identified herein….”

· Please confirm that daily service is required at every location for the first 30 days of the contract and this level of effort should be included in our pricing. Daily is not required service will be performed weekly. SOW will be updated before contract award.

· If the frequency of service after the first 30 days is not yet determined, what frequency of service should our pricing be based on for each location? Services will be weekly on Friday between 0900-1500 if Friday is a holiday then the service date will be on Thursday or Monday of the following week.

· P. 10, c-e. These sections appear to be requiring the contractor to frequently go onsite at each location to monitor the level of each sharps container and replace.

· Is the anticipated recurring frequency of service for each location adequate for this type of monitoring or are extra contractor personnel hours be required to fulfill the monitoring on days that pickups are not scheduled? EMS Staff will monitor and change out full containers and store then in a bio-room till pick up date.

· Is there a historical volume and frequency of collections to use for comparison? Ambiguity presents itself here – in most VA solicitations there are specifics regarding type(s) and quantities of containers, their specific locations within facilities and specific frequency of pickups at each facility. Can these details please be clarified for each location so that an intelligent bid can be offered? The frequency of sharps, and bio waste changes monthly at each clinic at a minimum we use 10-20 sharps containers (all sizes) per clinic and about 10-100lbs in medical waste per month.

Below is information of the Medical Waste Report from current contract; it does not give a break down of what size sharps containers were picked up it just tell me the number of containers and the lbs. and how much bio-waste was picked up in lbs.

MOPC:

BIO-WASTE SHARPS CONTAINERS

9/9/19- 9 boxes / 204 lbs. 2 containers / 46 lbs.

9/23/19- 14 / 299 0 / 0 10/7/19- 14 / 289 0 / 0 10/21/19- 11 / 240 3 / 69 11/4/19- 15 / 346 0 / 0 11/18/19- 12 / 291 0 / 0 12/2/19- 13 / 303 0 / 0 12/16/19- 12 / 291 0 / 0 12/30/19- 8 / 182 3 / 79 1/13/20- 8 / 172 3 / 85 1/27/20- 10 / 254 0 / 0 2/10/20- 10 / 471 5 / 126

HCC:

BIO-WASTE SHARPS CONTAINERS

9/3/19- 12 boxes / 238 lbs. 0 containers / 0 lbs.

9/9/19- 7 / 144 3 / 49 9/16/19- 12 / 254 0 / 0 9/23/19- 12 / 304 0 / 0 9/30/19- 15 / 250 0 / 0 10/7/19- 15 / 280 5 / 87 10/15/19- 9 / 240 2 / 23 10/21/19- 10 / 171 0 / 0 10/28/19- 14 / 196 3 / 56 11/25/19- 12 / 192 0 / 0 12/02/19- 10 / 186 0 / 0 12/9/19- 15 / 320 0 / 0 12/16/19- 11 / 248 0 / 0 12/23/19- 13 / 246 0 / 0 12/30/19- 4 / 95 1 / 13 1/6/20- 7 / 152 2 / 34 1/13/20- 13 / 263 0 / 0 1/27/20- 7 /111 19 / 386 2/3/20- 9 / 208 1 / 23 2/14/20- 11 / 245 1 / 24

HOPC:

BIO-WASTE SHARPS CONTAINERS

9/3/19- 0 boxes / 0 lbs. 0 containers / 0 lbs.

9/9/19- 0 / 0 0 / 0 9/16/19- 0 / 0 0 / 0 9/23/19- 0 / 0 0 / 0 9/30/19- 3 / 59 0 / 0 10/7/19- 2 /34 0 / 0 10/15/19- 0 / 0 0 / 0 10/21/19- 0 / 0 0 / 0 10/28/19- 0 / 0 0 / 0 11/4/19- 0 /0 0 / 0 11/8/19- 1 / 18 0 / 0 11/18/19- 0 / 0 0 / 0 11/25/19- 0 / 0 0 / 0 12/2/19- 3 / 59 0 / 0 12/9/19- 0 / 0 0 / 0 12/16/19- 1 / 19 0 / 0 12/23/19- 0 / 0 0 / 0 12/30/19- 1 / 10 0 / 0 1/6/20- 0 / 0 0 / 0 1/13/20- 2 / 28 1 / 13 2/3/20- 4 / 53 0 / 0

CCOPC:

BIO-WASTE SHARPS CONTAINERS

9/6/19- 0 boxes / 0 lbs. 0 containers / 0 lbs.

9/13/19- 0 / 0 0 / 0 9/20/19- 1 / 3 0 / 0 9/27/19- 1 / 8 0 / 0 10/11/19- 0 / 0 0 / 0 10/18/19- 0 / 0 0 / 0 10/25/19- 0 / 0 0 / 0 11/1/19- 1 / 20 0 / 0 11/8/19- 1 / 10 0 / 0 11/15/19- 1 / 14 0 / 0 11/22/19- 1 / 13 0 / 0 11/26/19- 0 / 0 0 / 0 12/6/19- 0 / 0 0 / 0 12/13/19- 0 / 0 0 / 0 12/27/19- 0 / 0 0 / 0 1/3/20- 3 / 40 0 / 0 1/10/20- 0 / 0 0 / 0 1/17/20- 1 / 5 0 / 0 1/24/20- 0 / 0 1 / 20 1/31/20- 0 / 0 0 / 0 2/7/20- 0 / 0 0 / 0 2/14/20- 2 / 7 0 / 0 2/21/20- 0 / 0 0 / 0 2/28/20- 1 / 3 0 / 0

CCSC:

BIO-WASTE SHARPS CONTAINERS

9/6/19- 3 boxes / 92 lbs. 0 containers / 0 lbs.

9/13/19- 4 / 100 0 / 0 9/20/19- 4 / 125 0 / 0 9/27/19- 4 / 92 0 / 0 10/4/19- 5 / 114 0 / 0 10/11/19- 3 / 94 0 / 0 10/18/19- 0 / 0 2 / 75 10/25/19- 4 / 171 0 / 0 11/1/19- 4 / 102 0 / 0 11/8/19- 2 / 77 0 / 0 11/15/19- 4 / 110 0 / 0 11/22/19- 4 / 96 0 / 0 11/26/19- 1 / 39 0 / 0 12/6/19- 3 / 120 2 / 37 12/13/19- 2 / 80 0 / 0 12/20/19- 4 / 120 0 / 0 12/27/19- 1 / 40 0 / 0 1/3/20- 3 / 73 0 / 0 1/10/20- 3 / 108 0 / 0 1/17/20- 5 / 118 0 / 0 1/24/20- 3 / 100 0 / 0 1/31/20- 5 / 156 0 / 0 2/7/20- 4 / 111 0 / 0 2/14/20- 0 / 0 3 / 86 2/21/20- 4 / 102 0 / 0 2/28/20- 3 / 97 0 / 0

LOPC:

BIO-WASTE SHARPS CONTAINERS

9/20/19- 4 boxes / 40 lbs. 0 containers / 0 lbs.

10/18/19- 3 / 78 1 / 70 11/15/19- 6 / 120 1 / 35 12/13/19- 4 / 89 0 / 0 1/10/20- 3 / 98 3 / 76 2/7/20- 2 / 59 3 / 61 3/6/20- 5 / 130 3 / 75

· P. 12. “No intermediate handlers or subcontracting…is allowed without obtaining prior approval from the VA CORs.”

· As an SDVOSB we intend to work with a teaming partner for the execution of this contract. What is the process required to gain approval? Please see VAAR 852.219-10. Subcontracting is allowed. However, the prime contractor must adhere to and meet the Limitations on Subcontracting Clause.

· P. 12, j. Red. The list here shows typical one-time use sizes. Is the facility open to standardized and consolidated reusable sizes e.g. 3-gallon vs. the listed “Red” 5 qt., 2-gallon, 3-gallon and 5-gallon containers? This will also allow for streamlined cabinet procurement and installation. Or are you requesting these sizes in multiple use? This list is ambiguous, please clarify.

· How many of each container size is needed at each specific location?

3gal 2 gal 28gal 8gal 17gal 10gal 1quart HCC 300ea on site 35ea on site 20ea on site 15ea on site 15ea on site 15ea on site 45ea on site HOPC 110ea on site 15ea on site 8ea on site 8ea on site 5ea on site 8ea on site 25ea on site MOPC 110ea on site 15ea on site 5ea on site 6ea on site 5ea on site 8ea on site 25ea on site CCSC 75ea on site 20ea on site 6ea on site 6ea on site 5ea on site 5ea on site 25ea on site LOPC 40ea on site 10ea on site 3ea on site 4ea on site 3ea on site 2ea on site 25ea on site CCOPC 65ea on site 20ea on site 4ea on site 5ea on site 3ea on site 3ea on site 25ea on site

· Will the VA provide a listing by room for placement of the containers?

Yes in the phase in and phase out part of the contract. This will be discussed at the kick off meeting.

· Is there a current contract for the work being solicited?

· If so, please provide that awarded contract number or task order number (NOT the incumbent GSA contractor number). VA257-15-C-0074

· Please provide the name of the incumbent contractor. Trident

· Please provide the annual contract amount. $213,373.20

· Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill 36C25720Q0271? If not, please explain how the work will be different under this solicitation. It should be the same as it is now.

· How long does it take for the incumbent to perform the weekly service at the main locations? 20-30 min per Clinic

· Is the incumbent using a subcontractor? This is not information we are at liberty to provide.

See attached document: New SOW Bio-Sharps Updated 03-05-2020.

Amendment to Solicitation for VCB Regulated Medical Waste and Sharps Services See attached document: New SOW Bio-Sharps Updated 03-05-2020.