36C25718R0612-0003001.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

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36C25718R0612

X

09-06-2018

NONE

Department of Veterans Affairs Network Contracting Office 17 2002 Scott Blvd Temple TX 76504

See Item #7

Lindsey Hooge 254-899-6042

Description: Firm-Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) Contract for Equipment Site Preparation for all Veterans Affairs Health Care Systems located within Veterans Integrated Service Network 17 (VISN17).

The VISN17 Equipment Site Preparation IDIQ acquisition will result in the award of five IDIQ contracts to provide multi-discipline design and construction services on an as-needed basis for high-tech, high-cost medical equipment site preparation in support of VISN17. Contractor(s) shall provide all construction and incidental design services necessary to prepare a site for installation of high-tech, high-cost medical equipment. Site preparation construction shall be in close adherence with equipment manugacturer's installation specifications, shop drawings, and instruction. Work shall include incidental design to possibly include structural, mechanical, electrical engineering, and architectural, as well as administration and coordination of various disciplines and stakeholders.

The total estimated cost of the contract(s) awarded under this solicitation, including all contract options, is $17,000,000.00. The term of the IDIQ contract(s) will be for one (1) base year with four (4) one-year renewable options Not to exceed five (5) year's total. The maximum ordering limitation shall be $17,000,000.00 for the life of the contract(s).

The guaranteed minimum amount for each resultant award is $1,000.00 for the life of the contract, inclusive of options.

The MINIMUM ordering limit per task order is $2,000.00. The MAXIMUM ordering limit per task order is $3,000,000.00.

This acquisition shall be 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) in accordance with Public Law 109-461. In accordance with VAAR 819.7003, offerors must be Center for Veterans Enterprise (CVE) verified SDVOSB's at the time of offer, and prior to award.

Applicable NAICS Code is: 238390 - Other Building Finishing Contractors; Size Standard is: $15M.

This is a competitive acquisition to be completed as a price past performance tradeoff (PPTO).

This acquisition features a "seed" project with a magnitude between $100,000 - $250,000 per VAAR 836.204(c).

A bid bond for the seed project in the amount of 20% is required.

***NOTE:You must participate in the proposal process of the seed project to be considered for award.***

10 180

X 52.211-10

X 10

0 1:00 PM CST

11-01-2018

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Central Texas Veterans HCS 1901 S. 1st Street Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.1 IDIQ STATEMENT OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND

BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 BASIS FOR AWARD

2.2 SEED PROJECT SCOPE OF WORK

2.3 List of Attachments

2.4 52.215-5 FACSIMILE PROPOSALS (OCT 1997)

2.5 52.216-1 TYPE OF CONTRACT (APR 1984)

2.6 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

2.7 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB

1999)

2.8 52.228-1 BID GUARANTEE (SEP 1996)

2.9 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.10 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

2.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.12 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED

AND VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC

2009)

2.13 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (JAN 2008)

2.14 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

2.15 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

3.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL

2013)

3.3 52.209-13 VIOLATION OF ARMS CONTROLS TREATIES OR

AGREEMENTS—CERTIFICATION (JUN 2018)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (OCT 2015)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK (APR 1984) ALTERNATE I (APR 1984)

4.5 52.216-18 ORDERING (OCT 1995)

4.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

4.7 52.216-22 INDEFINITE QUANTITY (OCT 1995)

4.8 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

4.9 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

4.10 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

4.11 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (NOV 2011)

4.12 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM

REREPRESENTATION (JUL 2013)

4.13 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

4.14 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.15 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.16 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984)

4.17 52.244-2 SUBCONTRACTS (OCT 2010)

4.18 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.19 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.20 VAAR 852.211-74 LIQUIDATED DAMAGES (JAN 2008)

4.21 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

4.22 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.23 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2012)

4.24 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR

CONSTRUCTION (JUL 2002)

4.25 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (JUL

2002) ALTERNATE I

4.26 VAAR 852.236-74 INSPECTION OF CONSTRUCTION (JUL 2002)

4.27 VAAR 852.236-76 CORRESPONDENCE (APR 1984)

4.28 VAAR 852.236-77 REFERENCE TO "STANDARDS" (JUL 2002)

4.29 VAAR 852.236-78 GOVERNMENT SUPERVISION (APR 1984)

4.30 VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL (APR

1984)

4.31 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR

1984) ALTERNATE I (JUL 2002)

4.32 VAAR 852.236-83 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS) (JUL 2002) ALTERNATE I (JUL 2002)

4.33 VAAR 852.236-85 SUPPLEMENTARY LABOR STANDARDS PROVISIONS

(APR 1984)

4.34 VAAR 852.236-86 WORKER'S COMPENSATION (JAN 2008)

4.35 VAAR 852.236-87 ACCIDENT PREVENTION (SEP 1993)

4.36 VAAR 852.236-88 CONTRACT CHANGES--SUPPLEMENT (JUL 2002)

4.37 VAAR 852.236-91 SPECIAL NOTES (JUL 2002)

4.38 VAAR 852.246-74 SPECIAL WARRANTIES (JAN 2008)

4.39 VAAR 852.246-75 WARRANTY FOR CONSTRUCTION--GUARANTEE

PERIOD SERVICES (JAN 2008)

4.40 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND

COMPLIANCE (JUN 2011)

4.41 MANDATORY WRITTEN DISCLOSURES

A.1 IDIQ STATEMENT OF WORK

VETERANS INTEGRATED SERVICE NETWORK (VISN) 17

EQUIPMENT SITE PREPARATION IDIQ CONTRACT

January 2018

STATEMENT OF WORK

GENERAL

A. Construction Contractor/Architect/Engineer, hereinafter referred to as the Contractor, shall provide all construction and incidental design services necessary for an indefinite delivery indefinite quantity type contract, various locations throughout the VISN 17 area, as directed by the Contracting Officer and the Contracting Officer’s Representative COR, and as specifically described in task orders. These services shall include construction operations to prepare a site for installation of high tech high cost medical equipment. Site preparation construction to be in close adherence with equipment manufacturer’s installation specifications, shop drawings and instructions. Work to include incidental design to possibly include structural, mechanical, electrical engineering, and architectural, as well as administration and coordination of the various disciplines and stakeholders involved.

B. This is a firm-fixed price Indefinite Delivery/Indefinite Quantity contract. As such, the Contractor is informed that the fixed hourly rates for Professional Services shall include wages, overhead and profit. The actual amount of work to be performed, the time of such performance, the deliverables, and the location of the work will be determined by the Contracting Officers who will issue formally executed task orders to the Contractor. The only work authorized under this contract is that which is performed after receipt of such task orders.

C. The Contractor shall, upon receipt of duly executed orders, perform all services as required in this contract and such further requirements as may be contained in orders for projects described herein. The Contractor shall complete all work and services under this contract within the period specified in task orders to be issued, except that no task order shall be issued hereunder after the expiration of this contract.

D. The Government makes no guarantee as to the number of orders or actual amount of services which will be requested. Task orders issued during the effective period of this contract shall be completed by the Contractor within the time specified in the order. The rights and obligations of the Contractor and the Government respecting those orders shall be governed by the terms and conditions of the basic contract to the same extent as if completed during the effective period of the contract, provided that the Contractor shall not be required to perform any work under the contract after the time specified in the last order.

VALUE OF CONTRACT

A. The minimum value of this contract shall be $2,000, When a task order exceeding this value is awarded, the minimum amount will be de-obligated from the contract.

B. The total contract amount for the base year and four option years, should the Government exercise its option for these years, shall not exceed $17,000,000.

C. The Contractor shall provide professional services on a fixed-price task order basis. In establishing the fixed price for individual task orders, the rates for the required professional services shall be in accordance with the fully burdened hourly labor rates listed in the Appendix to this document. The price for each individual task order shall be fixed in advance of performance of the work. The Contractor shall perform no additional work for which it will charge a fee more than the fixed-price of each task order without the advance written authorization of the contracting.

Rates applicable to option years 1, 2, 3 & 4 may be re-negotiated after an audit of the base year incurred costs has been performed.

COST OF MATERIALS/EQUIPMENT/ TRAVEL

The cost of any materials, equipment, or travel required to be furnished in conjunction with the services rendered herein shall be included in the firm-fixed price unless otherwise noted in the task order.

SCOPE OF WORK

GENERAL: The contractor will provide personnel, facilities, equipment, transportation, and supplies necessary to provide construction and technical services to VISN 17 health care systems, which include medical centers and outpatient clinics. The Contractor’s work shall be in response to Government issued Task Orders and Change Orders.

A. Place of Performance: Construction task orders are to be performed at one of seven (7) health care systems, or at one of their outpatient clinics located within their market area. Outpatient clinics may be VA owned or leased. Leased outpatient clinics will require incorporating the building owner and other permitting and inspection stakeholders as required.

Health Care Systems to be requested for consideration include:

1) VA North Texas Health Care System (Dallas, Bonham)

2) Central Texas VA Health Care System (Temple, Waco, Austin)

3) South Texas VA Health Care System (San Antonio, Kerrville)

4) Valley Coastal Bend VA Health Care System (Harlingen)

5) Amarillo VA Health Care System (Amarillo)

6) Big Spring VA Health Care System (Big Spring)

7) El Paso VA Health Care System (El Paso)

B. Mobilization: The contractor shall have sufficient personnel, office space, equipment, and supplies available to perform the services as described in Task Orders and Change Orders issued in accordance with this contract. The Contractor will be afforded thirty 30 days to respond to requests for proposals for individual Task Orders and five 30 working days to mobilize personnel after award of a Task Order or Change Order under the contract unless otherwise specified in the Change Order or Task Order. The level of support available shall remain flexible at all times in order to respond to individual Task Order or Change Order requirements.

C. Limitation of Services: Services are to be provided for a period of 12 months commencing on the date of contract award. The performance period for services ordered during the initial 12 months may be extended six 6 months beyond the initial twelve 12 months resulting in a maximum eighteen 18 months performance period for any Individual Task Order.

D. The Government, at its option, may extend the contract beyond the initial one-year period base year by four additional separate 12 month increments in accordance with the clause entitled "Option to Extend the Term of the Contract-Services". All orders during the option years may extend six 6 months beyond the expiration of that option period resulting in a minimum eighteen 18-month performance period for any individual Task Orders. Task Orders will be placed after the expiration of the last option period. Payments for the services will be made in accordance with the schedule in the Task Order.

LIST OF WORK ELEMENTS:

A list of possible work elements proposed to be accomplished in this contract is provided below.

This list is not considered final and may be changed dining any contract period by the Contracting Officer. New work elements will be within the terms of the contract

1) Schematic Design

2) Design Reviews through the Design Development stage of a project

3) Cost Estimates through the Design Development stage of a project

4) Construction Document Review

5) Specialty Consultants not available through the design A/E

6) Cost Estimates CD’s and Construction changes

7) Constructability Review

8) Demolition and construction operations

9) Construction QA/QC

10) Construction submittal review

11) Consulting Services

12) Testing and Certification

Despite the possible services that could be required under this contract, a typical equipment site preparation construction is to be responsive to renovating an existing space in accordance with an aggressive equipment installation schedule and the manufacturer’s installation requirements.

A typical task order would require the following services:

1) Schematic Design

a. Gather data on equipment (shop drawings, and installation instructions)

b. Meet with stakeholders to verify site requirements (finishes, architectural changes)

c. Evaluation of infrastructure (HVAC, electrical, structural, etc.)

2) Construction Document Review – Design to only be at a level to ensure approval from stakeholders and allow construction to be completed. Full drawings and specifications are not required unless determined that additional detail is necessary for subcontracting or technically required.

3) Construction Submittal/Review/Approval – Only on required items, such as finishes.

4) Demolition/Construction

Physicist certification will be by VA upon completion of the task order.

Equipment installation, start up, and certification will be by equipment manufacturer.

SCHEDULE OF PERFORMANCE:

The required performance schedule will be set forth in each Task Order. Each task order will have a unique schedule that incorporates when the equipment will be manufactured and ready for installation, phasing and work hours based on patient care, and facility need for equipment. The Contractor will be provided this schedule and a mutually agreeable completion schedule will be established between the contractor and VA.

PERSONNEL REQUIREMENTS: Changes in Blue per Amendment 0003

A. Contractor Program Manager: The Contractor will designate an individual to serve as the Program Manager between the Contractor’s organization and the Government. This individual must have an overall knowledge of facility design, construction and administration. The Program Manager will have the authority to negotiate and accept Task Orders on the Contractors behalf and will have a technical and administrative knowledge of Task Orders in progress and completed.

B. Technical Services: The contractor will have as part of their team technical design professionals to provide additional design and infrastructure assessment services that are required by the stakeholders or are a result of existing conditions.

CONTRACT ADMINISTRATION

The office having administrative jurisdiction over the IDIQ and subsequently issued task orders shall be:

Network Contracting Office 17 (NCO 17) 2002 Scott BLVD Temple, Texas 76504 Network Contracting Office 17 (NCO 17) – All other locations

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of the IDIQ and subsequently issued task orders. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of the IDIQ or subsequently issued task orders, the contractor is hereby directed not to proceed with the change and immediately notify the Contracting Officer.

Each IDIQ contract will be assigned an individual contract number. Enumeration of task orders (TO), hereafter referred to as “task order” or “orders”, will consist of a sequential numbering system comprised of the IDIQ contract number and the corresponding task order number.

For accounting and appropriation data purposes, each task order shall be individually funded.

All correspondence and data submitted by contractors under the IDIQ must reference the contract number, task order number, project title, and project number, if applicable.

Awardees under the Basic Contract will generally be allowed 5-15 working days to prepare and submit proposals. However, more or less time may be necessary based on the requirements. The due date shall be set forth in each TO quote request. If an awardee is unable to perform a requirement, the awardee shall submit a “NO QUOTE” to the TO quote request. All “NO QUOTES” shall include a brief statement as to why the awardee is unable to perform.

While no mandatory requirement exists for the submission of a proposal, firms consistently declining to submit offers for reasons of availability may jeopardize their ability to receive future TO awards and may not have their option year exercised.

1. HOURS OF OPERATION: Normal hours of operation are Monday through Friday from 7:30AM to 4:00PM, excluding Federal holidays. The Contractor may be required to work other than normal hours of operation (e.g. night or weekends) and will be identified in individual TOs

2. FEDERAL HOLIDAYS:

The Federal Government observes the following days as holidays:

New Year’s Day January 1st*

Martin Luther King’s Birthday Third Monday in January

Presidents’ Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th*

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans’ Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th*

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday. In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

d. The contractor will not be allowed to work/perform on these dates unless approved by the Contracting Officer. A written request must be submitted to and approved by the Contracting Officer at least five (5) working days prior to the Holiday.

3. NOTICE TO PROCEED: A Notice to Proceed will be issued in writing for each TO by the Contracting Officer. No work shall begin until receipt of this notice. Contract time shall commence on the day indicated on the Notice to Proceed for each TO.

4. SCHEDULES FOR TASK ORDERS: Contractor shall, provide a schedule of work as outlined in individual task orders. Within 2 days from receipt of any subsequent request from the Contracting Officer, Contractor shall submit an updated schedule of proposed progress to ensure completion of the work within the time set forth in the contract. If Contractor's progress falls behind schedule by 5% or more, the Contractor shall take such action as necessary to improve his progress; in addition, the Contracting Officer may require the Contractor to submit a revised schedule and proposed plan of work to ensure completion of the work within the time(s) set forth in the contract.

5. REQUIRED SUBMITTALS: The following is a general summary of the required submittals. Other submittals may be required as specified in each TO.

Submittal Title Submittal Due

Schedule of Work As outlined in Individual Task Orders

Job Specific Safety Plan Prior to Notice to Proceed

Infection Control Plan Prior to Notice to Proceed

Release of Claims Form Prior to final payment

6. SECURITY: The area in which the work being performed may or may not be considered sensitive. As such, a TO may require all contractor and subcontractor personnel performing work on-site or accessing VA information systems to complete required training and/or be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to accessing the facility. Failure to comply may result in Contractor personnel being barred from VA facilities and the contractor being terminated for default. Instructions for completing background investigation requirements are attached (Attachment 3, Background Investigation). The contractor is required to submit to the Contracting Officer a list of all individuals scheduled to perform work. The list must include the following information:

a) Individual’s name;

b) Driver’s License Number;

c) The type of work the individual will perform;

d) The estimated dates the individual is expected to require access to the facility; and,

e) Any other information required from the facility where the work will be performed.

7. DEFINITIONS-ADMINISTRATION TERMS:

a) Calendar Days - Every day shown on the calendar, Saturdays, Sundays and holidays included.

b) Change Order - An order issued to the Contractor by the Contracting Officer, pursuant to the “Changes” clause requiring work to be performed, within the general scope of the contract.

c) Contracting Officer (CO) - The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representatives of the Contracting Officer acting within the limits of his/her authority.

d) Contracting Officer's Representative (COR) - The on-site contract administrator for the Contracting Officer.

e) Contractor - The individual, partnership, joint venture, or corporation undertaking the execution of work under the terms of the contract and acting directly or through their agent, employees, or subcontractors.

f) Drawings - The approved documents and reproductions of these documents, including plan and profile sheets, cross sections, site plants, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, and similar documents showing details for construction of a facility.

g) Equipment - All machinery and equipment, together with the necessary supplies for upkeep and maintenance, including tools and apparatus necessary for the proper construction and acceptable completion of the work.

h) Labor Standards Provisions - Those statutory and regulatory requirements pertaining to the Contractor's employees and employment practices.

i) Materials - Any substances for use in the construction of the project and its appurtenances.

j) Schedule of Items - Schedule in the contract which contains a listing and description of construction items, quantities, unit of measure, method of measurement, unit price and amount.

k) Special Project Specifications - Specifications which detail the conditions and requirements peculiar to the individual project, including but not limited to Department of Veterans Affairs Specifications, CSI format specifications and additions and revisions to Standard Specifications.

l) Specifications - A general term applied to all written directions and requirements pertaining to performance of work.

m) Standard Specifications - Specifications established for Region wide use for construction of facilities which cover most items of work likely to be performed; such as Earthwork, Base Courses, Pavement, Concrete, etc.

n) Utility Services - Services such as electricity, gas, steam, water and sewage.

o) Substantial Completion – Stage or designated portion of a construction project that is sufficiently complete in accordance with the contract for the owner to occupy and/or utilize it for its intended use, only minor, punch list type work remains.

p) Final Completion – The final completion of the project, substantially in accordance with the Construction Contract, including, but not limited to, the completion of the punch list items. Substantial Completion of such Work is a prerequisite to Final Completion of same.

8. DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE:

The Contracting Officer will delegate an individual as the Contracting Officer's Representative (COR) at the time of each Task Order.

9. PRE-CONSTRUCTION CONFERENCE:

a) Initial conference. The Contracting Officer may conduct a pre-construction conference to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of the work, and to develop mutual understanding relative to the administration of the contract. It is strongly suggested that the Contractor’s Project Manager, Quality Control Manager, Superintendent, and other appropriate employees attend this meeting.

b) Individual task order conference. At the discretion of the Contracting Officer or his/her authorized representative, a pre-construction conference may be conducted prior to the commencement of work on individual task orders.

10. JOB SPECIFIC SAFETY AND INFECTION CONTROL PLAN: Prior to the pre-work meeting, the Contractor shall provide a written job specific safety plan that recognizes the inherently hazardous conditions that will exist on this contract. Some of these hazardous conditions are, but not limited to: heavy equipment operation, traffic control on haul routes, loading and unloading of materials, site security, noises and dust contract and the use of personal protective equipment (PPE) in the work area. The plan shall be in accordance with OSHA and the Department of Veterans Affairs Infectious Control Regulation, or the more stringent industry requirement. The plan shall include all tasks and related activities anticipated to successfully complete the work.

11. PROGRESS MEETINGS: Progress meetings shall be held between the Contractor, Facilities Management Services (FMS), Contracting Officer, or his/her authorized representative, and the COR to discuss work progress, problems, and potential modifications. During the site visit on each task order, the Contractor shall confer with the medical facility’s engineer, and agree on a sequence of procedures and means of access to premises and buildings; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, and similar means of passage; and the location of partitions, eating spaces, and restrooms for the Contractor’s employees.

12. WORK BY THE GOVERNMENT: The Government reserves the right to undertake performance of the work by any means determined appropriate and to do so shall not breach or otherwise violate this contract.

13. LIQUIDATED DAMAGES

a) If the Contractor fails to complete the work within the time specified in a Task Order, or any extension, the Contractor shall pay to the Government as liquidated damages for each day of delay the amount shown in the Task Order for each calendar day until the work is completed. When the Task Order includes separate additional damages, they will be specified in the Task Order. The Contractor shall take all reasonable steps to mitigate liquidated damages.

b) If the Government terminates the Contractor's right to proceed, liquidated damages accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the termination clause.

c) If the Government does not terminate the Contractor's right to proceed, the resulting damage will consist of liquidated damages until the work is completed or accepted.

d) For any number of Task Orders performed by the same contractor at one site for which liquidated damages for delay costs are applicable at the same time, the total daily liquidated damages will be limited to the damages for one impacted Task Order for each calendar day of delay except when separate additional damages are specified in an individual Task Order. These additional damages, if specified, shall be concurrent and cumulative and applied in addition to the basic liquidated damages noted in the Task Order. For any number of Task Orders performed by the same contractor at separate sites for which liquidated damages for delay are applicable at the same time, the total daily basic liquidated damages shall be the sum of the liquidated damages for each affected Task Order. These liquidated damages will be in addition to any separate additional damages specified in the individual task orders.

14. LIMITATIONS ON DAMAGES FOR DELAYS

The VA shall not be obligated or liable to the Contractor for, and the Contractor hereby expressly waives any claims against the VA on account of any damages, of any nature whatsoever, which the Contractor, or its subcontractor at any tier may incur as a result of delays, interferences, disruptions, suspensions, changes in sequence or the like arising from or out of any act or omission of the VA , it being understood and agreed that the Contractor’s sole and exclusive remedies in such an event shall be a reimbursement of direct costs necessarily incurred as a result of the foregoing causes, and an extension of the contract time, but only in accordance with the provisions of the Contract Documents.

15. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

Unless specified otherwise in a task order, this paragraph specifies the procedure for the determination of time extensions for unusually severe weather. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

a) The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

b) The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

c) Weather delays will be based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor’s progress schedule must reflect consideration of these anticipated adverse weather delays in all-weather dependent activities.

d) Upon acknowledgment of the notice to proceed (NTP) and continuing throughout the contract, the contractor will record on the daily Contractor Quality Control (CQC) report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delays must prevent work on critical activities for 50 percent or more of the contractor’s scheduled workday.

e) The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in accordance with the criteria previously described above, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days, and issue a bilateral modification.

16. CONTRACTOR STAFF AND EMPLOYEES

a) Prior to commencing on-site construction, the contractor shall provide the

Contracting Officer and Contracting Officer’s Representative (COR) with a telephone number, and e-mail point of contact at which the contractor or his/her representative may be contacted at any time during regular working hours and an emergency number at which the contractor may be contacted in situations requiring immediate attention.

b) Supervision. The Government shall not exercise any supervision or control over the contractor employees performing services under this contract; such employees shall be accountable not to the Government, but solely to the contractor, who in turn is responsible to the Government.

c) Contractor’s Employees. All work under this contract shall be performed in a skillful and workmanlike manner. The Contractor shall employ and utilize only experienced (or certified apprentice), responsible, and capable persons in the performance of work under this contract. All employees must be citizens of the United States or authorized aliens and shall be able to furnish proof of citizenship if asked to do so by the Contracting Officer. Only authorized Contractor personnel shall be admitted to the worksite at all times. The Contracting Officer may, in writing, require the contractor to remove from the job site, any employee the Contracting Officer deems incompetent, careless or otherwise objectionable.

d) Superintendence. The contractor shall provide written delegation of a job superintendent, to the Contracting Officer, for superintendence at the work site while work is in progress. The superintendent shall have the authority to act on behalf of the contractor. The Contractor’s superintendent is responsible for the day-to-day operations on the construction site and maintaining and conducting the quality control and subcontractor coordination responsibilities.

e) Removal of Personnel. The Contracting Officer may require the Contractor to remove from the job those employees who endanger persons or property; those who manufacture, distribute, dispense, possess or use controlled substances at the worksite (52.223-6, Drug-Free Workplace); and those whose continued employment under this contract is inconsistent with the interest of security.

f) Liability. The Contractor hereby agrees to release the Government (to include its Facility Director, personnel, agents, and employees) from any liability for any loss, damage, or injury sustained by the Contractor or his employees during the performance of this contract. The Contractor also agrees to indemnify the Government for any loss, damage, or injury to Government personnel or agents or other third parties, provided such loss to the Government is caused by the negligence of the Contractor or his personnel while performing this contract.

g) Parking of contractor vehicles shall be restricted to the contractor’s designed on-site area, work area, or other designated location as provided by the COR. The company name shall be prominently displayed on all construction vehicles parked on the job site. Parking is a premium at all VISN 17 Health Care System Facilities, with parking for the Veteran patients of the facility as the top priority, and the Contractor shall be required to comply with the COR instructions and all directions given by the government regarding areas designated for staging and parking of working vehicles.

h) Security of material storage areas on the job site shall be the responsibility of the contractor. The area shall be kept neat and orderly and free of debris.

17. SCHEDULING OF PRE-FINAL AND FINAL INSPECTIONS

a) Notification for Pre-final. The Contractor and the Government will jointly conduct a pre-final inspection prior to any final inspection. The Contractor shall make a request for the pre-final inspection, in writing, to the Contracting Officer and technical COR at least 5 business days prior to the desired date.

b) Pre-final Inspection. Discrepancies noted will be furnished by the Government inspector to the Contracting Officer. The Contracting Officer is responsible for furnishing a complete punch list, in writing, to the Contractor. Items noted on the punch list will be completed prior to scheduling a final inspection. As-builts, real property data, warranties, manuals, etc., shall be turned-in at time of final inspection.

c) Notification for Final Inspection. When the Contractor is ready for final inspection, it shall request so, in writing, to the Contracting Officer and to his / her duly authorized technical COR representative at least 10 business days prior to the desired date.

d) Final Inspection. The final inspection will be performed, with the Contractor, by the Contracting Officer Representative (COR), consultant team, and/or representative of the using activity. The Contractor shall correct discrepancies noted within the time specified by the Contracting Officer.

e) In the event the pre- final or final inspection will be conducted by a Government contracted service, (A&E firm or other contracted individual) the Contractor may be held liable for travel and labor costs if the project is not sufficiently complete and the inspection must be rescheduled or an additional inspection is required.

Requests for Proposals/Quotation (RFP/RFQ)

1. When the Government requires work under the IDIQ, an RFP or RFQ will be issued, as appropriate, normally posted with a RFP or RFQ number. Your firm will have been invited by the procuring Contracting Officer (for that task order) on the Electronic Contract Management System (eCMS) Vendor Portal located at the following web link https://www.vendorportal.ecms.va.gov (Note this is a VA Secure Website so you must use the HTTPS instead of HTTP to open the website) The task orders will be limited to those Contractors who receive a IDIQ contract award. Contractors who are not correctly registered and active in the VA Vendor Portal database at the time VA Contracting releases and RFP or RFQ will NOT be eligible for a task award against that solicitation. Projects will be of varying size and complexity. The request will include information such as a statement of work, specifications, drawings, attachments, information pertaining to a site visit and any other requirements for submission (e.g.

proposal requirements, price schedule, etc.). Projects may include, but are not limited to, complete plans and specifications for all elements of work or limited specifications.

2. The basis of award for Task Orders will be stated in the RFP or RFQ. HUB-Zone preference of FAR Subpart 19.13 and the Small Business Competitiveness Demonstration Program of FAR Subpart 19.10 do not apply to this IDIQ. These contracts are 100% set-aside under the Veteran’s First Contracting Program codified at 38 U.S.C. §§ 8127 and 8128.

https://www.vendorportal.ecms.va.gov/

Response to POSTING TO THE RFP or RFQ on the VA VENDOR PORTAL

1. IDIQ contractors shall keep an up-to-date email address on file with the Contracting Officer at all times and shall ensure that their information in the VA Vendor Portal is current. Backup addresses are encouraged. Upon notification the contractor shall acknowledge receipt of the offering in the Vendor Portal. No other means of notification will normally be used. The Government will not be responsible for lack of notification(s) for contractors who fail to maintain current email addresses, or monitor the VA Vendor Portal.

Task Order Competition

1. A wide variety of projects, determined by the contracting officer to be within the scope of this contract, will be offered to IDIQ contractors.

2. All eligible IDIQ contractors will be provided a fair opportunity to compete for each project offered under this contract unless the following (FAR 16.505(b) (2)) exceptions apply.

a. The agency’s need for the services or supplies is of such urgency that providing such opportunity to all such contractors would result in unacceptable delays;

b. Only one such contractor is capable of providing the services or supplies at the level of quality required because the services or supplies ordered are unique or highly specialized;

c. The task or delivery order should be issued on a sole source basis in the interest of economy or efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity pursuant to the procedures in this clause to be considered for the original task order;

d. The Contracting Officer may consider such factors that the Contracting Officer, in the exercise of sound business judgment, believes are relevant to the placement of orders.

3. Timely performance by a IDIQ contractor is very important. Failure to prosecute the work diligently, on a currently awarded task order, could result in a negative past performance rating that could affect an offeror’s competitiveness for an award of future task orders.

4. IDIQ contractors are expected to submit an offer on all projects offered. In the event a contractor is unable to submit an offer in response to a posting on the VA VENDOR PORTAL, the Contractor shall notify the Contracting Officer electronically via e-mail or through the VA Vendor Portal.

5. The Contractor will not be reimbursed for proposal preparation, attendance during negotiations, site visits, walk-through or other pre-award Task Order costs.

Site Visits

1. Offeror’s attendance at walk-through (site visits) is considered vital to preparation of competitive and cost-effective offers, and to understanding the total results desired by the

Government. Although Site Visits are not mandatory, they are STRONGLY ENCOURAGED and failure to attend walk-through may not be used as an excuse for omission or miscalculation in offers which become firm-fixed price task orders.

Proposal Contents

1. The basis of award of each task order will be stated in the RFP or RFQ. Contractors shall respond within the number of calendar days stated in the RFP or RFQ by submitting an electronic proposal to the Contracting Officer through the VA Vendor Portal in accordance with requirements stated in the RFP or RFQ.

2. Proposal Pricing Schedules. The Government's payment for the items listed in the Pricing Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and

(2) Performing all operations required to complete the work in conformity with the drawings and specifications. The contractor shall include in the prices for the items listed in the Pricing Schedule all costs for performing the work in the specifications, whether or not specifically listed in the Pricing Schedule.

3. Deviations and Alternate Proposals. Offerors shall specifically identify all deviations from the minimum RFP or RFQ requirements in a cover letter in a section entitled "Alternate Proposal” or “Deviations." This requirement also applies for all proposal revisions and Final Proposal Revisions. Proposed alternates/deviations shall specifically address in detail the alternate and rationale for proposing. Alternate solutions and deviations shall include separate pricing information. If an alternate/deviation is proposed, the work as specified in the solicitation must also be priced to be considered responsive to the RFP or RFQ.

4. The non-price factors and price factors will vary depending on the unique requirements for each Task Order. In addition to price the RFP or RFQ may indicate in the offering other factors (Past Performance and/or Technical considerations) that will be considered in the evaluation offer.

5. Past Performance, within a five (5) year period, on previously awarded Task Orders under the IDIQ or work on any awards completed for the Department of Veteran Affairs anywhere in the United States and work done for commercial sources may all be considered. Past performance may be evaluated in terms of quality, timeliness, management effectiveness or other factors that the Contracting Officer determines to be relevant to award on a particular Task Order. In rare instances technical factors may be considered.

Task Order Evaluation Method and Procedures

1. When an RFP or RFQ is issued, the Government intends to select the most advantageous, responsive, and responsible proposal, price and other factors considered. Each RFP or RFQ will describe the criteria to be utilized in evaluating Task Order proposals.

2. Discrepancies in the Evaluation of Offers Submitted in Response to RFP or RFQ for Individual Task Orders may be handled by VA Contracting with letters of clarification to the apparent successful offeror.

3. For purposes of price evaluation, the Government will proceed on the assumption that the Offeror intends the proposed price to be evaluated on basis of the unit prices, the…