36C25718Q0651-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 59

671-18-3-5041-0021

36C25718Q0651 04-27-2018

ROBERT KELLEY 210-694-6312 05-04-2018

Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229

X 100

X

561621

$20.5 Million

N/A

San Antonio TX 78229-4401

San Antonio TX 78229

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

FIRE SUPPRESSION INSPECTION

BASE + 4 OPTION YEARS

See Price/Cost Schedule

See CONTINUATION Page

X X x 1

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN

2011)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 STATEMENT OF WORK (SOW)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

SET-ASIDE (NOV 2011)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

C.6 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.8 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2018)

SECTION E - SOLICITATION PROVISIONS

E.1 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.2 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.3 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.5 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2017)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C671

7400 Merton Minter Blvd. (10N17/90C)

San Antonio TX 78229

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

B.2 SUBCONTRACTING COMMITMENTS--MONITORING AND

COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments.

Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0001 Contractor shall perform Fire Alarm Monitoring in accordance with the attached Statement of Work.

Contract Period: Base POP Begin: 05-12- POP End: 05-11-2019

LOCAL STOCK

NUMBER: None

12.00 MO ________________

0002 Contractor shall perform Fire Alarm and Fire Suppression Testing, Inspection, and Testing in accordance with the attached Statement of Work.

Contract Period: Base POP Begin: 05-12-

12.00 MO ________________

POP End: 05-11-2019

1001 Contractor shall perform Fire Alarm Monitoring in accordance with the attached Statement of Work.

Contract Period:

Option 1 POP Begin: 05-12- POP End: 05-11-2020

1002 Contractor shall perform Fire Alarm and Fire Suppression Testing, Inspection, and Testing in accordance with the attached Statement of Work.

Contract Period:

Option 1 POP Begin: 05-12- POP End: 05-11-2020

2001 Contractor shall perform Fire Alarm Monitoring in accordance with the attached Statement of Work.

Contract Period:

Option 2 POP Begin: 05-12- POP End: 05-11-2021

2002 Contractor shall perform Fire Alarm and Fire Suppression Testing, Inspection,

12.00 MO ________________

and Testing in accordance with the attached Statement of Work.

Contract Period:

Option 2 POP Begin: 05-12- POP End: 05-11-2021

3001 Contractor shall

Monitoring in accordance with the attached Statement of Work.

Contract Period:

Option 3 POP Begin: 05-12- POP End: 05-11-2022

3002 Contractor shall perform Fire Alarm and Fire Suppression Testing, Inspection, and Testing in accordance with the attached Statement of Work.

Contract Period:

Option 3 POP Begin: 05-12- POP End: 05-11-2022

4001 Contractor shall perform Fire Alarm Monitoring in accordance with the attached Statement of Work.

Contract Period:

Option 4 POP Begin: 05-12- POP End: 05-11-2023

12.00 MO ________________

4002 Contractor shall and Fire Suppression Testing, Inspection, and Testing in accordance with the attached Statement of Work.

Contract Period:

Option 4 POP Begin: 05-12- POP End: 05-11-2023

GRAND TOTAL ________________

B.4 STATEMENT OF WORK (SOW)

**Note: Inspections need to be accomplished by an Independent Party not associated with the Fire Suppression Maintenance contract (either a third party or any other qualified contractor).

1. Contracting Officer’s Representative (COR).

Name: Andre Dorsey

Section: Fire Safety

Address: 7400 Merton Minter Blvd. San Antonio, TX 78229-

Phone Number: (210) 316-0864

Fax Number: (210) 617-5340

E-Mail Address: andre.dorsey@va.gov

2. CONTRACT TITLE.

“Fire Alarm & Fire Suppression Systems Monitoring, Inspection and Testing Service”

3. BACKGROUND.

The South Texas Veterans Health Care System (STVHCS) Audie L. Murphy Division (ALMD) is comprised of the main hospital and 4 smaller facilities that require fire alarm and fire suppression system monitoring, testing and inspection support. Geographically the facilities are located within San Antonio, Texas city limits. There are 3 different fire alarm systems in use across the facilities; primarily the Edwards System Technology EST3. Other installations include Honeywell Fire Alarm System and 4010 True-Alarm Fire Alarm System. The STVHCS requires a Contractor with the ability to perform fire alarm and fire suppression system monitoring, testing and inspection of all devices across all systems, at all ALMD Healthcare System locations. The Contractor must be able to provide database management of all inspection, testing and repair as required. Likewise, the ability to produce comprehensive printed and electronic reports of all data is required to be provided by the same Contractor, or subcontract, or the services of the appropriate technician(s) for any inspection, testing, and repair activities involving any of the elevator systems at all the facilities listed in Section 5.2.

4. SCOPE.

This is a non-personal services contract to provide fire alarm and fire suppression systems services inspection and test. The Government shall not exercise any supervision or control over the services described herein. The Contractor shall provide inspection and testing of the Fire Alarm & Fire Suppression Systems pursuant to all Joint Commission (JC) and National Fire Protection Association (NFPA) Codes at the following locations in the STVHCS listed below.

5. SPECIFIC TASK.

5.1 Task 1 – Fire Alarm and Fire Suppression System Inspection, and Testing (I&T): Contractor must be able to inspect and test 100% of all fire alarm and fire suppression system devices in accordance with JC and NFPA standards.

5.2 Task 2 – Fire Alarm Monitoring Locations: Contractor shall provide monitoring and notification to first responders of the respective STVHCS locations Fire Alarm Systems 24 hours/day, 7 day per week at all-of the following locations:

Audie L. Murphy VA Medical Center (ALMC)

7400 Merton Minter Blvd.

San Antonio, TX 78229

VA Employee’s Parking Garage (PG)

7711 Wurzbach Road

San Antonio, TX 78229

STVHCS Poly-Trauma Housing (PTRP)

4949 Gus Eckert Road

San Antonio, TX 78240

STVHCS Fisher House (FH)

7485 Wurzbach Road

San Antonio, TX 78229

Frank Tejeda Outpatient Clinic (FTOPC)

5788 Eckert Road

San Antonio, TX 78240

5.3 Task 3 – Inspection & Testing Schedules:

Contractor must be able to meet the following schedule:

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

ALMC S/Q Q A/Q Q

PG S/Q Q A/Q Q

PTRP

S/Q

Q A/Q

Q

FH

FTOPC

A/S/Q = All devices tested Annually, Semi-annually and Quarterly as defined in the most current edition of the JC and /or NFPA.

S/Q = All devices tested Semi-annually and Quarterly as defined in the most current edition of the JC and /or NFPA.

Q = All devices tested Quarterly as defined in the most current edition of the JC and /or

NFPA.

Campus Abbreviations used in table:

ALMC = Audi L. Murphy Campus

PG = Parking Garage (Audie L. Murphy Campus)

PTRP = Poly Trauma Rehabilitation Transitional Housing

FH = STVHCS Fisher House

FTOPC = Frank Tejeda Outpatient Clinic

5.4 Fire Alarm

Contractor shall provide 100% I&T service for all fire alarm devices. Type of devices are listed below:

• Duct Detectors [approx. 426]

• Smoke Detectors [approx. 1665]

• Heat Detectors [approx. 148]

• Combination Heat/Smoke Detectors [approx. 0]

• Pull Stations [approx. 275]

• Audible Devices (Speakers) [approx. 266]

• Visual Devices (Strobes) [approx. 1058]

• Water Flow Devices [approx. 94]

• Tamper Switches [approx. 128]

• Electromagnetic Releasing Devices [approx. 144]

• Locking Devices [approx. 53]

• CO Detectors [approx. 6]

• Horn/Strobe Devices [approx. 1]

• Combination Speaker/Strobe Devices [approx. 831]

• Voice Evacuation Devices [approx. 2]

• Fire Alarms Control Panels [approx. 14]

• Power Supply Devices [approx. 59]

• Batteries [approx. 149]

• Fan Shutdown Devices [approx. 30]

• Communicator Devices [approx. 2]

• Initiating Devices [approx. 426]

• Annunciating Devices (Main Panels) [approx. 2]

• Supervisory Devices [approx. 4]

• Damper Control [approx. 3]

• Annunciator [approx. 4]

5.4.1 The fire alarm panel’s sensitivity self-diagnostic report will be reviewed during the inspection. Any detectors reported to be outside of the allowable range will be noted.

5.4.2 In addition to fire alarm testing, the Contractor shall also test to ensure that access control doors with fire alarm interface release upon operation of the fire alarms.

5.4.3 All fire dampers shall be physically tested to ensure proper electrical and mechanical operation of motor, linkage and dampers.

5.4.4 All water flows and tampers shall be tested to ensure proper functionality as related to the fire alarm systems.

5.4.5 The Contractor shall provide all necessary test equipment and labor to perform required inspection and testing.

5.4.6 During all onsite work, the Contractor will provide a daily in-brief prior to any work completed and out-brief prior to departure to the COR (or representative) at the respective station.

5.4.7 All devices of the fire alarm system shall have a Unique Identifier (UID) number.

Vendor will provide a UID for every device in the fire alarm system. All inventories and inspection reports shall be organized by the UID. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. *If the facility or campus is already using establish UID system (e.g. EE#’s) – Contractor will use the provided UID’s.

5.5 Fire Suppression

Contractor shall provide 100% I&T service for the following fire suppression devices. Approximate current types of devices are listed below. Devices change periodically as devices are placed in and out of service.

5.5.1 Sprinkler Heads [approx..3500]

5.5.2 Dry Systems [approx..3]

5.5.3 Wet Systems[approx..1]

5.5.4 Pre-Actions Systems [approx..2]

5.5.5 Fire Hydrants [approx..7]

5.5.6 Fire Pumps [approx..1]

5.5.7 Valve Tamper devices [approx..128]

5.5.8 Standpipes [approx..20]

5.5.9 Risers/Drains [approx..20]

5.5.10 Water Flow devices [approx..94]

6. DELIVERABLES

Documentation Requirements

6.1 All documentation requirements will be kept current and up-to date. Documented results are due to the COR within five (5) business days after each I&T cycle.

6.2 Contractor shall provide a secure internet-based data-center with drop down filterable menus for all I&T activities and repair.

6.3 Contractor will provide a total 2 e-copies of all data for all inspection, testing, maintenance and repair activities for each individual device covered under this contract. E-folders shall match binder tabs exactly with all matching documents individually delineated for ease of identification. E-copy folders should replicate hard copy binder.

6.4 Contractor will provide two (2) 3-ring binders for each location in Section 5.2, which clearly documents all JC and NFPA requirements for all I&T activities and repair for each individual device covered under this contract. An index shall be included in the front of the binder delineating all tabbed items.

6.5 Data Organization:

Each binder (and associated internet-based data-center) shall be clearly tabbed out as follows:

6.5.1 Binder 1: Tabs shall have all JC-required documentation requirements only:

6.5.1.1 Sample mandatory documentation requirement for JC are EC.01.02.05, EP’s 1-5, 9 and 19. Note, these requirements could change, and it is up to the Contractor to ensure documentation contains the most current requirements per the JC. See Attachment 1 for sample requirements.

6.5.1.2 If an EC/EP Component contains documentation requirement for more than (1) device, sub tabs will be created so that each separately-group device under a single EC/EP identifier has its own unique section.

Example EC.02.03.05 EP9.

6.5.1.3 Each tab shall have a cover sheet specifically delineating JC [EC/EP identifier] and NFPA requirements verbatim out of the most current standard or edition.

6.5.1.4 Each tab shall have a second cover sheet defining time/testing interval requirements for the specific tabbed item per JC and NFPA individually.

6.5.2 Binder 2: All other Fire Alarm and Fire Suppression testing requirements will be contained within a secondary binder. The binder will match Binder 1 regarding to organization and set-up.

6.6 If a device fails, the Contractor will initiate a Work Order (WO) via electronic correspondence to VA technicians or representatives identifying device (description/UID), location, date and discovered fault.

6.6.1 The same WO will remain open/un-resolved until conclusion of repairs.

The comments on a WO will identify all repair activities, UID’s of any equipment removed and new UID’s of any new equipment added to the system. Ultimately the WO must contain the test results after each repair is completed.

6.7 If a large section of devices or fire zone fail for a prolonged period due to complex repair requirements or awaiting parts, an Interim Life Safety Measure (ILSM) may be required. A prolonged period is defined as greater than 8 hours for a fire alarm system and greater than 10 hours for a fire suppression system within a 24 hour period. A written ILSM plan must be submitted for approval and routing by VA COR. Once approved and implemented by the VA, the Contractor will ensure the ILSM does not expire and the document is file behind appropriate tabbed section.

7. PERFORMANCE MONITORING

7.1 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation is issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

7.2 The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance in this contract. In the event the Contractor affects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modification in writing from the Contracting Officer to the Contractor.

7.3 Invoices are to be submitted electronically on a quarterly basis, upon completion of the services submitted at no additional cost at the VA Vendor Information System (VIS) website https://www.vis.fsc.va.gov//login.aspx?ReturnUrl=%2fDefault.aspx, or at http://www.tungsten-network.com/us/en/veterans-affairs/. Invoices must include the IFCAP obligation number (Finance Purchase Order) that is provided on the order in order to ensure timely payment. The COR is responsible for acceptance of services and/or the processing of receiving report for the services provided to the government.

8. SECURITY REQUIREMENTS

8.1. Physical Security:

8.1.1 All Contractor employees dispatched to or working at any of the VA sites identified herein must obtain and wear VA issued badge while performing services. VA badges are to be obtained through coordination with the COR.

8.1.2 Contractor will obtain work and safety permits from the Safety Service.

8.1.3 The Contractor shall be responsible for safeguarding all government equipment, information and property provided to Contractor personnel while performing the services described herein.

8.2 Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services.

8.3 Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

8.4 Records Manager:

8.4.1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C.

552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

8.4.2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

https://www.vis.fsc.va.gov/login.aspx?ReturnUrl=%2fDefault.aspx http://www.tungsten-network.com/us/en/veterans-affairs/

8.4.3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

8.4.4. STVHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of STVHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to STVHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230

8.4.5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to STVHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

8.4.6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and STVHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

8.4.7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with STVHCS policy.

8.4.8. The Contractor shall not create or maintain any records containing any non-public STVHCS information that are not specifically tied to or authorized by the contract.

8.4.9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

8.4.10. The STVHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which STVHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through

FAR 52.227-20.

8.4.11. Training: All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

9. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT FURNISHED

INFORMATION (GFI).

The government intends to provide all-of the fire alarm and fire suppression equipment parts, as defined in this Statement of Work. There may be some instances of Contractor acquired parts.

10. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS.

10.1 Identification of Possible Follow-on Work.

Not Applicable

10.2 Identification of Potential Conflicts of Interest (COI).

Not Applicable

10.3 Identification of Non-Disclosure Requirements.

Not Applicable

10.4 Packaging, Packing and Shipping Instructions.

Not Applicable

10.5 Inspection and Acceptance Criteria.

Not Applicable

11. RISK CONTROL: Prior to work at any location the Contractor must:

11.1 Contractor employees must attend a 1 hour Infection Control Training class.

11.2 Contractor employees must attend a 1 hour Interstitial and Fall Prevention Training.

11.3 Contractor must provide proof of tuberculosis (TB) testing for each Contractor employee working onsite. Testing results must be less than one year old.

11.3.1 Labor and/or technician costs for Contractor employees to obtain a TB test, attend safety and infection control training are the responsibility of the Contractor.

11.4 The cost of the TB test is the responsibility of the Contractor and/or Contractor employees and is not administered by the VA.

11.5 Safety and PPE equipment must be provided for each Contractor employee by the Contractor.

12. PLACE OF PERFORMANCE.

The Safety Service will monitor incoming inspection and testing of the Fire Alarm System in the following locations:

12.1 Audie L. Murphy VA Medical Center

7400 Merton Minter Blvd.

12.2 VA Employee’s Parking Garage

7711 Wurzbach Road

12.3 STVHCS Poly-Trauma Housing

4949 Gus Eckert Road

12.4 STVHCS Fisher House

7485 Wurzbach Road

12.5 Frank Tejeda Outpatient Clinic

5788 Eckert Road

13. PERIOD OF PERFORMANCE.

The period of performance for this requirement is 1 base year with 4 1-year options. The base year will be from May 12, 2018 through May 11, 2019.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data.

To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

https://www.acquisition.gov/

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed one (1) year.

(End of Clause)

C.4 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (NOV 2011)

(a) Definition. "Service-disabled veteran-owned small business concern"—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management…