36C25626Q1159.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Dental 3D Shape Scanner (Brand Name or Equal)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25626Q1159

RESPONSE DATE/TIME/ZONE 08-07-2026 12:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6520

NAICS CODE* 339114

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT* Contract Specialist Eugene Jackson eugene.jackson2@va.gov 713-350-2938

PLACE OF PERFORMANCE

ADDRESS Michael E. DeBakey VAMC

2002 Holcombe Blvd

Houston TX

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION VA Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. Title: Dental 3D Shape Scanner (Brand name or Equal)

2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought to Request Information (RFI) with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose to provide the Dental 3D Shape Scanner.

Contractor shall provide all necessary labor, materials, supplies, equipment, and transportation to provide the Dental 3D Shape Scanner in accordance with the Draft SOW. This Sources Sought is published for market research purposes. This Sources Sought will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price task order if on a Federal Supply Schedule (FSS) or firm fixed price purchase order if “open market”. Please review this announcement, respond to questions below and review all attachments in their entirety.

Government requests that interested offerors complete all questions below, provide required documentation, descriptive literature and/or authorization letter as described below. The Government is in no way obligated to do business with or to enter any form of contract with any person, firm or other entity that receives or responds to this announcement.

3. Objective: To find qualified contractors with the capability to provide the Dental 3D Shape Scanner for the Michael E. DeBakey VA Medical Center located in Houston, TX.

4. Place of Performance:

Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5i in this RFI/SS: Questions and information that are not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research.

a. Do you (contractor) possess the capability to meet the government requirements listed in the Draft SOW?

b. Do you (contractor) possess the capability to meet the government requirements of place of performance and distance from the Micheal E. Debakey VA Medical Center of the Draft SOW?

c. Do you (contractor) possess the capability to meet the government requirements Period of Performance and Schedule in of the Draft SOW (30 Days from date of Award)?

d. Contractors shall provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and SAM Unique Entity Identification Number.

e. Is your company a small business, SDVOSB, VOSB, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications.

f. Is your company considered small under the NAICS code 339114?

g. Do you (Contractor) have the ability to meet the requirements in SOW itself or will subcontracting be required for you to meet requirements in SOW?

h. Are you an authorized Service Provider? Provide evidence from original equipment manufacturer (OEM). Please indicate if you are the OEM. If not applicable for this requirement state N/A.

i. For the service required, Is your company available under any;

Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Veterans Affairs (VA) NAC Federal Supply Schedules Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA)

If so, please list the contract number for service.

6. Opportunity: The NCO 16 is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives.

7. Instructions and Response Guidelines: Sources Sought responses are due by August 6th, 2026, at 12:00 PM (CST) via email to eugene.jackson2@va.gov.

Telephone requests or inquiries will not be accepted.

Public Information will not be provided and shall be utilized to the full extent possible.

The subject line shall read: 36C25626Q1159 - Sources Sought – Dental 3D Shape Scanner – Houston, TX. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(i).

Please provide the information you deem relevant to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team.

This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government.

In accordance with FAR 15.101(c)(2), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA e-buy. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ.

8. Contact Information:

Contract Specialist, Eugene Jackson Email address: eugene.jackson2@va.gov Your responses to this notice are appreciated.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements.

DRAFT STATEMENT OF WORK (SOW)

Dental 3D Shape Scanner

Brand Name or Equal

Michael E. DeBakey VA Medical Center (MEDVAMC) Dental Service Line (DSL)

1. Background The Dental Service Line at the Michael E. DeBakey VA Medical Center requires replacement of its current EXOCAD Ultimate Bundle & MEDIT T710 SCANNER, which has reached End-of- Life (EOL) status. The existing system’s hardware and software will be updated.

The scanner system is essential for the digital workflow used in the design and production of crowns, bridges, and implant-supported prostheses. Replacement is necessary to maintain continuity of care and support timely delivery of prosthodontic services to Veterans.

2. Scope of Work The contractor shall provide a brand name or equal product to the EXOCAD Ultimate Bundle & MEDIT T710 SCANNER inclusive of all necessary hardware, software, licensing, installation, and training required for full operational capability within the Dental Laboratory.

3. Requirements

3.1 Equipment Requirements

The contractor shall provide a complete scanning system that includes:

High-resolution dental laboratory scanner Compatible computer workstation: Current System Manufacturer-approved design software (latest version) All necessary licenses and subscriptions Calibration tools and accessories Integration capability with existing dental laboratory systems (CAD/CAM workflows)

3.2 Software Requirements

Fully functional CAD design software capable of designing:

o Crowns o Bridges o Implant prosthetics

Software must be current, supported, and eligible for updates Compatibility with milling systems and ceramic materials currently used by the DSL

3.3 Installation & Integration

On-site delivery and installation at MEDVAMC Dental Service Line Full system configuration and operational testing Integration with existing dental lab workflow and equipment “no network access requirements” Verification of system functionality prior to acceptance

3.4 Warranty & Support

Minimum 1-year manufacturer warranty (parts and labor) Technical support availability during normal business hours Access to software updates and upgrades (when available)

4. Period of Performance The period of performance shall be 60 days from date of award, including delivery, installation, and training.

5. Place of Performance Michael E. DeBakey VA Medical Center Dental Service Line (160) Houston, Texas 77030

6. Deliverables Fully operational EXOCAD Ultimate Bundle & MEDIT T710 SCANNER ( Or equivalent product) Installed and tested hardware/software Documentation (manuals, licenses, warranty information)

7. Acceptance Criteria The Government will accept the system upon:

Successful installation and system functionality Completion of training Verification that the system meets all operational requirements

8. Government Furnished Equipment (GFE) None.

9. Contractor Responsibilities Ensure delivery of all required components Provide qualified personnel for installation and training

Ensure compliance with VA safety and security requirements Coordinate all activities with DSL leadership