36C25625Q0762 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 16

0001 05-02-2025

586-26-1-583-0013

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25625Q0762

04-28-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-12-2025 5:00 PM CDT

X 1 (One)

The purpose of this amendment is to post Questions and Answers (Q&A), update Price/Cost Schedule, update Statement of Work (SOW) and extend the solicitation due date for submission of quotes to the Government.

a. Q&A is attached to this amendment as Attachment A.

b. Updated Price/Cost Schedule and SOW is attached to this amendment as Attachment B.

c. The updated hour and date specified for receipt of offers is extended to 05-12-2025 at 5:00 PM (CST).

Note: Contractor must acknowledge this amendment by signing in box 15b and submit with quote before the solicitation due date. If amendment is not acknowledged, contractor may be ineligible for award at the discretion of the Contracting Officer.

Marcos A. Madrazo-Jones Contracting Officer

VA-VHA-RPOC-2023-0080

Amendment: 0001 Solicitation: 36C25625Q0762

Attachment A – Question and Answers

The Network Contracting Office (NCO) 16 received questions in response to Request for Quote 36C25625Q0762.

Please see below for the Contractor’s questions and NCO 16’s respective answers accordingly.

Question Number Question Answer

Q1 As I read this SOW, I take it your end user is looking for quarterly inspections/tests of the UPS system and batteries?

Refer to Section 4.a.1 and Section 4.a.10, which outline the requirement for annual preventive maintenance and battery testing:

"Section 4.a.1: Labor and travel expenses to conduct preventive maintenance per the manufacturer’s recommendations annually."

"Section 4.a.10: Test all batteries."

Additionally, refer to Section 4.a.12 for information about quarterly service calls for repairs:

"Section 4.a.12: Contractor will supply one (1) eight-hour service call per quarter to include all labor and travel expenses to conduct repair services for any issues. Funds for service calls not used will be deobligated at end of contract year."

Q2

On the pricing schedule, you are asking for 12 monthly payments. How are you proposing that contractors add in the $10,000.00 annual repair cost you are asking for? In all my other contracts, if repairs are needed during the year, they are added as a separate line item. This approach allows the VA to compare the best possible pricing among the proposals submitted.

Please refer to updated Price/Cost Schedule, Line Items 0003,1003, 2003, 3003, and 4003 and also refer to Section 4 Scope of Services Bullet Point # 13.

Q3 Are you able to provide how many batteries are with the unit and current make/model of the batteries? 102 batteries, model number SYBTU2-PLP

Q4 Can you confirm the actual kVA size, it can be anywhere from a 250 to a 500kVA and pricing is based off the kVA size.

250 KW

Q5

What is the make/model and qty of batteries in the unit?

102 batteries, model number SYBTU2-PLP

Q6 Please confirm you want the following: One UPS system.

Yes, services required on one system - APC Symmetra PX 250/500kW

Q7 Do you require monthly or annual preventive maintenance for the UPS system?

Refer to Section 4.a.1 and Section 4.a.10, which outline the requirement for annual preventive maintenance and battery testing:

"Section 4.a.1: Labor and travel expenses to conduct preventive maintenance per the manufacturer’s recommendations annually."

"Section 4.a.10: Test all batteries."

Additionally, refer to Section 4.a.12 for information about quarterly service calls for repairs:

"Section 4.a.12: Contractor will supply one (1) eight-hour service call per quarter to include all labor and travel expenses to conduct repair services for any issues. Funds for service calls not used will be deobligated at end of contract year."

Q8 Why does price schedule have quantity 12?

The quantity for Line Items 0001, 1001, 2001, 3001, and 4001 have been updated to reflect 1 Year.

(End of Attachment A)

Attachment B – Updated Price/Cost Schedule and Statement of Work (SOW)

Updated Price/Cost Schedule

Base Period: October 1, 2025 through September 30, 2026

Line Item Description Quantity Unit of

Measure Unit Price Discount % or $ (If applicable)

Extended Price

Preventive maintenance and repair services on the APC Symmetra PX25-500 Uninterruptible Power Source System IAW the Statement of Work (SOW).

1 YR

One (1) eight-hour service call per quarter to include all labor and travel expenses to conduct repair services for any issues.

4 QTR

Emergency and Non-Emergency Repairs Outside the SOW.

The Contractor shall be responsible for the cost of all emergency and non-emergency repairs not covered under the SOW, up to an annual limit of $10,000.00. The Contractor must provide complete documentation supporting each repair or service for it to be considered applicable toward this limit.

Any individual repair or cumulative repair costs exceeding $10,000.00 within the contract year must be submitted in writing to the Authorized Government Representative (AGR) for prior review and written approval before any work is initiated.

1 JB

No pre-determined unit price or extended price at the beginning of the contract. The price is determined and mutually accepted by all parties before any work is initiated.

Base Period Total: $

Option Period 1: October 1, 2026 through September 30, 2027

Measure Unit Price Discount % or $ (If applicable)

Extended Price

Preventive maintenance and repair services on the APC Symmetra PX25-500

One (1) eight-hour service call per quarter

Outside the SOW.

The Contractor shall be responsible for the cost of all emergency and non-emergency repairs not covered under the SOW, up to an annual limit of $10,000.00. The Contractor must provide complete documentation supporting each repair or service for it to be considered applicable toward this limit.

Any individual repair or cumulative repair costs exceeding $10,000.00 within the contract year must be submitted in writing to the Authorized Government Representative (AGR) for prior review and at the beginning of the contract. The price is determined and mutually accepted by all parties

Option Period 1 Total: $

Option Period 2: October 1, 2027 through September 30, 2028

Measure Unit Price Discount % or $ (If applicable)

Extended Price

Preventive maintenance and repair services on the APC Symmetra PX25-500

One (1) eight-hour service call per quarter

Outside the SOW.

The Contractor shall be responsible for the cost of all emergency and non-emergency repairs not covered under the SOW, up to an annual limit of $10,000.00. The Contractor must provide complete documentation supporting each repair or service for it to be considered applicable toward this limit.

Any individual repair or cumulative repair costs exceeding $10,000.00 within the contract year must be submitted in writing to the Authorized Government Representative (AGR) for prior review and at the beginning of the contract. The price is determined and mutually accepted by all parties

Option Period 2 Total: $

Option Period 3: October 1, 2028 through September 30, 2029

Measure Unit Price Discount % or $ (If applicable)

Extended Price

Preventive maintenance and repair services on the APC Symmetra PX25-500

One (1) eight-hour service call per quarter

Outside the SOW.

The Contractor shall be responsible for the cost of all emergency and non-emergency repairs not covered under the SOW, up to an annual limit of $10,000.00. The Contractor must provide complete documentation supporting each repair or service for it to be considered applicable toward this limit.

Any individual repair or cumulative repair costs exceeding $10,000.00 within the contract year must be submitted in writing to the Authorized Government Representative (AGR) for prior review and at the beginning of the contract. The price is determined and mutually accepted by all parties

Option Period 3 Total: $

Option Period 4: October 1, 2029 through September 30, 2030

Measure Unit Price Discount % or $ (If applicable)

Extended Price

Preventive maintenance and repair services on the APC Symmetra PX25-500

One (1) eight-hour service call per quarter

Outside the SOW.

The Contractor shall be responsible for the cost of all emergency and non-emergency repairs not covered under the SOW, up to an annual limit of $10,000.00. The Contractor must provide complete documentation supporting each repair or service for it to be considered applicable toward this limit.

Any individual repair or cumulative repair costs exceeding $10,000.00 within the contract year must be submitted in writing to the Authorized Government Representative (AGR) for prior review and at the beginning of the contract. The price is determined and mutually accepted by all parties

Option Period 4 Total: $

Grand Total (Including Option Periods): $

(End of Updated Price/Cost Schedule)

Updated Statement of Work (SOW)

1. OBJECTIVE: The G.V. (Sonny) Montgomery VA Medical Center (GVSMVAMC) located in Jackson, MS requires the following services for the facility: Uninterruptable Power Source (UPS) Service as required by (and in accordance with) Joint Commission Standards, Occupational Safety and Health Administration (OSHA) Standards, and other regulations/policies that are applicable.

2. GENERAL: This is a non-personal services requirement. The Contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this SOW. The Government shall not exercise any supervision and/or control over Contractor personnel (which includes Contractor service providers, Contractor representatives, and subcontractors employed with and/or being utilized by the prime Contractor) during all active performance periods of the contract. All Contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. BACKGROUND: The GVSMVAMC, has a requirement for providing preventive maintenance and repair services on the APC Symmetra PX25-500 UPS system. These services are vital for the maintaining uninterrupted power to the main computer room serving the facility. Loss of service impacts the quality of care for the Veterans and the ability for staff to provide that care.

4. SCOPE OF SERVICES: Services needed under this effort are described below:

a. Contractor shall provide the following:

1) Labor and travel expenses to conduct preventive maintenance per the manufacturer’s recommendations annually.

2) Inspect UPS to verify all system components are clean and functioning within manufacturers specifications.

3) Check UPS event and alarm logs.

4) Verify input, output, and bypass voltage and current values are within manufacturers specifications.

5) Verify transfer to on battery operation and transfer to and from static bypass.

6) Inspect all power and control termination points.

7) Check parallel operation performance.

8) Check all circuit board revisions and update as required.

9) Update firmware of the equipment as recommended by manufacturer.

10) Test all batteries.

11) Provide report upon completion of annual preventive maintenance. Report will be digital in nature and shall be provided within 14 days to the Authorized Government Representative (AGR).

12) Contractor will supply one (1) eight-hour service call per quarter to include all labor and travel expenses to conduct repair services for any issues. Funds for service calls not used will be deobligated at end of contract year.

13) The Contractor shall provide complete documentation supporting each emergency or non-emergency repair service for it to be considered applicable toward the annual $10,000.00 limit. The Contractor must specifically identify whether each service is deemed emergency or non-emergency and include justification for the categorization.

Any individual repair or cumulative repair costs exceeding $10,000.00 within the contract year must be submitted in writing to the AGR for prior review and written approval before any work is initiated. Invoices for emergency and non-emergency repair services must include detailed documentation of the work performed, costs incurred, and the rationale for the service classification.

Emergency Repair Services: Emergency repair services are those that require immediate attention due to the potential for significant negative impact on patient care, safety, and facility operations. These situations demand rapid response and resolution to prevent or mitigate harm. Examples of emergency repair services include, but are not limited to:

• Complete failure of the Uninterruptible Power Supply (UPS) system, leading to a loss of power to critical areas such as the main computer room.

• Any electrical fault or malfunction that poses a safety hazard or threat to life, health, or property.

• Situations where delay in service or repair could result in significant operational downtime or compromise the quality of patient care.

Non-Emergency Repair Services: Non-emergency repair services are those that do not require immediate attention and can be scheduled for a convenient time without jeopardizing patient safety, facility operations, or compliance with regulatory standards. These services typically involve minor repairs or other activities that can be planned and executed during normal business hours. Examples of non-emergency services include, but are not limited to:

• Minor repairs that do not impact critical operations or pose immediate safety hazards.

• Firmware updates and system diagnostics that can be planned during low-demand periods.

14) Contractor will replace any batteries found to be insufficient. Costs will be taken from repair allotment.

15) Contractor will provide detailed report of any repairs required.

16) APC Symmetra PX 250/500kW

17) IO Frame with Right Mounted

18) Maintenance Bypass and Dis – Serial # QD1238240040

5. PERIOD OF PERFORMANCE: The tentative contract period of performance is provided below. The projected start and end date may shift based on the actual execution of award.

• Base Period: October 1, 2025 – September 30, 2026

• Option Period 1: October 1, 2026 – September 30, 2027

• Option Period 2: October 1, 2027 – September 30, 2028

• Option Period 3: October 1, 2028 – September 30, 2029

• Option Period 4: October 1, 2029 – September 30, 2030

6. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables must be accomplished during normal business hours, 8:00 a.m. through 4:30 p.m.

Monday through Friday, Federal Holidays excluded.

Prior to work being performed proper coordination shall be initiated between the Contractor and the Government to ensure that services/work can be executed when scheduled. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the AGR, Contracting Officer (CO), and/or other authorized facility designee/representative before such work begins. The Federal Holidays that are currently being observed by the facility are listed below.

• New Year’s Day – January 1

• Martin Luther King‘s Birthday – Third Monday in January

• President’s Day – Third Monday in February

• Memorial Day – Last Monday in May

• Juneteenth Independence Day – June 19th

• Independence Day – July 4

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veterans Day – November 11

• Thanksgiving Day – Fourth Thursday in November

• Christmas Day – December 25

Other Federal Holidays (that could occur): Any other day specifically declared to be a national holiday (per Federal Statute, Executive Order, or by the President’s Proclamation).

An alternative schedule (different from the schedule described above) may be utilized if there is mutual agreement between the Government and the Contractor regarding this alternative schedule if implemented.

7. PERSONNEL PERFORMING WORK/SERVICES - REQUIRED “CORE COMPETENCIES”:

No unqualified individual shall be allowed to perform work, execute services, and to complete deliverables at any time under the contract. Personnel performing work, executing services, and completing deliverables during the active performance periods of the contract shall possess the knowledge, skills, and abilities required to successfully complete all requirements as contained within this SOW.

8. CONTRACTOR POINT OF CONTACT (POC): The Contractor shall designate a POC (to be contacted by the Government when needed) regarding performance of work, execution of services, and completion of deliverables as contained within this SOW. The Contractor shall notify the AGR in writing of the name, phone number, and email address of the Contractor designated POC. The designated POC must have sufficient knowledge to be able to respond to technical questions by the Government. Technicians performing tasks must be APC certified technicians. Licensing and certifications shall be provided to the AGR before commencing work.

9. RECORDS MANAGEMENT:

a. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

d. The GVSMVAMC and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Department of Veterans Affairs (VA) or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the VA.

The agency must report promptly to NARA in accordance with 36 CFR 1230.

e. The Contractor shall immediately notify the appropriate CO upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the HCA. Contractor personnel shall sign VA Form 10-0708 “Employee Clearance from Indebtedness” before resigning or termination from Contractor working for GVSMVAMC and Facility Records Officer must sign form. A copy of completed signed VA Form 10-0708 (Contractor personnel and Facility Records Officer signatures) shall be place in each competency folder. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the VA control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the CO or address prescribed in the contract vehicle. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

f. The Contractor is required to obtain the CO's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

g. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with GVSMVAMC policy.

h. The Contractor shall not create or maintain any records containing any non-public GVSMVAMC information that are not specifically tied to or authorized by the contract.

i. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

j. The GVSMVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which GVSMVAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

k. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VA provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. Talent Management System (TMS) course VA 4192704: “Records Management for Everyone”.

l. Flow-down of requirements to subcontractors:

1) The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

2) Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

10. OTHER REQUIREMENTS:

a. Identification and Badges: Any individual performing work under this contract shall wear a badge or other identification while on site that is clearly displayed at all times. While on site, any person performing work directly or indirectly must be in a position to specify their authorized purpose for their presence at the facility in the event that such information is requested by VA facility personnel.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the facility if requested by the Contractor.

c. Contract Administration: The CO is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor makes any such change at the direction of any person other than the CO, this change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the CO to the Contractor.

d. VA authorized personnel who may contact Contractor for repair service (Note: names will be provided but are subject to change)

• Authorized Government Representative (AGR)

• Electrical Shop

• Contracting Specialist (CS)

• Contacting Officer (CO)

e. Warranty: Contractor shall provide a one (1) year warranty on all equipment/services covered in this contract.

f. Information Security: The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required.

g. Authorized Government Representative (AGR): The AGR will be responsible for technical monitoring of the Contractor's performance and deliveries. The AGR and the Contractor's representative shall work together to ensure that all contractual requirements are being met. The AGR will interpret specifications or technical portions of the work. The AGR for this contract is:

Willard Rushing

(601) 364-1512 willard.rushing@va.gov

h. Invoicing and Payment: Contractor is authorized prompt payment in accordance with applicable regulation following the successful performance of work, execution of services, and completion of required deliverables. Contractor invoices shall be submitted IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoices submitted for payment must be detailed to the extent necessary to reflect the work done and the services performed during the time periods when completed so an accurate assessment can be made by the facility for certification of these invoices for payment.

Advance payments are not authorized, and Contractor is not authorized payment for future work not performed and/or for work that has not been successfully completed.

i. Final Invoicing Instructions: It is your firm’s responsibility to submit a completed and signed Final Invoice Memo (see attached template) in accordance with the terms and conditions of this contract. The Final Invoice Memo must be signed and attached to your firm’s submission of the final invoice for final payment or within seven (7) calendar days after the period of performance or contract expiration. If the CO or designated representative does not receive a signed copy of the Final Invoice Memo with your firm’s final invoice for final payment and/or if the Government does not hear from your firm via e-mail after seven (7) calendar days, after the period of performance or contract expiration, the Government will accept that there is adequate evidence that all supplies and services have been delivered and accepted, all invoices have been paid, and that there are no outstanding invoices or issues concerning this contract; thus, the mailto:willard.rushing@va.gov

Government will continue with a unilateral de-obligation of any remaining funds and issue the signed modification to all parties. Further, failure to submit a signed Final Invoice Memo could result in a negative CPARS entry as a lack of business-like concern for the interest of the customer—which in this case is the VAMC. Notwithstanding the claim period stated in FAR 52.233-1, Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this contract within 12 months after accrual.

(End of Updated Statement of Work)

(End of Attachment B)