36C25625Q0325.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Service Building Automation Systems Sources Sought NAICS:561210 PSC: J045

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39216

SOLICITATION NUMBER* 36C25625Q0325

RESPONSE DATE/TIME/ZONE 01-10-2025 17:00 PM CENTRAL TIME,

CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J045

NAICS CODE* 561210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

POINT OF CONTACT*

Jimmie E Frost jimmie.frost@va.gov

601-362-4471 x56333

PLACE OF PERFORMANCE

ADDRESS OVERTON BROOKS VA MEDICAL CENTER

510 E. STONER AVENUE

SHREVEPORT LA

POSTAL CODE 71101

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Building and Energy Management Control System Service Contract

OVERTON BROOKS VA MEDICAL CENTER

510 E. STONER AVENUE

SHREVEPORT, LA 71101

Statement of Work

The Contractor shall conduct 8 hours per week on-site scheduled service of the existing

Building and Energy Management Control System (BAS), components and VA Building Service

Equipment (BSE) controlled by the Johnson Controls Inc. BAS. The current system is Metasys which is manufactured by Johnson Controls, Inc.

The Building and Energy Management Control System at the Overton Brooks VA Medical

Center in Shreveport, La is a Metasys system manufactured by Johnson Controls, Inc. It provides automated environmental control on the entire MEDV AMC campus. It is primarily

Direct Digital Control DDC, however some of the parts of the system are still controlled with pneumatic controls. The system requires constant calibration, tuning, preventive maintenance and testing as well as repair. The system is often modified either existing systems or modified through the addition of new systems.

Contractor must provide service support one (1) day-per week during the contract period 8:00 run to 4:30 pm Monday thru Friday excluding Federal Holidays. The Contractor shall provide qualified technicians employed directly by the contractor (i.e. Control System Engineer, Energy

Engineer, etc.) to work with Key Facility Management Staff (FMS) (i.e. Overton Brooks VA

Medical Center (OBVAMC) Energy Engineer and OBVAMC Building Maintenance staff) on BMS tune up, maintenance, calibration, updating, and developing energy conservation control measures and strategies within the BMS, associated equipment and related BSE controlled by

BMS.

Contractor must work to ensure Johnson Controls Metasys Building Automation and HVAC

Control system performs at optimum levels. Contractor must validate functionality and operation of associated control equipment and schedule preventative maintenance services for automation and HVAC control system. Contractor must perform visual inspection of control panel and clean as needed. Review alarms and offline, out of service and overridden points.

Contractor must address local backups of controllers, objects, and server repositories. Track and maintain all issues as identified by OBVA operations staff. Train operation staff to troubleshoot and resolve all relevant controls system issues.

Contractor must provide tune-up, calibration and maintenance to include an analysis of the

Chiller plant control system, HVAC Control system, as well as applicable building control technologies related to OBVAMC. Contractor must provide advanced technical support to HVAC and energy management DDC control system to include re-writing software programs and other hardware related issues with Metasys. Contractor must perform comprehensive reviews of the

HVAC Direct Digital Controls DDC control system software to develop schedule and model files.

Contractor must Standardize HVAC software programming and sequences throughout the

VAMC Complex.

During Base Year, contractor must also update all building automation controls software graphics to most recent Metasys UI supervisory front ends system. Back up all supervisory controllers and repository databases. Document and report observations changes to COR.

Contractor shall provide advanced programming, testing and inspections of Metasys equipment (i.e. HVAC system programming modifications, tuning Proportional Integral Derivative PID loops, etc. ...) to include implementing a custom application in Metasys that allows linking to other programs (i.e. Link AutoCAD ACAD drawings for each HVAC system).

The performance period of this contract is one base year plus four option years.

Government personnel observed Holidays The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1 Martin Luther King's Birthday Third Monday in January President's Birthday Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

If this is a service your business can provide, please respond to this Sources Sought Notice by 17:00am CT on Friday January 10, 2025.

Responses should include: (1) Business Name

(2) Business Address

(3) Point of Contact; Name, Phone Number, and E-mail Address

(4) DUNS Number

(5) NAICS code

(6) Business Size: SMALL or LARGE

(7) Type of Business: SERVICE DISABLED VETERAN OWNED, VETERAN OWNED, 8A, HUBZone, WOMAN-OWNED, etc.

All businesses eligible to provide this service are encouraged to reply as this information may be used to determine potential set-asides for the above-noted service.

Send responses to Jimmie E. Frost via e-mail at jimmie.frost@va.gov.

This is NOT A REQUEST FOR QUOTE or an announcement of a solicitation.

End of Document mailto:jimmie.frost@va.gov