36C25624Q0934.docx

36C25624Q0934

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

520-25-1-543-0003 36C25624Q0934 05-24-2024 Danette Impey 228-523-4747 06-14-2024

12:00 PM

CDT

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 X X 561621 $25 Million N/A X Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135 See CONTINUATION Page Non-personal services. Contractor to provide maintenance and testing services for the fire alarm system, to include the Nurse Call System, for the Gulf Coast Veterans Health Care System, Biloxi, MS, in accordance with the Statement of Work and terms listed herein.

Base period: 10/01/2024 through 09/30/2025, with four (4) each 12-month option periods.

All questions are due NLT June 7, 2024, 10:00 a.m. CT via email to rene.impey@va.gov.

All responses are due NLT June 14, 2024, 12:00 p.m. CT, via email to rene.impey@va.gov.

***Please pay close attention to Section E.1 Instructions to Offerors and Section D.

Attachments.* See CONTINUATION Page X X X Danette Rene' Impey Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Danette Impey; rene.impey@va.gov Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

B.2 SCOPE OF WORK:

Fire Alarm and Nurse Call System Maintenance & Testing Services Contractor shall provide all labor, tools, equipment, and transportation necessary to assist in maintenance of the Gulf Coast Veterans Health Care System’s EST Fire Alarm Network and Nurse Call / Code Blue (Tektone) System. Contractor shall be a local factory authorized Partner for EST fire products as manufactured by Edwards Systems and Tektone Systems. The existing Fire Alarm System consists of 2 nodes and over 5,700 devices. Node 1 has 64 networks and node 2 has 29 networks. Contactor shall provide diagnostic services, repairs, system downloads, software upgrades, and equipment removal / installation as needed on all components of the Campus Fire Alarm Networks listed below by VA Buildings. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all FireWorks workstations (7 each). The existing Nurse Call is interfaced into the Fire Alarm System for Buildings 3, 30, 1, 14, 15, and 29.

TESTING:

FIRE ALARM TESTING:

Annual Fire Alarm Test:

· Contractor shall be performed in strict accordance with the latest versions of NFPA 25, 70, and 72.

· The contractor shall be given at least 30 days notice for the annual test. The date for the test shall occur in the fourth fiscal quarter (July, August, September). The contractor shall provide all forms, reports, test equipment, and consumables (approved canned smoke, etc.) necessary to perform a complete, code compliant assessment.

· Repair labor for any discrepancies noted during the fire alarm test shall be included. The VA will provide parts, necessary support and oversight for the test.

NURSE CALL TESTING:

Bi-Weekly “Code Blue” Testing:

· Contractor will initiate a “Code Blue” test on a bi-weekly basis to coincide with the Quarterly inspections.

· “Code Blue” testing will be performed such that each unit is tested on a rotating basis.

· “Code Blue” testing will be performed bi-weekly regardless of service hours expended.

· The VA to determine time and day of each bi-weekly “Code Blue” test.

· Prior to “Code Blue” testing, Contractor will announce via the Fire Alarm Voice Evacuation interface to PBX that we will be testing the “Code Blue” system.

· After testing Contractor will announce in the same manner that “Code Blue” testing is complete and normal operation/response may continue.

Quarterly “Eyes On” Visual Inspections:

· Visually inspect all nurse call components on a weekly basis.

· Visual inspection will be done on a rotating basis, visiting each nursing unit separately such that each nursing unit will receive at minimum, 2 visits per quarter (more visits will be provided as time permits from deductions of time per paragraph 1. e.)

· Visual inspection will also include visiting the associated “Head End” equipment rooms on the same rotating basis.

· Provide any requested nurse call training to staff.

· Quarterly inspections will be provided over a 51-week period of this contract.

Annual Inspection

· Annual inspection estimated to take 2 technicians 1 week (80 hours).

· Annual inspection will be a complete functional test of all installed nurse call components.

· Scheduling of the annual inspection will be determined by the VA to allow adequate notification to the staff as “Normal Code Blue” operations will be impaired (i.e., continuous “Code Blue” messages while testing is being performed).

The method for annual testing will be as follows:

· A technician will test each filed component for proper operation.

· A 2nd technician will be stationed at the nurse call server where all activity will be monitored.

· The 2nd technician will verify with the technician performing the component testing the correct room number being tested and it’s associated “Code Blue” message.

· The server will show all activity and we will connect a local speaker so that the technician monitoring the activity can verify the correct audible message.

· In the event of an actual “Code Blue” occurrence, the technician monitoring the activity will be able to alert the staff that an actual “Code Blue” event has occurred via the Fire Alarm Voice Evac interface to PBX.

The Fire Alarm systems are contained within the following buildings:

1, 2, 3, 5, 9, 10, 13, 14,15, 16, 17, 18, 19, 21, 25, 26, 27, 28, 30, 31, 35, 37, 44, 50, 52, 53, 56, 57, 61,69, 86, 88, 91, 92, 93, 94, 95, T-45, T-102, T-104, and T-105.

See attached building device accounting spreadsheet for detailed information in each facility.

Additional Systems Components to be maintained under this contract:

· 56 Booster Power Supplies (these are devices external to cabinets)

Cabinet Components:

· 90 Liquid Crystal Displays

· 90 CPUs (fire alarm nodes)

· 55 Primary Power Supplies

· 31 Single Loop Controllers

· 9 Dual Loop Controllers

· 7 Audio Source Units

· 31 Zone Amplifiers

· 2 U. L. 5 Fireworks Workstations

· 5 Non-U. L. Fireworks Workstations

System network configuration:

· Data network hybrid “Class A”. Fiber building to building / copper within the building.

· Audio is not networked for purposes of fire. Local within the only.

· Mass Notification paging. Networked via fiber through data and networking / digital converter components to 7 buildings that have “Voice EVAC”.

INSPECTION:

· All testing and inspection procedures performed by contractor will be by the guidelines and specifications set forth by NFPA 72 and / or requirements as set forth by federal standards. Upon completion, contractor will issue a NFPA report listing the equipment tested and the results of the test. Contractor will perform one inspection per this contract annually.

MAINTENANCE:

· Contractor will provide programming and technical expertise; both scheduled and emergency service, as support to the daily operation of the VA Electrical Staff. Through this agreement Contractor will further provide during regular work hours, the availability of one thousand forty (2080) man hours onsite to assist the VA Electrical Staff in repair, diagnosis, and service as requested. As room requirements change, contractor shall add monitors as needed.

DEFINITIONS/ACRONYMS:

Engineering - Supervisor or designee (COR).

CO - Contracting Officer. Government Agent authorized to affect contract. contract changes, and issue direction.

COR - Contracting Officer Representative. Individual designated by the Contracting Officer to monitor contract performance, and coordinates performance efforts subject to authority limits designated. A designation letter identifying the COR for this project will be issued and signed by all parties.

PMI- Preventive Maintenance Inspection. Services that are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with (IAW) its original manufacturers intended design and functional capacity, with minimal incidence of malfunction or inoperative conditions.

FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services.

ESR -Vendor Engineering Service Report. The documentation/report of services rendered for each incidence of work performance under the terms and condition of the contract.

Acceptance Signature -Authorized Department of Veterans Affairs (OVA) employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR.

Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR.

NFPA - National Fire Protection Association.

OEM- Original Equipment Manufacturer.

ISO- Independent Service Organization.

PO- Purchase Order. The VA document that obligates funds. Include this number, as well as the contract number, on all correspondence.

GCVHCS- Gulf Coast Veterans Health Care System

CONFORMANCE STANDARDS:

Contractor will provide a complete inspection of the campus fire alarm system prior to the expiration of this agreement. This inspection will include all test and verification points with final inspection reports in accordance with NFPA guidelines.

Locate Point By Point and Test Each Device (Detectors, Smoke Dampers, Audiovisuals Devices, Speakers, and Fire Alarm Pull Stations).

Provide third party monitoring of the fire alarm system to meet NFPA and JCAHO monitoring requirements.

· All smoke detectors shall be tested using only APPROVED methods and instruments. Verify and confirm HVAC shutdown with testing of duct detectors.

· Verify off premises transmission equipment.

· Verify electromechanical releasing devices operation (Fire Door Releases)

· Verify Fire alarm control panel batteries (Voltage w/charger, Voltage w/o charger, Battery % of Charge and Age).

· Elevator Recall and Shutdown

· Fire Optic Cable Power

· Printer Operations

· Voice Alarm Clarity

Ground Fault and Trouble Testing (A device on each initiating and signaling zone shall be disconnected to determine proper supervision of wiring. These tests shall NOT be performed at the panel).

· Fuses checked for proper rating.

· All testing of devices shall be tested in a manner recognized by the manufacturer and governing authorities.

Upon completion of each inspection and/or testing, Contractor shall complete Report of Inspection and Testing, and provide documentation to the COR and VA Safety Office.

Contractor will contact the VA Safety Office at least 30 days in advance to schedule the inspection and testing of the fire alarms systems.

Upon completion of the annual inspection Contractor will provide a complete listing of all discrepancies, failures, and/or faulty equipment discovered as a result of this inspection. Contractor will have two (2) weeks to correct any fire alarm discrepancies noted on the report. If corrections cannot be made within that timeframe, submit status report on the correction and estimated date of correction.

One complete annual test and inspection in accordance with Mississippi State Fire Marshal and issuing of the test and inspection report to customer upon completion.

As a manufacturer authorized representative of EST Fire Equipment, Contractor will provide maintenance support to the VA Electrical Department, as follows.

This agreement includes two thousand four hours (2,080) on-site man-hours by Contractor technicians during the course of this agreement. Calculation of available hours is based on forty (40) hours per week to be assigned as technical assistance to the VA Electrical Staff. Regardless of basis of calculation, hours may be scheduled at any increment by prior arraignment with Contractor through the life of this agreement. Hours will be accounted for by Contractor and report will be available upon request by the VA Engineering Department (COR), Safety, or Electrical Department.

Contractor will provide diagnosis of software and programming related issues on fire and nurse call systems in use on the date of signing of this agreement. (See Exclusions below for limitations and restrictions.)

Contractor will provide download (programming) support to the VA staff for device adds, moves, and changes performed by the VA Electrical Staff. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all Fireworks workstations (7 each) and Nurse Call stations.

Where physical device and wire-level diagnosis exceeds resources of the VA Biloxi Electrical Shop, Contractor will assist per incident as requested drawing from the provided maintenance hours in this agreement. Notify COR.

Contractor will remove and re-install equipment furnished by the VA as needed, resulting from diagnosis and / or service.

Contractor will provide system software upgrades as they become available from the manufacturer at no cost to the government.

EXCLUDES THE FOLLOWING:

Damage by others. Contractor in applications where results of diagnosis proves damage caused by others, Contractor reserves the right to invoice other parties for time expended by Contractor.

Diagnosis and repair under this agreement excludes issues created in or created by any contract project performed by others and systems not a part of the existing campus system at the time of this signing.

The provision of any equipment, components and / or cable needed in the course of performing this agreement is excluded and will be provided by the VA or upon request provided and invoiced by Contractor.

Sales Tax not applicable.

120 VAC electrical circuits for control equipment.

LAN/WAN infrastructures.

Equipment and devices interfaced to any of the maintained systems within this contract are excluded from service or responsibility of CONTRACTOR in any way. These devices and connections may include but not limited to fans, elevators, AHU controls, fire pumps, generators, and fence material. CONTRACTOR will service and maintain up to the device that is a part of a maintained system, any connections, wiring or service beyond that device to the interfaced equipment is excluded.

· Damper control functions, restoration of Air Handling Unit Operation once Fire Alarm relay has been restored.

· Labor for repairs caused by fire, water, lightning, accident, vandalism, tampering or any other act beyond the control of CONTRACTOR.

· Labor for repairs of failed equipment and/or circuit issues discovered during Fire Alarm Inspection.

· Central station monitoring and associated fees (price quotes available) Sprinkler water flow, valve tamper or pressure switches and related installation.

· Battery replacement.

HOURS OF COVERAGE:

Standard non-emergency service response shall typically be same day or within 24 hours. Contractor shall provide 24 / 7 / 365 emergency service including weekends and holidays with a response time of no more than two (2) hours. The VA will provide support as necessary from the Engineering and / or Safety Sections. Contractor shall contact Electric Shop, Safety, or COR to coordinate all work on any part of the fire alarm and nurse call system. Notify VA Boiler Plant if others cannot be contacted.

Normal business hours of coverage are Monday through Friday from 7:00 a.m. to 4:00 p.m., excluding Federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the COR. Contractor's representative shall check in with Engineering upon entering the facility, and shall sign in and out of the facility with Engineering.

Standard nonemergency service response shall typically be same day or within 24 hours.

Emergency service available 24n including weekends and holidays with a response time of no more than two (2) hours is included in this maintenance support agreement. Any fire protection systems discovered at the time of inspection or added to the above premises after the date of this Agreement shall be inspected by Seller and Customer shall pay an additional price commensurate with the usual charges made by Seller and thereafter such systems will be added to the scope of this Agreement at a mutually agreed upon price.

Preventive maintenance inspections will be performed semi-annually during the months of January and July (adjusted for the basic year, depending on date of contract award). Coordinate with COR. Inspections will be scheduled at least two weeks in advance with COR.

Work performed outside the normal hours of coverage as approved by the COR shall not result in additional charges. Work performed outside normal hours of coverage at the request of the FSE shall be considered service during normal hours of coverage.

Federal Holidays observed by the GCVHCS are:

Independence Day

Or any other day specifically declared by the President of the United States to be a national holiday.

SCHEDULED MAINTENANCE:

The contractor shall perform PMI service to ensure that equipment listed in the schedule performs IAW the above listed Conformance Standards. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed, and actual values obtained (as applicable) shall be provided to the COR at the completion of the inspection/service.

PMI services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PMI schedule shall be arranged and approved in advance with the COR.

The contractor shall furnish all documentation of all measurements and calibrations to the COR, to ensure that the system is performing in accordance with the Conformance Standards.

UNSCHEDULED MAINTENANCE:

Contractor shall maintain the equipment in accordance with the above listed Conformance Standards. The contractor shall provide repair services, which may consist of calibration, cleaning, oiling, adjusting, replacing parts, etc., and maintaining the equipment including all intervening calls necessary between regular services and calibrations. All required parts will be furnished by the contractor.

The CO, COR or designated alternate has the authority to approve/request a service call from the contractor.

Response Time: As stated in Hours of Coverage.

PARTS:

The contractor has ready access to unique and/or high mortality replacement repair parts. All parts supplied shall be compatible with existing equipment. The contractor shall use only new or rebuilt parts, approved by the OEM, and shall not install used parts or those removed from another system without written COR approval.

UPDATES:

If Applicable, Contractor shall provide all software and hardware updates upon release at no additional cost to the Government throughout the life of the contract. Software and Hardware updates are limited to those items which are commercially available (i.e.to ISOs) from the OEM and are provided by the OEM to their customers at no cost. Hardware/software update/upgrade installations shall be scheduled and performed at no additional cost to the Government.

SERVICE MANUALS:

The GCVHCS shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and service manuals, schematics, parts list, etc., which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request.

DOCUMENTATION/REPORTS:

The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices, required to maintain the equipment in accordance with conformance standards. Such documentation on shall meet the guidelines as set forth in the above listed Conformance Standards. In addition, each ESR shall at a minimum document the following data legibly and in complete detail:

· Name of Contractor

· Name of FSE who performed services

· Contractor Service ESR Number/Log Number

· Date, Time (starting and ending), Equipment Downtime and Hours on Site for service call.

· GCVHCS PO#(s) covering the call, if outside normal working hours.

· Description of Problem Reported by COR/User.

· Identification of Equipment to be serviced:

· Equipment Inventory ID#, Manufacturer's Name, Device Name, Model, Serial#, and any other Manufacturer's identification #s.

· Itemized Description of Service Performed (including costs associated with after normal business working hours service), including:

· List of Parts (with part #s), Materials and Circuiiti Location of Problem, and Corrective Action taken.

Signatures:

· FSE performing services described.

· OVA Employee who witnessed service described.

· Equipment downtime.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE COR IN ADVANCE BEFORE THE SERVICE IS COMPLETED AND A SEPARATE PURCHASE ORDER ISSUED.

REPORTING REQUIREMENTS:

For all on-site service, the contractor shall be required to report to Engineering to log in during normal business hours, Monday through Friday. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Engineering and submit the ESR(s) to the COR. All ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the ESR shall be sent to the contractor after the work can be reviewed (if requested or noted on the ESR.)

ADDITIONAL CHARGES:

There will be no additional charge for time spent at the site during or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:

The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in or repairs required to the scheduled equipment, which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make the necessary repairs.

This contract does not include labor or materials for service lines and fittings, equipment not set forth on this schedule, or operating problems related to environmental conditions, e.g. electrical, steam, water and/or ventilation that do not comply with equipment specifications. This also applies to improper operation of the equipment by operating personnel. Repairs made by the contractor, which are the result of neglect or improper operation of the equipment by the medical center, will result in issuance of a separate purchase order by the Government. Contractor must obtain a purchase order in this respect prior to affecting such repairs. Contractor must notify the contracting officer or his /her representative if the contractor is not available, prior to this type of repair and secure a purchase order before proceeding further.

CONDITION OF EQUIPMENT:

The contractor accepts responsibility for the equipment listed in an "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract.

COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

"Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a training program for the equipment listed in this PWS in accordance with the required commercial industry standards and be fully qualified to work on and maintain the subject equipment.

TEST EQUIPMENT:

Prior to commencement of work on this contract, the contract awardee shall provide the GCVHCS with a copy of the current calibration certification of all test equipment that is to be used by the contractor on GCVHCS' equipment, not later than ten (10) calendar days after contract award.

IDENTIFICATION & PARKING:

The contractor's FSE's shall wear visible company identification at all times while on the premises of the GCVHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas, to avoid ticketing or towing. Information on parking is available from the GCVHCS Police Service.

THIRD PARTY MONITORING:

Provide third party monitoring of the fire alarm system to meet NFPA and JCAHO monitoring requirements.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all tools, equipment, and transportation necessary to assist in maintenance of the Gulf Coast Veterans Health Care System's EST Fire Alarm Network. Contractor shall be a local factory authorized Strategic Partner for EST fire products as manufactured by Edwards Systems. The existing System consists of 2 nodes and over 5,700 devices. Node 1 has 64 networks and node 2 has 29 networks. Contactor shall provide diagnostic services, repairs, system downloads, software upgrades, and equipment removal/installation as needed on all components of the Campus Fire Alarm Networks. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all Fire Works workstations (7 each) in accordance with the Statement of Work.

Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all labor, tools, equipment, and transportation necessary, for the Nurse Call maintenance and inspection system, to include bi-weekly 'Code Blue' testing. The existing Nurse Call is interfaced into the Fire Alarm System for Buildings 3, 30, 1, 14, 15, and 29.

Contract Period: Base POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all tools, equipment, and transportation necessary to assist in maintenance of the Gulf Coast Veterans Health Care System's EST Fire Alarm Network. Contractor shall be a local factory authorized Strategic Partner for EST fire products as manufactured by Edwards Systems. The existing System consists of 2 nodes and over 5,700 devices. Node 1 has 64 networks and node 2 has 29 networks. Contactor shall provide diagnostic services, repairs, system downloads, software upgrades, and equipment removal/installation as needed on all components of the Campus Fire Alarm Networks. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all Fire Works workstations (7 each) in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all labor, tools, equipment, and transportation necessary, for the Nurse Call maintenance and inspection system, to include bi-weekly 'Code Blue' testing. The existing Nurse Call is interfaced into the Fire Alarm System for Buildings 3, 30, 1, 14, 15, and 29.

Contract Period: Option 1 POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all tools, equipment, and transportation necessary to assist in maintenance of the Gulf Coast Veterans Health Care System's EST Fire Alarm Network. Contractor shall be a local factory authorized Strategic Partner for EST fire products as manufactured by Edwards Systems. The existing System consists of 2 nodes and over 5,700 devices. Node 1 has 64 networks and node 2 has 29 networks. Contactor shall provide diagnostic services, repairs, system downloads, software upgrades, and equipment removal/installation as needed on all components of the Campus Fire Alarm Networks. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all Fire Works workstations (7 each) in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all labor, tools, equipment, and transportation necessary, for the Nurse Call maintenance and inspection system, to include bi-weekly 'Code Blue' testing. The existing Nurse Call is interfaced into the Fire Alarm System for Buildings 3, 30, 1, 14, 15, and 29.

Contract Period: Option 2 POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all tools, equipment, and transportation necessary to assist in maintenance of the Gulf Coast Veterans Health Care System's EST Fire Alarm Network. Contractor shall be a local factory authorized Strategic Partner for EST fire products as manufactured by Edwards Systems. The existing System consists of 2 nodes and over 5,700 devices. Node 1 has 64 networks and node 2 has 29 networks. Contactor shall provide diagnostic services, repairs, system downloads, software upgrades, and equipment removal/installation as needed on all components of the Campus Fire Alarm Networks. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all Fire Works workstations (7 each) in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all labor, tools, equipment, and transportation necessary, for the Nurse Call maintenance and inspection system, to include bi-weekly 'Code Blue' testing. The existing Nurse Call is interfaced into the Fire Alarm System for Buildings 3, 30, 1, 14, 15, and 29.

Contract Period: Option 3 POP Begin: 10-01-2027 POP End: 09-30-2028

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all tools, equipment, and transportation necessary to assist in maintenance of the Gulf Coast Veterans Health Care System's EST Fire Alarm Network. Contractor shall be a local factory authorized Strategic Partner for EST fire products as manufactured by Edwards Systems. The existing System consists of 2 nodes and over 5,700 devices. Node 1 has 64 networks and node 2 has 29 networks. Contactor shall provide diagnostic services, repairs, system downloads, software upgrades, and equipment removal/installation as needed on all components of the Campus Fire Alarm Networks. This includes any service, updates, programming, troubleshooting, in-house training, and repairs to all Fire Works workstations (7 each) in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Contractor shall provide all labor, tools, equipment, and transportation necessary, for the Nurse Call maintenance and inspection system, to include bi-weekly 'Code Blue' testing. The existing Nurse Call is interfaced into the Fire Alarm System for Buildings 3, 30, 1, 14, 15, and 29.

Contract Period: Option 4 POP Begin: 10-01-2028 POP End: 09-30-2029

PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

Base Period Total

Option Year One (1) Total

Option Year Two (2) Total

Option Year Three (3) Total

Option Year Four (4) Total

Contract GRAND TOTAL

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

36C25624Q0934

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SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general…