36C25623R0039 Solicitation 12-29-2022.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 95

36C25623R0039

X

12-29-2022

TBD 520-23-2-7011-0001

520-18-119

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office (NCO) 16

400 Veterans Avenue

Biloxi MS 39531

Beth Cook 228-354-7576

VAAR CLAUSE 852.219-75 (INCLUDED HEREIN) IS REQUIRED TO BE COMPLETED AND RETURNED WITH EACH PROPOSAL. PROPOSALS WITHOUT

A COMPLETED VAAR CLAUSE 852.219-75 WILL BE CONSIDERED INELIGIBLE FOR EVALUATION AND AWARD.

This procurement is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under Public Law 109-461.

Offerors must be registered and verified as a SDVOSB in the Vendor Information Pages (VIP) at https://www.vip.vetbiz.va.gov/. Proposals received from contractors who are not verified as SDVOSB in VetBiz shall not be considered for award. This includes Joint Ventures. Joint Venture Agreements must be submitted with proposal to be considered. Contract award shall not be delayed due to loss of SDVOSB verification. Verification showing seal shall be included with proposal.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit Phase II proposals.

The contractor shall provide all labor, supervision, travel, equipment, materials, and all resources necessry to design and build (Design/Build) for the Install Photovoltaic Array for the Gulf Coast Veterans Health Care System, Joint

Ambulatory Care Clinic (JACC), located in Pensacola, FL, 32507.

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations.

PER FAR 36.204 & VAAR 836.204 THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN $5,000,000 AND $10,000,000

IN NEGOTIATED SOLICITATIONS “BID” AND “BIDDER” MEAN “OFFER”AND “OFFEROR”

NAICS CODE: 237130 SIZE STANDARD: $39.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Pensacola, Florida; Escambia County, FL; USA 32507

10 365

X 52.211-10

Email 3:00pm CST

01-31-2023

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 38 U.S.C. 8127(d) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Please see Schedule of Offer Items & Continuation of

SF 1442 (Divisions) located in Sections A.3 and A.4

CLIN 0001:

Department of Veterans Affairs

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

Beth A. Cook

VHA-RPOC-2021-14

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 CONTINUATION OF SF 1442 BLOCK # 17

A.5 GENERAL PROPOSAL INFORMATION

A.6 SECTION 00 11 21 REQUEST FOR PROPOSAL TO DESIGN BUILD

A.7 INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE, AND

BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.9 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.11 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.12 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.13 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.14 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.15 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2022)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.2 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.3 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(OCT 2022)

4.4 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2021) (JUL 2020) (DEVIATION) ALTERNATE I (JAN 2021)

4.5 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.8 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.10 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.11 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.12 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

4.13 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

(End of clause)

4.14 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.16 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.17 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.18 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.19 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.20 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.21 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.22 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 89

4.23 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.24 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

4.25 MANDATORY WRITTEN DISCLOSURES

4.26 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS)

DESIGN BUILD SPECIFICATIONS

4.27 PARTNERING

4.28 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.29 OWNERSHIP OF ORIGINAL DOCUMENTS

4.30 RETENTION OF REVIEW DOCUMENTS

4.31 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.32 COORDINATION WITH MEDICAL CENTER

4.33 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

4.34 LIST OF ATTACHMENTS

See attached document: SOW_JACC SOLAR PV rev 10-5-22

See attached document: Drawings

See attached document: 36C25623R0039 EXHIBIT A

See attached document: 36C25623R0039 EXHIBIT B

See attached document: 36C25623R0039 EXHIBIT C

See attached document: 36C25623R0039 EXHIBIT D

See attached document: 36C25623R0039 EXHIBIT E

See attached document: 36C25623R0039 EXHIBIT F

See attached document: VHA Supplemental Contract Requirements for Ensuring

Adequate COVID-19 Safety Protocols for Federal Contractors

See attached document: WD FL20220203 Mod 3 Dtd 9-01-2022

See attached document: DB-ATTACH ATTACHMENT I - RELEASE OF CLAIMS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

1.00 JB _________ _______________

The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to design and build (Design/Build) a project for Install Photovoltaic Array and other tasks identified in the Scope of Work.

GRAND

TOTAL

A.4 CONTINUATION OF SF 1442 BLOCK # 17

MATERIAL LABOR EQUIPMENT TOTAL

DIVISION 01: GENERAL REQUIREMENTS

DIVISION 02: EXISTING CONDITIONS

DIVISION 03: CONCRETE

DIVISION 04: MASONRY

DIVISION 05: METALS

DIVISION 06: WOOD, PLASTICS & COMPOSITES

DIVISION 07: THERMAL & MOISTURE PROTECTION

DIVISION 08: OPENINGS

DIVISION 09: FINISHES

DIVISION 10: SPECIALTIES

DIVISION 11: EQUIPMENT

DIVISION 12: FURNISHINGS

DIVISION 13: SPECIAL CONSTRUCTION

DIVISION 14: CONVEYING EQUIPMENT

DIVISION 21: FIRE SUPPRESSION

DIVISION 22: PLUMBING

DIVISION 23: HVAC

DIVISION 25: INTEGRATED AUTOMATION

DIVISION 26: ELECTRICAL

DIVISION 27: COMMUNICATIONS

DIVISION 28: ELECTRONIC SAFETY AND SECURITY

DIVISION 31: EARTHWORK

DIVISION 32: EXTERIOR IMPROVEMENTS

DIVISION 33: UTILITIES

DIVISION 34: TRANSPORTATION

DIVISION 48: ELECTRICAL POWER GENERATION

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

A.5 GENERAL PROPOSAL INFORMATION

Project: 520-18-119, Install Photovoltaic Array Issuing Office: NCO 16 Location of Project: Gulf Coast Veterans Health Care System (GCVHCS), Pensacola, Florida 32507 Point of Contact: Beth Cook, Contracting Officer, NCO 16, Biloxi, MS E-mail: Beth.Cook@va.gov

1. Service-Disabled Veteran-Owned Small Business Verification: This action is a

100% set aside for verified Service-Disabled Veteran Owned Small Businesses (SDVOSB) in VIP. The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration.

2. Joint Ventures must be verified SDVOSBs and registered in SAM.gov at the time of solicitation response and at award.

3. VAAR Clause 852.219-75 is requirement to be completed and returned with each proposal submission. A proposal without a completed VAAR Clause 852.219-75 will be considered ineligible for evaluation and award.

4. VETS-4212: Title 38, USC Section 4212(d), and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-

4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award.

Therefore, all potential contractors are encouraged to file every year.

5. Past Safety Record: VHA DIRECTIVE 7715 SAFETY AND HEALTH DURING CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts. OFFERORS SHALL SUBMIT

EXHIBIT D CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A

PART OF THE PRICE PROPOSAL.

All offerors shall submit, as part of their price proposal, information pertaining to their past Safety and Environmental record using Exhibit D. The information must show that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

https://www.dol.gov/agencies/vets/programs/vets4212 mailto:vets4212-customersupport@dolncc.dol.gov mailto:vets4212-customersupport@dolncc.dol.gov

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned offeror a Unity Rating of 1.0.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

OFFERORS WHO FAIL TO SUBMIT EXHIBIT D AND EXHIBIT E (AND THE

ASSOCIATED ADDITIONAL REQUIRED INFORMATION) AS A PART OF THEIR

PROPOSAL PACKAGE WILL BE RATED LOWER THAN AN OFFEROR THAT DOES

PROVIDE.

6. Site Visit: An organized site is scheduled as shown in clause 52.236-27 (Alternate I).

Only one site visit will be conducted during the Phase II solicitation period. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation.

7. Requests for Information (RFIs): RFI’s are due, utilizing Exhibit F, no later than (NLT) 12:00 PM CST 14 calendar days prior to the date set for receipt of proposals or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contracting Officer, Beth Cook at Beth.Cook@va.gov. Responses will be provided by amendment to the solicitation in a question and answer format.

Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C25623R0039 and Project #520-18-119.

8. Proposal Due Date: Phase I Proposals are due NLT the date/time shown in Block 13A of Standard Form (SF) 1442. All proposals will be submitted by E-Mail (all volumes). Phase II proposal dates will be determined after evaluation of Phase I.

Phase II proposals will be submitted by E-Mail (all volumes) with a copy of the bid bond. The hard copy Bid Bond (is required) must be submitted by mail (USPS, UPS, FEDEX, etc.) or hand carried to the below address:

• Department of Veterans Affairs

• Network Contracting Office 16 (NCO 16)

• ATTN: Beth Cook

• 400 Veterans Avenue

• Building 5, Room 1A102

• Biloxi, MS 39531 mailto:Beth.Cook@va.gov

a. NOTE: It is the Offeror’s Responsibility to ensure proposals are received by the time/date established in Block 13A on SF 1442.

9. Magnitude of Construction: Pursuant to FAR 36.204 & VAAR 836.204 the magnitude of construction is between $5,000,000.00 and $10,000,000.00.

10. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220, Commercial and Institutional Building Construction. The Small Business size standard is $39.5 Million.

11. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

12. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

13. NOTICE TO OFFERORS: FUNDING: Funds are not presently available for this project. No award will be made under this solicitation until funds are available.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the even the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

14. Superintendence: The offeror shall provide, from their own staff, a competent 30-hour OSHA certified superintendent. This individual shall be 100% full time dedicated and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

15. Holidays: The following federal holidays are observed:

New Year's Day Martin Luther King Jr.’s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Juneteenth National Independence Day

Any other holiday proclaimed by the President as a Federal Holiday.When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

A.6 SECTION 00 11 21 REQUEST FOR PROPOSAL TO DESIGN BUILD

INSTALL PHOTOVOLTAIC ARRAY, JACC

(PROJECT NO. 520-18-119)

JOINT AMBULATORY CARE CENTER, PENSACOLA, FL

GULF COAST VETERANS HEALTH CARE SYSTEM (GCVHCS)

A1. Scope of Contract

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement

(Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 520-18-119

B. Project Title: Install Photovoltaic array, JACC

C. Project Location:

Joint Ambulatory Care Center (JACC)

790 Veterans Way

Pensacola, FL 32507

D. Scope of Work: Attached to Solicitation

E. General Drawing Submission Requirements: Shop Drawing Submission

Requirements are available on the internet at the following address:

http://www.cfm.va.gov/. As-built drawings for the Medical Center are available.

(note: these drawings are not completely accurate. A/E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and

Border. All drawings shall be provided in the 2020 version of AutoCAD or REVIT-

2021 and in PDF format. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final

AutoCAD/specifications files shall be exactly as submitted in the final submission.

F. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals;

Standard Details; Design Alerts; and Quality Alerts.

A2. Definitions

A. 1. Design-Build (D-B): As defined by the Department of Veterans Affairs (VA), is the procurement by the Government, under one contract, with one firm or Joint Venture

(JV) for both design and construction services for a specific project.

2. Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

3. Contracting Officer’s Representative (COR): The Contracting Officer’s written designation of an authorized representative responsible for administering contracts under the immediate direction of the Contracting Officer. For the purposes of this contract the term “COR” will be used herein.

4. Project Manager/Project Engineer: The Contracting Officer’s representative (COR) responsible for administering contracts under the immediate direction of the

Contracting Officer. This person is the Contracting Officer’s authorized representative at the construction site. The Project Manager/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident

Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

5. Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

6. Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team. The contractor or D-B team is solely responsible for the management

(planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

7. Architect/Engineer (A/E): This term, as used herein, refers to the A/E firm(s) that is a part of the D-B team, also referred to as D-B A/E.

8. Firm-Fixed Price (FFP) Contract: This term, as used herein, refers to the Contract(s) to perform all provisions and implementation of the project.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers.

The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations shall be conducted using a combination of adjectival ratings and numerical weights. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart

9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs.

Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this Procurement:

a. Phase I of this procurement will result in a narrowing of offerors to a maximum of four (4) firms (unless the contracting officer determines that a number greater than four

(4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project) based on the following technical evaluation factors listed in descending order of importance:

Phase I:

(1) Technical Approach

(2) Technical Qualifications

(2a.) Key Design Personnel & Experience

(2b.) Key Construction Personnel & Experience

(2c.) Capability to Perform

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal (RFP).

The Phase II RFP will be issued via amendment to the solicitation and issued to the four

(4) most highly qualified offerors. The Phase I factors are not to be resubmitted in Phase

II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 4 – 6) are listed below in descending order of importance. The

Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price.

Phase II:

(4) Technical Solution

(5) Design Concept

(6) Draft Project Schedule and Narrative

(7) Price

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government.

Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals.

However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

A3. Pre-Proposal Site Visit

A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The

Contracting Officer will establish the date and time and notify the Phase II offerors in writing. See Federal Acquisition Regulation (FAR) Clause 52.236-27 of this solicitation.

Location: Joint Ambulatory Care Center (JACC), Pensacola, FL 32507

All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting & Introductions;

2. Review of project and Design-Build method for construction contracting;

3. Specifications; Network analysis system and project phasing;

4. General requirements, Solicitation Documents and Offer Submission Procedure;

5. Review of "Buy American Act";

6. Questions should be submitted in writing (RFI) to post as amendment to competitive range offerors;

7. Close; and

8. Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements

A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective

Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in

C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D4. The Government intends to award without discussions;

however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

- - - E N D of Section- - -

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team consist of the following members: Contracting Officer, Project

Manager/COR, Maintenance and Operations Staff, Infection Control Staff, Safety Staff and any other VA staff impacted by this project.

B2. Use of Advisors

A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

B3. Design-Build Team:

A. The D-B team includes all J/V partners, consultants, and sub-contractors to the one firm.

The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. D-B Team prime contractor or controlling partner shall be a Service-Disabled

Veteran-Owned Small business.

B. If the D-B Team and A-E contractor are a J/V (not one and the same firm), engineering and other technical consultants shall be subcontractors of the J/V Architect - not the

Design-Build construction contractor or sub-contractors. If the D-B Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of the D-B firm, not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor's responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

- - - E N D of Section- - -

C. PART III - PROPOSAL REQUIREMENTS

(This section will be removed after award)

C1. General

PHASE I

A. Phase I proposals shall be based on the solicitation documents issued for RFP

Solicitation. Phase I proposals will be in the format stipulated elsewhere in Section C2.

Phase I Proposal Format.

B. Phase I proposals shall be received on or before the date listed in Block 13a of the SF

1442. There will be no public opening of the proposals.

C. Submit Phase I proposals via email to:

1. Beth Cook via email to Beth.Cook@va.gov

2. Emails are limited to five (5) MB.

3. Phase I proposals will only be accepted via email.

C2. PHASE I Proposal Format

A. The Offeror shall submit the Phase I proposal in one (1) PDF document. The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 30 (thirty) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information.

All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors

Offerors will be required to submit their Phase I proposal in response to the solicitation in accordance with the evaluation criteria set forth in the solicitation for Phase I. The SSEB will evaluate the Phase I proposals utilizing the criteria provided in the solicitation. After completion of the Phase I evaluations, the Contracting Officer shall move forward with the board recommendations of selecting no more than four (4) of the most highly qualified offerors providing the best value. The Contracting Officer also reserves the right to move forward with the board recommendations of selecting more than four (4) offerors to proceed to Phase II evaluations if they deem it necessary.

1. Factor 1, Technical Approach:

Provide a brief narrative (page limitation: three (3) pages, not including cover page or table of contents) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

• Design Approach: Describe the techniques, processes and methods to be used specific to the subject project.

• Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work.

• Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time within budget.

2. Factor 2, Technical Qualifications:

a. Key Design Personnel & Experience: The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A/E personnel:

a. Lead Electrical Engineer

b. Lead Structural Engineer

c. Lead Mechanical Engineer

d. Lead Architect

NOTE: These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings.

b. Key Construction Personnel & Experience: The Offeror shall also provide a resume (page limitation, two (2) pages per requested resume) for each of the following key construction or contract personnel:

a. Project Manager

b. Project Engineer

c. Site Superintendent

d. Lead personnel for any known major subcontractors.

NOTE: For each resume, include company name; name of individual;

listing relevant experience; qualifications such as specialized training, education experience, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the work subcontracted for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience and technical competence.

c. Capability to Perform: The Offeror shall provide a letter from their Surety demonstrating the Offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

3. Factor 3, Past Performance: Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five (5) years similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A/E firms if applicable. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of one (1) and a maximum of five (5) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to five (5) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design and/or construction completed in a clinical, hospital or other medical related use space similar in size and scope to this project.” Project(s) shall have a minimum value of

$100,000 and be 100% completed for Design-Bid-Build (D-B-B) or D-B. Projects shall have a minimum value of $100,000 and be 100% completed for designs completed by the

A/E firm in support of D-B or D-B-B. For multiple award and indefinite delivery/indefinite quantity type contracts, the whole contract shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner.

Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

The Offeror’s submission should include at a minimum:

• Project Title

• Project Location (Physical Address)

• Contract Type (Example: Design-Build, Design-Bid-Build, Design)

• Project Owner’s Name & Current Contact Information

• Brief Description of the Scope of Work (highlight relevant factors)

• Identify Project Prime Contractor, Design Firm and Major Subcontractors

• Project Start & Completion Date

• Project Original Contract Award Amount & Final Award Amount

NOTE: Limit 1 project per page

• Separately provide any completed Past Performance Evaluations, if available, for any of the projects on subsequent sheets.

C4. PHASE I Evaluation of Offers

The Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build

Evaluation process and the methodologies provided below:

A. Factor 1, Technical Approach: Will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.

B. Factor 2, Technical Qualifications: Will be evaluated on the Offeror’s key personnel experience and capability to perform. Key personnel experience will be evaluated by the resumes provided by the Offeror. Capability to perform will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

C. Factor 3, Past Performance: Will be evaluated on recent and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A/E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction or design respectively. Past performance will be evaluated on the quality of the Offeror’s past performance with respect to the projects provided.

When evaluating quality aspects that may be considered are timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables, the contractor’s ability to comply with the terms and conditions of the contract, the overall quality of the work performed on the contract, the

Offeror’s managerial performance, and if the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In accordance with VA

Acquisition Manual (VAAM) Subpart M809.1, Responsible Prospective

Contractors, past performance evaluations may also be conducted using information obtained from CPS or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information

System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II

D1. General

A. Phase II proposals shall be based on solicitation documents issued for RFP Solicitation and the instructions provided by the Contracting Officer in the Phase II Notice of

Offerors. Phase II proposals will be issued to the most highly qualified offerors from

Phase I evaluations. Proposals shall be in the format stipulated in Section D2. Phase II

Proposal Format.

B. Proposals shall be received on or before the date specified in the Phase II Notice of

Offerors.

C. Submit Phase II proposals via email to:

1. CONTRACTING OFFICER: Beth Cook @ Beth.Cook@va.gov

2. Emails are limited to five (5) MB.

3. Phase II proposals will only be accepted via email.

D. Submit the original Bid Bond by mail to:

1. US Postal Service Deliveries:

Network Contracting Office 16 (NCO 16)

Attn: Beth Cook

400 Veterans Ave, Bldg 5 – Rm 1A102

Biloxi, MS 39531-2410

2. Commercial Delivery Services / Hand Carry (Mon- Fri, 7:30 am to 4:00 pm CST)

Network Contracting Office 16 (NCO 16)

Attn: Beth Cook

400 Veterans Ave, Bldg. 10

Biloxi, MS 39531-241

3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

D2. PHASE II Proposal Format

A. Technical, Schedule, Design Concept and Price sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase

II proposal in four (4) Volumes (Volume I: Technical Solution, Volume II: Design

Concept, Volume III: Draft Project Schedule, and Volume IV: Price). In order to evaluate

Volume I: Technical Solution, Volume II: Design Concept, and Volume III: Draft Project

Schedule strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I, II, or III. The offeror shall separately bind Volumes I, II, III, and IV. All four (4) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

B. The Offeror shall submit Volumes I, II, III, and IV in electronic format only. No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, and preface, for Volume I -

Technical Solution shall not exceed a total of five (5) pages for detailed narrative, not including cover pages or table of…