36C25623Q1080 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

06-01-2023

492-23-2-599-0044

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders 36C25623Q1080

05-24-2023 X

X

4:00 PM (CST), 06-09-2023

X 1 (One)

The purpose of this amendment is to extend the solicitation due date for submission of quotes to the Government and provide an updated copy of the Statement of Work (SOW).

A. The updated hour and date specified for receipt of offers is extended to 06/09/2023 at 4:00 PM (CST).

B. Q&A is attached to this amendment as Attachment A.

C. Updated SOW is attached to this amendment as Attachment B.

Note: Contractor must acknowledge this amendment by signing in box 15b and submit with quote before the solicitation due date. If amendment is not acknowledged, contractor may be ineligible for award at the discretion of the Contracting Officer.

Marcos A. Madrazo-Jones Contracting Officer

VA-VHA-RPOC-2023-0080

06/01/2023

Amendment: 0001 Solicitation: 36C25623Q1080

Attachment A – Question and Answers

The Network Contracting Office (NCO) 16 received questions in response to Request for Quote 36C25623Q1080.

Please see below for the Contractor’s questions and NCO 16’s respective answers accordingly.

Question Number Question Answer

Q1 Is it possible to create 3 10-station Bunk Trailers at 38’?

Yes it is possible. However, the proposed designs shall be submitted with your quote.

Q2

There are too many appliances etc for any generator to power this many individual units.

Please reach out to the end user if they would accept less appliances, or some other form of solution to make this project feasible.

The requirement for microwaves has been removed from the statement of work.

Q3 You have microwave for each unit, if we do that you will lose the minimal storage you have in each unit.

The requirement for microwaves has been removed from the statement of work.

Q4

The leveling system, these units are heavy and sit for an extended period of time and these systems would basically stabilize these units only and have a tendency to have failures and would hate to you all in a jam for an emergency. Would it be ok to quote it with the standard manual jacks.

Yes, manual leveling can be an option with the appropriate tools to determine the stability of the unit and that it is level properly.

Q5

(Generator) a unit to power all 14 rooms would require a large portable unit like you all use that is stand alone. 20,000 watts 240v 65amps (before you add microwaves and leveling) to add that to a unit would make it extremely heavy on the tongue and to source that time of unit would extend the delivery date by a long time.

The requirement for microwaves has been removed from the statement of work and manual leveling is an acceptable option.

If Applicable Only Units can be delivered without a generator. The generator shall be delivered no later than 6 months after delivery of bunkhouses.

The vendor shall state in their quote if the generator can’t be delivered with the bunkhouses.

In addition, a proposed lead time for the generator shall be provided.

(End of Attachment A)

Attachment B – Updated Statement of Work (SOW)

1. BACKGROUND:

The Department of Veterans Affairs (VA), South-Central VA Healthcare Network, Veterans Integrated Services Network (VISN) 16 is the nation’s largest system of VA hospitals and clinics within an area plagued by natural disasters. VISN 16 is home to 600,000 plus Veterans in an area spread across 8 states and Community-Based Outpatient Clinics (CBOC’s) that span over 200 plus counties.

Onsite housing is needed to ensure staff are available due to staff at facility or clinic that is unable to report to work until critical resources be restored. One of the most critical facets of catastrophe recovery is housing quickly for deployed staff that can be mobilized in a moment’s notice. Hotel rooms and traditional housing become scarce and one of the key indicators for the public on how well disaster recovery is going, is getting housing restored.

2. REQUIREMENTS:

VISN 16 is seeking to procure a housing option for deployed personnel during incidents in austere conditions. A sleeping solution for single individual quarters in a bunkhouse environment with separate sleeping quarters with standalone generator power. This solution must be deployable to any pandemic hot spot, an all-hazards event or other national emergency as designated by the VISN incident command.

The Contractor shall provide Two (2) to Three (3) bunk house specialty trailers on wheels that can be towed by semi, bumper pull and or 5th wheel that will house a minimum of 28 people each in single/separate individual sleeping areas with mini fridge, lighting, nightstand small closet, window with privacy shade, bed, mattress and a quiet (no noise) diesel generator to support.

Inside structures shall only be metal or a hygienic wipeable walls and storage units. Wood will not be a part of any units inside or outside. The units shall have stabilizers and hydraulic lifts for stabilization of the units. Outside shall have slip flooring and stairs, AC/heat to all single rooms, lockable door with easy handle that has a combination and key lock capabilities and LED lighting.

The bunk house specialty trailers shall be of the latest model (2023/2024). The bunk house specialty trailers shall be brand new and complete in all respect for its operations as per mentioned specifications.

The Contractor shall furnish all labor, materials, equipment, and all other items necessary to deliver the supplies and equipment.

3. SPECIFICATIONS AND FEATURES:

The technical specifications and features listed below has been identified as meeting the needs of the Government. To be rendered technically acceptable the units shall include the following.

Technical Specifications and Features

2023/2024 Bunkhouse with a minimum of 28 single individual sleeping quarters Axles 96" Ceiling Frame Type Drop down steps frontside Drop down steps backside Privacy Shade Door Package single private entry with key and combination for each individual room with a shade over the window Hydraulic Leveling System (Manual/Automatic/Electric) LED Running Light Package Laminated Walls (no wood products) Refrigerator EA room Steel Swivel Wheels on end of I Beams Upgraded Door Grabs Rubber Roof Type Floor slip proof Individual Air Conditioner / Heater Generator (with Quite Detection with Tank w CO Detector) Small Closet space Antenna Patio Lights-over each door Spare Tire- mounted under 8 Lug Lift Jack Single person premium mattress hygienic Single Bed space Small nightstand Wall attached lamp/night light Led lights outside Fire detectors each room CO detectors each room Small Fire extinguishers Temperature controls in each room

4. WARRANTY:

a. The contractor shall provide a one-year manufacturer’s warranty on all parts and labor.

b. The contractor shall provide a five-year maintenance warranty for service, repair, and replacement for equipment that is not operable.

c. The contractor shall provide a rapid response and repair to equipment failures within 8-

12 hours during hurricane season (April through December) and within 24 hours outside of hurricane season.

5. USER AND SERVICE MANUALS:

The contractor shall provide two (2) complete and unabridged printed copies and one (1) electronic version of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each piece of equipment purchased to the designated service line Point of Contact (POC) with the delivery of the mobile units.

6. DELIVERABLES:

a. Contractor shall provide Two (2) keys to each door.

b. Contractor shall provide compilation of all manufacturers recommended maintenance schedule(s) and operation materials packaged in binder(s).

7. TRAINING:

Contractor shall provide on-site training of the equipment to the end users. Scheduling of operator training shall be coordinated with the service line POC. Training shall be done onsite initially upon delivery or scheduled thereafter and one (1) additional training shall be provided as needed at no additional cost to the Government.

8. DELIVERY:

a. Delivery of shall occur no later than 120 days After Receipt of Order (ARO) to the following location:

Department of Veterans Affairs Central Arkansas Veterans Healthcare System VISN 16 Emergency Management Warehouse 2200 Fort Roots Drive, Bldg. 182 North Little Rock, AR 72114-1707

b. The contractor shall coordinate with the service line POCs, Ms. Sonya Stokes-Sumrall at sonya.stokes-sumrall@va.gov and Ms. Thantween Rucker-White at thantween.rucker@va.gov two (2) weeks prior to delivery.

c. The vendor shall ensure that no deliveries are scheduled on federal holidays, Saturdays or Sundays.

d. Any government requested delivery delayed up to 60 days after the initial delivery date, shall be at no additional cost to the Government.

mailto:sonya.stokes-sumrall@va.gov mailto:thantween.rucker@va.gov

9. INSPECTION AND ACCEPTANCE:

a. The contractor and service line POC shall conduct a joint inspection upon delivery of equipment.

b. All equipment shall meet manufacturer and VA specifications.

c. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

d. The service line POC shall ensure all work is completed satisfactorily prior to acceptance. All disputes shall be resolved by the Contracting Officer (CO).

e. The contractor is responsible for any missing parts and components not included in the delivery.

10. CONTRACT CHANGES/MODIFICATIONS:

The CO is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the service line POC on all matters pertaining to contract administration and technical direction. Only the CO is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

(End of Attachment B)

(End of Amendment 0001)