36C25623Q0848- Mobile Medical Unit 53 ft and Semi-tractor.pdf

A.1 COMBINE SYNOPSIS/SOLICTATION

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part

13.5, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the comparative evaluation process outlined in FAR 13.106-

2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government.

2. The combined synopsis/solicitation number is 36C25623Q0848.

3. Solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2023-02 (eff. 03/16/2023)

4. This requirement is Total Small Business Set-Aside. The North American Industry

Classification System number is 336212 with a size standard of 1000 Employees

5. Place of Performance:

South Central VA Health Care Network (VISN 16)

715 S. Pear Orchard Rd

Plaza #1, 3rd Floor

Ridgeland, MS 39157

6. Period of Performance: Contractor will submit with technical quote timeline for delivery to be evaluated After Receipt of Order (ARO).

7. All questions regarding this solicitation shall be submitted via email to Contracting Officer, Anthony Marion at anthony.marion2@va.gov no later than 10:00A.M. Central Time on April

26, 2023.

8. Quotes are due no later than May 8, 2023 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contracting Officer, Anthony Marion at anthony.marion2@va.gov

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under

52.252-2 (see below), starting first with FAR and followed by VAAR.

36C25623Q0848

Table of Contents

A.1 COMBINE SYNOPSIS/SOLICTATION

SECTION B - COMBINE SYNOPSIS/SOLICTATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK (SOW)

B.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS)

B.6 VHA Supplemental Contract Requirements for Ensuring Adequate COVID19 Safety

Protocols for Federal Contractors

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.4 VAAR 852.208-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS—ORDERS OR BPAS (NOV

2022)

C.5 VAAR 852.208-71 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTOR COMMITMENTS--ORDERS AND

BPAS (NOV 2022)

C.6 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

C.7 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.8 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

C.9 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

C.10 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 28

C.13 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.14 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.15 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.16 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF COMBINE SYNOPSIS/SOLICTATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Anthony Marion Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After Delivery and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

Contractor shall provide all labor, supervision, equipment design, delivery, training, shipping and personnel to provide a semi-tractor to transport and build a 53 foot trailer mobile medical Unit with components and accesories per the Statement of Work (SOW).

PRINCIPAL NAICS CODE: 336212 - Truck Trailer Manufacturing PRODUCT/SERVICE CODE: 2320 - Trucks and Truck Tractors, Wheeled

0001AA

1.00 EA _______________

Semi-Tractor to transport a 53 foot trailer mobile medical Unit with components and accesories per the Statement of Work (SOW).

PRINCIPAL NAICS CODE: 336212 - Truck Trailer Manufacturing

0001AB

1.00 EA _______________

53 foot trailer Mobile Medical Unit with components and accesories per the Statement of Work (SOW).

PRINCIPAL NAICS CODE: 336212 - Truck Trailer Manufacturing

0001AC

1.00 JB _______________

Contractor shall provide training on the 53 foot trailer mobile medical Unit, components and accesories.

PRINCIPAL NAICS CODE: 336212 - Truck Trailer Manufacturing

GRAND TOTAL _______________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO:

South Central VA Health Care Network (VISN 16) 715 S. Pear Orchard Rd Plaza #1, 3rd Floor

USA

MARK

FOR:

Sonya Stokes-Sumrall /Thantween Rucker-White

(601) 946-6040/(601) 214-9088 sonya.stokes-sumrall@va.gov/ thantween.rucker@va.gov

0001AA SHIP TO:

South Central VA Health Care Network (VISN 16) 715 S. Pear Orchard Rd Plaza #1, 3rd Floor

1.00

Sonya Stokes-Sumrall /Thantween Rucker-White

(601) 946-6040/(601) 214-9088

0001AB SHIP TO:

Network (VISN 16) 715 S. Pear Orchard Rd Plaza #1, 3rd Floor

Sonya Stokes-Sumrall /Thantween Rucker-White

(601) 946-6040/(601) 214-9088

0001AC SHIP TO:

Network (VISN 16) 715 S. Pear Orchard Rd Plaza #1, 3rd Floor

Sonya Stokes-Sumrall /Thantween Rucker-White

(601) 946-6040/(601) 214-9088

B.4 STATEMENT OF WORK (SOW)

I. BACKGROUND: The South-Central Veteran Affairs (VA) Healthcare Network, Veterans

Integrated Services Network (VISN 16) is the nation’s largest system of VA hospitals and clinics within an area plagued by Natural Disasters. VISN 16 is home to 600,000 plus Veterans in an area spread across eight (8) states and Community Base Outpatient Clinics (CBOCs) that span over 200 Plus counties.

II. PURPOSE: To enhance medical mobile capabilities for the delivery patient care throughout the South-Central VA Healthcare Network (VISN 16).

III. REQUIREMENTS: The equipment shall be of the latest model complying with the respective international standards of quality. The equipment/system shall be complete in all respect for its operations a per mentioned specifications. Contractor shall provide all labor, supervision, equipment design, delivery, shipping and personnel to provide a semi-tractor to transport and build a 53 foot trailer mobile medical Unit with generator, shore power, automatic leveling panel, remote pad controls, security camera controls all materials, tools, equipment, medical equipment, and labor to design and construct a 53 foot Mobile Medical Unit and semi-tractor to transport for VISN 16. The Contractor shall produce a Mobile Medical Unit with a tractor semi in full compliance with the VA patient safety standards.

IV. SUBMITTALS: Contractor shall submit with technical quote, illustrations/sample packages for a 53 foot Mobile Medical Unit with a maximum of four slide-outs, includes floor plan, specific dimensions, interior features exterior side views showing door locations, windows, under floor equipment, storage locations, and exterior logos. Manuals for all appropriate components shall also be provided.

V. SIZE OF VEHICLE: The Contractor shall construct a 53-foot-long Mobile Medical Unit and a semi-tractor unit for transport.

VI. DESIGN OF VEHICLE: The Contractor shall provide design services and shall collaborate with the VISN 16 Network to develop a Mobile Medical Unit layout that meets VISN 16

Network clinical needs, VA standards and safety requirements.

• The vehicle design shall include an automatic wheelchair lift, below floor mounted that is

ADA approved with the front entrance door.

• Internal Main screen of all electronics and leveling system and an external/remote capability with (2) IPAD remote options

• Undercarriage storage capabilities

• VA logos with design wrap on the exterior (to be determined by COR and POC)

• Exterior input/output panel for 2/3 CAT 6 network connections in each room with USB and USB C outlets

• (2) mounted monitors for each room and IPAD capabilities for each exam room, lab nurses’ stations

• Ergonomically correct chairs that are secure during transport

• Exterior Design of Automatic Retractable Awning with VISN 16 Logo on the top in the

VHA Blue

• VSAT and LTE Routers, Antennas, and Satellite (work with VA OIT-EM and VSAT)

Wi-Fi Capability, Dish TV

• Refrigerators in lab and (2) refrigerator and (1) freezer in nurses’ area.

• TVs with Telehealth capabilities in all room

• Exterior 75 in 4K HD ultrathin TV

• Internal PA for music

• Wireless Telephone system to contact rooms within the trailer

• Exterior PA system wired and wireless microphones

• White board outside

• Foldout table for intake on the outside

• Lighting outside the unit

• Security Cameras and main screen with remote capabilities and IPAD

• Wall, Flooring, Cabinetry and countertops will be wood free (Options provided by the vendor)

• Walls requested with white board capabilities

• Power diesel only generator to support the Mobile Medical Unit Operation that is situated and noiseless to patients inside the unit

• Exterior Shore Power Capabilities

• Exam bed in each room with one that has interconnecting capability for interchangeable dental chair

• Portable X-Ray Capability in the flex room

• Signage for each room

• Exterior door with key and combination locks

• Slip resistant flooring

• Semi-Tractor shall have sleep cab capabilities with the raised roof 116/126” BBC72’, refrigerator, microwave, bed, minimum Class 8 with 350 to 615 Horsepower or greater.

Automatic Transmission, Sliding 5th Wheel, air bag suspension lowering engine retarder

(Jake Brake)

• Tractor shall have an additional tow and pendle hook for other optional towing capabilities

• Tractor shall have an additional diesel fuel tank for refueling capabilities

VII. CLINICAL AREAS: The clinical areas to be constructed in the Mobile Medical Unit interior shall include: 3 exam rooms (1 room with scrubbers outside separate HVAC for

SaRs/COVID/Pandemic room, 1 Nurse station, MSA area, 1 Laboratory and 1 ADA compliant restroom. The interior shall also include a wheelchair lift, intercom system, 75 plus outside TV heating and air-conditioning, smoke/carbon monoxide detectors, medical equipment, an automated defibrillator, HEPA filtration with environmental control HVAC that meets Joint

Commission specifications and cabinets/storage space that may be secured during movement.

VIII. EXAM ROOMS: This area shall be separated by doors with a lock and shall be designed in a way that protects patient privacy and noise cancelling rooms. Each exam room shall include: 1 exam table 450 lb. capacity, with women’s health capabilities (all tables shall be turned away or not facing the exam room door), 1 sink, , soap dispenser, hand sanitizers (All

Stations 2 stools, 1 space for computer, CAT 6 outlet 1 waste bin, storage space, 1 scale, 1 wall mounted examination light, 1 Snelling Wall Chart, 1 integrated diagnostic system (a wall aneroid, ophthalmoscope, otoscope, specula dispenser, and thermometer), 1 dermatoscope, weight in scale options, (2) wall mounted monitors CAT 6 USB and USB C outlets, Telehealth capabilities, phones, intercom (1 flex room with optional capabilities for other VA services

(portable x-ray, dental, mental health, podiatry).

IX. RESTROOM: The restroom (shall be wheelchair accessible) shall include: 1 full size toilet, 1 sink, storage space, soap dispenser and 1 handrail.

X. ENROLLMENT AREA: The enrollment area shall include: 1 space for computer, 1 space for printer, 2-3 and USB A and C, CAT 6 outlets 1 desk, storage space and 2 chairs. This area shall be separated and shall be designed in a way that protects patient privacy.

XI. COMMUNICATIONS: The communication rack, VSAT Satellite, LTE routers antenna, phones, radios, DISH TV systems shall be provided by the contractor. All monitors, TV’s and communications equipment shall be provided by the contractor. The contractor shall work with

VHA OIT/OEM, POC and COR for communication congruency to ensure compatibility.

Security cameras system that will provide a 360 degree view from the front and back of the unit and viewable from one monitor inside near the Nurses station and on the two iPad systems.

XII. VEHICLE SPECIFICATIONS: The exterior of the semi shall be the VA blue to match trucking in the current fleet. This can be achieved through a wrap. The 53-foot Mobile Medical

Unit shall be designed to match current VISN 16 graphics in color with VA logos. The exterior of the unit shall be weather resistant. The unit shall have an automatic retractable awning.

Wrapping shall be on the inside of a facility that is conducive for the adherence temperatures.

The tractor and truck shall have automatic leveling capabilities with an in-house display and (2) remote iPad capability to have operational and overview of the automatic system leveling, generator status, fuel, communications rack, automatic awning. Trailer shall have attachable/removeable skirting to hide tires and undercarriage. The tractor/semi shall have an additional diesel fuel tank for fuel supply.

XIII. BODY SPECIFICATIONS:

a. Body shall be 53 foot wide with 4 slide outs or 2 full side slide outs with automatic leveling style, flat interior floor. Body framework to be welded aluminum designed to be durable, and adequately reinforced at all points where road shock and vibration stress concentration occurs. All cab steel to be electroplated for rust protection and to eliminate corrosion and oxidation concerns.

b. Interlocking extruded aluminum structural components create integrated floor-to-sidewall, and sidewall-to-roof joints. Steel mounting plates to be located in walls for mounting cabinets and appliances.

c. Exterior skin to be fiberglass or aluminum, smooth one-piece. Exterior side paneling shall be designed to contribute to the overall structural integrity of the coach body.

d. Roof shall be one-piece fiberglass, run the full length of the roof, and provide sufficient strength for walking.

e. Roof to be crowned for water run-off with gutters to help remove excess water.

f. Roof to be structurally reinforced in the area where each air conditioner is installed. Roof reinforcement shall address not only the weight of the air conditioner unit but the additional stress created by the continual vibration of the unit when in operation. Coach roof shall be adequately caulked and sealed from moisture and the environment in general around the area of the air conditioner installation.

g. Body shall have street-side sedan driver’s door with power raise/lower window, vertically mounted assist bar and exterior step.

h. Body shall be double constructed aluminum with polystyrene foam insulation in the core with a fixed windows and doors will have slam type latch and dead bolt lock.

i. interior stepwells at main entrance door. Each step tread shall be molded non-slip rubber tread material. The treads shall be securely fastened and silicone sealed at the edges.

j. Main entrance door to have dual electric step, equipment with permanent magnet motor and control unit, door activated with ignition override. Steps to be equipped with power switch to allow steps to be locked in the down position when entrance door is open.

Steps to be wired to engine battery, with textured skid surface.

k. Full body width integrally molded rear bumper.

l. Front bumper, integrally molded into front cap, steel reinforcement.

m. Fiberglass, single panel, hinge down hood provides access for service, fluid checks and fill points.

n. Remote control exterior mirrors with defrost feature. Each mirror to have 60 sq. in.

minimum viewing area, flat glass and 30” minimum viewing area, convex glass.

o. Mud flaps with anti-sail brackets on rear axle.

p. Tinted laminated safety glass windshield mounted in steel with non-hardening sealants with driver and passenger sun visors.

q. Windshield wiper motor and wiper arms mounted in steel. Wipers provide intermittent feature with single motor and pantograph arms.

r. Exterior compartments, lighted, fully hinged with gas strut supports and a single paddle latch release.

s. Day time running lights. Upper brake light to be provided, located in the middle of the rear of the vehicle, 10” x 40” over the rear bumper.

XIV. DRIVER/PASSENGER CAB AREA SHALL HAVE:

a. High-back driver’s bucket seat with armrests, headrest, recline, multi-adjustable, manual adjustable lumbar and three-point shoulder and lap seat belt with retractors. 180 degree swivel and slide pedestal control.

b. High-back passenger’s bucket seat with armrests, headrest, recline, multi-adjustable, manual adjustable lumbar and three-point shoulder and lap seat belt with retractors. 180 degree swivel and slide pedestal control.

c. Overhead storage above windshield.

d. Driver cab entry door.

e. Wrap around shade for windshield.

f. Satellite and AM/FM radio with Bluetooth capabilities with digital clock, seek and scan feature to be located in the dashboard easily accessed by driver. Roof mounted radio antenna. Includes cab area speakers.

g. Sign on dashboard with vehicle height listed.

h. Payload sticker in cab area with vehicle axle loads and available axle payload as built.

i. Tinted Windows All around for the Semi-Tractor

XV. INTERIOR SHALL HAVE:

a. 9V smoke alarm, ceiling mounted.

b. dry chemical fire extinguishers located near exits.

c. Floor to be covered with Tarkett Footnotes, or Roppe Rubber, non-skid medical-grade flooring.

d. Finished ceiling and rooms to be sound absorbing, flame retardant, solution dyed polypropylene fiber material, 24 oz. minimum Class A rated per ASTM E-84.

Continuous run from front to rear.

e. Walls and ceiling insulated with polyurethane block foam sheet insulation bonded and routed to incorporate framework. Ceiling “R” factor of 14.

f. Interior walls covered with luan vinyl.

g. 1-1/8” plywood floor with ¼” minimum exterior grade plywood underlayment for finish flooring.

h. All bulkheads to be laminate finished, color matched.

i. One driver’s side, emergency exit to be provided.

j. Adjustable ergonomic office type chairs, with pneumatic height control, swivel pedestal and five (5) caster wheels to be provided for each workstation. Chairs shall be cloth upholstered, seat height and back supports shall be adjustable. Chairs shall be secured in knee space area for travel by a strap or bungee cord. All chairs to have protective plastic edge on rear corners to prohibit damage from countertop edges.

XVI. CABINETS SHALL HAVE:

a. All cabinets to be constructed of stainless steel and or cabinet grade plywood with laminate finish. Options will be provided to the COR and POC.

b. No particleboard, fiberboard or MDF materials to be used in cabinet construction.

c. All cabinet doors to be finished with polished white laminate dry-erase boards or laminate.

d. All horizontal-hinged cabinet doors to have hinges with integrated hold-open and soft-close features to prevent opening while vehicle is in motion.

e. A vertical-hinged doors and drawer fronts to have chrome finished Lamp catches with keyed locks to prevent opening while vehicle is in motion.

f. All drawer faces to be finished on all exposed edges with 3mm color-coordinated hardened

PVC edge-banding with radius corners and edges.

g. All drawers to be assembled using a modified dovetail process.

h. All cabinets to be mechanically fastened or screwed, no staples.

i. Shelves are to be constructed of ¾” cabinet-grade plywood with no voids on sides and have

2” extruded aluminum front lip.

j. All shelving is to be adjustable in 1.125” increments.

k. All drawers are to use heavy-duty, ball bearing, double-action drawer slides.

l. Countertops to be stainless grade or better for medical grade and or use.

m. All exposed corners to be .125” minimum, anodized, extruded aluminum with 1” radius.

Visible fasteners on exterior radius corners are NOT acceptable.

n. All cabinets, doors and drawers to be cut using aircraft tolerance CNC router. Designs shall be saved for 20 years.

o. All plywood to meet or exceed CARB air standards.

XVII. 120/240V AC ELECTRICAL SYSTEM SHALL HAVE:

a. All wiring shall meet or exceed NEC or applicable FMVSS standards. For ease of maintenance and service a removable wiring access panel parallels all horizontal wiring routes.

b. One water cooled diesel powered generator that is noiseless inside the mobile medical unit.

c. Generator compartment to be insulated with high density sound absorbing foam and oil resistant foil faced lining.

d. Generator shall be plumbed to draw fuel from chassis fuel tank.

e. All 120/240V AC main wiring is to be stranded, bundled and color coded THHN wire.

f. Install one (1) 120/240V AC control panel with generator and shore power main breaker UL listed magnetic/hydraulic branch circuit breaker with LED indicators to show activation.

g. Install duplex wall outlets at each workstation and exam room, cat 6 (3) and USB and USB

C.

h. All electrical circuits and appliances shall conform to applicable national electrical codes.

XVIII. HVAC SYSTEM SHALL HAVE:

a. Install HVAC System with one unit to comply with outside venting for pandemic use (Air

Scrubbers on all units.

b. Forced automated air electric heat evenly distributed and designed to keep the interior for ambient temperature.

c. Roof ventilators, powered, reversible, Fantastic Vent or equal.

XIX. 12V DC ELECTRICAL SYSTEM SHALL HAVE:

a. In addition to the chassis batteries, two (2) group 27 deep-cycle batteries to be provided.

Batteries shall be installed underfloor in weather resistant compartment.

b. All 12V wiring THHN stranded, bundled, color coded and numbered.

c. power converter with charger to convert 120V nominal AC to 13.6 DC to include reverse battery polarity protection, brown out input protection. Fan speed to be controlled by converters internal ambient temperature.

d. One (1) solenoid to be installed to allow alternator to charge the main and auxiliary batteries while vehicle engine is running.

e. Two (2) Cole Hersee M284 master disconnect switches for main batter system and auxiliary battery system.

f. 12V DC control panel with UL listed magnetic/hydraulic circuit breakers with LED indicators to show activation.

g. 12V LED light fixtures to be provided on ceiling as needed. Each light to have individual switch in addition to a main switch control all lights at the electric panel.

XX. WIRING REQUIREMENTS SHALL HAVE:

a. 2-Guage minimum copper stranded battery cable to be used for 12V DC main supply lines.

All cable runs to be full length, no splices. All cable terminals are to be staked and soldered.

b. All added electrical circuits shall be protected from over current by resettable circuit breakers appropriately rated for the load.

c. Circuit breaker functions are to be identified by engraved or printed labels.

d. All wiring shall be numbered or lettered on 6” centers minimum.

e. All wiring is to be protected from chafing and abrasion.

f. Where wire passes through sheet metal, bulkheads and structural supports plastic grommets shall be used to protect both wiring and wire looms.

XXI. MISCELLANEOUS STANDARD FEATURES SHALL HAVE:

a. Automatic hydraulic leveling system sized for GVW of vehicle. With IPAD addition remote capabilities.

b. Rearview color camera system with monitor custom built into dashboard to assist in backing up vehicle. Camera to provide field of view 100 degree horizontally and 80 degree vertically.

XXII. WARRANTIES

a. The Contractor shall provide a two-year, full coverage warranty and offer extended warranties on major features.

XXIII. DELIVERY

a. Location: South Central VA Health Care Network (VISN 16), 715 S. Pear Orchard Rd

Plaza #1, 3rd Floor, Ridgeland, MS 39157

b. Shall be made by Contractor trainer who will make any needed minor adjustments to the unit and will explain complete operation and routine.

c. Keys, Manuals, Links and Documents for Motor vehicle Registrations (Title)

XIV. INVOICE AND PAYMENT: Payment will be made after delivery and acceptance.

Upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR) payment will be made. A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

c) Accurate Purchase Order Number

d) Supply or Service provided

e) Total Amount Due

B.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Department of Veterans Affairs (VA) has implemented

Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using

CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past

Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for

CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor

Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the

Assessing Official. The Contractor Representative has a total of 60 days following the

Assessing Official’s evaluation signature date to send comments. If the Contractor

Representative sends comments within the first 14 days following the Assessing

Official’s signature date and the Assessing Official or Reviewing Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day. On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no

Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to 61 days following the Assessing Official’s evaluation signature date, those comments will be reflected in PPIRS-RC within 1 day.

On day 61 following the Assessing Official’s evaluation signature date, the Contractor

Representative will be “locked out” of the evaluation and may no longer send comments.

(f) The following guidelines apply concerning Contractor Representative use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting

Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

B.6 VHA Supplemental Contract Requirements for Ensuring Adequate COVID19 Safety

Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements: 1) If fully vaccinated, shall show proof of vaccination. i.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card

(CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to

VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID- 19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with FAR 52.232-99 and VHA

Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.3 VAAR 852.203-70…